Notability from A to Z

Notability from A to Z East Irondequoit Central School District Professional Development Instructor: Candie Black Candace_black@eastiron.monroe.edu Fall 2014

Table of Contents What is Notability?... 4 The Notability Homescreen... 5 Using gestures to select & scroll (within a note)... 18 Zooming in and out... 19 Creating a note... 20 Typing on a note... 21 Writing on a note... 22 Highlighting a note... 23 Erasing annotations on a note... 23 Cutting, copying, and pasting items... 24 Palm rest... 25 Zoom view... 26 Inserting media (photos, etc)... 27 Inserting a recording... 28 Navigating through a multi-page document... 29 Creating dividers & subjects... 30 Moving & organizing dividers, subjects & documents... 31 Deleting dividers, subjects & documents... 31 Renaming dividers, subjects & documents... 32 Special settings for Subjects (unit divisions)... 33 Name... 33 Color... 33 Icon... 34 Page 2

Password protecting a note... 34 Importing documents from other programs... 35 Annotating student work... 37 Page 3

What is Notability? Notability is an ipad app that integrates handwriting, PDF annotation, typing, recording, and organizing so students can take notes electronically in a manner that works best for them! Discover the freedom to capture ideas, share insights, and present information in one perfect place on ipad. Liberate yourself (and your students) from piles of paper and books by keeping documents in Notability! You can hand out, complete, collect, and grade assignments. Before class, students import your handouts so that they can take colorful, unrestricted notes right on the handout. In addition, Notability makes staying organized simple by keeping notes, handouts, and files in one beautifully organized place. Teacher uploads files to Edmodo (24/7 access). Students open files from Edmodo in Notability. Students annotate files, save and organize in Notability. Student revises writing task and resubmits 2nd draft. Teacher annotates draft (comments, grammar, etc...) Student writes 1st draft of writing task & submits to teacher. Page 4

The Notability Homescreen B C D E A F G H I J Page 5

A Edit a) This link allows you to edit names of subjects, dividers and notes as well as to re-order the subjects and dividers. Use the gear icon to rename a subject or divider. Use the three vertical lines to click and drag the subject or divider to a different order. b) Within the Edit menu, you can also delete a subject, divider or note or add a new subject or divider. c) Click on the Pencil icon (the Compose button) to create a new note. B Forward / Send button This button allows you to forward a note via one of the following methods: a) Email b) Dropbox c) Google Drive d) AirDrop e) Open in (ibooks, Moodle, Adobe Reader, WebDAV, FileManager, Edmodo, Chrome, Dropbox, Evernote, Google Drive this will depend on the apps you have installed on your ipad) f) Box g) itunes h) Print i) WebDAV j) Choose default settings for Notability Page 6

C - + (the plus icon) This button allows you: a) to create a divider (ex. Biology, History, English; effectively a divider is a class). Create these first! b) to create a subject (a subject is a unit within a class). Create these next and then file them within the appropriate dividers. Page 7

D Search button (magnifying glass) - Click on this button to open up a search bar to search your notes using a key term. E Import a note from a variety of apps (Dropbox, Google Drive, Box, WebDav) Page 8

F Compose (white pencil on blue background) icon - Click on this button to create a new note. Page 9

G List of dividers. Click on the arrow or the name of a divider to open it and reveal its contents. Click again to close and hide its contents. Page 10

H Settings use this gear icon to set backup options and settings for themes, documents, typing and handwriting a) Auto-backup choose a backup program: a. Dropbox free for a limited amount of storage space (5GB) - backup works easily b. Google drive free for a limited amount of storage space (5GB) - backup works easily c. Box d. WebDAV somewhat unreliable and glitch (I would NOT recommend this as a backup option until reliability is verified) requires the schools Lars server address e. Turn backup off This is the riskiest option of them all no backup means total loss of your Notability notes in the event your ipads crashes or if it is erased during service. b) Manage accounts allows you to log in or out of cloud service accounts. c) icloud turn icloud on or off for backing up notes. Page 11

d) Themes choose amongst 4 themes (unified, colorful, clean, and classic). Place a check mark in the box next to the desired theme by clicking in the box. Page 12

e) Document This screen allows you: a. To set a default note title b. To include the date in the title c. To include the time in the title d. To choose the default note paper background (colored or patterned). Page 13

f) Typing This screen allows you: a. To set the default font b. To set the default style for text (bold, italics, underline) c. To set the default type size d. To set the default text color e. Set spellcheck on or off f. Tap anywhere option (to begin typing anywhere by typing on a particular line) Page 14

g) Handwriting This screen allows you: a. Turn on or off Tap and hold setting to enter zoom mode while handwriting. b. Turn on or off Left-handed mode this allows the palm rest to be dragged down from the top of the screen. Page 15

h) ios Sleep Timer When this function is enabled it will keep the ipad awake so that Notability doesn t automatically close when the ipad has remained inactive for a while. Page 16

