OXFORD TOWNSHIP BOARD OF EDUCATION Oxford, New Jersey REGULAR SESSION MEETING NOVEMBER 19, 2015

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1 Minutes November 19, 2015 Page 1 of 5 OXFORD TOWNSHIP BOARD OF EDUCATION Oxford, New Jersey REGULAR SESSION MEETING NOVEMBER 19, 2015 Mr. Norton called the meeting to order at 7:00 pm. Mr. Norton read the Open Public Meeting Act Statement: Notice of time, date, location and agenda of this meeting, to the extent then known was provided at least forty eight (48) hours prior to the commencement of this meeting in the following manner pursuant to the provisions of Chapter 231 of the law of 1975 "the Open Public Meetings Act:" ing to the Express Times and the Warren Reporter Posting on the District Website and the Main Bulletin Board in the District Office Filing with the Oxford Township Clerk Ms. DeRiso called roll: Members present were: Mrs. Carrieann Arnold, Mr. Jonathan Bee, Mrs. Linda Koufodontes, Mr. Tony Lewis- Lahey, Mrs. Kristine McGrath, Mrs. Suzanne Taranto, Vice President, and Mr. Jerry Norton, President Members absent were: None Also present were: Mr. Robert Magnuson, Chief School Administrator, and Ms. Nancy DeRiso, Board Secretary and School Business Administrator. Mr. Norton led all assembled in the Flag Salute. Mr. Lewis-Lahey read the Oxford Learning Community Mission Statement. Acceptance of Minutes 1. Motion by Mrs. Koufodontes, seconded by Mr. Lewis-Lahey to accep the following meeting minutes: Date Work Session Regular Executive October 8, 2015 X X October 22, 2015 X Motion passes on unanimous voice vote. Presentation Mr. Gary Genuario, the district s health insurance broker from Specialized Health Services, LLC and Mr. Chris Calderone, a broker from Benefit Mall presented information on the Difference Card with updated 2016 health insurance rates and the health insurance plan developed for paraprofessionals who would be offered health benefits in accordance with the Affordable Care Act (ACA) effective January 1, Ms. DeRiso asked Mr. Genuario if the new plan for paraprofessionals met both the Minimum Essential Coverage and affordability requirements of the ACA and he replied that it did at the contribution levels discussed. Mrs. Arnold asked which hospitals in the area are included in Horizon s new OMNIA Health Alliance. Mr. Genuario did not know, but would find out and report that information back to Ms. DeRiso to relay to the board. Committee Liaison Representative Reports 1. Legislative Mr. Lewis-Lahey reported legislation in process regarding Response to Intervention, New Teacher special ed requirements, a special education database, full-day kindergarten, and school buses. 2. NJSBA Warren County Mrs. Koufodontes reported the next meeting will be December 3 rd. 3. Town Council Mr. Magnuson reported that the next meeting will be December 9 th and he planned to attend. 4. PTA The PTA will hold their town official meet and greet at their next meeting. 5. Warren Hills Regional High School Mrs. Arnold will attend the next meeting on December 8 th letter to WHRHS Board on non-voting seat for Oxford was sent. 6. Oxford Youth Association Mr. Lewis-Lahey reported that December 5 th is the tree lighting.

