User Manual for User DHS SEVP Managers, DoS Compliance Officers, ICE Agents, and OGA Users of the Student and Exchange Visitor Information System

Transcription

1 User Manual for User DHS SEVP Managers, DoS Compliance Officers, ICE Agents, and OGA Users of the Student and Exchange Visitor Information System Version: 6.23 Date:

2 REVISION HISTORY Version Date Name of Author Summary of Changes /04/2015 Ingrid Mercer, Helene Robertson Section Navigation Bar SEVIS ID Search Section 2.8 revised Termination Reasons Revised Event History; revised Employment information page; added Create and Manage Government User Profile section and Request Password Reset section, revised Exchange Visitor Event History /22/15 M. Schaeffer Search Exchange Visitor and Spouse/Dependent Records section revised, Appendix G: Exchange Visitor and Spouse/Dependent Statuses revised /8/2015 Robin Ciapponi Helene Robertson Password content updated. Employment Information Page content added. Added revised student statuses table and revised student/dependent termination reasons tables /10/2014 Roy Braine Reformatted with new style, new outline and updated technical content /31/2014 Helene Robertson Updated OPT Dates section to include Completion as trigger for change in Actual OPT end date /23/2014 5/29/2014 5/29/ /17/2014 4/16/2014 Robin Ciapponi Helene Robertson Jared Allen Robin Ciapponi Rita Feet Changed Release number and Date on cover to reflect release date. Updated to include section on OPT Status Indicator and OPT Dates; updated text on reusing passwords; updated Request/Authorization Details screenshot. Updated EV Search Results, EV Information Screen, and EV Dependent Information Screenshots based on 6.17 changes Added language re: 30-day validity of temporary password. Changed section on Exchange Visitor/Dependent Search Changed SEVIS ID search with optional N i

3 and any leading zeros. For student and student dependent searches. ii

4 TABLE OF CONTENTS INTRODUCTION... 1 Resources...1 Purpose of SEVIS...1 Privacy Act Considerations...1 Security Reminder...2 Acronyms...2 Disclaimer...2 DESCRIPTION OF SYSTEM FUNCTIONS... 2 Overview of Screen Components Navigation Bar Online Help Functions Online Help Table of Contents Online Help Index Search Online Help Hide/Show the Left Pane Jumps Close Online Help Printing Online Help Topics Tutorial ACCESSING SEVIS... 8 Create Government User SEVIS Profile...8 Process Overview...9 Create Your Profile...9 Profile Information Federal Government Supervisor Security Question Profile Submission Federal Supervisor Actions...12 Manage Government User SEVIS Profile...14 iii

5 Passwords Guidelines for Passwords Password Standards Password Reminder Change Password Request Password Reset...18 Log In to/out of SEVIS Logging Into SEVIS Additional Information About the SEVIS Login Screen Logging Out of SEVIS Main Screen Alerts Active Students Requiring Status Verification Domestic Mantis Alert for Exchange Visitors Domestic Mantis Alert for Students...26 Quick Search Advanced Search Event History...52 View Event History...53 View Student Employment Information...55 Employment Information Page...56 Employer Information...58 Navigation on Employment Information Page...58 F-1 Employment Types The OPT Status Indicator OPT Dates Request/Authorization Details...62 Student Statuses...64 PROGRAM SEARCH EXCHANGE VISITOR/DEPENDENT SEARCH Quick Search...74 iv

6 Advanced Search...76 Exchange Visitor Search Results Page Exchange Visitor or Dependent Information Screens...79 EVENT HISTORY View Event History REPORTS Generate a Report Summary Student and Exchange Visitor Report - Domestic Mantis Summary Exchange Visitor Report - Domestic Mantis Detailed Student Report - M-1 Flight Training MESSAGE BOARD v

7 LIST OF APPENDICES Appendix A: Acronyms and Abbreviations Appendix B: Download the Latest Version of Adobe Flash Player Appendix C: Download the Latest Version of Adobe Reader Appendix D: School Statuses Appendix E: Program Statuses Appendix F: EV Category and Occupational Category Appendix G: Exchange Visitor/Dependent Statuses vi

8 LIST OF EXHIBITS Exhibit 1: Main Screen... 3 Exhibit 2: Navigation Bar for DHS SEVP Managers, ICE Agents, and OGA Users... 5 Exhibit 3: Navigation Bar for DoS Compliance Officers... 5 Exhibit 4: Help Screen... 6 Exhibit 5: SEVIS Login Screen Exhibit 6: Set Password Screen Exhibit 7: Navigation Bar Logout Link Exhibit 8: Main Screen Exhibit 9: Alerts Screen Exhibit 10: Active Students Requiring Status Verification Exhibit 11: Domestic Mantis Alert for Exchange Visitors Screen Exhibit 12: Domestic Mantis Alert for Students Screen Exhibit 13: Flight Training Alert for M-1 Students Screen Exhibit 14: Remove Record From Domestic Mantis Alert Screen Exhibit 15: Domestic Mantis History Screen Exhibit 16: School Search Screen Exhibit 17: School Search Results Exhibit 18: School Information Screen Exhibit 19: Print Form I Exhibit 20: Student Search Screen Exhibit 21: Search Results Screen Exhibit 22: Student Information Screen Exhibit 23: Current Request/Authorization Details Screen Exhibit 24: OPT Status Indicator on the Student Information Page Exhibit 25: OPT Dates on the Request/Authorization Details Page Exhibit 26: Student Dependent Search Results Screen Exhibit 27: Student Information Screen With Dependent Information Exhibit 28: Student Dependent Information Screen... Error! Bookmark not defined.52 Exhibit 29: Program Search Screen Exhibit 30: Program Search Results Screen vii

