Human Resources Balfour Hospital New Scapa Road Kirkwall Orkney KW15 1BH www.show.scot.nhs.uk/ohb Date: 26 August 2015 Tel: 01856 888186 Fax: Enquiries to: Danna Wilson Email: danna.wilson@nhs.net Dear Applicant RE: Public Health Practitioner REF: 0715/045 Thank you for the interest you have shown regarding the above post with Orkney NHS Board. Please find enclosed a Job Pack containing: Application Form and Equal Opportunities Monitoring Sheet Declaration of Suitability Form Advert Job Description Person Specification Your completed application form and Equal Opportunities Monitoring Sheet and Declaration of Suitability form can be returned electronically to ork-hb.recruitment@nhs.net, or if this method is not suitable forms can be sent to the Human Resources Department at the above address. Please note that correspondence regarding your application will be sent by email. If this method is not suitable for you, please contact me at the above address to let me know. Please note that CV s will not be accepted and a completed application form is required in order to apply for a post at NHS Orkney. If you require any further information please do not hesitate to contact myself or any of the other contacts stated in the advert. Yours sincerely Danna Wilson Recruitment Officer Orkney NHS Board Headquarters: Caring for the people of Orkney Garden House, New Scapa Road, Kirkwall, Orkney KW15 IBQ Chair: John Ross Scott Chief Executive: Cathie Cowan Orkney NHS Board is the common name of Orkney Health Board
POSSIBLE SECONDMENT OPPORTUNITY Public Health Practitioner Job Ref 0715/045 Public Health Band 6 26,302-35,225 plus Distant Islands Allowance pro rata per annum Part time: 18.75 hours per week Fixed Term due to programme activities until 31 st March 2016 We have a great opportunity for an enthusiastic individual to support delivery of key new national vaccination programmes in Orkney. The post holder will project manage delivery of the new programmes under the direction and guidance of the Public Health Manager and Director of Public Health. They will also have the opportunity to take part in the public health On-Call rota under supervision. The post holder will be a Registered Nurse with interest in Public Health and have experience in project management and the delivery of vaccinations. Excellent communication, time management and organisational skills are essential for this post. The successful candidate will also have demonstrable expertise in analysing problems and identifying solutions. Proven leadership skills including interpersonal, networking, influencing and negotiation skills are also essential. The post holder will require the ability to operate under pressure as there are national deadlines for the delivery of these vaccination programmes. For further information on this post please contact Suzanne Baird, Public Health Manager on 01856 888058 or email sue.baird@nhs.net For an electronic application pack please contact Danna Wilson, Human Resources, Garden House, New Scapa Road, Kirkwall, KW15 1BQ. Telephone 01856 888186 or e-mail ork-hb.recruitment@nhs.net Closing date for applications: Wednesday 9 th September 2015 This post is subject to a PVG Scheme Record check
JOB DESCRIPTION 1. SERVICE Public Health 2. SERVICE DIRECTORATE/DEPARTMENT 3. JOB TITLE Public Health Public Health Practitioner 4. GRADE Band 6 5. LOCATION Balfour Hospital 6. REPORTING TO Director of Public Health 1. JOB PURPOSE The purpose of this post is to provide specialist advice and expertise to support the delivery of public health in NHS Orkney in the areas of health promotion and health protection. Key components of the role will include - Leading on projects that contribute to protecting the health of the population - Leading on the delivery of key health promotion targets as delegated by the Health Promotion Manager. - Supporting governance and risk management for the public health department, disseminating clinical governance information and supporting the maintenance of the departmental risk register The post holder will work under the direction and guidance of the Health Promotion Manager and Consultant in Public Health Medicine who will agree specific work objectives on an annual basis according to local needs and priorities. The post holder undertake health protection work under the supervision and will have the opportunity to take part in the public health On-Call Rota also under supervision 3
2. ORGANISATIONAL POSITION This post sits within the Department of Public Health and the post holder is line managed by the Health Promotion Manager. The annual work plan of the post holder will be agreed jointly by the Health Promotion Manager and Consultant in Public Health Medicine. Director of Public Health Consultant in Public Health Medicine Public Health Manager Smoking Cessation Adviser Health Improvement Development Officer Health Improvement Officer ADP Substance Misuse Officer Senior Administrator Public Health Practitoner (THIS POST) Admin and Information Assistant Admin Assistant 3. 4. SCOPE AND RANGE To provide specialist advice and expertise to strategic planning processes and to contribute to the development of local health improvement policy and strategy as well as to public health functions within NHS Orkney. The post holder will develop and facilitate collaboration across all relevant organisations, and assist with policy implementation. The individual will be responsible for the planning and delivery of delegated public health programmes and support the performance management of the public health function. To develop and maintain information and support structures which address health improvement and health protection needs of the people of Orkney. To provide training and support to a range of internal and external groups, including health professionals, local authority and voluntary sectors. 4