I Notability User Guide look up various tutorial topics. J Notability Support Center see troubleshooting topics and FAQs. Page 17

Using gestures to select & scroll (within a note) a) Selecting b) Scrolling a. Tap and hold on a piece of text to select it. (Drag the blue circles to a larger or smaller selection. b. A menu will appear with the following options: i. Cut ii. Copy iii. Speak (the ipad will say the selected word(s)) iv. Define (will provide a definition or will search the web for one) v. Replace a. To scroll through a note, use one or two fingers to swipe up and down. b. Alternatively, use the up and down arrows to move from page to page (up and down). Page 18

Zooming in and out a) Using two fingers pinched together and draw draw them out to an extended position to zoom in (make the image larger). b) Using two fingers simultaneously, draw two extended fingers closer to each other (pinching motion) to zoom out (make the image smaller). Page 19

Creating a note Click on the blue pencil icon. Page 20

Typing on a note a) Activate the typing function by click on the outline t icon (stands for text ) across the top menu. The t icon will be filled with white. b) Use your finger or a stylus to click anywhere on the note where you would like to insert text. The ipad s keyboard will pop up. c) Type your text. d) There are several text settings that can be changed when the keyboard is open: a. Indent / unindent use the forward-facing arrow to indent and backward-facing arrow to unindent. b. Font name the selected font name will be displayed. Click on it to change the font. c. Size the default font size will be displayed flanked on either side by the letter A. Click on the smaller A to reduce the font size and the larger A to increase the font size. d. Color select one of the 16 possible text colors. e. Style bold, italics, underline f. Favorites Notability allows you to set 3 favorite text styles (font, size, color, etc ). Once set, you can click on the favorite button and it will change the font style to your preselected option. To create a preset of your favorite style, set the style (font, size, etc..) and then tap and hold on one of the hearts. g. Bulleted list this Page 21

Writing on a note a) Activate the writing function by click on the outline Pencil icon across the top menu. The pencil will fill with the last selected color. b) Use your finger or a stylus to write on the note. c) There are several pencil settings that can be changed by clicking on the Pencil icon again: a. Pressure select one of the two curved lines to choose high pressure or low pressure. b. Size select one of the 12 possible sizes of pencils c. Color select one of the 16 possible pencil colors Page 22

Highlighting a note a) Activate the highlighting function by click on the outline Highlighter icon across the top menu. The highlighter will fill with the last selected color. b) Use your finger or a stylus to highlight words, sentences or section on the note. c) The highlighter has the same settings (pressure, size, and color) as the pencil. Erasing annotations on a note a) Click on the outlined Eraser icon to activate the eraser function. b) Drag your finger or stylus across areas you would like to erase. c) The eraser will erase any single contiguous line (that is, you don t have to drag the eraser along the length of an entire line, but simply touch the line and it will be erased. d) Use the undo icon (backward facing arrow) to undo any action, including erasing. Page 23

Cutting, copying, and pasting items a) Click on the Scissors icon. b) Draw a shape (oval, circle, rectangle, square) around the text you want to cut. (A marquis of dashed lines will appear around the selection.) c) A menu will appear that includes the following options: a. Style allows you to change the style (thickness of writing strokes, color of writing) b. Cut this will cut everything within the selection. (Note, if part of the writing falls outside of the selection, it will still be cut so long as there is no break in the contiguous lines. c. Copy this will copy everything within the selection. d. Delete this will delete everything within the selection. d) With the marquis circling the selected area, click anywhere else on the note and the Paste button will appear. Click it to paste the copied area. Page 24

Palm rest area Palm rest a) Click on the Right Hand icon located in the lower right-hand corner of the screen. b) Click, hold and drag the three horizontal lines that appear up to increase the palm rest area. In this greyed out area, you can rest your palm without creating any pencil marks. Page 25

Zoom view a) Click on the Palm rest icon (white right hand). b) Click on the magnifying glass with the yellow swiggle in it. c) Your note will be greyed out except for a white triangle. d) Everything contained within the white triangle will be blown up in the lower window of the screen allowing you to make precise adjustments. e) You can now writing in large and have the writing appear small on the page above. f) Resize the target box in zoom view by dragging the lower right-hand corner. g) Tap anywhere on the screen to reposition the target box around another area. Page 26

