Transform Invoice Management with a Hybrid of Cloud and On-Premise Software

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1 SAP Brief SAP Business Suite SAP Invoice Management Objectives Transform Invoice Management with a Hybrid of Cloud and On-Premise Software

2 Achieve a higher level of performance Achieve a higher level of performance Gaining better control of invoicing processes can increase cash flow, enhance cash requirements and payment visibility, reduce costs, minimize fraud, and improve vendor relations. Collaborative invoice management solutions from SAP can help you gain this control. Flexible deployment options provide ways to leverage the benefits of integrated cloud and onpremise solutions. Collaborative invoice management solutions from SAP put a higher level of performance and control within reach. Choose from robust on-premise software, cloud-based solutions, or a hybrid of each to make the most of bestpractice knowledge and proven workflow processes. With these solutions, you can streamline and simplify the way you create, capture, manage, monitor, and route purchase orders and invoices. Invoicing solutions from Ariba, an SAP company, offer industry-leading technology and a Web-based trading community that can help you discover, connect, and collaborate with a global network of partners. Through the Ariba Network, you can connect with suppliers and other business partners from any application or device for efficient and effective business commerce. By enabling you to process vendor invoices faster, more accurately, and with better efficiency, these solutions (see page 7) can help you reduce costs, improve cash flow, and improve supplier relations. 2 / 9

3 Simplify and automate accounts payable Optimize invoice management processes On-premise and cloud solutions for better invoice management The Ariba Network extends your invoice management processes into the cloud. Ariba, one of the world s largest business commerce networks, is used by over one million companies in more than 140 countries around the world. The Ariba Network connects you with your suppliers for business-to-business commerce collaboration across the procure-to-pay spectrum. Exchanging purchase orders and invoices electronically helps you achieve compliant invoice processing on a global scale. Then, by collaborating with trading partners, you are able to optimize working capital and supply chain liquidity with network-based tools for discount management and receivables financing. The Ariba Network liberates you from slow and costly paper-based processes. Easier than ever before, you can safely share compliance, risk, performance, and transaction information. Armed with greater visibility and intelligence, you can align your business decisions and react to changing market conditions with utmost agility for greater competitive advantage. Connect and collaborate through a single platform in the cloud to lower costs and risks, boost revenue, and manage cash and working capital. 3 / 9

4 Simplify and automate accounts payable Simplify and automate accounts payable Optimize invoice management processes On-premise and cloud solutions for better invoice management The SAP Invoice Management application by OpenText is an on-premise solution purposebuilt to augment the SAP ERP application. It helps you replace error-prone, timeconsuming, manual invoice processes with automated invoice management. Integration with SAP ERP and the Ariba Network helps streamline the entire accounts payable (AP) operation by simplifying the receipt, creation, management, monitoring, and routing of invoices and related documents. A secure, user-friendly interface provides access to a unified view of invoice data and documents from desktops or mobile devices. Stakeholders can access invoices, resolve problems, and route invoices for approval. Instead of manually keying data into SAP ERP, SAP Invoice Management by OpenText, option for OCR, enables the capture and classification of invoices received as paper copies or attached to s. To support compliance, the software processes all invoices according to predefined business rules covering country-specific rules and regulations. Detailed reporting provides the insight needed for continuous process improvement. Simplify the receipt, creation, management, monitoring, and routing of invoices and related documents. 4 / 9

5 Optimize invoice management processes Simplify and automate accounts payable Optimize invoice management processes On-premise and cloud solutions for better invoice management A cloud-based alternative to SAP Invoice Management is Ariba Invoice Professional (Ariba Invoice Pro). The software is preconfigured with best-practice workflows and features drag-and-drop functionality so business users can modify invoicing rules with ease. It can be integrated with SAP ERP and enables multidimensional reporting so you can effectively monitor transactionlevel details. With SAP Invoice Management or Ariba Invoice Pro, you can streamline workflows, initiate reminders, and shorten payment cycles. The software helps simplify setup and maintenance of vendor information. It lets you collaborate on the basis of preconfigured business rules, but you can also engage in ad hoc communication when necessary. The application automatically captures comments as part of the workflow. With an optimized process in place, you can take full advantage of early pay discounts and enjoy increased profits by connecting with your suppliers on the Ariba Network. Approving invoices quickly also enables you to capture additional dynamic early payment discounts. With these features, you can respond to different cash situations, improve your cash flow, and avoid liabilities due to late payments. On-time payments may also improve your credit ratings and improve your relationships with suppliers. 5 / 9

