Minutes October 20, 2015 Carlstadt Board of Education Carlstadt, NJ MINUTES

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1 Minutes October 20, 2015 Carlstadt, NJ MINUTES NOTE: Be advised that the Board may recess into executive session at anytime during the meeting. OPENING - Meeting called to order by President at 7:00 pm ROLL CALL Mr. Acanfora x Mrs. Allen x Mr. Cox x Mrs. Lahullier _7:03pm Mr. Lopez x Mr. Offreda x_ Mr. Riveros_x Mr. Young x Mrs. Hamilton x Superintendent Kollinok x Mr. Arifaj _x Mrs. Henke x FLAG SALUTE OPENING STATEMENT The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the has caused notice of this meeting to be announced by having the time, date, and location and, to the extent known, the agenda of the meeting thereof, posted on the official bulletin board of this public body more than 48 hours prior to said meeting. Further action was taken by forwarding a copy of said meeting notice more than 48 hours in advance to the following persons or newspapers: Office of Carlstadt Borough Clerk Business office of The Record, Star Ledger and The South Bergenite PRESENTATIONS: NJASK Science scores Allie Evans Ms. Evans presented the results of the NJASK science scores. Students in grades 4 and 8 took this assessment in May Results concluded that 93% of Grade 4 students and 80% of Grade 8 students scored proficient or advanced proficient on this assessment. We are in the process of transitioning to the Next Generation Science Standards. Students in Grades 6-8 will have new curriculum in place for September Ms. Evans also gave an update of teacher and student mastery of the NJCCCS Technology Standards 8.1 and 8.2. Results indicated teachers and students are using technology on a daily basis to be creative, innovative, and enhance and support curriculum. Ms. Evans and Mrs. Olsson will continue to work with teachers and students to support with new technology initiatives and software.

2 Minutes Page 2 October 20, 2015 APPROVAL OF MINUTES: October 5, 2015 Work Session Moved: Mr. Cox Seconded Mrs. Allen Mr. Acanfora_Abstain_ Mrs. Allen x Mr. Cox_x Mrs. Lahullier _x Mr. Lopez _Abstain_ Mr. Offreda _Abstain Mr. Riveros_Abstain_ Mr. Young x Mrs. Hamilton x REPORT OF SUPERINTENDENT Violence and Vandalism Report GOOD EVENING. I WOULD LIKE TO TAKE THIS OPPORTUNITY TO WELCOME THOSE OF YOU IN ATTENDANCE AT TONIGHT S BOARD OF EDUCATION MEETING. 1. It seems hard to comprehend that we are already closing in on school being in session for two months. By all accounts, the district continues to run quite smoothly. Drop off and pick up have improved and the Carlstadt Police are outside every day to assist with the process. 2. I attended the Commissioner s Convocation last Thursday and received some information regarding PARCC. This Friday the Department is going to release parts of last year s PARCC test so educators, parents and the public can see the actual instrument. This is supposed to assist us with gaining insight into how the test was developed and the types of questions that the students needed to answer. We have still not been given an actual date as to when we will receive the student test results. 3. Under the Harassment, Intimation, and Bullying Law, I as Superintendent am required to report to the Board of Education no later than the date of the next Board meeting results of investigations regarding HIB when those investigations have been completed. We had one incident investigated where it was determined that Harassment, Intimidation and/or Bullying did occur. All of the proper steps, meetings and notifications took place. Remedial interventions and appropriate disciplinary actions were taken dependent upon the findings of the investigations. 4. And finally, all Chief School Administrators and Charter School lead persons are required to schedule and conduct a public hearing on all acts of violence and vandalism that occurred during the previous school year. During the school year, the district reported 0 acts of violence. There were 0 acts of vandalism, 1 incident of weapons and 0 incidents of substance abuse. There were also 5 incidents of Harassment, Intimidation or Bullying that occurred during the school year.

