THE ROYAL AUSTRALIAN AND NEW ZEALAND COLLEGE OF RADIOLOGISTS

sponsorship, promotions and advertising policy THE ROYAL AUSTRALIAN AND NEW ZEALAND COLLEGE OF RADIOLOGISTS

Name of document and version: Sponsorship, Promotions and Advertising Policy, Version 1.0 Approved by: College Board of Directors Date of approval: 26 July 2013 ABN 37 000 029 863 Copyright in this publication rests with The Royal Australian and New Zealand College of Radiologists The Royal Australian and New Zealand College of Radiologists Level 9, 51 Druitt Street Sydney NSW 2000 Australia Email: ranzcr@ranzcr.edu.au Website: www.ranzcr.edu.au Telephone: +61 2 9268 9777 Facsimile: +61 2 9268 9799 Disclaimer: T he i nformation pr ovided i n t his document i s o f a ge neral na ture onl y and is n ot intended as a substitute for medical or legal advice. It is designed to support, not replace, the relationship that exists between a patient and his/her doctor.

TABLE OF CONTENTS 1. Introduction 3 2. Sponsorship 5 3. Promotions 7 4. Advertising 9 5. Appendices 9 Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 2 of 9

1. INTRODUCTION 1.1 Purpose and scope 1.1.1 The Royal Australian and New Zealand College of Radiologists ( the College ) greatly values and relies upon financial support from reputable third parties to further the College's mission to set, promote and continuously improve the standards of training and practice in radiology and radiation oncology. In many instances, financial support from third parties enables the College to engage in continuing professional development programs, research programs, public education initiatives, and other activities that could not otherwise be pursued. 1.1.2 This policy was established to ensure that all of the College s corporate sponsorship arrangements are consistent with its objectives, advance its mission and strategic goals, serve the best interests of the membership, retain the College s independence, and to avoid conflicts of interest. 1.1.3 This policy is intended to assist the College s staff, Fellows, Members and other individuals with management of sponsorship, promotions and advertising within the College. This policy will ensure that these areas are managed as effectively as possible whilst providing benefit to the College and its supporting partners. 1.2 Definitions In this policy: 1.2.1 Board means the board of directors of the College. 1.2.2 College means The Royal Australian and New Zealand College of Radiologists (RANZCR), including all its Boards, Committees, Branches and Special Interest Groups. 1.2.3 CM Portfolio Committee means the Communications and Membership Portfolio Committee that aims to provide direction, support and guidance to the Communications and Membership activities of the College. 1.2.4 Member means a member of the College as described in the Articles of Association. 1.2.5 Sponsor means a company or organisation that provides financial support to the College in exchange for value-neutral acknowledgement that neither endorses nor identifies a Sponsor's products or services. 1.2.6 Sponsorship means: (a) (b) (c) A negotiated agreement between the College and the Sponsor, where the College receives funds, goods or services from the Sponsor. The College providing the Sponsor with publicity or other benefits in return for the funds, goods or services received. Part of a planned approach (e.g. ASM or the Trainor Archive Trust call for specific materials) by the College, which excludes ad hoc donations or gifts of funds, goods or services by an enterprise. 1.2.7 A sponsorship agreement means a written agreement between the College and the Sponsor outlining: Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 3 of 9