9 Exhibit 31: Program Information Screen Exhibit 32: Exchange Visitor Search Screen Exhibit 33: Exchange Visitor Search Results Screen Exhibit 34: Exchange Visitor Information Screen Exhibit 35: Exchange Visitor Dependent Information Screen Exhibit 36: DHS Reports Screen Exhibit 37: Report Criteria Screen Exhibit 38: Detailed Student and Exchange Visitor Report Domestic Mantis Screen Exhibit 39: Detailed Student and Exchange Visitor Report Domestic Mantis Exhibit 40: Summary Student and Exchange Visitor Report Domestic Mantis Screen Exhibit 41: Summary Student and Exchange Visitor Report Domestic Mantis Exhibit 42: Detailed Student Report Domestic Mantis Screen Exhibit 43: Detailed Student Report Domestic Mantis Exhibit 44: Summary Student Report Domestic Mantis Screen Exhibit 45: Summary Student Report Domestic Mantis Exhibit 46: Detailed Exchange Visitor Report Domestic Mantis Screen Exhibit 47: Detailed Exchange Visitor Report Domestic Mantis Exhibit 48: Summary Exchange Visitor Report Domestic Mantis Screen Exhibit 49: Summary Exchange Visitor Report Domestic Mantis Exhibit 50: Detailed Student Report M-1 Flight Training Screen Exhibit 51: Detailed Student Report M-1 Flight Training Exhibit 52: Summary Student Report M-1 Flight Training Screen Exhibit 53: Summary Student Report M-1 Flight Training Exhibit 54: Internet Explorer Page Setup Window Exhibit 55: SEVIS Summary Student Report by District HTML Format Exhibit 56: Message Board Screen Exhibit 57: System Message Screen viii

10 INTRODUCTION This manual was written as a resource for users of the Student and Exchange Visitor Information System (SEVIS). Specifically, this manual was written for Department of Homeland Security (DHS) Student and Exchange Visitor Program (SEVP) Managers, Department of State (DoS) Compliance Officers, Immigration and Customs Enforcement (ICE) Agents, and other Government agency (OGA) users. This user manual reflects the changes to SEVIS effective with Release Resources The following are additional resources to assist with your use of SEVIS: DHS SEVP Managers, DoS Compliance Officers, ICE Agents, and OGA Users Online Help is available by clicking the Help link in the navigation bar when logged into the SEVIS application. This Online Help is updated every release. DHS Help Desk: (888) , 24 hours a day, 7 days a week. Contact the DHS Help Desk to report security concerns. SEVIS Help Desk: (800) , 8 a.m. to 8 p.m. Eastern Time, Monday through Friday. The SEVIS Help Desk is available to address SEVIS concerns or questions other than security or passwords. SEVP Password Issuance and Control System (PICS) Officer An SEVP PICS Officer is available to address password issues. SEVP Office: The SEVP Office provides user role clarification. Contact information can be found on their website (see below). SEVP website: It is recommended that you visit this site often to stay informed regarding events affecting SEVIS. Purpose of SEVIS SEVIS is an Internet-based application that facilitates timely electronic reporting and monitoring of international students and exchange visitors (EVs) and their dependents in the United States. SEVIS enables schools and program sponsors to transmit electronic information to DHS and DoS throughout a student s or EV s program in the United States. This manual contains instructions for accessing SEVIS with a permanent user identification (ID) and password, enabling users to perform a wide variety of functions, depending on their access rights. Privacy Act Considerations SEVIS is for the use of authorized users only. Individuals using SEVIS without authority, or in excess of their authority, are subject to having all of their activities on this system monitored and recorded by system personnel. In the course of monitoring individuals improperly using this system, or in the course of system maintenance, the activities of authorized users may also be monitored. Anyone using SEVIS expressly consents to such monitoring and is advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to law enforcement officials. DHS has designated SEVIS to be a 1

11 Privacy Act system of records and SEVIS information will be used and disclosed in accordance with 5 U.S.C. 552a, Privacy Act of 1974, as amended. Security Reminder SEVIS was developed to maintain multiple levels of security in both the real-time and batch systems to help protect against unauthorized access. One of the most important actions that you can take is to safeguard your user ID and password. Your SEVIS user ID and password are intended for your use only. Do not share your user ID and password with any other person, and do not keep a written record of your user ID and/or password in a location that can be accessed by others. If you suspect that your password has been compromised, contact an SEVP PICS Officer to have your password to SEVIS reset. System security is a serious matter. SEVP is committed to addressing any system security concerns or issues that may arise. If you need assistance, please contact the DHS Help Desk at (888) Acronyms Appendix A, Acronyms and Abbreviations, contains a list of abbreviations and acronyms used in this document. Disclaimer All people, schools, programs, addresses, and events depicted in this document are fictitious, and no similarity with any real persons or entities, living or deceased, is intended or should be inferred. DESCRIPTION OF SYSTEM FUNCTIONS This manual was written as a resource for users of SEVIS. The subsequent sections provide information on using this Internet-based application, including descriptions of screen components and instructions on navigating through the application. Also, included are instructions for searching for student, school, program, and EV records, as well as generating reports, and accessing the Online Help and tutorials. Overview of Screen Components This section provides detailed information about the SEVIS screens, including a basic explanation of screen components and instructions on how to navigate through the application. 2

