Dcument Preview This is nly a prtin f the entire, custmizable dcument. KEEP IN DISASTER RECOVERY PLAN and a cpy ff-site Disaster Recvery and Business Cntinuity Plan Fr Name f Cmpany Name Lcatin f Date Plan Operatinal This is a live dcument and shuld be regularly updated. Ensure that yu hld the mst up t date cpy. Update ANNUALLY as a MINIMUM The dcument als cntains SENSITIVE infrmatin and shuld be treated as such. All utdated cpies shuld be destryed by shredding
Emergency Cntact Details Fr Name f Cmpany and Full Address IMPORTANT: EACH TIME A CHANGE IS MADE TO THIS PAGE enter the new date and send a cpy t the Plice. Cmplete all applicable items: Security Cmpany (hlding a list f Keyhlders fr this site) Name Telephne Intruder Alarm Cmpany Name Telephne Main Keyhlder Name Telephne Mbile Phne Secnd Keyhlder Name Telephne Mbile Phne Third Keyhlder Name Telephne Mbile Phne
CCTV Service Name Telephne Respnsibilities Overall respnsibility fr the Prductin f (and Training and Exercising relating t) this Plan belngs t: (name and psitin) Day t day maintenance f the plan is delegated t the Plan Administratr: (name and psitin) The Plan Administratr will maintain the Disaster Recvery Plan which shall include: A cpy f this Plan Building and Site plan(s) Flr plan(s) Lg sheets Pcket ntebks Persnnel Details Purchase Orders Spare Cheque Bk (rtated frm stck) Statinery relevant t yur business Latest cash flw statement (updated mnthly) Cpies f Legal Dcuments Lcatin f Backup cpies f vital cmputer and paper recrds Emergency C-rdinatr s Tabard Sign ntifying alternate site lcatin evacuated t Clipbard, string, tape, pens, trch + fresh batteries, etc. Lcatin f petty cash fr phnes, transprt, etc The Disaster Recvery Plan will be lcated OFF-SITE at (this lcatin shuld be at least ne mile frm Site) All Emergency Respnse Team members must be fully acquainted with their Actin Checklists and must infrm the Plan Administratr f any data r prcedural changes t be incrprated in the plan when changes r new issues arise.
Plan Revisin Date - The Plan will be updated as and when required; the revisin date will be appended in the upper right hand crner f the pages. A new Back up Disk fr the Plan will be prduced upn each amendment and revised pages issued t hlders f the plan when updated. Plan filenames shuld change with each amendment t ensure previus cpies are retained fr legal purpses. Example filename: 23 May 2003 BC Plan.dc - r similar. A back up disk fr the plan will be stred in the fllwing lcatin: This shuld include a disk fr the Disaster Recvery Plan and senir management shuld Address keep a cpy at their hme address. Premises Enter a descriptin f each premises cvered n this site Telephne Number Facsimile (FAX) E-Mail Telex VAT Registratin Number Type f buildings/acreage f site Cnstructin Number f Flrs/Flr Areas Entrances and Appraches Number f Offices
Number f factry units On-Site Lcatin f building and site plans Off-Site Lcatin f building and site plans On-Site Lcatin f Legal Dcuments relating t site and buildings Off-Site Lcatin f Legal Dcuments relating t site and buildings Cmmunicatins Equipment Details Mbile phnes, Radi, Walkie-Talkie, etc D all Emergency Respnse Team Members Mbiles have vital numbers in memry? Yes N Hazards assciated with the premises Enter any hazards which, as a result f lss f r damage t them, may increase the effects f any catastrphe (weather, fld, explsin, etc) Examples: (include quantities, where apprpriate) Electricity supplies Gas r Fuel Supplies Water supplies Chemicals in stre r in use Txic substances Flammable substances Explsive Substances
Cmpressed gases List Type and Where Stred Als list the knwn effects f these substances (if nt bvius) Islatin Valves/Pints Lcatins Gas Electric Water Sprinkler System Oil Other (Fuel Tanks etc) Aim The aim f this Emergency and Disaster Recvery and Business Cntinuity Plan is t mitigate the effects f any catastrphe that might ccur within r adjacent t the premises, which culd disrupt the cre activities f the Cmpany Name t such an extent that it may cause lss f prductin, prfit, r require the relcatin f the business. Objectives t save life t prevent escalatin f the incident t safeguard the envirnment t prtect prperty t enable a timely and rderly recvery f the business Purpse T prvide business wners and managers with a simple yet cmprehensive Plan t assist in emergency respnse planning, t facilitate early recvery, and t ensure the cntinuity f their business shuld disaster strike.
Methd Prvide clearly defined curses f actin Prvide a place fr the recrding f resurces Identify Emergency Respnse Team persnnel, resurces and functins Identify critical systems and functins and define alternative prcedures Identify additinal shrt term resurces required fr supprting partial peratin Prvide a guide fr actins which will ensure minimal disruptin Identify thse wh must be ntified and kept infrmed f the incident Dcument the lcatin f data (electrnic and paper) in ff-site strage Enable sufficient flexibility t cater fr lsses f varying scale Activatin This Plan will be activated by the mst senir manager n site when any incident ccurs which necessitates evacuatin and invlves the use f utside agencies ther than the Emergency Services. Activatin f this Plan may be in cnjunctin with the activatin f the relevant Twn Center Respnse Plan held by the Emergency Planning Service. It is vital t ensure that cpies f this Plan are kept OFF-SITE because a simple situatin can rapidly escalate t require Plan activatin Risk Assessment A cmprehensive written Risk Assessment is a legal requirement fr all businesses with five r mre emplyees and all emplyees must be aware f it. Smaller businesses must have undertaken a Risk Assessment that all emplyees are aware f. Management Supprt The management f this Cmpany takes the principles f Business Cntinuity seriusly. Any disaster nt nly causes disruptin t the functining f the cmpany but als might affect emplyee s cntinuatin f emplyment. It is therefre t the benefit f all cncerned in the Cmpany t be aware f the implicatins that a disaster may have and t assist in making this Plan wrk, thrugh cnsultatin, cperatin, training, and exercising.
(Signed by all management) Structure f Emergency Respnse Team Smaller firms may need t cmbine rles Rle Name Alternate Emergency Crdinatr Evacuatin Manager Building Manager Security Manager IT/Cmms Manager Salvage Crdinatr
Recrds and Persnnel Manager Relcatin Manager (Others as required) Emergency Respnse Team Name Title Office Hme Mbile
Cmplete list f Staff Cmmunicatins Equipment requiring diversin t new/alternative accmmdatin Name Department Telephne Fax E-mail Name Department Telephne Fax E-mail
Name Department Telephne Fax E-mail Name Department Telephne Fax E-mail Name Department Telephne Fax
E-mail Cntacts WHEN COMPLETED cpy and attach t each Actin Checklist Address/Tele Cntact Name Plice 999 Fire 999 Lcal Authrity 01384 812040 ( ask t page Emergency Planning) Hspital Insurance Cmpany/Lss Adjuster Gas Cmpany Electricity Prvider Water Cmpany Building Surveyr Salvage Specialists Business Cntinuity Prvider Disaster Recvery Prvider Cmmunicatins Supplier Security IT/Cmputer Supplier Telephne Cmpany Barding Up/glazier Cmpany Rfing cmpany Lcksmith Scafflding Cmpany Intruder Alarm Cmpany Fire Alarm Cmpany Electrical Cntractr Salvage Specialists Specialist in dcument recvery Furniture Supplier