DOCUMENTATION FORMALITIES AND GENERAL INFORMATION

Size: px

Start display at page:

Download "DOCUMENTATION FORMALITIES AND GENERAL INFORMATION"

Candice Wilkins
8 years ago
Views:

1 ISS Cruise Services - Peru / General Information - Port Facilities Page 1 of 7 DOCUMENTATION FORMALITIES AND GENERAL INFORMATION This manual is compiled for internal use of the shipping lines represented. While every effort is made to maintain accuracy, all information contained is subject to change without notice. 1. AGENCY 1.1 Contact details Our Callao office handles all port agency requirements for passenger vessels and acts as a Head Office for all Peruvian ports. All correspondence should therefore be addressed there, business or private, port or ship s business. Office Hours: Monday to Friday 0830 to Mailing address: Inchcape Shipping Services c/o Milne Servicios Maritimos Avda. Saenz Peña 177, 7 th floor, Callao Peru Tel.: (51) Fax: (51) operationsperu@iss-shipping.com A.O.H. Please note the following Line Operators may be contacted General Manager Jorge Contreras Mobile (51) jorge.contreras@iss-shipping.com Operations Manager Julio Benavente Mobile (51) julio.benavente@iss-shipping.com The above address can be used for ordinary parcel post. Freight destined to a vessel should be marked Ship stores in transit for MV c/o Milne Servicios Maritimos, and send to above address with forwarding details, a copy of the AWB must be sent by fax in advance. Correspondence addressed to ships should clearly show the vessel s name. 1.2 Identification Passes Agency staff are issued with laminated identification passes. It is at the discretion of each line to issue their own pass to the Agency staff and who are coming onboard on a regular basis in Callao and in other ports where the vessels are calling.

1 Contact details Our Callao office handles all port agency requirements for passenger vessels and acts as a Head Office for all Peruvian ports.

2 ISS Cruise Services - Peru / General Information - Port Facilities Page 2 of 7 2. DOCUMENTATION The following sections outline the general procedures involved in ensuring a smooth inward clearance of a ship. These procedures sometimes vary locally, tolerance must therefore be exercised with the demands of various local Authorities in order to avoid souring the excellent relationships that our Principals and we have established with the port officials over many years. 2.1 Advance Documentation IMPORTANT: Three days prior to vessel's arrival at the First Peruvian Port as well as to the turnaround port (Callao) the vessel must sent, a PAX Nationality breakdown list, Crew list, disembarking passenger list as well as a preliminary embarking passenger list to our address operationsperu@iss-shipping.com. We in turn will forward same to the Immigration Headquarters and to the Passenger terminal and Port Authorities. 2.2 Arrival Documentation Upon arrival at Peruvian ports the following documents should be ready to be presented to the port officials : Port Captain - Arrival Statement. 1 - Ship s Certificates & Navigation Documents Control. Just available for checking - Passenger list 1 - Crew list 1 - Crew effects declaration 1 - Ship s Store Declaration - Last port Clearance 1 Immigration - Passenger list in transit. 2 - Passenger list embarking / disembarking. 2 each - Crew list in transit. 2 - Crew list embarking / disembarking. 2 each - Nationality breakdown for passengers and crew. 2 Customs No of copies - Ships Stores Declaration. 2 - Crew Effects Declaration. 2 - Passenger list in transit. 2 - Crew list in transit. 2 - Disembarking passenger list 2 - Ports of call list 1 Agency - Passenger list in transit. 1 - Passenger list embarking / disembarking. 1 each - Crew list in transit. 1 - Crew list embarking / disembarking. 1 each - Nationality breakdown for passengers / crew 1 each - Crew Effects Declaration

These procedures sometimes vary locally, tolerance must therefore be exercised with the demands of various local Authorities in order to avoid souring the excellent relationships that our Principals

3 ISS Cruise Services - Peru / General Information - Port Facilities Page 3 of 7 Health Department - Passenger list in transit. 1 - Passenger list embarking / disembarking. 1 each - Crew list in transit. 1 - Crew list embarking / disembarking. 1 each - Maritime Health Declaration 1 - Port of call List 1 - Vaccination List 2.3 Departure documentation The Port Authority issues the Sailing Permit. This must be kept until arrival at the next port. The following documents are to be required by the Port Agent in order to prepare the clearance at each port, the documentation must be delivered at least 1 hour before sailing 5 Crew lists 5 Passenger lists The port clearance will be signed and stamped by Port Captain 3. IMMIGRATION REQUIREMENTS 3.1 Passengers in Transit Passengers can go ashore using the vessels ID card. Immigration Authorities do require all passports to be collected and kept by the purser s office 3.2 Passengers Disembarking The clearance of disembarking passenger will be done at the Ship 3.3 Passengers Embarking The Only requirement for embarking passengers is to have a valid Uruguayan Visa if required.

3 Departure documentation The Port Authority issues the Sailing Permit. This must be kept until arrival at the next port.