12 Exhibit 1: Main Screen Main Screen Components Depending upon your user role, you may see different options when you access the Main screen. The following is a list of the Main screen components: Browser Toolbar: This is the toolbar displayed by the browser used to access SEVIS. Navigation Bar: The navigation bar displays the user s SEVIS ID and lists the main functions: Note: The navigation bar has been removed from many of the SEVIS screens depicted in this manual. 1. Main: Return to the Main screen 2. Schools: Search the SEVIS database for a specific school or a list of schools (DHS SEVP Managers, ICE Agents, and OGA users only) 3. Students: Search the SEVIS database for a specific student (or dependent) or a list of students (or dependents) (DHS SEVP Managers, ICE Agents, and OGA users only) 3

13 4. Programs: Search the SEVIS database for a specific EV program or a list of EV programs 5. Exchange Visitors: Search the SEVIS database for a specific EV (or dependent) or a list of EVs (or dependents) 6. Alerts: Used to view lists of actions needed to be taken 7. Reports: Access the Reports module to generate and print reports 8. Help: Access Online Help for SEVIS 9. Tutorial: View a demonstration of how to perform various SEVIS tasks 10. Logout: Exit the system 11. Message Board: Used to access any message board postings applicable to your role 12. Change Password: Used to voluntarily change your SEVIS password. Note: Your password can only be changed once every 7 days. 13. Get Plug-Ins: Used to access the plug-ins used by SEVIS Additional SEVIS Screen Components Additional screen components include the following: Scroll Bar: The part of a window that enables you to see additional information. SEVIS uses scrollbars on the bottom and/or the right side of some windows. Fields: Areas on the windows where data may be typed or selected or in which system-generated data are displayed. Buttons: These allow you to process data and move between screens. SEVIS uses the following types of buttons: 1. Command Buttons: Click to execute a command. For example, clicking the Print I-17 Form button enables the user to print a copy of the Form I Radio Buttons: Click to make a selection. Only one button may be selected at a time. Other Input Methods 1. Check Boxex: Click to make one or more selections. Click again to remove the check mark. 2. Drop-Down Lists: Click the down arrow to display a list and then make a selection. Links: Click on underlined text to advance to a different screen within SEVIS Navigation Bar The navigation bar at the top of SEVIS screens contains menu options. These menu options may vary depending on the role you perform as a SEVIS user. Most of the options are the same for the four user roles; however, all options available to the various personnel are explained in this manual. 4

14 Exhibit 2: Navigation Bar for DHS SEVP Managers, ICE Agents, and OGA Users Exhibit 3: Navigation Bar for DoS Compliance Officers To access any of the options on the navigation bar, click the title. For example, to access the Reports module, click the Reports link on the navigation bar. 2.2 Online Help Functions Online Help is always available by clicking the Help link on the navigation bar at the top of SEVIS screens. This opens a new browser window containing Online Help. The left pane (part of the window) contains a list of Online Help topics, and the right pane contains the text associated with the Online Help topic selected. 5

15 Exhibit 4: Help Screen Note: The Online Help requires the use of Java Script; it does not function properly if Java Script is disabled Online Help Table of Contents To use the Online Help table of contents, perform the following steps: 1. Click the Help link on the navigation bar. The Online Help opens in a new browser window and the table of contents displays in the left pane. 2. Click a topic name to view the Online Help text for that topic in the right pane. 3. Click Contents in the upper-left side of the navigation pane to access the table of contents from the index or search pane Online Help Index To use the index, perform the following steps: 1. Click Index in the upper-left side of the navigation pane to access the index. 6

16 2. Click a letter of the alphabet to display the index entries for words beginning with the letter selected. 3. Click a topic name to view the Online Help text for that topic in the right pane. 4. Click Index in the navigation pane to access the index from the contents or search pane Search Online Help To search on a word or phrase, perform the following steps: 1. Click Search in the upper-left side of the navigation pane to access the search function. 2. Click a letter of the alphabet to display the Online Help topics that contain a word that begins with the letter selected. 3. Click a topic name to view the Online Help text for that topic in the right pane. If a topic title is followed by numbers, click a number to view a topic that contains the word that you are searching for. You may also click one number, then press and release the Shift key and then press and release the Enter key to scroll through the topics containing the word that you are searching for. 4. Click Search in the navigation pane to access the search function from the contents or index pane Hide/Show the Left Pane To hide and show the left pane, perform the following steps: 1. To hide the left pane, click the Hide link in the upper-left corner of the right pane. 2. Click the Show link to restore the left pane Jumps Click an underlined word or phrase to jump to a new topic. To return from a jump, click the Back button on the browser toolbar. Note: Some underlined phrases are web links. They are identified by the text that precedes them. When finished viewing the page, click the Close button in the upper-right corner of the browser window Close Online Help Close Online Help by clicking the Close button in the upper-right corner of the Help screen Printing Online Help Topics You cannot print the entire Online Help. You can only print the topic you are currently viewing (that is, one topic at a time). To print an Online Help topic using the Internet Explorer browser, perform the following steps: 1. Click anywhere in the right pane. 7