2 Minutes November 19, 2015 Page 2 of 5 Administrator Reports 1) Motion by Mrs. Arnold, second by Mr. Bee to approve the HIB Report submitted below: # Incidents # Identified as Discipline & Appealed Month/Year Reported HIB Remediation Remediation Y/N October N/A N/A N/A September N/A N/A N/A Motion passes on unanimous voice vote. Ms. DeRiso discussed the following topics: 1) Next Board Meeting Thursday, December 10, ) Correspondence a. from Mrs. Jannarone changing date on a previously approved facility use request approved b. Thank you letter from the Ovarian Cancer National Alliance for donation made 3) Interest earned prior month: Capital: $.48 NJCM: $ ) Cafeteria Profit/(Loss) prior month: $1, ) Prior month ADA = students, ADE = 305.7, % of Attendance = 97.2% YTD ADA = students, ADE = 306.4, % of Attendance = 97.1% Oct Oxford Central School (PreK 8) 306 Warren Hills Regional High School 88 Warren County Vo-Tech 12 Out of District Warren County Special Services 1 Northern Hills Academy 1 Hunterdon Prep 1.5 Hunterdon Polytech 0.5 Home Instruction 1 Non-Public 5 Other School Choice District 2 Ridge & Valley Charter School 0 Total District Enrollment 418 Public Comment Policy No Board of Education Meetings Residents are invited to respectfully share their concerns, comments and suggestions regarding items on this agenda. None BUDGET & FINANCE Ms. DeRiso provided a GASB 68 update and noted that the state provided the pension liability information to districts on November 13 th and the auditor was able to incorporate that information into the financial statements. She then distributed copies of the audit to board members for their review prior to Mr. Ardito s presentation on December 10 th. Motion by Mrs. Koufodontes, second by Mrs. McGrath, to move and accept the motion outlined in Budget & Finance Resolution Numbers 1 through 13.

3 Minutes November 19, 2015 Page 3 of 5 1) Approve the October 2015 A-149 schedule delineating account activity and account reconciliation. 2) Approve the report of the Board Secretary and the monthly certification that no budgetary line item account has been over-expended in violation of N.J.A.C. 6A: for October ) Approve the Business Administrator s monthly report of transfers for October 2015 as itemized documenting transfers in accordance with N.J.S.A. 18A: ) Approve the Food Service Checks Written and Bank Reconciliation for the period October ) Approve the Agency Bill List & Bank Reconciliation for the period October ) Approve the Payroll Bank Reconciliation for the period October ) Approve the Unemployment Trust Bill List & Bank Reconciliation for the period October ) Approve the Student Activity Bill List & Bank Reconciliation for the period October ) Approve the issuance of warrants (checks) for the payment of the items on the October and November 2015 Accounts Payable Bill list, including one October and one November payroll, in the amount of $439, ) WHEREAS the Oxford Township Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and WHEREAS the board of education has determined that the training and/or informational programs set forth below are directly related to and within the scope of employee and board members duties; and WHEREAS, the board of education has determined that the school district travel expenditures for the following programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and WHEREAS the board of education finds that a mileage reimbursement rate equal to that of the NJ OMB circular guide reimbursement rate of.31 per mile is a reasonable rate; and WHEREAS, the board of education has determined that participation in the listed training and informational programs are in compliance with the district policy on travel; therefore be it RESOLVED that the board of education hereby approves the attendance of the listed employees or school board members at the listed training or informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and be it further RESOLVED that the Oxford Township Board of Education authorizes in advance, as required by statute, attendance at the following training programs and informational events: (SEE ATTACHED LIST OF TRAVEL DATES & LOCATIONS) 11) A RESOLUTION AUTHORIZING THE CHANGE IN THE MEDICAL/RX PLAN TO INCLUDE THE DIFFERENCE CARD offered by Benefit Mall in conjunction with our Healthcare Broker, Specialized Health Services, LLC. WHEREAS, the Oxford Township Board of Education currently offers Medical/Rx Coverage to its employees through Horizon Blue Cross Blue Shield of New Jersey and; WHEREAS, the Health Insurance Broker has received a quote on behalf of the Board of Education from Horizon Blue Cross Blue Shield of New Jersey and Benefit Mall, and; WHEREAS, the quoted rates received from Horizon Blue Cross Blue Shield of New Jersey and Benefit Mall are less expensive than the current Horizon Blue Cross Blue Shield Program for the period January 1, 2016 through December 31, 2016, and; WHEREAS, Horizon Blue Cross Blue Shield of New Jersey and Benefit Mall have guaranteed equal to or better than benefits to the current Health Benefit Program; WHEREAS, the Health Insurance Broker recommends the change in Health Care Plan effective January 1, 2016; NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF EDUCATION OF OXFORD TOWNSHIP THAT, the change in the Medical/Rx Plan to Horizon Blue Cross Blue Shield of New Jersey and the Benefit Mall Difference Card be effective January 1, ) Approve offering the Horizon Blue Cross/Blue Shield of NJ Health Plan summarized in the attached document to paraprofessionals who meet the criteria of full time employee, working an average of at least 30 hours per week, to meet the compliance requirements of the affordable care