(a) (b) (c) (d) The funds, goods or services the Sponsor agrees to provide; The publicity or benefits the College agrees to provide; The length of time the Sponsorship is valid; and Any terms and conditions of the Sponsorship. 1.2.8 A sponsorship proposal means a targeted document provided to Sponsors and potential Sponsors and includes: (a) Information about the proposed sponsored event/activity including: (i) (ii) (iii) (iv) (v) Purpose of the event/activity; Members likely to attend the event/activity; Location of the event/activity; Guests/speakers of interest at the event/activity; Benefits of sponsoring the event/activity; (b) (c) (d) The Sponsorship monies (or value of goods or services) being sought, and the publicity or benefits the College agrees to provide to the Sponsor; Information about the College, where applicable; A Confirmation of Sponsorship agreement. 1.3 College Mission and Values 1.3.1 The College s Mission is: As a Fellowship based organisation, The Royal Australian and New Zealand College of Radiologists sets, promotes and continuously improves the standards of training and practice in radiology and radiation oncology, for the betterment of the people of Australia and New Zealand. 1.3.2 In the delivery of this mission, the College will demonstrate: (a) (b) (c) (d) Patient orientation understanding and reflecting the views of Fellows and Members and working with them to achieve the best outcomes for patients; Quality of care performing to and upholding high standards; Integrity, honesty and propriety upholding professional and ethical values; and Fiscal responsibility and efficiency using the resources of the College prudently. 1.4 Background 1.4.1 The College seeks private and commercial support to enhance the quality of the College s activities, which include scientific meetings, continuing professional development programs, research programs, public education programs, publications and digital media. To maximize the opportunity for success and to ensure that the College and its priorities are properly represented in all appeals for Sponsorship support, institutional coordination and integration of such representations is critical. Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 4 of 9

1.4.2 The College encourages Members and staff to seek Sponsorship support from appropriate sources. It is acknowledged, however, that any approach to a Sponsor and consequent communication/discussion with a Sponsor should be carried out in consultation with the College, to ensure that the College is presented as one College to all key stakeholders. Uncoordinated solicitation of Sponsorship support, whether cash or in-kind from industry partners, can potentially damage the College s overall Sponsorship program. 2. SPONSORSHIP 2.1 Parameters for Sponsorship support 2.1.1 No Sponsorship arrangement may compromise or detract from the educational content or value of the activity. Where Sponsors provide an educational component to a workshop or similar activity, agreement must be sought from the appropriate Committee. Any uncertainty regarding the appropriateness of a Sponsorship arrangement will be presented to the Board or the relevant Committee. 2.1.2 The College will not accept Sponsorship from: (a) (b) (c) tobacco companies; or Businesses/individuals with reputations which the College in its absolute discretion determines may negatively impact the reputation of the College; Companies which the College in its absolute discretion determines may jeopardise existing major Sponsorship arrangements for a particular activity (except with the agreement of the existing Sponsor). 2.1.3 It is the responsibility of the Board or relevant Committee (e.g. ASM Organising Committee or Branch Committee) to undertake the appropriate research required, in order to ensure that all approaches from potential Sponsors are in accordance with, and adhere to, this policy. 2.2 Sponsorship Process 2.2.1 Prior to the initiation of a formal request for Sponsorship, the CM Portfolio Committee will be available to consult with those who wish to approach potential funding sources. The CM Portfolio Committee can assess and advise on the appropriateness and timing of such a solicitation in light of the College s priorities, and any other known financial commitments by those considered to be potential Sponsors. 2.2.2 Once a formal solicitation has been approved, the CM Portfolio Committee and College staff members will work with the Board, Fellow, department or individual staff member to identify and evaluate prospects, to suggest solicitation approaches and to assist, as appropriate, in the solicitation process. The primary contact point between the College staff, Member/Fellow and Sponsor will be determined as soon as possible in each situation. If there is any uncertainty, all matters requiring clarification should be referred to the CM Portfolio Committee or the Board. 2.2.3 It is recognised that individuals, corporations, or other entities may initiate contact directly with Fellows and College staff. While individual Fellows and College Staff are encouraged to answer questions and to discuss Sponsorship opportunities with potential Sponsors, those inquiries should be reported as soon as possible to the CM Portfolio Director. This information is critical to the overall coordination of the College Sponsorship program. Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 5 of 9