3 Minutes Page 3 October 20, 2015 The week has been designated as School Violence Awareness Week. The teachers have been asked to design lessons and activities that will educate their students on the prevention of violence and vandalism. Mrs. Hamilton so ends my report. REPORT OF BUSINESS ADMINISTRATOR/BOARD SECRETARY GOOD EVENING. I WOULD LIKE TO TAKE THIS OPPORTUNITY TO WELCOME THOSE OF YOU IN ATTENDANCE AT TONIGHT S BOARD OF EDUCATION MEETING. 1. I am currently working on the ASSA and Transportation Reports which are based on an October 15 th snapshot date. 2. The auditors are currently in the office doing their fieldwork and should be finishing the year end audit shortly. 3. We had a second classroom completed next to the first classroom on the electrician s recommendation, they installed lower wattage LED bulbs that are considerably brighter than the existing lights but not as harsh as those in the first room. This room will be the model for further installation down the road. In addition, I also had the electrician install four LED lights outside two in the lower parking lot and two in the walkway near tot land. As you can see when you leave this evening, the difference is substantial. 4. Mr. Kollinok, Mrs. Hamilton, Mr. Young, Ms. Evans, Ms. Olsson and I will be leaving next Tuesday morning for the New Jersey School Boards Conference. We will be returning on Thursday evening. Mrs. Hamilton so ends my report. HEARING OF CITIZENS ON AGENDA ITEMS ONLY None Any citizen present who wishes to be heard on agenda items only, should raise his/her hand to be recognized, state name and address, and limit remarks to five minutes in accordance with board policy. Another Hearing will be conducted after new business for any other matter. The hearing of citizens shall not exceed one hour. President closes hearing of citizens. REPORT OF COMMITTEES INSTRUCTIONAL/PERSONNEL COMMITTEE: (Mrs. Allen)

4 Minutes Page 4 October 20, Upon the recommendation of the Superintendent of Schools, the Board approves the attendance of Melissa Pook at the Behavioral Feeding workshop on Monday, October 26, 2015, sponsored by Bergen County Speech Language & Hearing Alliance in Saddle Brook, with a registration fee of $ Upon the recommendation of the Superintendent of Schools, the Board approves Cheryl Lourenzo as a substitute teacher-aide for the school year, pending completion of all paperwork. Moved: Mrs. Allen Seconded: Mr. Cox Mr. Acanfora x Mrs. Allen x_ Mr. Cox x Mrs. Lahullier _x Mr. Lopez x Mr. Offreda x Mr. Riveros x Mr. Young x Mrs. Hamilton x LEGISLATIVE/POLICY COMMITTEE: (Mr. Lopez) 1. Upon the recommendation of the Superintendent of Schools, the Board approves on first reading the following Policies and Regulations: Policy-Revised #P5330 Administration of Medication (M) Regulation-Revised #R5330 Policy-Revised #P5339 Screening for Dyslexia (M) Policy-Revised #P5615 Suspected Gang Activity Policy-Revised #P5756 Transgender Students Policy-Revised #P8540 School Nutrition Programs Regulation-Abolished #R8540 Free and Reduced Rate Meals Policy-New #P8550 Outstanding Food Service Charges Policy-Revised #P8820 Opening Exercises/ Ceremonies Moved Mr. Lopez Seconded Mrs. Lahullier Mr. Acanfora x Mrs. Allen _x Mr. Cox_x Mrs. Lahullier x Mr. Lopez x Mr. Offreda x Mr. Riveros x Mr. Young x

5 Minutes Page 5 October 20, 2015 Mrs. Hamilton _x BUILDING/ GROUNDS/HISTORICAL COMMITTEE: (Mr. Cox) N/A 1. Upon the recommendation of the Superintendent of Schools, the Board concurs with the request from Carlstadt PTA for the use of cafeteria, Thursday, October 15, from 7:00 p.m. to 8:00 p.m. Moved: Mr. Cox Seconded: Mrs, Lahullier Mr. Acanfora x Mrs. Allen x Mr. Cox x Mrs. Lahullier x Mr. Lopez x Mr. Offreda x Mr. Riveros_x Mr. Young _x Mrs. Hamilton_x FINANCE COMMITTEE: (Mrs. Lahullier) 1. Upon the recommendation of the Superintendent of Schools, the Board approves the Board Secretary s report for the month ending June 2015 revised as presented pursuant to N.J.A.C. 6A:23-2:11(a), the acknowledges receipt of the secretary s certification, and after review of the monthly financial report (appropriations section) certifies that, to the best of knowledge, as of June 2015 revised no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2:11(b), and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 2. The recommendation of the Superintendent of Schools, the Board approves the Cash Report of School Moneys for the month ending June 2015 revised as presented per N.J.A.C. 6A: (c)4. 3. Upon the recommendation of the Superintendent of Schools, the Board approves the transfer of funds for the month ending June 2015 revised as presented in accordance with N.J.S.A. 18A: and 18A: within the adopted 2014/2015 budget. 4. Upon the recommendation of the Superintendent of Schools, the Board approves the Board Secretary s report for the month ending August 2015 as presented pursuant to N.J.A.C. 6A:23-2:11(a), the acknowledges receipt of the secretary s certification, and after review of the monthly financial report (appropriations section) certifies that, to the best of knowledge, as of August 2015 no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2:11(b), and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year.