17 2. Click the Print button on the browser toolbar. The topic you are currently viewing prints to the designated printer. or 1. Click anywhere in the right pane. 2. Select Print from the File menu. A Print window displays (the General tab is on top). 3. Ensure that the appropriate printer is selected in the Select Printer list. If not, select the correct printer from the list. 4. Click the Print button to print to the designated printer Tutorial To view a SEVIS demonstration, click the Tutorial link on the navigation bar. Follow the instructions on the demonstration screens. To close the demonstration at any time, click the Close button in the upper-right corner of the screen. Note: You must have Adobe Flash Player installed on your computer in order to view the tutorial. If you do not already have Adobe Flash Player installed on your computer, refer to the instructions in Appendix B, Download the Latest Version of Adobe Flash Player. Note: For best results, the online tutorial should be viewed using a 17-inch or larger monitor with a monitor setting of 1024x ACCESSING SEVIS SEVIS requires the use of Internet Explorer Version 5.0 (or higher), the latest version of Adobe Reader, and a Laser printer a Laser Postscript printer with 32 MB of random access memory (RAM) (96 MB is recommended) or a Laser printer with 32 MB of RAM (64 MB is recommended). Note: If you do not have the latest version of Adobe Reader installed on your computer, refer to the instructions in Appendix C, Download the Latest Version of Adobe Reader. You must have a valid user ID and password to access the system. Contact your manager to obtain access to SEVIS. Note: When logging into the system for the first time, you will be required to change the password after entering your ID and the initial password. Create Government User SEVIS Profile When you log into SEVIS for the first time after the December 2015 Release, you must create a SEVIS government user profile. The SEVIS profile includes: Your contact information Your Federal Government Supervisor s contact information Security questions 8

18 Creating your profile is a three-step process: 1. Completion of the Create a New Government User Profile page. 2. Verification of your address. 3. Confirmation of SEVIS profile information by your government supervisor. Note: When you log into SEVIS, your identifying account information on file in SEVIS is listed near the top of the page. It includes your full name, SEVIS user ID, and SEVIS role. This information cannot be edited. You must have an active user name and role in SEVIS before you can create a user profile. The SEVIS Account Management Team manages a separate process to obtain SEVIS access and user roles. Process Overview You Log in to SEVIS Create your profile Continue with your work in SEVIS SEVIS Sends you an to validate your address You Read verification from SEVIS Within seven days, click link in to validate your SEVIS Sends your supervisor an to verify your supervisor s address Supervisor Reads verification from SEVIS Within 30 days, clicks link in to verify supervisor s address, role as your federal supervisor, and your need for SEVIS access Create Your Profile To create your SEVIS government user profile, log into SEVIS. The Create a New Government User Profile page opens. 9

19 Profile Information Complete the following required fields in the Profile Information section: Telephone Number: Enter a valid phone number, including extension, if any. Government Address: Enter your valid government address. The address is not case sensitive. 10

20 Re-enter Address: Enter your government address again. Government Agency: Select the applicable agency from the drop-down list, or select Other. Other: If Other is selected as the Government Agency, enter the agency name. Otherwise, leave this field blank. Work Address: Enter either a U.S address or foreign address. o To enter a U.S address, complete the following steps: Click Add U.S. Address. The Add U.S. Address window opens. At a minimum, enter the street address and zip code. Completion of the other fields is optional. Click Submit. One of two things will occur: The suggested address from the U.S. Postal Service (USPS) database and the entered address display on the Add U.S. Address window. Click Select to accept the address from the Postal Service and return to the Create a New Government User Profile page; or click Edit Address to change the address. A message displays indicating that the address could not be found. Click Over-ride Validation to save the address. Select a reason for using the address as entered. If Other is selected, enter an explanation in the text box. Click Submit to save the address and return to the Create a New Government User Profile page. o To enter a foreign address, complete the following steps: Click Add Foreign Address. The Add/Edit Foreign Address window opens. At a minimum, enter the street address and select a country. Completion of the other fields is optional. Click Submit. The address displays on the Create a New Government User Profile page. Federal Government Supervisor Complete the following fields in the Federal Government Supervisor section: Last Name: Enter your government supervisor s last name. Completion of this field is required. First Name: Enter your government supervisor s first name. Completion of this field is optional. Middle Name: Enter your government supervisor s middle name. Completion of this field is optional. 11

21 Supervisor Address: Enter your government supervisor s address. Completion of this field is required. Note: This address must have a.gov or.mil extension. The address is not case sensitive. Re-enter Address: Enter your government supervisor s address again. Completion of this field is required. Security Question In the Security Question section, select a question from each of the three lists, and then enter the answer in the corresponding field. Profile Submission Once you enter your profile information, click Submit Profile: A message displays advising you have created your profile and must verify your address within seven days. You will receive an from SEVIS with instructions for verifying your address. After verifying your address, your supervisor will receive an . He/she must verify your SEVIS profile within 30 days. Note: If you do not verify your address within seven days, your profile will be deleted. You will be required to create your profile again the next time that you access SEVIS. If your supervisor does not verify your profile information within 30 days of receipt of the SEVIS , your profile will be deleted. You will be required to create your profile again the next time that you access SEVIS. Federal Supervisor Actions Once you have verified your address, SEVIS s your federal supervisor. 12