2.2.4 Sponsorship agreements are developed within the College and agreed upon by the CEO or College Board. 2.2.5 Refund of sponsorship will be reviewed on a case by case basis and is at the discretion of the CEO or the College Board. Refund of sponsorship monies paid following notice of withdrawal of sponsorship will not be considered if the College deems that sponsorship entitlements have already been provided prior to notice of the withdrawal of sponsorship being given. 2.3 Long-standing arrangements with Branch Sponsors 2.3.1 This policy is not intended to interfere with the long-standing arrangements for Branches to negotiate their own Sponsorship arrangements. However the CM Portfolio must be made aware of these arrangements. 2.3.2 The College Branches are required to inform the College of any sponsorship arrangements as they occur. Information that is required from the Branches includes the Company name, contact details, term of sponsorship, cost, purpose/event date, renewal date and the Branch contact. All new sponsorship arrangements are to be in accordance with this policy. 2.4 Conflict of Interest If there is a conflict of interest in relation to Sponsorship, it should be raised with the CM Portfolio Committee as soon as it is detected or suspected. 2.5 Acknowledgement of Sponsors/Sponsorship Sponsors have choices about to whom they should provide their money. Acknowledging fully and appropriately Sponsors and Sponsorship is fundamental to the reciprocity of the Sponsorship relationship. Poor or inadequate recognition and acknowledgement could result in a Sponsor withdrawing ongoing support for the College. 2.6 Sponsorship Principles The College s Principles for Sponsorships are as follows: (a) (b) (c) (d) (e) (f) The College recognises that a Sponsorship may be an arrangement with industry, a company or organisation that provides financial support to the College in exchange for value-neutral acknowledgement that neither endorses nor identifies a Sponsor's products or services. The College requires a Sponsorship agreement with the Sponsor, which reflects the purpose of the Sponsorship, the amount of the Sponsorship, and the agreed upon acknowledgment of the Sponsorship. The Sponsorship must comply with the Medical Technology Association of Australia (MTAA) Code of Practice. Sponsorships must be consistent with the College s strategic plan and mission. Sponsors are not involved in tactical execution of the Sponsored activity. The College must independently determine how to acknowledge the Sponsor in a valueneutral manner so as to not endorse or promote a Sponsor's product or service. Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 6 of 9

2.7 Digital Sponsorship In addition to the above College-wide principles, the following policies apply to Sponsorships on the College s websites: (a) (b) (c) Whenever possible and feasible, the College may seek sponsorship for the College website from a variety of supporters. It is understood, however, that occasions may arise where support from a single Sponsor of a specific area of the College website may occur. Special caution must be taken to ensure that in instances when single support is granted, no perception of conflict of interest exists and that acknowledgement of the support is reflected appropriately. All Sponsored support for electronic collections of articles, the College website content, and other types of online products will be acknowledged and clearly indicated on designated screens or via a link from the designated screen(s). Acknowledgement of support may link off-site to a commercial website. The College will not be responsible for the accuracy, currency and correctness of information provided by third parties. External information sources are outside the control of the College. A disclaimer must be published to indicate that the College accepts no responsibility for the accuracy, currency and correctness of information provided by third parties or on links to third party websites. 2.8 Transparency Professional autonomy, independence and commitment to the scientific method must be maintained in any relationship between the College and a sponsoring organisation. Sponsorships will be named and acknowledged. The terms and conditions of the activity or relationship should be transparent, because: (a) (b) Transparency promotes openness to scrutiny, serves to enhance accountability and discourages relationships or activities that could be considered problematic; and The principle is generally applicable, except in connection to matters related to competitive advantage, trade secret or where confidential terms have been agreed by the parties. 2.9 Compliance and Accountability 2.9.1 Processes must be in place to ensure that proposed and ongoing activities or relationships are appropriately reviewed for compliance with this policy and to ensure that accountability is maintained. 2.9.2 At the time of renewal, the College will review all sponsorship agreements to ensure compliance with this policy. 3. PROMOTIONS 3.1 Parameters for Promotions 3.1.1 From time to time the College will undertake promotional activity with professional societies and groups specialising in fields relating to both radiology and radiation oncology. These activities are by way of reciprocal advertising of educational meetings i.e. Annual Scientific Meetings and Congresses between the two parties. No promotional agreement may compromise or detract from the educational content or value of the activity. Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 7 of 9