Inserting media (photos, etc) a) You can insert the following media into any Notability note (or file imported into Notability): a. A photo that you have on your ipad or have downloaded from the internet b. A photo that you take right at that moment c. A figure d. A web clip (picture of a website) e. A sticky note (handwritten or typed) b) Click on the + (plus) icon and choose the type of media. Follow the prompts. Page 27

Inserting a recording a) Click on the microphone. Notability will start recording. b) Click on the microphone again to stop recording. c) Click on the downward facing arrow next to the microphone to display the menu below to playback the recording. a. Change the speed of the recording. (0.7 to 2.0). b. Play button c. Slider button to navigate to a particular section of the recording. d. Volume control e. Gear icon manage recordings Page 28

Navigating through a multi-page document a) Click on the Page icon in the upper right-hand corner to display a navigation pane that shows thumbnails of all pages. b) From this menu, you can add a bookmark to a particular page or search the document. Page 29

Creating dividers & subjects a) To create a divider ( = a class), click on the + (plus) button at the top of the homescreen. a. Choose divider b. Type in the divider name. c. Click on the Done button. d. Dividers are automatically placed at the bottom of the list of dividers. b) To create a subject (unit division within a class or divider), follow the same procedure as above except select Create Subject. a. Name the subject and click on the Done button. b. Note that new subjects are automatically placed under the last divider. Page 30

Moving & organizing dividers, subjects & documents a) To move or re-order a divider, click on the Edit button while in view of the divider in question. Click and hold the three horizontal lines to the right of the divider in question and drag it until it is in the desired position. b) To move a subject under a different divider, click on the Edit button. Click and hold the three horizontal lines to the right of the subject in question and drag it until it is in the desired position. Deleting dividers, subjects & documents a) To delete a divider, click on the Edit button while in view of the divider in question. This will reveal the gear button for each divider. a. Click on the gear icon for the divider you wish to delete. b. Click on the red Delete button. c. Click on the confirmation button labeled Delete This Divider. d. Click on the Close or Delete button. b) To delete a subject, click on the Edit button while in view of the subject in question. This will reveal the gear button for each divider. a. Click on the gear icon for the subject you wish to delete. b. Click on the red Delete button. c. Click on the confirmation button labeled Delete This Subject. Page 31

Renaming dividers, subjects & documents a) To edit the name a divider, subject or document, click on the Edit button while in view of the item in question. This will reveal the gear button. a. Click on the gear icon for the item you wish to rename. b. Edit the name. c. Click on Done. Page 32

Special settings for Subjects (unit divisions) a) To change these settings, select a subject by clicking on it. b) Click on Edit. c) Click on the Gear button for the subject. d) Select one of the following settings: Name Color Page 33

Icon Password protecting a note Page 34

Importing documents from other programs a) From any other application (Edmodo, your email), you can open a file in Notability by clicking on the icon that looks like a box with an arrow pointing up coming out of it. This will open a menu. b) One of the options is Open in Another App. Choose this and then select the Notability icon. (Be aware that this icon may be hidden on the right. If you cannot see the Notability icon, swipe your finger to the left to reveal it.) This automatically opens the Notability app and will display the following Import menu: c) Choose between the following options: a. Create a new note (this opens the file in a new note). i. Select the page range (if you want to import all pages of your document, click OK ; if you only want a few pages, use the sliders to select those pages and click OK. ii. The document is now opened in Notability and can be annotated. b. Add to another note (this will add the file to an existing note). Page 35

i. Click on Add to other note. ii. Select the target note (in which to insert the new file). iii. Select the page range (if you want to import all pages of your document, click OK ; if you only want a few pages, use the sliders to select those pages and click OK. iv. The document is now opened in Notability and can be annotated. Page 36

Annotating student work a) Teachers can annotate student work (for instance, first drafts of writing tasks) in Notability. Note that no matter what format the original document is in (Word, PowerPoint, PDF), once you as the teacher make annotations to the document, it becomes flattened and will be saved as a Notability note. b) Open the document in Notability by clicking and holding on it. c) Choose Open in Another App. d) Choose Notability. e) Type, write & highlight to annotate the student document. f) Click on the Forward button and choose the means by which to forward it back to the student (email, etc ). g) The student can use the flattened document to update his or her original document. Page 37