4 Minutes November 19, 2015 Page 4 of 5 act. Based on our health insurance broker s assurance, this plan meets minimum essential coverage requirements of the Affordable Care Act. 13) Approve offering a $500 annual health insurance waiver to those paraprofessionals who meet the criteria of full time employee, working an average of at least 30 hours per week, if they choose not to participate in the health plan offered to them under the requirements of the Affordable Care Act. PERSONNEL Ms. DeRiso discussed the need for part-time custodial assistance in instances where a custodial substitute was not available. Motion by Mrs. Koufodontes, second by Mrs. Taranto, to move and accept the motion outlined in Personnel Resolution Numbers 1 to 2. 1) Approve a salary increase for Michelle Conover from $13.75 per hour to $15.00 per hour effective November 30, ) Approve the following individuals to perform custodial duties on an as needed basis at the rate of $11.00 per hour: (a) Alexis Haggerty (b) Jessica Haggerty (c) Jessie Smith CURRICULUM Mr. Magnuaon updated the board on the technology planning the district is preparing and noted the effectiveness of pilot programs vs. large roll outs of new technology. He reported that he and several staff members will attend the Techspo Conference in February as a continued effort of this planning. Motion by Mrs. Koufodontes, second by Mr. Lewis-Lahey, to move and accept the motion outlined in Curriculum resolution Numbers 1. 1) Approve the attached list of field trips for the school year. POLICY Mr. Magnuson reported that the statutes for school choice are changing and he will be making related policy changes over the next few months and will bring them to the board for approval. BUILDING AND GROUNDS Ms. DeRiso noted the town s request for the school to obtain a recycling container to ease the collection of recycling items at the school. Mrs. Tate is working with the town to see if they might be able to provide one to us. The fire alarm system was evaluated by Comcast and RFP (telephone system company) to determine why the signal was not being sent to the alarm company. Neither company reported finding a problem, and the alarm company has begun to receive the signal again. Mr. Magnuson reported a roof leak in the library that was being worked on by the roofing company. This particular problem is not under warranty. CAFETERIA AND TRANSPORTATION Mr. Magnuson reported that lunch counts were averaging 138 per day, which are good numbers compared to historical numbers. OLD BUSINESS: Mr. Norton is still looking for board members to him about being on a facility committee. Mr. Magnuson asked which board members planned to attend the PTA Meet & Greet to ensure no sunshine laws were broken.

5 Minutes November 19, 2015 Page 5 of 5 NEW BUSINESS: Ms. DeRiso reported that Mrs. Miller s account is being established and the district is working to gather new board member information for her. She also reported that Dr. Lamonte, the County Executive Superintendent expects to have comments or approval on Mr. Magnuson s proposed contract by tomorrow or early next week. Ms. DeRiso noted that parking for the December 10 th board meeting should be on the side of the building by the storage shed due to the Washington Twp concert being held the same night. Mr. Magnuson provided a brief update on PARCC scores and how they compared to state averages. More to come at a future meeting. PUBLIC COMMENT Policy No Board of Education Meetings Residents are invited to respectfully share their concerns, comments and suggestions. None EXECUTIVE SESSION Motion by Mrs. Koufodontes, second by Mrs. McGrath to enter into Executive Session at 8:36 P.M. Resolved by the Board of Education of Oxford Township as per Chapter 231, P.L. 1975: That it is hereby determined that it is necessary to meet in Executive Session at this meeting to discuss: a Student Issue and Negotiations. The matter discussed will be made public if and when confidentiality is no longer required and action pursuant to said discussion shall take place only at a public meeting. The board returned to public session at 8:53 PM. ADJOURNMENT Motion by Mrs. Arnold, seconded by Mr. Bee, to adjourn the meeting of the Oxford Township Board of Education at approximately 8:54 pm. Motion carried by unanimous voice vote. Respectfully submitted, Nancy A. DeRiso Business Administrator/Board Secretary