3.1.2 These reciprocal promotional activities include but are not limited to: (a) Print Publications (b) Website Electronic Banners (c) Web tile advertisements (d) Promotional Flyers (e) Website Calendar Listing (f) Newsletter Listing (g) E-newsletters and Social Media (h) Complimentary Exhibition Space at respective Annual Scientific Meetings/Congresses 3.1.3 The College will not accept Promotions from: (a) tobacco companies; or (b) Businesses/individuals with reputations which the College in its absolute discretion determines may negatively impact the reputation of the College; (c) Companies which the College in its absolute discretion determines may jeopardise existing major Promotional arrangements for a particular activity (except with the agreement of the existing Promoter). 3.2 Promotions Process 3.2.1 Once a formal request for promotional/reciprocal advertising has been received, the College staff members will work with the Committee, Fellow, department or individual staff member to identify and evaluate prospects, to suggest solicitation approaches and to assist, as appropriate, in the solicitation process. The primary contact point between the College staff, Member/Fellow and professional society or group will be determined as soon as possible in each situation. If there is any uncertainty, all matters requiring clarification should be referred to the ASM Management Committee or the Board. 3.2.2 It is recognised that individuals, corporations, or other entities may initiate contact directly with Fellows and College staff. While individual Fellows and College Staff are encouraged to answer questions and to discuss promotional activities opportunities, those inquiries should be reported as soon as possible to the CM Portfolio Director and where possible directed to the CM Portfolio Director. This information is critical to the overall coordination of the College Promotion program. 3.2.3 Promotional agreements are developed within the College and agreed upon by the CM Portfolio Director in consultation with the ASM Organising Committee. In the event that the promotional agreement or part thereof is not fulfilled by the professional society or group, the College retains the right to cease all further promotional activities. 3.3 Promotions Principle The College recognises that a promotional activity may be an arrangement with an organisation that provides advertising opportunities to the College in exchange for reciprocal advertising that neither endorses nor identifies each other s products or services. Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 8 of 9

3.4 Compliance and Accountability Processes must be in place to ensure that proposed and ongoing activities or relationships are appropriately reviewed for compliance with this policy and to ensure that accountability is maintained. At the time of renewal, the College will review all promotions agreements to ensure compliance with this policy. 4. ADVERTISING 4.1 The College s principles for advertising are as follows: 4.1.1 Advertising content must be easily distinguished from editorial content. 4.1.2 Advertising shall not be intentionally placed or targeted to appear adjacent to editorial content that is relevant to the product or company of said advertisement. 4.1.3 Advertising is subject to review and the College reserves the right to refuse any advertising. 4.1.4 Advertising must comply with all applicable laws and regulations. 4.1.5 Acceptance of advertising is not an endorsement of any product or service by the College. 4.2 In addition to the above College-wide principles, the following policies apply to advertising on the College website: 4.2.1 College advertisements may appear as fixed banners or as rotating/rich media advertisements in dedicated locations throughout the website. 4.2.2 All advertisements will be marked to indicate they are an advertisement. 4.2.3 The College, in its sole discretion, retains the right to discontinue posting of any advertisement previously accepted. 4.2.4 The College will not accept advertisements that, in the sole opinion of the College, make unsubstantiated claims of therapeutic benefit for a particular product(s). The College may require an advertiser to provide valid, reliable scientific data to support any claims made in the advertisement. In addition, the College will not accept advertising in any form for any products or services known to be harmful to health (e.g. tobacco products). 4.2.5 The College website will not accept advertisements regarding pharmaceutical, biomaterials, or medical devices not cleared for marketing in Australia and New Zealand by the Therapeutic Goods Administration (TGA) or any successor body to the TGA. 4.2.6 The College website will not employ advertisements that automatically appear on top of or below the content the user intends to read and therefore must be deleted before or after the user views the reader's intended content (no automatic "pop-up" advertisements or ads that otherwise automatically occlude content). 5. APPENDICES 1. Sponsorship Agreement Template 2. Sponsorship Agreement Template - Conference/Meeting 3. Promotional and Advertising Information 2013 Sponsorship, Promotions and Advertising Policy The Royal Australian and New Zealand College of Radiologists July 2013 Page 9 of 9

