Update on Program Management Services for Urban Water Management Plan Implementation. Department of Public Utilities

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1 Update on Program Management Services for Urban Water Management Plan Implementation Department of Public Utilities September 24, 2015

2 Discussion Topics Capital Program Local Participation Upcoming Construction Contracts

3 Discussion Topics Capital Program Local Participation Upcoming Construction Contracts

4 Metropolitan Water Resources Management Plan (Metro Plan, $570 M) Projects Water Storage Tank T4 Tertiary Treatment Facility Phase 1 Recycled Water Main SW1A & SW1B SESWTF Friant-Kern Canal Pipeline Recycled Water Main SW1C Kings River Pipeline Potable Water Main Package A Potable Water Main Package B Recycled Water Main SW1D Granite Park Recycled Water Facility Recycled Water Main NW1A Tertiary Treatment Facility Phase 2 Recycled Water Main NW1B & NW1C Airport Recycled Water Facility 180

5 Metro Plan Implementation Project Delivery Requirements ENGINEERING Permitting Land Acquisition Utility Location Construction Drawings Technical Specifications SRF Applications Value Engineering CONSTRUCTION Constructability Review Utility Coordination Traffic Control Field Inspections Submittal Management Pay and Progress Monitoring Project Delivery PROJECT CONTROLS Program Scheduling Cost Estimating Document Control Change Management FINANCIAL MANAGEMENT Funding & Financing Debt Coverage Budgeting and Cash Flow Management COMMUNITY OUTREACH Graphics Design Public Meetings Website Management PERSONNEL MANAGEMENT Capacity Competencies Workload Balancing Staff Development

6 Metro Plan Implementation Complete $570 M in new facilities by 6/30/19 Annual CIP ($ millions) $63 M Average Expenditure CHALLENGE $145 M increase in annual expenditure Fiscal Year

7 Metro Plan Implementation Complete $570 M in new facilities by 6/30/19 Annual CIP ($ millions) $63 M Average Expenditure IMPACT Staff Capacity Gap Staff Expertise Gap PM Systems Gap Fiscal Year

8 Metro Plan Implementation Complete $570 M in new facilities by 6/30/19 Annual CIP ($ millions) $63 M Average Expenditure SOLUTION Program Manager Structure Discipline Capacity Expertise Fiscal Year

9 Program Management Implementation Selection Process Activity Date Consultants RFQs Due Mar 15, Interviews May 29, Selection Jun 2013 Award Jul 25, 2013 to assist the City with the overall management and implementation of the Metro Plan and related capital and operational system improvements. No Design Services No Construction Services Selection Criteria Completeness and organization of proposals Program understanding and approach Proposed staff experience/qualifications Program Management experience Consultant resources and availability Cost

10 Program Management Implementation Structure, Discipline, Capacity, Expertise Program Implementation Phase 1 - (Aug Oct 2013) Charter development Project validation and resource planning Program controls tools development Program Management Plan Build Program consensus Phase 2 - Amendments 1 (FY2014), 2 (FY2015), 3 (FY2016) Program/project delivery Detailed project and budget validation Public outreach and education Advanced systems & tools development Staff augmentation (capacity) Expertise & knowledge transfer

11 Program Management Implementation Structure, Discipline, Capacity, Expertise Links to pages for Program s main functional areas. Program Delivery Portal Links to Program Charter, team information and internal websites. Links to Program reports, performance dashboards, scheduling software and public website.

12 Program Management Implementation Structure, Discipline, Capacity, Expertise Program Performance Dashboard Displays schedule, cost and earned value performance data for every CIP project Enables proactive status monitoring and transparency. Schedule Budget / Cost Earned Value

13 Program Management Implementation Structure, Discipline, Capacity, Expertise EVM is a project management technique for managing performance and progress in an effective and objective manner. EVM enhances performance monitoring practices to minimize cost and schedule. Schedule Variance in $ Earned Value Planned Value Cost Variance Actual Cost Time

14 Program Management Implementation Structure, Discipline, Capacity, Expertise Monthly cost / schedule projection updates allow accurate reporting and consistency of data published internally and to the public website. Oracle P6 for cost/schedule management Public website provides detailed project information and map-based Project Finder Schedule Report Public Website Project Finder

15 Program Management Implementation Structure, Discipline, Capacity, Expertise Construction Constructability Review Construction Management Site Coordination Inspection and Testing Submittals Pay Requests Claims & Change Orders Record Drawings O&M Manuals Field and Site Safety Start-up and Performance Testing Commissioning Training RISKS Utility Conflicts Traffic Control Business Impacts Resident Impacts Inclement Weather Welded Steel Joints Soil Conditions

16 Discussion Topics Capital Program Local Participation Upcoming Construction Contracts

17 Program Management Implementation Local Participation Over 20 local companies involved, with projected fees totaling over $17 million 52% of engineering & design by local firms 20-40% of construction management services will be provided by staff from local firms 48% of currently contracted construction is by local construction companies Program management consultant team includes local staff and several local subconsultant firms

18 Discussion Topics Capital Program Local Participation Upcoming Construction Contracts

19 Upcoming for Council Consideration through 2016 Project Advertise Bid Award Recycled Water Main SW1B Aug 20, 2015 Oct 6, 2015 Nov 19, 2015 Southeast Surface Water Treatment Facility Jul 31, 2015 Oct 13, 2015 Nov 19, 2015 Friant-Kern Canal Pipeline Oct 5, 2015 Nov 10, 2015 Recycled Water Main SW1C Feb 1, 2016 Mar 8, 2016 Kings River Pipeline Jan 25, 2016 Mar 1, 2016 Treated Water Main Package A Mar 14, 2016 Apr 19, 2016 Treated Water Main Package B Apr 25, 2016 May 31, 2016 Recycled Water Main SW1D Jun 30, 2016 Jul 5, 2016 Dec 17, 2015 Apr 14, 2016 Apr 21, 2016 Jun 9, 2016 Jul 14, 2016 Aug 11, 2016

20 Metro Plan Implementation Mission: Reliable, Resilient, Sustainable Water Supply Projects Water Storage Tank T4 Tertiary Treatment Facility Phase 1 Recycled Water Main SW1A & SW1B SESWTF Friant-Kern Canal Pipeline Recycled Water Main SW1C Kings River Pipeline Potable Water Main Package A Potable Water Main Package B Recycled Water Main SW1D Granite Park Recycled Water Facility Recycled Water Main NW1A Tertiary Treatment Facility Phase 2 Recycled Water Main NW1B & NW1C Airport Recycled Water Facility 180

21 Questions FRESNOH2O

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