22 Your federal supervisor must click the link in th . The supervisor s version of the Verification for Government User page opens. 13

23 Your supervisor should review the information and click Verify User if the information is correct. The supervisor must complete this process within 30 days. SEVIS will delete the profile you created. You will still be able to access SEVIS, but will be required to create your profile again. Manage Government User SEVIS Profile You may edit your SEVIS government user profile at any time. To do so, complete the following steps: 1. Log into SEVIS. 2. Click Profile in the top, right corner of the navigation bar. The Manage My SEVIS User Profile page opens: 14

24 3. Edit the profile data, as necessary: Note: You cannot edit your name or SEVIS user role. Your name and user role were entered into SEVIS when your account was approved. Only a SEVIS PICS Officer can change this information. You cannot change your address after it has been verified. A change in your address is likely to indicate a change in job, which would require an external review by a PICS Officer. 4. Click Submit Profile. The Update Successful page opens. 15

25 If your role or address has changed, follow the SEVIS Access Instructions at ICE.Gov to update your PICS information Passwords Guidelines for Passwords As a U.S. government system, SEVIS must conform to the federal government s security procedures. Every user who accesses SEVIS must follow these procedures. SEVIS User IDs are assigned to each user. Each user must keep the User ID secure and create a good, strong password. Do not share your SEVIS User ID and password. Keep your SEVIS User ID and password secure Password Standards Must Contain 8-16 characters At least one alphabetic character One numeric character One of the following special #, or $ Non-numeric characters in the first and last positions Must NOT Contain Two consecutive identical characters More than three consecutive characters from the previous password Dictionary word or proper noun Not be the same as the User ID Note: Do not re-use any of the past eight passwords. Passwords are case sensitive. If you create a password using a mix of upper and lowercase letters, you must always enter it the same way Password Reminder Every 90 days your SEVIS password must be changed. When you log into SEVIS after 75 days (and up until 90 days), SEVIS displays a message. It asks if you would like to change your password. If you click No, you are logged into SEVIS. If you click Yes, the Change Password page opens. (See Change Password, Step 2, for more information.) Note: When you log into SEVIS after 90 days, you have no choice. You must immediately change your password. 16

26 Log into SEVIS at least every 45 days. This keeps your SEVIS User ID active. If your User ID is active, you can reset your own password. Individuals who have not logged into SEVIS in 90 days must call the SEVIS Help Desk at to regain access Change Password Use the Change Password function in SEVIS, if your password has been compromised or you want to voluntarily change it. Note: You must wait at least seven days between password changes. To change a password voluntarily: 1. Log into SEVIS. The SEVIS Header displays on the SEVIS Message Board page (or any other page). 2. Click Change Password. The Change Password page opens. 3. Complete all three fields: *User Name: *New password: *Confirm new password: Your User ID. A unique password. Follow the password standards to develop a password. The same unique password entered in the field above it. 17

27 If you change your mind and do not want to change your password, click on another link in the SEVIS header to leave this page. 4. Click Change Password to submit the change. A Change password confirmation message opens. Passwords are case sensitive. If you create a password using a mix of upper and lowercase letters, you must always enter it the same way. Note: Use the new password the next time you want to log into SEVIS. If you have trouble using SEVIS to change a password, contact the SEVIS Help Desk at Request Password Reset The SEVIS Login page contains a link that may be used to request a password reset. Use the Forgot Your Password function if you are an active user in SEVIS and: You have forgotten your password. Your SEVIS account is locked. Only users who are active in SEVIS can reset their password this way. If you have not logged in to SEVIS for 45 or more days and your account is locked, you must work with the SEVIS Account Management Team to regain access to SEVIS. To request a password reset, perform the following: 5. Click Forgot Your Password? on the SEVIS Login page. The Request Password Reset page opens. 18

28 6. Click the Government User radio button. Note: After the radio button is selected, Government User password reset instructions appear. 7. Enter your SEVIS User ID in the SEVIS User Name field. 8. Click Submit. Note: An will be sent to the address associated with this SEVIS user name. It will provide instructions for creating a new SEVIS password. The will be valid for 30 days. A password must be created within 30 days of the date on the . Log In to/out of SEVIS Logging Into SEVIS You access SEVIS via the U.S. ICE Intranet. To log into SEVIS, perform the following steps: 1. Access SEVIS at the following Intranet address: The SEVIS Login screen displays. 19

29 Exhibit 5: SEVIS Login Screen 2. Enter your PICS ID (for example, COW1234A) in the User Name field. 3. Enter your password in the Password field. 4. Press Enter or click the Login button. The first time that you access the system, SEVIS automatically displays the Set Password screen, and you must change your password. Exhibit 6: Set Password Screen 20

