Soldiers & Sailors Auditorium Auditorium seating capacity: 2359 (1543 first floor; 816 balcony) Stage seating capacity: 80-100 orchestra style; 80 auditorium style with chairs
Basics: The stage is 78ft wide by 28ft at its deepest point. As the depth of the stage varies, please see the stage diagram for a more specific breakdown. The facility is heated and air conditioned. A supervisor with a professional staff is present at all times to respond to requests. Our tables, chairs, up to 4 microphones and podium are included in your rental fee if needed. A projector can be rented for $200. Our projector connects to most laptops and DVD players. Clients provide and operate the laptop. We encourage clients to bring in their equipment for a test run prior to the event to ensure the equipment is compatible. Event riders, when applicable, are required prior to the issuing of a contract. Event timelines and set ups should be provided to Soldiers & Sailors as soon as possible, but no later than 2 weeks prior to the event date. Decorations and sign placement may not cause damage to the facility. Nothing can be taped, stapled, pinned or nailed to any surfaces. There may be an event scheduled in an alternate space or at an alternate time in the building the day of your event if you have not rented the entire building for the day. Please note, only the rooms and times mentioned specifically in your contract may be utilized for your event. Our staff arrives at 7:00a.m. You may access the facility any time thereafter with an all day rental. The building is normally staffed for 7:00a.m. to 11:00p.m. the day of an event. Events must end by 11:00p.m., unless otherwise specified. 1 hour is allotted for load out. Audio Visual Equipment: Soldiers & Sailors can provide a podium, 1 lavaliere microphone or 1 handheld microphone (not both) along with 3 microphones with cords, and a 20ft by 20ft drop down screen. AV companies must be selected from Soldiers & Sailors authorized vendor list. Even approved AV vendors are not permitted to plug into our system without hiring a JV Chujko tech. The auditorium is equipped with an Electrovoice banana ray stereo surround sound system. Basic stage and house lighting are available. Lights cannot be dimmed, but various sets of lights can be turned off to achieve a certain effect. For additional lighting, contact one of our authorized vendors. Wifi or hard internet connections are available. No fog machines are to be used at any time. No equipment can be flown in the auditorium.
Dimensions StAge
Seating Chart Auditorium
Catering, Outside Staffing and Security: Clients must choose from one of our four in-house caterers: All the Best Catering, The Chef & I Catering, Opening Night Catering and Rania s Catering. Uniformed Pittsburgh Police Officers are contracted for events. The number of officers is at the discretion of Soldiers & Sailors. Clients are responsible for the associated fees. Clients may bring additional personal security, however Soldiers & Sailors security must still be in place. Soldiers & Sailors must receive contact information for all privately employed vendors associated with the event prior to occupation of premises. Soldier & Sailors does not provide event staff such a ticket takers, attendants, or ushers. Clients are responsible for providing these individuals if needed and must provide contact information for any staffing agencies involved prior to occupation. Handicap Accessibility: The handicap drop off entrance is on the left side of the building on University Place. Guests may gain access to this entrance through the street level employee parking lot. Handicap bathrooms are located on the third floor and are accessible via the elevators. If your event is limited to the first floor, only handicap guests are permitted to use the third floor restrooms. Seating for handicapped individuals is limited to the auditorium s first floor, not its balcony. Event Flyers & T icket Sales: Clients are encouraged to provide information regarding the event for display in our lobby. Providing as much information to our staff as possible ensures that we are equipped with the tools needed to answer any questions regarding the event that may be asked. We do not have a box office, however ticket tables can be put up for clients the day of the event. Soldiers & Sailors does not have an exclusive ticket provider. Please use your preferred outlet. Clients may not connect to the hall s phone line to use a credit card machine, however clients have had success with wireless credit card machines and tablet card readers. Parking: Street parking can be reserved by purchasing parking variances through the Pittsburgh Parking Authority. Requests should be made to the Parking Authority at least one week prior to the event. Signs for the spaces must be purchased through the Pittsburgh Police and placed on the meters 24 hours prior to the variance date. Along with street parking, guests may use the 873 car public parking garage owned by the University of Pittsburgh, located beneath our lawn. The rate is a flat fee of $5 after 4:00p.m. on weekdays and all day on weekends, however this rate is subject to change. To contact the garage, dial 412-624-7967 or visit their website at www.pts.pitt.edu/parking.
