Accommodation & Travel Services Manual

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1 Accommodation & Travel Services Manual 7 th Turkmenistan Gas Congress th -20 th May 2016 Berkarar Hotel, Turkmenbashi, Avaza Travel Department Contact person: Yuliya Shelepova Tel: + [44] (0)

2 Dear Participant On behalf of the Turkmenistan s National Gas Company, Turkmengas, we would like to welcome you to the 7 th Turkmenistan Gas Congress This Travel Manual has been prepared for your convenience to accommodate your safe and secure visit to Turkmenistan. The Turkmenistan Gas Congress 2016 will be held in Turkmenbashi, Avaza region, Berkarar Hotel. The organizing committee has secured rooms at the venue hotels in Avaza, as well as in Ashgabat. We will assist you with internal flight bookings from Ashgabat to Turkmenbashi, Avaza. On the following pages you may find all required travel information. Page Details Page 2-3 Page 4-5 Page 6-10 Page 11 Important visa information Hotel Accommodation in Avaza Hotel Accommodation in Ashgabat Flight Information page 1

3 Important Visa Information Everyone travelling to Turkmenistan needs a visa. This is a 2 stage process. Firstly you must obtain a visa invitation letter which can take 4 weeks and then you need to obtain a visa stamped in your passport which can take a further 7 working days. You cannot obtain a visa without a visa invitation letter. APPLYING FOR VISA INVITATION LETTER The organising committee is providing visa invitation letters and support for all registered participants. A visa invitation letter processing fee of will apply to each visa application unless accommodation is booked concurrently in which case the visa invitation letter fee will not apply. Documents required: 1. Visa application form duly filled-in in WORD FORMAT by each person requiring a visa 2. Clear scanned COLOUR copy of the passport for each person requiring a visa. Passport must be valid at least 6 (six) months prior to travel. 3. All Pakistan citizens required to provide a medical certificate against poliomyelitis (polio) in order to apply for visa invitation letter. 4. Hotel booking confirmation On receipt of your completed form and documents we will submit your application to the Turkmenistan Authorities. Once your travel is approved by the Turkmenistan Authorities, we will contact you with further instructions and you the Visa Invitation Letter. OBTAINING TURKMEN VISA Your Passport must be valid until at least 3 months after your exit date from Turkmenistan and must have at least one blank visa page. Once you have your visa invitation letter you can then either: Visit your local Turkmenistan Embassy with a copy of your visa invitation letter to get a visa stamped in your passport. This can take up to 7 working days. Obtain your visa on arrival. You can travel to Turkmenistan with your visa invitation letter and obtain a visa on arrival at the airport. page 2

4 Important Visa Information REGISTRATION WITH OVIR SERVICE If you stay in Turkmenistan for over 72 hours you must also register with the local authorities WITHIN 72 hours. Please note the date of the arrival and the weekends (Saturday and Sunday) do not count in the time restriction of 72 hours for registration. The Organising Committee will register only those delegates who applied for visa invitation letters through Turkmengas. The registration will be organized by Turkmengas and delegates are not required to provide any documents. NB: If you do not register your passport & your stay is over 72 hours, you will experience problems on departure from Turkmenistan. page 3

5 Hotel Accommodation in Avaza BERKARAR HOTEL City Turkmenbashi Avaza region, Turkmenistan The Berkarar Hotel has been appointed as an official congress venue for TGC 2016 Located in the northern part of the sea resort, the grandiose recreation centre includes the brand new five-star hotel, conference facilities and over 30 cultural, entertainment, sports and health-improving amenities. The hotel offers 183 rooms that have been booked by organising committee for the congress participants. Room facilities include: air condition, shower, minibar, room service, telephone system. Hotel facilities include: restaurants, bar, cafe, spa, indoor and outdoor swimming pool. Internet is available on communal areas of the hotel. The shuttle buses will be provided between Berkarar Hotel and Yelken Club. Room Rates: Single room Double room Family room Luxury room Deluxe room page 4

6 Hotel Accommodation in Avaza YELKEN YACHT CLUB City Turkmenbashi Avaza region, Turkmenistan Yelken Yacht Club is the most comprehensive and comfortable facility in the Avaza region, which has been booked by organising committee for the congress participants. The club meets international standards and offers a luxury accommodation on the coast of the Caspian Sea. The shuttle buses will be provided between Yelken Club and congress venue. HOTEL ROOMS Room Features: air condition, shower, minibar, digital in-room safe, hair dryer, make-up mirror, and terrace. Room Services and Amenities: 24 hour room service, floor services and 40 Satellite TV channels Standard room Villa VILLA ACCOMMODATION The club contains luxury villas, each villa being 200 square meters, appeals to two different styles of design and offers the luxury of containing open spaces between 60 and 100 square meters. Each villa has 3 luxury bedrooms with en-suite bathroom and a common area living room, kitchen and a terrace. It creates a feeling of a private mini hotel. Ideal for companies attending TGC 2016 in groups of 2 or 3 delegates. Villa Features: air condition, shower, minibar, digital in-room safe, hair dryer, make-up mirror, kitchen, washing machine, dishwasher, refrigerator, oven, kitchen hood, terrace, private parking and lot for 2 cars Villa Services and Amenities: 24 hour room service, floor services, 40 satellite TV channels. page 5

