AgVantage Sftware, Inc. 107 Wd Lake Drive, SE Rchester, MN 55904 www.agvantage.cm Seed Tracking Sftware Training Agenda Installatin Setup Operatin Reprts Phase 2 & 3 AgVantage Sftware, Inc. 1 Seed Tracking Sftware
AgVantage Sftware, Inc. 107 Wd Lake Drive, SE Rchester, MN 55904 www.agvantage.cm Installatin: Installed n yur main system fr all t use, available via Prgressive Ag Cmpany nly. Setup 1. Custmer may Inactivate current seed prducts that will n lnger be used. a. AgVantage may have a quick r inactivate them r run prgram t find them. 2. Custmer update yur Manufacturer file t be sure yur Seed manufacturers exist. b. Asgrw/Dekalb c. Crplan d. Mnsant e. NK f. Mycgen 3. Custmer update yur FLC s s they are per crp, per manufacturer fr ease f using existing sales reprts. g. Crn, Beans, Alfalfa h. Misc = Barley, Oats, Peas, etc. 4. Custmer enter Main Seed prducts that will be used this year (Est. 100) i. Will enter items fr this seasn, Imprt file by next year j. Imprt cntains all prducts, yu chse frm the list viable seeds fr yur area. This may include 50 f ne seed when cnsidering the Seed Size, Treatment, Packaging. k. Where t get them frm. See email frm Prgressive Ag/All American. l. AgVantage will build the ther prducts frm that base list. 5. AgVantage (CB) - create Seed Variatins file. Seed Size, Treatment, and Packaging per manufacturer. (abve) 6. AgVantage Aut Create item variatins as needed. (abve) Setup Create Seed Cnstant File & Maintenance. (CB) m. Add t USMENU.31. AgVantage Sftware, Inc. 2 Seed Tracking Sftware
AgVantage Sftware, Inc. 107 Wd Lake Drive, SE Rchester, MN 55904 www.agvantage.cm AgVantage (CB) - create Seed Variatins file & maintenance. Seed Size, Treatment, and Packaging per manufacturer. Add t USMENU.32 AgVantage Sftware, Inc. 3 Seed Tracking Sftware
AgVantage Sftware, Inc. 107 Wd Lake Drive, SE Rchester, MN 55904 www.agvantage.cm n. Manufacturer 1 character. ID 1 character p. S, T, P 1 character (Size, Treatment, Pkg) i. Shrt name 6 characters ii. Full name 15 characters iii. Add/Sub(-) Cst 9/4 digits iv. Add/Sub(-) Price 9/4 digits q. Ex. i. Size - ARF,AF2, AR2,VT3, AF, MF, RR2/YGCB, 3000GT, WP. ii. Treatments SP50, SP45, 80M, 1. diff by manufacturer 3-5 max. changes the price. iii. Packaging PM250, AC250, PH1250, CS250, LR70, 2000, BAG Item Lkup Aut Creates Seed Variatin item in (u4itmmr & u4itmbl) if it des nt already exist. D this during Item Lkup/Maintenance s it is available in: iv. CI & PC Inv - Creating Bking/Prepayment Cntracts v. CI & PC Inv Entering sales transactins vi. Inv & PC Inv Inventry Receiving and Transfers vii. Inv - Purchase Orders viii. Inv - Physical Inventry ix. AP Creating Seed Variatin Items Accessible frm any screen where item lkup is available. Cunter, Inventry, IR, Transfers AP, etc. New F7 Create Seed n this screen. AgVantage Sftware, Inc. 4 Seed Tracking Sftware
AgVantage Sftware, Inc. 107 Wd Lake Drive, SE Rchester, MN 55904 www.agvantage.cm USITM7 Seed Item Creatin Base Seed Item (11) (Fill if available) Lcatin _ Blank = ALL (in Seed Cnstant file) FLC _ (3) F4-Prmpt (Fill if available) Manufacturer _ (?) F4-Prmpt (Fill if available) Size _ (1) F4- Prmpt (get chice by Manu Treatment _ (1) F4 Package _ (1) F4 Enter- Cntinue F3=Exit F4=Prmpt F12=Cancel (C) Cpyright AgVantage Sftware, Inc. 2010. This ptin: Aut creates seed item number using the cnstant file settings Ex Psitin 12 char - Main Seed 1-11 Ex DKC50-44 1 char - Size 12-12 1 1 char - Treatment 13-13 3 1 char - Package 14-14 7 Puts FLC and Manufacturer n seed items. Creates seed descriptin as fllws: r. MainSeed size(6) treatment(4) pkg(6) Creates Item Cst and Price s. Get the base price frm the base Seed item. t. Add/subtract fees based n variatins file setup. u. This is a ne time price setup. v. Pricing maintenance will be dne by custmer via spreadsheet r pricing rutines. NOTE: May have size and package, and n treatment. AgVantage Sftware, Inc. 5 Seed Tracking Sftware
AgVantage Sftware, Inc. 107 Wd Lake Drive, SE Rchester, MN 55904 www.agvantage.cm Operatins: 1. Custmer Enter Prepaids/bkings with/withut mney via 1. Seed Transactin Prcessing r Cunter invicing as nrmal. w. Item variatin setup available. x. Use FLC range and price level n base item if preferred. y. Item specific r generic. i. Seed price is always the same. ii. Manufacturer prgram is identified n each invice. Prgram is an item. iii. Enter cmments n bkings that stay with invice as needed. 2. Custmer Discunts - Seed discunts t be entered when prepaying, bking, r billing z. Vlume discunts custmer create discunt and add as nrmal. aa. Cash discunts custmer create discunt and add as nrmal. bb. Manufacturers rebates i. Custmer create item ii. enter as line item iii. will be ne time credit n accunt at the time f the sale cc. Price f seed needs t be reflected at time f prepaid as discunted price, but shw discunts n invice. dd. Als Use Price Levels if applicable. 3. View inventry f rders t fill. Via 2. and 3. r via Inventry menus. 4. Inventry Received and transfers enter via trans. prcessing as nrmal. ee. Item variatin setup available. Reprts Phase 2: EOY prepaid ttals f cntracts entered by prduct existing reprts available. EOY reprts t Seed manufacturers existing reprts available. Seed Substitutins (back ffice feature, nt in PC prduct Enter riginal seed item, replacement seed item, custmer range. Shw all bking cntracts pertaining t the seed substitutin. Select sme r all t change. Bking and Prepaids. Substitutins happen befre cntract filled. Smetimes mass substitutin, smetimes manual substitutin. Credit ne, debit the ther. Create mre reprts/views if needed. Phase 3: D we need PC Invicing t cntain the seed variable creatin feature? As lng as the Operatins prtin is available, is that sufficient? AgVantage Sftware, Inc. 6 Seed Tracking Sftware