Pricing & Payment Scheduling: The space included in the rental fee is the auditorium and the East and West dressing rooms upon request. Usage of additional spaces, such as the Hall of Valor and Gettysburg Room, is not included in this fee, unless specifically requested prior to contract issuing. There is a $1000 security deposit required which is refundable upon premises inspection. Selling tables are a flat fee of $100 each and should be paid for prior to the event date. To confirm your reservation, clients must sign and return their rental lease to Soldiers & Sailors along with the nonrefundable deposit equal to half of the rental fee within 10 days of their lease request. The balance is due 30 days prior to your event or the contract is void. $500 per hour is charged for additional time, and the staff must be notified prior to the event. Available Rental Space Capacities Location Reception Seating Dinner Grand Ballroom 800 400 330* - 400 Hall of Valor 125 100 50-75 Gettysburg Room 125 100 50-75 Auditorium N/A 2359 N/A First Floor Lobby 1000 N/A N/A Patio 500 300 100-125 Board Room** N/A 10-12 N/A *Allows room for dancing **Available Mon. - Fri
Soldiers & Sailors Authorized Vendors CAtering We are proud to offer you the following caterers for wedding receptions, galas, or any event requiring fine dining. Each one will work with you to stay within your budget and provide assurance that your event will be successful and memorable. All the Best Catering www.allthebestcatering.com 412-341-0600 Contact Judee Henderson Email: info@allthebestcatering.com Chef and I Catering www.chefandicatering.com 724-295-2400 Contact Denny Trozzo Email: admin@chefandicatering.com Opening Night Catering www.openingnightcatering.com 412-232-0338 Contact Jean Ross Email: openingnightcat@aol.com Rania s Catering www.raniascatering.com 412-531-2222 Contact Rania Harris Email: raniatogo@aol.com Linen Vendors Arvay Event Design & Rental www.arvayeventdesign.com 724-274-4252 Arvay Event Design & Rental offer an exquiste selection of rental inventory, from decorations that illuminate your reception to beautiful centerpieces and table decorations custom made to your tastes. Lendable Linens www.lendablelinens.com 724-325-5555 We offer a wide variety of services for your events including table cloth rentals, aisle runners, and chair covers that will add the finishing touch to your special occasion. Mosaic www.partymosaic.com 412-562-2800 One of the largest and most unique linen inventories anywhere. Our goal is to ensure that your event matches the style you have envisioned for your event.
CompLete event rental supply & decor A-1 Rentals www.a-1rental.com 724-224-6224 Need it? Rent it? For over 45 years, A-1 Rental has quality equipment and services to industry, contractors, and do-it-yourselfers. A-1 Rental can furnish items that enhance your celebration, from a single tent for an outdoor party to 100 chairs for an outdoor wedding. A Party Place Rentals www.apartyplacerentals.com 724-776-0680 By choosing A Party Place Rental for your next event, you not only receive unparalleled customer service and a wide selection of possibilities, you gain a friend in the rental industry. All Occasions Party Rental www.allparty.com 412-471-2100 We offer a selection of rental items beyond compare everything you need to create the most memorable event can be found in our inventory. Arvay Event Design & Rental www.arvayeventdesign.com 724-274-4252 Arvay Event Design & Rental offer an exquiste selection of rental inventory, from decorations that illuminate your reception to beautiful centerpieces and table decorations custom made to your tastes. Classic Tent Rentals www.classic-tent.com 724-295-6500 Our commitment to excellence extends to our affordable pricing. Whether you are planning a large scale event or a family party, let our experienced staff help you make your dream a reality. Gray Phoenix Design 412-606-8563 Gray Phoenix Design offers a broad range of services Under One Roof from draping to custom made props. JV Chujko, Inc. www.chujko.com 412-331-3308 We offer party and event services including tents, sound systems, decorations, special effects lighting, china, chairs, and more. Everything you need is in our rental inventory. Party Savvy www.partysavvy.com 412-856-8368 Our flawless event rentals include: tents and accessories, china, flatware, glassware, linens, tables and chairs, food & beverage equipment, entertainment accessories, staging and dance floors, and wedding accessories. Audio VisuAL Benack Sound Productions, Inc. www.bspro.com 412-653-9950 Benack Sound Productions is your one-stop for all event production needs using state-of-the-art equipment and skilled, experienced technicians. Gray Phoenix Design 412-606-8563 Gray Phoenix Design offers a broad range of services Under One Roof from live sound reinforcement and stage lighting to complete audio/visual support. JV Chujko, Inc. www.chujko.com 412-331-3308 Our audio/video division is dedicated to displaying the highest standards in imaging projection from Hi- Def projection to image magnification projection. MediaQuest www.mediaquest.biz 412-921-3360 We supply technical support for our clients as well as other A/V companies locally and nationwide.