The Royal Australian and New Zealand College of Radiologists Sponsorship Agreement Organisation Name (for marketing purposes) Organisation Name (for invoicing purposes) Sponsor Contact Position Address Suburb State Postcode Country Telephone Fax Website Email Sponsorship Description (provide details below) Cost A$ 1. 2. Amount Payable (incl.gst) [Identify deposit terms if over $10,000] (Balance due: [identify due date] (incl. GST) A$: A$: Template to be used as a guide only and to be developed for individual purposes Level 9, 51 Druitt Street, Sydney NSW 2000, Australia Ph: +61 2 9268 9777 Fax: +61 2 9268 9799 Web: www.ranzcr.edu.au Email: ranzcr@ranzcr.edu.au ABN 37 000 029 863

Payment Details (please tick) We wish to pay via company cheque. Note all cheques must be made payable to: [identify organisation], and should be forwarded to [identify contact] to the address below: [Identify postal address] We wish to pay via EFT. Bank details will be provided by [identify organisation] with your tax invoice. MasterCard Visa American Express Credit Card Number: / / / Expiry Date: / CCV: Name on Card: Signature: SEE BELOW FOR TERMS AND CONDITIONS Sponsorship Booking Terms and Conditions 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the [identify organisation] and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The [identify organisation] reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Sponsorship will be allocated only on receipt of a signed Sponsorship Agreement and Booking Terms and Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice. The invoice is due within 30 days and payable by [identify date]. Any sponsorship agreements over $10,000 may be subject to a deposit and payment plan. 3. All monies are payable in Australian dollars. Cheques should be made payable to [identify organisation] and must be drawn on an Australian bank. 4. All monies due and payable must be received (and cheques cleared) by the [identify organisation]. No organisation will be listed as a Sponsor in any official material until the required Sponsorship Agreement form has been received by the [identify organisation]. 5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to [identify date]. No refunds will be made for cancellations after this date. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. 6. No Sponsor shall assign, sublet or apportion the whole or any part of their Sponsorship package except upon prior written consent of the [identify organisation]. 7. Sponsorship entitlements including organisation logo on the [identify conference/event] website and other marketing material will be delivered upon receipt of the required full payment. 8. Sponsors must submit full payment for any outstanding monies already owing to [identify organisation] before further bookings will be accepted.

9. Privacy Statement YES I consent to my details being used in respect to other relevant events organised by [identify organisation]. NO, I do not consent. Yes I have read and agree to the conditions of sale above. Print Name: Title: Signature: Date:

The Royal Australian and New Zealand College of Radiologists Sponsorship Agreement Conference/Meeting Organisation Name (for marketing purposes) Organisation Name (for invoicing purposes) Sponsor Contact Position Address Suburb State Postcode Country Telephone Fax Website Email Sponsorship Package Requested Cost A$ 1. 2. Amount Payable [Identify deposit terms] (Balance due: [identify due date] (incl. GST) A$: A$: Template to be used as a guide only and to be developed for individual purposes Level 9, 51 Druitt Street, Sydney NSW 2000, Australia Ph: +61 2 9268 9777 Fax: +61 2 9268 9799 Web: www.ranzcr.edu.au Email: ranzcr@ranzcr.edu.au ABN 37 000 029 863

Payment Details (please tick) We wish to pay via company cheque. Note all cheques must be made payable to: [identify organisation], and should be forwarded to [identify contact] to the address below: [Identify postal address] We wish to pay via EFT. Bank details will be provided by [identify organisation] with your tax invoice. MasterCard Visa American Express Credit Card Number: / / / Expiry Date: / CCV: Name on Card: Signature: SEE BELOW FOR TERMS AND CONDITIONS Sponsorship Booking Terms and Conditions 1. The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the [identify organisation] and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The [identify organisation] reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Sponsorship will be allocated only on receipt of a signed Sponsorship Agreement and Booking Terms and Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 7 days from the date of the tax invoice. The balance is due and payable by [identify date]. Applications received after [identify date] must include full payment. Any sponsorship agreements over $10,000 may be subject to a deposit and payment plan. 3. All monies are payable in Australian dollars. Cheques should be made payable to [identify organisation] on behalf of [identify conference/meeting] and must be drawn on an Australian bank. 4. All monies due and payable must be received (and cheques cleared) by the [identify organisation] prior to the event. No organisation will be listed as a Sponsor in any official material until the required deposit and a booking form have been received by the [identify organisation]. 5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to [identify date]. No refunds will be made for cancellations after this date. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. 6. No Sponsor shall assign, sublet or apportion the whole or any part of their Sponsorship package except upon prior written consent of the [identify organisation]. 7. Sponsorship monies will facilitate towards the successful planning and promotion of the meeting in addition to subsidising the cost of management, communication, Invited Speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the [identify conference/event].

