How to use Certificate in Microsoft Outlook Macau Post esigntrust Version. 2006-01.01p
Agenda Configure Microsoft Outlook for using esigntrust Certificate Use certificate to sign e-mail Use Microsoft Outlook to read signed e-mail How to get and import the certificate of recipient Use certificate to encrypt e-mail Use Microsoft Outlook to read encrypted e-mail Page 2
Configure Microsoft Outlook for using esigntrust Certificate
Configure Microsoft Outlook for using esigntrust Certificate In order to configure the certificate, please select the Tools Options in the tool bar. Page 4
Configure Microsoft Outlook for using esigntrust Certificate (Con't) Under the Security tab, press the Settings button. Page 5
Configure Microsoft Outlook for using esigntrust Certificate (Con't) There are Signing Certificate and Encryption Certificate in the area of Certificate and Algorithms. Press the Choose button separately. Select the appropriated signing and encryption certificates. (Note: before selecting the certificate; please ensure the certificate, email address of which is same as the email account s, must be installed in the computer.) Page 6
Configure Microsoft Outlook for using esigntrust Certificate (Con't) You can view the certificate contents by pressing the View Certificate. Page 7
Configure Microsoft Outlook for using esigntrust Certificate (Con't) Please select SHA1 for Hash Algorithm. Select 3DES for Encryption Algorithm. Page 8
Configure Microsoft Outlook for using esigntrust Certificate (Con't) After configuring the Security Setting Preferences and Certificates and Algorithms, the encryption or signing icon will display in the tool bar when you create a new e-mail. Page 9
Configure Microsoft Outlook for using esigntrust Certificate (Con't) Under the Mail Format tab, please select the Use Microsoft Office Word 2003 to edit e-mail message in the Message format area. Page 10
Use certificate to sign e-mail
Use certificate to sign e-mail Creating a new e-mail, you could click the Options or the Digitally Sign icon in the tool bar for signing purpose. Page 12
If you click the Options. Use certificate to sign e-mail (Con t) You may press the Security Settings to enable the signing or encryption function. Page 13
Use certificate to sign e-mail (Con t) Select Encrypt message contents and attachments for using the encryption function. Select Add digital signature to this message for using the signing function. Press Change Settings to modify the signing or encryption certificates on your purpose. Page 14
Use certificate to sign e-mail (Con t) Press the Send button, you are requested to input the PIN for signing this e-mail. Please insert you smart card, input the corrected PIN and press OK. Page 15
Use Microsoft Outlook to read signed e-mail
Use Microsoft Outlook to read signed e-mail For a signed e-mail, there is a digital signature icon at left besides the recipient. The Digital Signature definition will show while you open the signed e-mail. Page 17
Use Microsoft Outlook to read signed e-mail (Con t) You may press Details. Next, press View Details to review the certificate information. Page 18
Use Microsoft Outlook to read signed e-mail (Con t) Press View Certificate to review the certificate details. Page 19
Use Microsoft Outlook to read signed e-mail (Con t) In the Digital Signature definition screen, press Close to view the e- mail content. Page 20
How to get and import the certificate of recipient
How to get and import the certificate of recipient Before encrypting the e-mail, it is necessary to make sure you have already had the public key of recipient for encrypting the email. You can get the public key of recipient by using one of the following methods: Retrieve from received signed e-mail After you received the signed e-mail, you can save the certificate into your address book Search from esigntrust Web Site You can search the certificate of receiver by different criteria in the following web site http://www.esigntrust.com/en/m10_repo.php?pageid=10 Search from esigntrust LDAP service In addition to esigntrust web site, you can get the certificate via two LDAP servers provided by esigntrust LDAP Server for Government and Personal - ldap://ldap.gov.esigntrust.com LDAP Server for Corporate - ldap://ldap.corp.esigntrust.com Page 22
How to get and import the certificate of recipient (Con't) Retrieve from signed e-mail and import certificate Open the signed e-mail. Page 23
How to get and import the certificate of recipient (Con't) Retrieve from signed e-mail and import certificate Right click the icon that is next to the recipient. Press Add to Outlook Contacts. Page 24
How to get and import the certificate of recipient (Con't) Retrieve from signed e-mail and import certificate In the Outlook contact, you could find the new added certificate under the Certificates tab. Press Properties to review the certificate details. Page 25
How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate You can search the certificate by email or name via our web site. - http://www.esigntrust.com/en/m10_repo.php?pageid=10 Page 26
How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Please click the link of certificate name to view more information of that certificate. Press Download button which links to the download page. Page 27
How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Please select the ID format after pressed Download. In this case, please select Someone Else s ID for Microsoft IE/Outlook Express/Outlook. You can open or save the certificate after pressed Submit. Page 28
How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Open the Contacts list and select the appropriated person. Page 29
How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Please press the Import under the Certificates tab. Select the appropriated certificate. Page 30
How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate After imported, the certificate will show out under the Certificates tab. Later, you can send the encrypted e-mail to this particular person. Page 31
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Please select Tools in the tool bar. Press E-mail Accounts. Page 32
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate In the area of Directory, select Add a new directory or address book. Press Next. Page 33
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Select Internet Directory Service (LDAP). Press Next. Page 34
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Input the appropriated esigntrust s directory server name in the Server Name field. Press Next. Page 35
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate A notification of Add E-mail Account will pop out. Please read the message and press OK. Page 36
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Press Finish and follow the step of previous notification, close the Outlook and restart it again. Page 37
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Select the Tools in the tool bar. Press Address Book. Page 38
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Choose the appropriated esigntrust directory service name in the Show Names from the list. Press the Find Items icon or Tools Find in the tool bar. Under the Search tab of new pop out window, please input the search criteria of the target and press OK. Page 39
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Right click the search result of certificate. Select Properties to review the details, press Add to: Contacts to add it to contacts list. Or you could select Add to Contacts to directly add the certificate to the contacts list. Page 40
How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate After pressed Add to Contacts, the certificate is successfully imported and show under the certificates tab. Page 41
Use certificate to encrypt e-mail
Use certificate to encrypt e-mail Creating a new e-mail, you could click the Options or the Encrypt Message icon in the tool bar for encryption purpose. Press Send. Page 43
Use Microsoft Outlook to read encrypted e-mail
Use Microsoft Outlook to read encrypted e-mail For an encrypted e-mail, there is an encrypt message icon at left besides the recipient. You are requested to input the PIN for decryption. Page 45
Use Microsoft Outlook to read encrypted e-mail (Con t) After you insert the smart card and input the corrected PIN, you may get the e-mail content. Page 46
Enquiry and Support If you have any enquiry, please contact us. Tel : (853) 330338 Fax : (853) 2995515 Enquiry Email : enquiry@esigntrust.com Customer Support Email : helpdesk@esigntrust.com Business Hours : Monday to Thursday 9:00am 7:00pm Friday 9:00am 6:30pm ~ End ~ Page 47