6 Simplify and automate accounts payable Optimize invoice management processes On-premise and cloud solutions for better invoice management Integrating cloud solutions in your software landscape enables your organization to leverage its existing technology investment while incrementally gaining tools that help add strategic value to your business. Ariba s industry-leading cloud solutions are delivered by subscription and on demand. They are scalable and cost-effective, with no hardware or software to install, upgrade, or manage. Simply access them on a multitenant platform through a user-friendly interface, wherever you and your Web browser may be. Ariba s solutions are independently audited, thoroughly tested, and continuously monitored to maximize safety and consistency. Ariba s invoice management solutions can capture and digitize your invoices for touchless processing, automated exception handling, and stronger compliance. With Ariba s discount management solutions, buyers and sellers can collaborate to automate the process of offering, negotiating, and agreeing on dynamic early payment terms. SAP Invoice Management by OpenText, option for OCR, and Ariba Invoice Conversion Services (ICS) automate end-to-end finance processes and provide an extended reach to suppliers. Ariba ICS enables the integration of existing scanning OCR systems to the Ariba Network for a single electronic feed to SAP Invoice Management or Ariba Invoice Pro. 6 / 9

7 On-premise and cloud solutions for better invoice management Software Deployment Value Proposition Simplify and automate accounts payable SAP ERP Financials solution On premise Manage spend, optimize resources, comply with financial reporting requirements, and streamline operations Optimize invoice management processes SAP Invoice Management application by OpenText On premise Automate reconciliation of supplier invoices using purchase order, goods receipt, and workflow to obtain approvals On-premise and cloud solutions for better invoice management SAP Invoice Management On premise by OpenText, option for OCR SAP Document Access application by OpenText On premise Automate paper-invoice digitization using OCR techniques Enable legally compliant archiving for business documents and gain content-aware access Ariba Network Cloud Connect with suppliers from around the world for online business commerce collaboration Ariba Collaborative Finance Cloud Send purchase orders and receive invoices electronically through the Ariba Network Ariba Discount Professional Cloud Run discount management programs, which allow suppliers to be paid sooner, in return for a discount Ariba Invoice Conversion Services (ICS) Cloud Capture paper-based invoices, contributing to 100% invoice digitization Ariba Invoice Professional Cloud Achieve cloud-based invoice reconciliation, workflow, and approval Ariba Open ICS Cloud Integrate existing invoice conversion or OCR systems to the Ariba Network to feed invoice data to collaborative invoice management solutions 7 / 9

8 Maximize your business potential Maximize your business potential The better your organization manages invoicing processes, the more your business and its people can accomplish. Collaborative invoice management solutions give you the control and visibility that can create significant business value. Cross-enterprise integration offers a single, unified view of your AP activities, with clear visibility into purchases and payments. This centralized view appears no matter which method you use to input data or how many back-end SAP software instances exist in your system configuration. Ariba solutions extend your business beyond the walls of your organization so you can share processes and collaborate with trading partners as you drive more competitive business commerce. Because software from SAP incorporates a centralized approach to invoice management, it lessens your risk of exposure to noncompliance or even litigation and provides security against internal fraud. Having more control of a process that involves payment of corporate funds lessens the likelihood that fraudulent activities will occur. But if they do, you ll have a granular audit trail to help improve detection. The ability to provide timely reporting increases insight and helps ensure compliance with regulations and fiscal reporting requirements. And it provides the perfect basis to deliver accounts payable as a shared service. 8 / 9

9 Objectives Summary Transform financial operations with collaborative invoice management solutions from SAP. Choose from robust on-premise software and cloud-based solutions that let you make the most of best-practice knowledge and proven workflow processes. Our integrated approach also provides access to the Ariba Network, one of the world s largest business commerce networks. Process vendor invoices faster, more accurately, and with better efficiency to increase worker productivity, improve cash flow, and expand your business network. Objectives Optimize and automate invoicing processes Reduce processing costs Create global visibility into liabilities and payments Improve vendor relations Reduce IT cost and complexity Automated paper-to-post invoice management Flexible on-premise and cloud deployment options Integrated, networked approach with the Ariba Network Support for multiple channels and production instances Simplified invoice management through streamlined processes and workflows that minimize reconciliation time Better control of working capital, thanks to enhanced visibility into cash requirements Reduced costs and increased agility through flexible on-premise and cloud software Improved platform to establish accounts payable as a shared service Learn more Visit www54.sap.com/solution/lob/finance /software/invoice-to-pay/index.html or 9 / 9 CMP26398 (13/09)

10 No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ( SAP Group ) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see for additional trademark information and notices.

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