A. Core Functions: In this area of work we aim to provide support and stability to our volunteers and to add strength to the functions of Stirling Street Pastors Top Level Objectives How? (steps needed) Who? When by? Resources needed? How know successful? 1. Appoint a new coordinator Job description Recruitment campaign (lead Anne) Mid July Funding for advertising Recruit new 2. Maintain and support the work of current SP team and support interim Appointing interim contact for volunteers; provision of up to date rotas; provision of administration tasks and fulfilment of legal duties, etc. 3. Integrate new SPs into team Fulfilment of observation night; allocation of new volunteers to teams; conduct review of new starts 4. Complete ID card exercise Print ID cards for all active volunteers 5. Maintain 3 monthly Seniors Diary in Seniors meetings for meetings 2015-16 Note of relevant issues for 6. Respond to needs / requests from ad hoc contacts discussion Assign temporary contact person Identify signposting if necessary 7. Training new volunteers Plan and organise training for new volunteers ; Alison / Anne Interim / Mid July Work space at OTJ; Fulfil as many patrols as possible Thurs, Fri, Sat Sept. 2015 Uniforms; form completion End June Materials for ID cards Accommodation for meetings New volunteers will be out on patrol within an allocated team Performance review complete All volunteers will be issued with an ID card 3 month meetings held and relevant issues covered End May Ad hoc contacts successfully helped or signposted March 2016 Venue; training programme Volunteers trained and ready to patrol 1
B. Finance and Fundraising: In this area of work we aim to secure sufficient financial resources to support the ongoing work of Stirling Street Pastors as well as look to developing and supporting new initiatives 8. Develop and agree a financial strategy for 1 3 years Establish financial management systems to support reports, projection and decision making etc. Develop and agree principles of a risk management strategy (also ref. here to principles re. ratios of funding sources) Develop and agree a fundraising strategy to support the financial strategy Treasurer November 2015 Completion of strategic financial plan that identifies Red, Amber, Green thresholds; key financial processes and timelines Treasurer November 2015 Training? Key risks identified Risk mitigation strategy in place Treasurer/ Fundraising sub group January 2016 Investment for Award scheme Adequate funding secured to complete year 2 Work Plan Plan of action to address year 3 funding 9. Undertake an annual independent financial examination and comply with OSCR 10. Undertake an annual review of SSP financial strategy to feed into strategy for years 2 and 3 Appoint independent examiner - and complete audit process Review year 1 budget and financial activity Identify any issues and plan for mitigation Treasurer September 2016 Funding to pay auditor Independent examination report complete and OSCR return submitted by 31 Dec - Treasurer March 2016 Identify excess funding / shortfall Agree changes to financial management procedures of SSPs 2
C. Prayer : In this area we aim to express our total dependence on God by maintaining prayer as the critical centre of all that we strive to achieve through the work of Stirling Street Pastors; to give thanks and to commit the work of the organisation, and all those we meet on patrol, to the Lord in prayer. 11. Maintain prayer as a priority within SSP which supports the work and develops a sense of TEAM among our volunteers and a wider engagement with prayer partners and church supporters. (Praying for the TEAM, for those we meet on the streets and for our City.) Maintain quarterly prayer nights Maintain weekly Facebook prayer prompts Publish and deliver bimonthly Call2Pray letter Maintain prayer at base Develop and review our prayer partner policy Provide a focus on prayer in training Prayer / Facebook Emails OTJ for prayer meetings Volunteers, prayer partners and church partners regularly updated on points of prayer 12. Be alert and sensitive to opportunities to pray with people we meet on the Streets or offer to pray for them when we return to base. sessions Training volunteers on principles and practice of prayer on the streets Maintaining a log of prayer points from patrols / Prayer Senior SPs Training events / SSP meetings Regularly praying for those we remember from meeting during patrols, and prayer points; completion of prayer cards 3