6 Minutes Page 6 October 20, Upon the recommendation of the Superintendent of Schools, the Board approves the Cash Report of School Moneys for the month ending August 2015 as presented per N.J.A.C. 6A: (c)4. 6. Upon the recommendation of the Superintendent of Schools, the Board approves the transfer of funds for the month ending August 2015 as presented in accordance with N.J.S.A. 18A: and 18A: within the adopted 2014/2015 budget. 7. Upon the recommendation of the Superintendent of Schools, the Board approves the current bills for October 2015 as presented. Moved: Mrs. Lahullier Seconded: Mrs. Allen Mr. Acanfora x Mrs. Allen_x Mr. Cox x Mrs. Lahullier _x Mr. Lopez x Mr. Offreda x Mr. Riveros x Mr. Young x Mrs. Hamilton x UNFINISHED BUSINESS Mrs. Lahullier advised that Mr. Kollinok, Mrs. Penna and herself all met and discussed a set menu for class PTA parties. The approved menu would consists of pretzels, goldfish, popcorn and water only. This was checked by Ruth Polifronio our school nurse. Mrs. Anderson of th street asked about the teachers preparing their own goody bags and giving them out to the students. Mrs. Lahullier advised that they can prepare goody bags but no food or candy. This will be communicated to the teachers. NEW BUSINESS Mrs. Lahullier expressed concern about the Fall Festival that was held Monday, October 19 th. The PreK pm was not permitted to partake in the festivities because it was in the AM and they would partake in the Halloween parade but the AM will not. That is not the case, it was a misunderstanding with new changes in staff and reassignment with the different classes. This will be corrected and that both AM and PM will participate in all school functions. Also, the Trunk- or-treat event will be held on Friday, October 30th from 3-4pm. Candy will be given out to the kids. There will also be hot dogs, popcorn and drinks to purchase. Mr. Riveros promised the Student Council president that he would address her concern about the quality of food that is served at lunch. The comments and concerns were mentioned. The concerns will be considered and looked into.

7 Minutes Page 7 October 20, 2015 Mrs. Hamilton wanted to remind all board members of the need to keep our discussions and deliberations in committee CONFIDENTIAL especially Instructional/personnel committee as personal feelings may be hurt. We should feel able to discuss our opinions and reactions to candidates without fear of having those reactions and opinions revealed to candidates or their family members. We all need to stand behind our decisions but details about our deliberations should be respected as just that. The deliberations of a committee entrusted to make the best possible decisions for the district. Matters of a personal nature must first have been exhausted through the proper channels. The hearing of citizens shall not exceed one hour. President closes hearing of citizens. ANY ACTION ARISING FROM HEARING OF CITIZENS RECESS INTO EXECUTIVE SESSION None WHEREAS, WHEREAS, RESOLVED, RESOLVED, the Open Public Meetings Act and Carlstadt board policy reserve the right within the constraints of state law to sit in executive session; and there now exists a need for this board to meet in an executive session; now, therefore, be it that the hold an executive session for the purpose of personnel and litigation and be it further that the public will be informed either later this evening after reconvening the public meeting; or at a future public meeting, said date is not predictable at the present time. ADJOURNMENT: Motion to adjournment meeting at 7:42 pm Moved: Mr. Riveros Seconded: Mr. Offreda Mr. Acanfora x Mrs. Allen_x_ Mr. Cox x Mrs. Lahullier _x Mr. Lopez x Mr. Offreda _x Mr. Riveros x Mr. Young x Mrs. Hamilton_x Respectfully Submitted, Bert Arifaj School Business Administrator/Board Secretary

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