30 5. Enter your User ID in the Username field. 6. Enter your new password in the Password field. WARNING: Be careful when entering a password. See the information below regarding use of the Caps Lock and Num Lock keys on the computer keyboard. Caps Lock: Passwords are case sensitive. When you create a password using a mix of uppercase and lowercase letters, it must always be entered that way. If you have the Caps Lock key on the keyboard turned on and you intend to enter abcdef9#, the system reads the following password: ABCDEf9#. To SEVIS, these passwords are not the same. Numeric Keypad: If you are using the numeric keypad to enter numbers, be sure to turn on the Num Lock key. Otherwise, enter numbers using the keys above the top row of alpha characters on the keyboard. 7. Reenter your password in the Confirm Password field. 8. Click the Set Password button. A confirmation screen displays. 9. Click OK. The system displays the SEVIS Login screen. Be sure to enter your SEVIS user name and new password to access the system. Note: After changing your password, when you log into the system, the Main screen or the Message Board screen displays, instead of the Set Password screen. Note: After 18 minutes of inactivity, a message will display informing you that your session is about to expire. Click OK to continue working in SEVIS. If you click this button after 20 minutes of inactivity, a message will display to inform you that your session has expired. Click OK to display the SEVIS Login screen. Any unsaved data will be lost Additional Information About the SEVIS Login Screen The following information is applicable to the SEVIS Login screen: Reset button: Click this button to clear all entries from the screen. Register for New Account link: DO NOT use this link. It is not valid for Government users. Request Password Reset link: DO NOT use this link. It is not valid for Government users Logging Out of SEVIS To exit the SEVIS application at any time, click the Logout link on the Navigation Bar. Exhibit 7: Navigation Bar Logout Link 21

31 WARNING: If you click the Close button on the browser window instead of logging out, you must wait 20 minutes before you can log back into SEVIS. If you try to access the system before the end of 20 minutes, the system displays the following message: A user is already logged on with this user name. 2.4 Main Screen The Main screen provides descriptions of the links in the navigation bar. The subsequent sections describe these links in detail. Exhibit 8: Main Screen 2.5 Alerts Alerts are notices that provide a SEVIS user with information. The available alerts depend on your user role. 1. Click the Alerts link on the navigation bar at the top of the screen. The Alerts screen displays. 22

32 Exhibit 9: Alerts Screen 2. The alerts available per user role are as follows: DHS SEVP Manager: Active Students Requiring Status Verification, Domestic Mantis Alert for Exchange Visitors, Domestic Mantis Alert for Students, Flight Training Alert for M-1 Students DoS Compliance Officer: Domestic Mantis Alert for Exchange Visitors ICE Agent: Domestic Mantis Alert for Exchange Visitors, Domestic Mantis Alert for Students, Flight Training Alert for M-1 Students OGA User: Domestic Mantis Alert for Exchange Visitors, Domestic Mantis Alert for Students, Flight Training Alert for M-1 Students 3. Click the appropriate link to view an alert. 4. To return to the Alerts screen from any of the specific alerts, click the Return to Alerts link Active Students Requiring Status Verification SEVIS provides the DHS SEVP Manager with a read-only list of all students whose SEVIS records are Active and have not been updated in the past 6 months. This list is for tracking purposes. To view the list, click the Alerts link in the navigation bar. Then click the Active Students Requiring Status Verification link on the Alerts screen. This list includes the following information for each student: SEVIS ID, visa type, family name, first name, last update date, number of months since the student s record was updated, school name, and school code. 23

33 Exhibit 10: Active Students Requiring Status Verification Domestic Mantis Alert for Exchange Visitors SEVIS provides DHS SEVP Managers, DoS Compliance Officers, ICE Agents, and OGA users with a read-only list of all EVs whose country of birth (COB) or country of citizenship (COC) and whose subject/field are on DHS-designated lists. 1. To view the alert, click the Alerts link in the navigation bar. 2. Click the Domestic Mantis Alert for Exchange Visitors link on the Alerts screen. The Domestic Mantis Alert for Exchange Visitors screen displays. 24

34 Exhibit 11: Domestic Mantis Alert for Exchange Visitors Screen 3. To review an EV s information and Domestic Mantis history, click the appropriate link in the Family Name/First Name column. The Exchange Visitor Information screen displays. Section 2.5.9, Domestic Mantis and Flight Training Alert History, provides further information. 4. On the Domestic Mantis Alert for Exchange Visitors screen there is a Commands column, which includes the following: Accept for Action link, which allows you to assign the EV s record to yourself. Section 2.5.5, Accept for Action, provides further information. Remove link, which allows you to remove the EV s record from the Domestic Mantis alert if the record is assigned to you. Section 2.5.6, Remove, provides further information. Tracking Log link, which allows you to view and enter comments on the EV s record. Section 2.5.7, Tracking Log, provides further information. Unassign link, which allows you to unassign the EV s record from yourself. Note: The DHS SEVP Manager may unassign a record from any user. Section 2.5.8, Unassign, provides further information. If another user has assigned the record to him/herself, his/her name will display. 25