D. Governance: In this area of work we aim to ensure that Stirling Street Pastors works within the provisions of OSCR and the Ascension Trust and carries out its duties in a manner that safeguards the organisation, its work and volunteers; and commits to improving practices when necessary 13. Recruit (and induct) a new Engage with potential September 2015 Appointed new Chair of Chair candidates SSP 14. Streamline SSP governance in accordance with new ATS and AT rules 15. Revise and implement SSP constitution [SCIO licence] 16. Review Management Committee roles and responsibilities 17. Schedule and support 6 weekly SV in full meetings for SSP Advertise if necessary Identify further essential policy and practice and implement Draft and finalise new constitution for SSPs Conduct review of roles and responsibilities Schedule of meetings for each year agreed Appoint Management Group members Secretary / Lead - Anne Lead: Chair, Vice Chair September 2015 SSP compliant with ATS and AT rules September 2015 New constitution signed off and submitted to OSCR; Robertson Trust, GFI, AT and ATS August October 2015 OTJ Dedicated job roles for positions Complete 6 weekly SV meetings Constructive, supportive process in place 18. Identify and agree communication and engagement process between student representatives,, sub groups and Management committee Allocate clear roles to each function Agree decision making authority, review and final sign off procedures Agree process of regular communication and engagement with / October 2015 Each function of SSP is clear on its role and procedures that need to be followed to ensure communication and decision making is effective 4
19. Produce a report covering 2013 15 (? Governance) Draft report compiled for review Final report completed, End August 20. Ensure SSP complies with PVG legislation for all new volunteers 21. Commit to comply with data protection / disclosure practices and ensure up to date and secure record keeping and professional management of information and records etc. 22. Appoint a named CP officer for SSPs and appoint a named CRBS signatory (Note here re. transition and ACT) published and issued PVG forms for new volunteers to be completed Agree and implement clear and compliant practices and procedures related to data protection / disclosure and management information Identify CP officer and CRBS signatory All new volunteers PVG accredited Photo ID for all volunteers November 2015 SSP compliant with legislated rule and recognised best practice June 2015 New representatives appointed and SSP compliant 5
E. New Initiatives / Developments: In this area of work we aim to continually review the work of Stirling Street Pastors and where there is a clearly identified need, to develop new initiatives to meet these needs. Top Level Objectives How? Who? When by? Resources How know successful? 23. Explore a relationship with neighbouring SP initiatives and potential for joined up training programmes 24. Through these relationships, identify, implement and share examples of good practice; explore potential for support from AT(S) 25. Hold and nurture the need to explore possible bridge between street and church to nurture seeds of faith - this links to partnerships (NB for year 2) 26. Explore the expansion of Street Pastors in other areas of Stirling and beyond - possibly also on Tuesday nights (NB for year 2 and 3) Engage with initiative coordinators to explore options and agree approach / programme for training Identify SSP best practice Identify and agree with ATS means of sharing with other initiatives and ATS Engage with church leaders Identify possible initiatives that provide support to those we meet Engage with church leaders to identify direction of travel, and support and commitment required from SSP Identify the need for additional patrols on Tuesdays Chair / Vice Chair Chair / November 2015 November 2015 needed? Joined up and shared regional training programme agreed and operational for equipping new and existing SSPs Access to best practice Clearer guidance for SSPs on aspects of delivering SSP service January 2016 Clear route to provide support to those we have met during patrols who have expressed a need to find out more about faith or have requested additional emotional or spiritual support March 2016 Clear indicators of readiness for new initiatives Clear plan of support from SSP to new initiatives New patrols on Tuesdays if required 6
F. Partnerships : In this area of work we aim to continue the development of key working partnerships with public bodies, businesses and church bodies to support the work of Stirling Street partners and to develop joint working initiatives 27. Clarify and further develop SSP partnership strategy Identify key partners: priority being church contacts but including Police, Council, local businesses Identify objectives for partnership working, key objectives, resources, plan of action, etc. Clear and agreed action plans to develop partnerships and support between SSP and its various partner organisations 28. Communicate effectively with partners during year 29. Ensure identified contact person for all SSP partners 30. Circulate 2013-15 report to partners 31. Communicate change in SSP personnel effectively Complete and maintain communications plan for 2015-16 Identify interim and permanent point of contact for partners Communicate to partners Complete, sign off, publish and circulate report Formulate communication notifying partners of change in key point of contact for SSP August 2015 / Finance for printing and circulation of reports and newsletters Partners kept fully informed of relevant and important SSP business announcements, findings and proposals June 2015 Partners provided with temporary point of contact Partners notified of permanent point of contact August 2015 Publishing costs Report circulated to partners June 2015 All partners notified of change to contact point for SSP 7