4 ISS Cruise Services - Peru / General Information - Port Facilities Page 4 of 7 4. EMBARKING/DISEMBARKING CREW All crew members embarking in Uruguay must have a valid Seaman s Book and must comply with the Immigration Formalities 4.1 Crew Embarking Joining crew must hold, besides a valid passport, the corresponding valid Seaman s Book. In order to obtain from Immigration the permission for joiners to enter into our Country without Visa the following information must be provided, at least 72 working hours before they leave from their respectively Country: Full name, Seaman s Book numbers, Date and Place of Birth and full flight schedule. Once the permission issued by Immigration, it will be sent to Airlines Companies involved on crew transportation, who send OK TO BOARD in order to assure embarkation of crew. 4.2 Crew Disembarking Only Seman s Book/passport and Air Tickets will be required. Then the Agents will complete all formalities with Immigration. 4.3 Crew in Transit No restrictions 5. PORT REGULATIONS 5.1. Port Costs The calculation of the port costs throughout Peru are based on the following standard charges. FOR VESSELS BERTHED FOR VESSELS ANCHORED Harbor dues based on GRT Harbor dues based on GRT Pilot dues based on GRT Pilot dues based on GRT Towage based on gross tonnage Light dues based NRT Light dues based on NRT Transit tax per passenger Transit tax per passenger. Landing tax for each embarking or disembarking passenger. Landing tax for each embarking or disembarking passenger. Use of Port based on GRT Wharfage based on LOA

1 Crew Embarking Joining crew must hold, besides a valid passport, the corresponding valid Seaman s Book.

5 ISS Cruise Services - Peru / General Information - Port Facilities Page 5 of 7 Normal working hours Overtime rates Pilots 24 hrs Nil Tugs Mon to Sun Nil Pilot boat Mon to Sat 0700/1900 Sundays/Holidays 50pct Linesmen Mon to Sat Sundays/Holidays 50pct Water from quay 24 hrs Nil Garbage removal 24 hrs Nil 5.2 Pilotage and Towage Pilotage and Towage is compulsory for all kind of ships in Peruvian ports, the quantity of tugboats to be used will depend of the ship s particulars and the pilot s criteria, as per regulation all vessel must have at least 1 tugboat stand-by. The pilot and the tugboats must be arranged by the Port Agent in advance. 6. COMMUNICATION LOCAL TIME 6.1 ETA Message The ETA message for all ports should be sent to Callao office at least 24 hours prior to vessels arrival. Local time should be used. The message should include ETA pilot station / Anchorage and preferably which side the ship will berth. 6.2 Communication The Port Control TRAMAR works in channel 16 and they must be contacted 20 miles before entering Callao asking authorization. The pilots are working on channel Local Time The local time in Peru is GMT 5.

2 Pilotage and Towage Pilotage and Towage is compulsory for all kind of ships in Peruvian ports, the quantity of tugboats to be used will depend of the ship s particulars and the pilot s criteria, as

6 ISS Cruise Services - Peru / General Information - Port Facilities Page 6 of 7 7. CURRENCY EXCHANGE - POSTAGE 7.1 Currency The local currency unit is named NUEVO SOL. Notes of 10, 20, 50, 100 and 200. Coins of 5, 10, 20 and 50 cents. The exchange rate to major foreign currencies is fluctuating and can be advised upon request. 7.2 Exchange Travelers Checks are only accepted by Banks, hotels, and selected shops, as well as the widely recognized credit cards Diners, Visa, MasterCard, American Express. Normal banking hours are Mon. to Fri to Postage When Peruvian postage stamps are ordered to be placed on board for sale to passengers, care should be exercised to avoid excessive stocks, since stamps cannot be returned or exchanged. Prevailing rates for letters and postcards upon request. 8. PUBLIC HOLIDAYS January 1 st March 24 th March 25 th May 1 st June 29 th July 28 th August 30 th October 8 th November 1 st December 8th December 25th New Year Catholic celebration Catholic celebration Labour Day Saint Peter and Paul Independence Day Saint Rose of Lima Combat of Angamos All soul's day (Catholic) Catholic celebration Christmas

2 Exchange Travelers Checks are only accepted by Banks, hotels, and selected shops, as well as the widely recognized credit cards Diners, Visa, MasterCard, American Express.

7 ISS Cruise Services - Peru / General Information - Port Facilities Page 7 of 7 9. VACCINATIONS & SPECIAL HEALTH REGULATIONS 1. YELLOW FEVER AND / OR OTHERS Local Authorities adopted International Health Organization regulations, basis on these Yellow Fever Vaccination card have to be updated for all crew members in a compulsory way. For passengers, Yellow Fever vaccination is compulsory for all visitors coming or leaving from / to endemic areas. Maritime Health Authorities will require the Yellow Fever Vaccine to the crew members and to the guests going on overland tours to Peruvian Jungle area (Machu Picchu, Cuzco and Iquitos are included in this group). Two accurate Vaccination Lists must be issued by the ship s Doctor: one for the crew members and a second one for passengers going/coming to/from endemic areas. Those allergic to the vaccine must be holding a doctor s declaration in this sense. 2. SARS The SARS inspection is no more performed at Peruvian Ports.

compulsory way. For passengers, Yellow Fever vaccination is compulsory for all visitors coming or leaving from / to endemic areas.

How To Sail In Seapore

How To Sail In Seapore YACHT ENTRY AT BANDAR BENTAN TELANI, BINTAN August 2015 Background Previously, yachts planning to sail to Bintan, the Riau Islands or beyond to anywhere in Indonesia had to call at Nongsa Point, Batam