35 2.5.3 Domestic Mantis Alert for Students SEVIS provides DHS SEVP Managers, ICE Agents, and OGA users with a read-only list of all students whose COB or COC and whose major, secondary major, or minor are on DHS-designated lists. 1. To view the alert, click the Alerts link in the navigation bar. 2. Click the Domestic Mantis Alert for Students link on the Alerts screen. The Domestic Mantis Alert for Students screen displays. Exhibit 12: Domestic Mantis Alert for Students Screen 3. To review a student s information and Domestic Mantis history, click the appropriate link in the Family Name/First Name column. The Student Information screen displays. Section 2.5.9, Domestic Mantis and Flight Training Alert History, provides further information. 4. On the Domestic Mantis Alert for Students screen there is a Commands column, which includes the following: Accept for Action link, which allows you to assign the student s record to yourself. Section 2.5.5, Accept for Action, provides further information. Remove link, which allows you to remove the student s record from the Domestic Mantis alert if the record is assigned to you. Section 2.5.6, Remove, provides further information. 26

36 Tracking Log link, which allows you to view and enter comments on the student s record. Section 2.5.7, Tracking Log, provides further information. Unassign link, which allows you to unassign the student s record from yourself. Note: The DHS SEVP Manager may unassign a record from any DHS user. Section 2.5.8, Unassign, provides further information. If another DHS user has assigned the record to him/herself, his/her name will display Flight Training Alert for M-1 Students SEVIS provides DHS SEVP Managers, ICE Agents, and OGA users with a read-only list of all M-1 students whose COB or COC is on a DHS-designated list and whose education level is flight training. 1. To view the alert, click the Alerts link in the navigation bar. 2. Click the Flight Training Alert for M-1 Students link on the Alerts screen. The Flight Training Alert for M-1 Students screen displays. Exhibit 13: Flight Training Alert for M-1 Students Screen 3. To review an M-1 student s information and Flight Training history, click the appropriate link in the Family Name/First Name column. The Student Information screen displays.section 2.5.9, Domestic Mantis and Flight Training Alert History, provides further information. 27

37 4. On the Flight Training Alert for M-1 Students screen there is a Commands column, which includes the following: Accept for Action link, which allows you to assign the M-1 student s record to yourself. Section 2.5.5, Accept for Action, provides further information. Remove link, which allows you to remove the M-1 student s record from the Flight Training Alert for M-1 Students alert if the record is assigned to you. Section 2.5.6, Remove, provides further information. Tracking Log link, which allows you to view and enter comments on the M-1 student s record. Section 2.5.7, Tracking Log, provides further information. Unassign link, which allows you to unassign the M-1 student s record from yourself. Note: The DHS SEVP Manager may unassign a record from any DHS user. Section 2.5.8, Unassign, provides further information. If another DHS user has assigned the record to him/herself, his/her name will display Accept for Action (a Nonimmigrant s Record on the Domestic Mantis or Flight Training Alerts) The Accept for Action link displays in the Commands column on the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, and the Flight Training Alert for M-1 Students screen if no DHS user has assigned the nonimmigrant s record to him/herself. When a user accepts a particular record for action, it is now assigned to him/her. This means that only that user may take action on the record (with the exception that a DHS SEVP Manager may unassign the record from the current user). 1. Click the Accept for Action link to assign the nonimmigrant record to yourself. The Update Successful screen displays. 2. Click the Return to Alert button to return to the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, or the Flight Training Alert for M-1 Students screen. Note that the links in the Commands column now are Unassign, Remove, and Tracking Log Remove (Nonimmigrant From the Domestic Mantis or Flight Training Alerts) The Remove link displays in the Commands column on the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, and the Flight Training Alert for M-1 Students screen if you assigned the nonimmigrant record to yourself by clicking the Accept for Action link. 1. Click the Remove link to remove the nonimmigrant s record from the Domestic Mantis or Flight Training alert. The Remove Record From Domestic Mantis Alert or the Remove Record From Flight Training Alert screen displays. The updated field(s) that caused the nonimmigrant to display on the Domestic Mantis or Flight Training alert will be highlighted. 28

38 Exhibit 14: Remove Record From Domestic Mantis Alert Screen 2. Enter the reason why the nonimmigrant is being removed from the Domestic Mantis or Flight Training alert in the Remarks field. This is a required field. Note: If the nonimmigrant has multiple Domestic Mantis or Flight Training alerts, there will be a note under the Remarks field, indicating the multiple alerts. 3. Click one of the following buttons: Remove: The Update Successful screen displays. Click the Return to Alert button to return to the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, or the Flight Training Alert for M-1 Students screen. Note that the nonimmigrant s record no longer displays for that alert instance. If the nonimmigrant has multiple alerts, the other alert instances will remain on the alert list. Cancel: Returns to the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, or the Flight Training Alert for M-1 Students screen without removing the nonimmigrant s record from the alert Tracking Log You have the ability to view and update tracking log comments for the Domestic Mantis and Flight Training alerts. 29