8. Sponsorship entitlements including organisation logo on the [identify conference/event] website and other marketing material will be delivered upon receipt of the required deposit/full payment. 9. Sponsors must submit full payment for any packages secured for [identify conference/event] before bookings for the [identify conference/event] will be accepted. 10. Privacy Statement YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by [identify organisation]. NO, I do not consent. Yes I have read and agree to the conditions of sale above. Print Name: Title: Signature: Date: Seconder Print Name: Title: Signature: Date:

Promotional and AdvERTISING information 2013 THE ROYAL AUSTRALIAN AND NEW ZEALAND COLLEGE OF RADIOLOGISTS

The Royal Australian and New Zealand College of Radiologists Strategic Priorities 2010-2014 Name of document and version: Promotional and Advertising Information 2013 Approved by: C&M Portfolio Committee Date of approval: November 2012 ABN 37 000 029 863 Copyright for this publication rests with The Royal Australian and New Zealand College of Radiologists The Royal Australian and New Zealand College of Radiologists Level 9, 51 Druitt Street Sydney NSW 2000, Australia Email: ranzcr@ranzcr.edu.au Website: www.ranzcr.edu.au Telephone: + 61 2 9268 9777 Facsimile: + 61 2 9268 9799 Disclaimer: The information provided in this document is of a general nature only and is not intended as a substitute for medical or legal advice. It is designed to support, not replace, the relationship that exists between a patient and his/her doctor. 2

The Royal Australian and New Zealand College of Radiologists Promotional and Advertising Information 2013 College Newsletter Inside News Inside News is the official publication of The Royal Australian and New Zealand College of Radiologists (RANZCR). It is a quarterly magazine published in March, June, September and December that provides information to RANZCR members on the activities of the College and developments affecting the radiology and radiation oncology professions. In addition to a print version, the newsletter is published electronically, which enables readers to follow web and email links and visit advertisers websites. Editor in Chief Dr Allan Wycherley Circulation Over 3,400 Readership Inside News readership is primarily radiologists and radiation oncologists but circulation continues to increase to include private practices, affiliated organisations, healthcare companies and interested individuals. Subscription If you would like to subscribe to Inside News, please contact the College on the details below. Advertising Specifications Please ensure advertisements are supplied in a press quality PDF format, fonts embedded, bleed of 5mm and all graphics are of a 300 dpi resolution, converted to CMYK. If you are sending information by email, please ensure the maximum file size is 5-6 Megabytes. If your file is larger than this, please contact the College before sending it. Data Specifications Width Height Full page Trim Size 210 mm 297 mm Full page with Bleed 220 mm 307 mm Half Page Horizontal 180 mm 123 mm Quarter Page 87 mm 123 mm One-eighth Page 87 mm 61 mm Flyer Inserts Advertising material can be included as a loose insert in any edition of Inside News. The material is subject to approval by the College and it is the responsibility of the advertiser to have the correct quantity of inserts printed and delivered in time for distribution. Print numbers and delivery details are provided once the material has been approved. A maximum of four flyer inserts per edition is permitted. Promotional and Advertising Information 2013 Communications and Membership Portfolio The Royal Australian and New Zealand College of Radiologists November 2012 Page 1 of 5