7 Hotel Accommodation in Ashgabat OGUZKENT HOTEL Avenue Bitarap 231, Ashgabat, Turkmenistan Located in the city centre, facing Neutrality Park, this elegant hotel has 299 rooms and suites, 69 residence apartments, spa, convention centre, shopping mall, and offices. Guest will discover amazing flavours of Asian and International cuisines in a sophisticated; French styled all day dining room of the panoramic restaurant. Free Wi-Fi internet connection available in each room Check-in time: 15:00 / Check-out time: 12:00 Standard superior room page 6

8 Hotel Accommodation in Ashgabat YYLDIZ HOTEL Chandybyl District Ashgabat, Turkmenistan The five-star hotel Yyldyz is a super-modern unique-in-the-kind hospitality complex, which offers a high-class and diversified range of services for the representative visitors, having thereby highlighted the international status of Ashgabat as a large center of political, diplomatic, economic, business activity. The guests will be presented with a restaurant and bar with panoramic view of the city and Kopetdag mountains, restaurant with a terrace, outside restaurant, main bar, tea room, disco bar, business center, wi-fi internet, reading salon, boutique, gym, 1 children playground, 1 volleyball pitch, 2 tennis courts, exchange office, underground and outdoor parking. Hotel has a Spa-centre, with an area of 2500 m2, equipped with the best modern technologies, offers a wide choice of services for face and body care: Hammam, Sauna, Steam bath Laconium, Snow Shower, Treatment rooms, Recreation rooms, Gym, Swimming pools, Beauty salon. Hotel Yyldyz offers 155 comfortable rooms of different categories. Wi-Fi internet connection available. Check-in time: 12:00 / Check-out time: 12:00 Deluxe Room/Superior Room page 7

9 Hotel Accommodation in Ashgabat NUSAY HOTEL 70 Galkynysh street Ashgabat, Turkmenistan Nusay Hotel is located in the center of the city not far from the Independence Monument, president Residence, Congress and Art Palace. Hotel disposes of 138 rooms. Rooms are equipped with all necessary facilities. Prices include breakfast. Hotel also offers to its guests several restaurants with the beautiful cuisine. Business-center offers different facilities for business people. For those who care about their physical form there are health centers with the pool, fitness room, tennis court. Wi-Fi internet connection available. Check-in time: 12:00 / Check-out time: 12:00 Standart Room including breakfast page 8

10 Hotel Accommodation in Ashgabat GRAND TURKMEN HOTEL 7 GOROGLY, ASHGABAT, TURKMENISTAN The hotel features 120 comfortable rooms; featuring air-conditioning, direct-line telephones, private baths, hair dryers, shaver outlets and adapters, colour TV, international television broad-casting, and minibars. Guest services include translators, secretarial services, an in-house doctor, a drug store, a beauty parlor, and laundry services. The recreational facilities include - casino, disco, health club, sauna, outdoor swimming pool and tennis courts. Restaurants offer international cuisine as well as outside catering. Check-in time: / Check-out time: 12:00 Single room Deluxe room page 9

11 Hotel Accommodation in Ashgabat AK ALTYN HOTEL Magtumguli Avenue, No 141/1, Ashgabat, Turkmenistan Built in 1994, the Ak-Altyn Hotel is located about 1km from the city centre. This hotel is decorated in contemporary style and the 136 rooms. It has three restaurants serving a variety of international and local dishes, bar, casino, health club, swimming pool and business centre. Rooms have - air-conditioning, individual heating, DDI telephone and satellite TV. Hotel facilities include - gym, massage rooms, Turkish bath, so larium, indoor and outdoor pools, banquet and conference halls and parking, business centre, medical office, valet services, secretary, translators and housekeeper. Check-in time: 13:00 / Check-out time: 12:00 Single room page 10

12 2016 Flight Information The Turkmenistan Gas Congress 2016 will be held in Turkmenbashi, Avaza region. There are no international flights available at the Turkmenbashi airport and all international delegates will have to fly to Turkmenbashi via Ashgabat. Flight time is 1 hour. The organising committee has secured internal flights for congress participants with Turkmenistan Airlines. FLIGHT SCHEDULE Flight time subject to change +/- 1 hour in March RETURN Ashgabat Turkmenbashy T :30-09: Ashgabat Turkmenbashy T :20-20:20 Turkmenbashy Ashgabat T :20-22: Ashgabat Turkmenbashy T :30-09:30 Turkmenbashy Ashgabat T :30-11:30 AIRPORT TRANSFER The airport transfer will be provided for conference participants from Turkmenbashi airport to Berkarar Hotel /Yelken Yacht Club and from Berkarar Hotel /Yelken Yacht Club to Turkmenbashi airport. page 11

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