4. 5. MAIN DUTIES/RESPONSIBILITIES 5.1 Public Health 5.1.1 Promoting and Protecting the Population s Health and Well-being Provide specialist advice,guidance and practical support in relation to the identified priority areas for NHS Orkney, OHAC,individuals/groups from Orkney Islands Council and community and voluntary sectors. Lead on the formulation of operational plans to support public health practice Lead on the planning, development and implementation of evidence based health public health practice in conjunction with partners. Prepare reports, reviews and presentations on the achievements/outcomes of public health projects Undertake health protection work with support from the Consultant in Public Health. The post holder will have the opportunity to take part in the public health on-call rota under supervision 5.1.2 Developing Quality and Risk Management within an Evaluative Culture Provide specialist advice and support for the implementation of public health programmes Implement systems for monitoring and audit. Develop and maintain an overview of developments in knowledge and practice in public health/health promotion and identify opportunities to integrate these into practice Be responsible for disseminating clinical governance information and develop and contribute to the departmental risk register 5.1.3 Policy and Strategy Development and Implementation to Improve Health and Well-being Provide specialist advice and expertise in the development and assessment of policy and strategy in health and well being 5.1.4 Strategic Leadership for Health The post holder will be required to apply a range of specialist knowledge and skills in the area of Public Health whilst working with people, individuals and groups, within communities as well as those at strategic level e.g. change management skills As required develop and lead specific public health/ health improvement policy and activity e.g around a specific topic or H target Develop and maintain an overview of developments in knowledge and practice in public health and identify opportunities to integrate these into practice 5.1.5 Research and Development to Improve health and Well-being Contribute to service improvement within the public health department Initiate and participate in audits as and when required. Provide support for the monitoring and evaluation of public health policy and programmes Provide a knowledge base on public health issues to inform research and implementation of effective practice 5
5.1.6 Manage Self, People and Resources to Improve Health and Well-being Continue to develop personal knowledge and practice and actively contribute to the development of others staff Meet registration and CPD requirements of relevant professional bodies and remain in good standing with these organizations. Undertake appropriate training and development opportunities based on personal development and service plans. The postholder will adhere to all NHS Orkney Policies, Procedures and Guidelines including Health & Safety, Data Protection, Freedom of Information, Equity and Diversity Policy. 5.1.7 Financial responsibility Undertake day to day administration of specific budgets including ordering supplies and managing project budgets as delegated by the Health Promotion Manager. 6
5. COMMUNICATIONS AND RELATIONSHIPS The post holder is required to establish and maintain effective communications and build and sustain good working relationships with a wide range of personnel and agencies to fulfill the duties of this post. The post holder must be sensitive to the welfare, feelings and perceptions of public, patients and staff and will on occasion be involved in reactive, difficult and sensitive issues, mainly in relation to concerns or events involving staff health and staff/public safety. Work with the media team Disseminating information and raising the profile of public health The post holder is expected to devise and deliver formal training in the form of workshops, seminars, presentations to NHSO staff at all levels in the organization. Contribute to a range of meetings and working groups, including those at which members of the public or community members are present. Maintain good professional relationships with other members of the public health team The post holder will be required to work and develop relationships with a wide range of teams including: management and clinical teams for primary care, acute services and support services Independent contractors (such as GMS practices, opticians, pharmacists etc) Partner organisations such local authority, and third sector Public health specialists in other health boards Regional and national public health teams This is an indicative list and working partners will vary according to circumstances. 6. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB The post holder is required to have the following knowledge, training or experience: - Experience of working in a Public Health remit or equivalent in a Health or Local Authority environment Experience of multi-agency/partnership working, either in the NHS or in a public sector environment. Excellent, highly developed, all round communication and report writing skills including motivation, negotiation and persuasion skills to overcome barriers to understanding and enabling all stakeholders to participate and sign up to projects, plans and processes. An ability to operate under pressure. Proven leadership skills including interpersonal, networking, influencing and negotiation skills. Ability to carry out risk assessments; Hold a valid driving license and be able and willing to travel to different work locations across the NHSO area. 7