Annual Scientific Meeting Newsletter The College publishes an Annual Scientific Meeting (ASM) newsletter that highlights some of the special events taking place during the meeting. It includes profiles of international and local speakers attending the meeting and details of the presentations they will be giving. It also provides information on important meetings, new events and social functions. A recent inclusion is a section to showcase exhibitor products and services. Limited advertising space is available in these newsletters, which are distributed to all registered delegates at the meeting. A copy of the 2012 AOCR Meeting Newsletter can be viewed on the College website at www.ranzcr.edu.au/news-a-events/asm/futureand-past-events Please contact the College for information about advertising in the newsletter for the 2013 Annual Scientific Meeting, which will be held in Auckland, New Zealand, from 17-20 October. Website Advertising Classified advertising can be placed on the College website in a number of categories: Positions Vacant, Courses and Workshops, Fellowships and Grants and Practices/Equipment. Positions Vacant and Practices/Equipment To place an advertisement for a vacant position or a practice or equipment for sale/lease, please email a PDF of your advertisement to the College at editor@ranzcr.edu.au and include the following information: 1. Length of booking 2. Contact details for invoicing 3. Closing date for applications 4. Short (approx 25 words) introduction to the position. Advertisements are included in a weekly Positions Vacant enewsletter, which is sent to over 2,200 subscribers. Advertisements are displayed on the College website under News and Events/Classifieds. Advertising packages are available that offer six advertisements for the price of five. Courses and Workshops To advertise your course or workshop, please email your brochure or website details to the College at editor@ranzcr.edu.au stating length of booking and contact details for invoicing. If you have advertised your course in Inside News, you will receive a complimentary listing on the website. Course listings can be found on the College website under News and Events/Classifieds/Courses and Workshops. New advertising packages have been introduced offering six advertisements for the price of five, plus advertisers who purchase a package of six 9-month ads receive a free banner ad on the website for one month. Fellowships and Grants To list a Fellowship or grant applicable to members of the College, please email the details to the College at editor@ranzcr.edu.au. There is no charge for this service. Fellowships are listed on the College website under News and Events/Classifieds/Fellowships and Grants and included in the weekly Positions Vacant enewsletter. Promotional and Advertising Information 2013 Communications and Membership Portfolio The Royal Australian and New Zealand College of Radiologists November 2012 Page 2 of 5

Banner Advertising Small banner advertisements can be placed in the classifieds section of the College website or on the weekly Positions Vacant Enewsletter. To place a banner ad, please send your image together with your website address to editor@ranzcr.edu.au, stating length of booking, where your banner is to appear (enewsletter or website) and contact details for invoicing. Images are acceptable in either JPEG or GIF format at 72 dpi. A maximum of four banner ads per month is permitted. Your banner will appear in the right-hand column and will be linked to your website. Banner Specifications Website 247 px wide by 180 px high Enewsletter 95 px wide by 150 px high Promotional Mailings The College will not disclose personal information to third parties except to hospitals, practices, health institutions accredited for training, medical colleges and specialist medical societies, government and statutory bodies (as required) and to service providers and only for purposes in support of the College Mission.* Any organisation wishing to have the College supervise a promotional mailing must initially forward the draft document to the College office for approval. If the material is approved for distribution, the organisation will supply the appropriate number of the promotional items, sealed in envelopes (printed with return address). The College will affix address labels and organise for the appropriate postage to be franked by the Post Office. Mailing data can be sorted by member type, discipline and state/country. * Please see Clause 7(a) of the College s Privacy Policy 2011 (available from the College website). Corporate Membership Corporate Membership was introduced late in 2009 in response to the growing number of enquiries about the work of the College and developments in the radiology and radiation oncology professions. It provides a way of building closer relationships between our members and the organisations that work with them as we move towards common goals. As a Corporate Member you receive: The College's quarterly newsletter - Inside News The College's bi-monthly scientific journal - Journal of Medical Imaging and Radiation Oncology The College's monthly electronic newsletter - Inside RANZCR, and other electronic newsletters The College's Annual Scientific Meeting brochure The College's Annual Report The opportunity to promote your organisation on the College website A Corporate Member logo to display on your website A Corporate Member listing in Inside News and the Annual Report Discounted advertising opportunities. A Corporate Member application form can be found on the College website under Members/Membership Categories/Corporate Membership or contact the Communications Officer on the details below. Promotional and Advertising Information 2013 Communications and Membership Portfolio The Royal Australian and New Zealand College of Radiologists November 2012 Page 3 of 5