39 1. From any alert or Domestic Mantis/flight training history screen, click the Tracking Log link in the Commands column. The Tracking Log screen displays with summary information regarding any previous comments at the bottom of the screen. 2. Click one of the following: Update Tracking Log link: The Update Tracking Log screen displays. Perform the following steps: o Enter appropriate remarks in the Comments field. Include contact information, such as, address and phone number. o Click one of the following buttons: o Update Tracking Log: Updates the nonimmigrant s tracking log. A success screen displays. Click the Return button to return to the alert screen. o Cancel: Returns to the Tracking Log screen with no action taken. Return button: Returns to the alert or Domestic Mantis/flight training history screen with no action taken Unassign (Yourself From a Nonimmigrant s Record on the Domestic Mantis or Flight Training Alerts) The Unassign link displays in the Commands column on the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, and the Flight Training Alert for M-1 Students screen if you have assigned the nonimmigrant record to yourself by clicking the Accept for Action link. Note: The DHS SEVP Manager may unassign a record regardless of which user the record is assigned to. 1. Click the Unassign link to unassign the nonimmigrant record from yourself. The Update Successful screen displays. 2. Click the Return to Alert button to return to the Domestic Mantis Alert for Exchange Visitors screen, the Domestic Mantis Alert for Students screen, or the Flight Training Alert for M-1 Students screen. Note that the links in the Commands column now are Accept for Action and Tracking Log Domestic Mantis and Flight Training Alert History SEVIS provides a history of a nonimmigrant s Domestic Mantis and Flight Training alerts. 1. From the Student Information or the Exchange Visitor Information screen, click the Domestic Mantis History link in the View menu. The Domestic Mantis History screen displays. This screen provides read-only information about the nonimmigrant in relation to the Domestic Mantis and Flight Training alerts. Additionally, this screen includes all past and current alert information. 30

40 Exhibit 15: Domestic Mantis History Screen 2. Click one of the following: Click the Tracking Log link to view or enter comments on the nonimmigrant s record. Section 2.5.7, Tracking Log, provides further information. Click the Return button to return to the Student Information or the Exchange Visitor Information screen. 2.6 School Search Note: This option is available to DHS SEVP Managers, ICE Agents, and OGA users. SEVIS allows you to perform a search on all SEVIS schools. The search results enable you to view data for the schools that match your search criteria. To access the School Search module, perform the following steps: 1. Click the Schools link on the navigation bar. The School Search screen displays. 31

41 Exhibit 16: School Search Screen 2. Enter or select at least one of the available search criteria: School Name Note: If you are unsure of the exact spelling of a school name, you may enter the * (asterisk) wildcard preceding and/or followed by at least three characters. o *school may return a list containing schools such as National Flight School and Scranton Business School. o john* may return a list containing Johns Hopkins School of Medicine, Johnson School of Nursing, Johnson Agricultural School. o *mai* may return a list containing Maine University, Portland Maine School of Technology, College of Botmai. School Code: Enter a specific school code (in AAA214Fnnnnnxxx format) to search for the school associated with that code. The complete school code comprises a three-character district identifier, the four-character sequence 214F, a five-digit school identifier, and the campus suffix, if applicable. District: Select a specific district to search on schools within that district. Status: Select a status from the drop-down list. Appendix D, School Statuses, defines the values for school status. 3. Click the Search button. The system displays a list containing the schools that meet your search criteria, if any. 32

42 Exhibit 17: School Search Results 4. Click the appropriate link in the Name of School column to view that school s data on the School Information screen. Exhibit 18: School Information Screen Note: Users may click an official s address link on the School Information screen to quickly initiate an to the selected official. 33

43 5. Click one of the following buttons: Return to List: Returns to the School Search Results screen. Print I-17 Form: Enables you to print the school s Form I-17. See Section 2.6.1, Print Form I-17, for instructions on printing a copy of the Form I Print Form I-17 SEVIS enables you to print Forms, such as the Form I-17, to a designated printer through Adobe Reader. If you do not have the latest version of Adobe Reader installed on your computer, refer to the instructions in Appendix C, Download the Latest Version of Adobe Reader. To print a copy of the Form I-17, perform the following steps: 1. On the School Information screen, click the Print Form I-17 button. A new browser window opens with the Form I-17 in Adobe Acrobat Portable Document Format. Exhibit 19: Print Form I There are two ways to print the Form I-17: a. Click the Print button in the browser toolbar. The Form prints to the designated printer. b. Click the Print button available in the Adobe Reader toolbar. A Print window appears. Click OK to send the Form to the designated printer. 34

44 3. Click the Close button on the Adobe Reader window to return to SEVIS. 2.7 Search for F/M Nonimmigrant Records SEVIS offers a specific search option on the Navigation Bar and a Search Student and Dependents page. These allow DHS users to find a particular nonimmigrant or group of nonimmigrants. Type Navigation Bar SEVIS ID Search Quick Search Advanced Search Functions Uses a specific SEVIS ID to search for a student or exchange visitor in any of the P/DSO and/or RO/ARO s approved schools and programs. Searches for one student using one of the following criteria: SEVIS Identification (ID) Fingerprint Identification Number (ID) Exact Surname/Primary Name Note: The Quick Search Surname/Primary Name can only search for students. The Surname/Primary Name field cannot be used to search for dependents. Searches for either of the following: One individual, using additional search criteria Groups of individuals who all meet the same search criteria Advanced Search contains options to search with other data, refine the search options, and display the results as desired. Advanced Search has four sections to enter the required parameters: Include, Search Criteria, Refine By, and Sort Results By Navigation Bar SEVIS ID Search This search function is always available in the Navigation Bar for any user in SEVIS. Use a specific SEVIS ID to search for a student or exchange visitor in any of school or program. 35