Ability to use standard computer packages (word, excel, powerpoint) Be an enthusiastic ambassador for the organisation, its stakeholders and partners with a personal and professional demeanor, credibility and presence. Have drive, tenacity, and ability to focus on key issues and sound judgment under complex conditions. Ability to demonstrate tact and diplomacy and sound negotiating skills in all interpersonal relationships with the public and work colleagues. Ability to demonstrate commitment to continual professional development and assessment 7. SYSTEMS AND EQUIPMENT 8.1 Equipment PC & routine MS Office applications Standard office equipment (photocopier, telephone) Internet search engines & web based e-mail & diary facilities Presentation aids & associated equipment used to design & present information Personal protective equipment Teleconferencing and video conferencing facilities within and out with NHSO. 8. PHYSICAL AND MENTAL DEMANDS OF THE JOB The post holder is required to travel both on the Orkney mainland and to other islands in the county by car or public transport. The post holder also may be required to travel to the Scottish mainland for regional and national meetings where video or teleconferencing is not possible or appropriate. The post holder must have the ability to concentrate on documents and deal with VDU and keyboard based work. Whilst the post holder has discretion to plan workload, this will often be subject to interruption or change at short notice to match the demands of the organisation and front line services. Ability to prioritise and prevent backlogs is therefore critical. 8
9. DECISIONS AND JUDGEMENTS This post is line managed by the Health Promotion Manager The post holder is expected to make judgments based on the analysis, interpretation and comparison of a wide range of facts The post holder works with a number of agencies with differing cultures, expectations and policies and is responsible for the prioritisation and management of a portfolio of work Expected to work on a regular basis to tight deadlines. Expected to identify and address gaps in public health within services in accordance with national and local policy Identify training needs for individuals at all levels in the organisation and partners, plan to meet these and evaluate and report on outcomes 10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB Balancing competing demands within a highly complex organisation Striking a balance between ensuring things are done by others and actually doing them yourself Maintaining effective inter-agency links Prioritising deadlines Tight deadlines. Motivating and inspiring staff at all levels 11. JOB DESCRIPTION AGREEMENT The job description will need to be signed off using the attached sheet by each postholder to whom the job description applies. 9
PERSON SPECIFICATION Job Title: Department: Location: Public Health Practitioner Public Health Balfour Hospital FACTOR ESSENTIAL DESIRABLE QUALIFICATIONS TRAINING RESEARCH PUBLICATIONS Registered Nurse with interest in Public Health Degree in Public Health or health related subject Masters Degree in Public Health (or equivalent) EXPERIENCE Have experience of multiagency/partnership working, either in the NHS or in a public sector environment Experience of working in a Public Health remit Have project management experience or have demonstrable expertise in analysing problems and identifying solutions. KNOWLEDGE AND SKILLS Have excellent, highly developed, all round communication and report writing skills including motivation, negotiation and persuasion skills to overcome barriers to understanding and enabling all stakeholders to participate and sign up to projects, plans and processes. Have an ability to operate under pressure. Proven leadership skills including interpersonal, networking, influencing and negotiation skills. Have advanced computer literacy; 10
Needs assessment, monitoring and evaluation skills. Audit/research skills and the ability to apply and implement evidence based practice Skills in collecting, collating, analysing and presenting health information in accessible and appropriate formats PERSONAL QUALITIES Hold a valid driving license and be able and willing to travel to different work locations across the NHSO area. Be an enthusiastic ambassador for the organisation, its stakeholders and partners with a personal and professional demeanor, credibility and presence. Have drive, tenacity, and ability to focus on key issues and sound judgment under complex conditions. Demonstrate tact and diplomacy and sound negotiating skills in all interpersonal relationships with the public and work colleagues. Demonstrate commitment to continual professional development and assessment. 11