Terms and Conditions Newsletter Advertising Terms and Conditions Invoices will be sent to agencies/clients and are based on 30-day payment terms unless otherwise indicated. There is no agency commission included in the pricing. Advertising material supplied incomplete or in the wrong size/format will be returned and additional charges may apply. Any changes requested by the advertiser after the submission deadline will incur an administration fee of $80. Submission of advertising material is taken as final confirmation of your booking. There can be no cancellations after the submission deadline and full payment will be required. Website and Banner Advertising Terms and Conditions Website and banner advertising is pre-paid. Invoices will be issued on receipt of bookings and ads/banners will be published once payment has been received. Promotional Mailing Terms and Conditions Promotional mailouts are pre-paid. Invoices will be issued once the mailout material has been approved and mailing will take place once payment has been received. All advertising material submitted for publication is subject to College approval. The above information is correct at the time of printing, but is subject to change. Further Information If you would like any further information about advertising opportunities or would like to discuss your promotional requirements, please contact the Communications Officer on the details below: Phone: +61 2 9268 9728 Email: editor@ranzcr.edu.au Fax: +61 2 9268 9799 Web: www.ranzcr.edu.au Promotional and Advertising Information 2013 Communications and Membership Portfolio The Royal Australian and New Zealand College of Radiologists November 2012 Page 4 of 5

Deadlines and Pricing Newsletter Advertising Booking Newsletter Advertising Submission Deadlines Deadlines March edition 8 February March edition 15 February June edition 10 May June edition 17 May September edition 16 August September edition 23 August December edition 1 November December edition 8 November Newsletter Advertising Rates Corporate Member Rates Full page $2,475 Full page $2,222 Half page $1,551 Half page $1,386 Quarter page $704 Quarter page $627 Eighth page $374 Eighth page $325 Premium positions Premium positions Inside Front Cover $2,948 Inside Front Cover $2,662 Outside Back Cover $2,948 Outside Back Cover $2,662 Inside Back Cover $2,827 Inside Back Cover $2,541 Page 4 $2,750 Page 4 $2,618 Newsletter Flyer Bookings Newsletter Flyer Submission March edition 8 February March edition 4 March June edition 10 May June edition 3 June September edition 16 August September edition 6 September December edition 1 November December edition 25 November Newsletter Flyer Rates Corporate Member Rates 1 page (2 sides) $3,905 1 page (2 sides) $3,509 2 pages (4 sides) $4,202 2 pages (4 sides) $3,784 3 pages (6 sides) $4,510 3 pages (6 sides) $4,048 4 pages (8 sides) $4,840 4 pages (8 sides) $4,365 Positions Vacant Advertising Courses and Workshops Advertising Per month $148 Three months $165 Three months $418 Six months $330 12 months $1,480 Nine months $495 Packages* 6 x 1-month advertisements $743 Packages* 6 x 3-month advertisements $825 6 x 3-month advertisements $2,090 6 x 6-month advertisements $1,650 6 x 9-month advertisements $2,475 1 * Packages expire after 12 months 1 Free banner ad for one month included Banner Advertising Rate Corporate Member Rate Per month $550 Per month $500 Three months $1,562 Three months $1,419 12 months $6,000 12 months $5,454 Promotional Mailing Rates Corporate Member Rates $2.80 per DL envelope (Australia) $2.55 per DL envelope (Australia) $3.70 per DL envelope (New Zealand) $3.45 per DL envelope (New Zealand) $4.40 per DL envelope (rest of world) $4.15 per DL envelope (rest of world) NB: All pricing is GST inclusive and subject to change Promotional and Advertising Information 2013 Communications and Membership Portfolio The Royal Australian and New Zealand College of Radiologists November 2012 Page 5 of 5

THE ROYAL AUSTRALIAN AND NEW ZEALAND COLLEGE OF RADIOLOGISTS