Guidance for completing the NHSScotland application form If you need this, or any of the attached forms in large print or other formats please call our recruitment office on 01856 888186 An electronic version is available by contacting ork-hb.recruitment@nhs.net General guidance If you have any questions or need some help with completing the form, please call 01856 888186. Please have the job reference number handy if possible. If you are using the hard copy version of our application form, please use black ink and write clearly in BLOCK CAPITALS. This makes the form much easier to read and clearer when we scan it. The job reference number can be copied from the job advert. The job location will be on the job advert. The candidate ID number will be written in by us once you have returned the form to our office. The people who look through your completed form (short listing or short leeting team) to see if you have the skills and abilities needed for the job, will only see Part C of the form. They will only see your candidate ID number and all personal details will be anonymous. Please do not send in a CV instead of, or as well as, the application form. We do not consider CVs during the selection process. Please fill in all sections of the application form. If some parts are not relevant, write not applicable or N/A in that space. If you need more space to complete any section, please use extra sheets of paper. Do not put your name or any identifying information on it as it needs to remain anonymous. Secure it to the relevant section, and we will add a candidate ID number to it when we receive it. When you have completed all of the forms, please email them to orkhb.recruitment@nhs.net 12
Or if this method is not suitable you can send them to the following address: Human Resources Department NHS Orkney Balfour Hospital New Scapa Road Kirkwall Orkney KW15 1BH Personal Details section This gives us your contact details such as name and address. Under title you would put either Mr, Mrs, Ms, Dr or just leave blank if you prefer. We may need to contact you at some time throughout the recruitment process. Please let us know the most suitable method of contacting you, for example a text message, email or phone call and the most convenient time. Sickness Please list in this section the number of occasions you were off work in the past year because of illness. If you would like to discuss this for further clarification please call our recruitment office. Declarations Only if it is asked for in the job description, person specification or application pack about the job, you must tell us about all convictions and cautions regardless of how long ago the offence may have occurred. Convictions from other countries must also be notified. If in doubt please call our office at the help line number on page one of this guidance. Please note that having a conviction will not automatically disqualify you from getting a job with us. Careful consideration will be given to the relevance of the offence to the particular post in question. However, if you are appointed, and it is found that you did not reveal a previous conviction your employment may be terminated Remember to read, consider and sign the declaration at the bottom of page 2 Qualifications section Please tell us of any qualifications you have. This can include school standard grades, GCSEs highers, or work based qualifications such as SVQs or NVQs Remember to write down any non formal qualifications or certificates that you think are relevant to the job you are applying for. 13
Present (or most recent) post section If you are currently out of work, please write this in the job title space Please write your start date in month/year format MM/YYYY Please tell us briefly about your duties (what you do or did in your job). You could tell us your role, the main tasks, and any responsibility for supervising others. There is not a lot of space here so continue on a separate sheet if you need to. Employment History section This is where you write down all the jobs you have done previously. Remember that if a job you have done in the past supports or is similar to the job you are applying for, please tell us more about it in your support of application statement on page 6 of the application form use a separate sheet if you need more space. References section Referees are people who know you at work. Please give the full names and addresses of 2 referees, one of whom must be your present or most recent employer and can confirm your job details. You should check that the people you have put on your form are happy to be referees. Your referees will not be contacted unless you are a preferred candidate after interview. A preferred candidate is someone who is the preferred choice for the job, subject to satisfactory checks where appropriate. Driving Licence You only need to complete this if the job requires you to drive. Please check the job description or person specification. For example, some jobs with the Ambulance Service require you to be able to drive class C1 and D1 vehicles. Statement in support of your application This is one of the most important parts of the form. In here you say why it is you want this job, and can list all your skills and abilities that you think help to match up you against the person specification. In here you could describe how something you have done in a non work setting (for example, planning and leading a group outing) shows planning skill and some leadership qualities. Where did you see the advert section Please try to remember where you heard about this job, and tick the relevant box. The information you give will help us find out how good our advertising is. Equal opportunities monitoring 14
Please note that all details on this section (Part D) will remain totally anonymous. It will be detached from the rest of the form as soon as we get it and remain anonymous. We want to ensure that there are no barriers to joining our workforce. As an employer, NHSScotland is as fully inclusive as possible. One way we can ensure this is to analyse all the data provided in this section and ensure that job opportunities are being accessed by as wide a community as possible. Please email your completed form to ork-hb.recruitment@nhs.net However if you are un-able to submit your application electronically, you can send it to: Human Resources Department NHS Orkney Balfour Hospital New Scapa Road Kirkwall Orkney KW15 1BH 15