FACILITES RENTAL INFORMATION

Size: px

Start display at page:

Download "FACILITES RENTAL INFORMATION"

Howard Griffin
8 years ago
Views:

1 Westside Cultural Arts & Events Center, LLC TH STREET NW ATLANTA, GEORGIA Phone: (678) FACILITES RENTAL INFORMATION revised: Sunday, October 27, 2013 Please complete this Event Details form below and forward. If you have any questions please phone or . CLIENT DETAILS Company Name: First / Last Name: Mailing Address 1: Mailing Address 2: City / State / Zip: Day Phone / Cell Phone: Website: EVENT DETAILS Event Day / Date: Event Start / End Time: Event Type: Event Name: Estimated Guest Count: Facility Rental Area: Verified Caterer: WCAC Beverage Package: Valet Services - Yes / No: Security Guards #: Lead Source: SPECIAL NOTES: Please to: info@westsideartscenter.com FACILITES RENTAL INFORMATION revised: Sunday, October 27, 2013 Page 1 of 5

CLIENT DETAILS Company Name: First / Last Name: Mailing Address 1: Mailing Address 2: City / State / Zip: Day Phone / Cell Phone: E-mail: Website: EVENT DETAILS Event Day / Date: Event Start / End

2 FACILITES RENTAL INFORMATION revised: Sunday, October 27, 2013 Page 2 of 5

3 Rental fees include eight consecutive hours (four hours maximum for the event), tables, chairs, free self-parking and basic event set-up Westside Cultural Arts & Events Center (WCAC) is a new iconic event facility in West Midtown located minutes from the heart of Midtown Atlanta, Turner Broadcast, and Georgia Tech. We are not your Buckhead venue - our space is updated but true to its past, located in an old warehouse and still shows its original character with its cement floors and columns. Reminiscent of the industry past of West Midtown but modernized for today featuring a contemporary fine arts gallery, the Westside Cultural Arts Center is the new premiere Fine Art Exhibition, Cultural and Event Center. Atrium - $4, With use of any, active, verified caterer, the rental fee is reduced to $3, For weekday events (between the times of 9:00am and 5:00pm), the rental fee is reduced to $2, Gallery - $2, When added to any Atrium rental, the fee is reduced to $1, For weekday events (between the times of 9:00am and 5:00pm), will receive $1, art certificate Bridal Suite / Green Room - $ Available with any Atrium rental Complimentary with any Wedding Ceremony Package Wedding Ceremony Package - $1, Available with any Atrium rental, the fee includes additional event hours, Bridal Suite, flip of ceremony area with cocktail social in Gallery. AVAILABILITY & HOLDING A DATE Corporate and Weddings tend to book nine to twelve months in advance for peak seasons and highly sought after dates. Saturday evenings are the peak request, with Friday or Sunday evenings and Saturday afternoons as frequent alternatives. As a courtesy WCAC will extend a seven day hold for event dates, after seven days the date is released, unless we received a signed execution of the facilities booking agreement. RESERVATION OF SPACE Upon signed execution of the facilities booking agreement, WCAC will reserve the function spaces you specified exclusively for you. By so doing, WCAC forgoes the opportunity to license this space to other users. Therefore, upon execution of the facilities booking agreement, the Total Contract Value becomes due to WCAC in full, supported by the Event Cost Proposal. As a courtesy, WCAC will allow User to pay a Total Contract Value in three payments, per the schedule in your facilities booking agreement. FORMS OF PAYMENT Checks are the preferred form of payment for payments made at least three weeks prior to event. Cash and credit cards are acceptable forms of payment at any time. A 5% processing fee is applied when payment is made by credit card. Please make all checks payable to: Westside Cultural Arts Center, LLC Mail To: Westside Cultural Arts Center, LLC attn. Director of Operations th Street, NW Atlanta, Georgia OVERTIME If access should exceed the eight-hour time frame, overtime charges shall apply at $ per hour. FACILITES RENTAL INFORMATION revised: Sunday, October 27, 2013 Page 3 of 5

We are not your Buckhead venue - our space is updated but true to its past, located in an old warehouse and still shows its original character with its cement floors and columns.

4 KITCHEN FEE A kitchen usage and cleaning fee of $1, will be charged whenever a caterer is used for an event. This fee is waived if an active WCAC Verified Caterer is used. BEVERAGE SERVICES WCAC possesses an alcoholic beverage license from the State of Georgia. The State of Georgia regulates the sale and service of alcoholic beverages. By Law: Any and all beverage services at the Event must be provided by WCAC. User shall not sell, bring, serve, or take away any alcoholic beverages in the Event Facilities, and will not allow any guests or other third parties to bring alcoholic beverages into the Event Facilities (other than authorized WCAC Beverage Providers). o As an exception to the above paragraph, a User that is a State Chartered not-for-profit organization may apply for a special event license. If the non-profit chooses to apply for such a permit, all costs of applying are the responsibility of the User. If User is able to attain this license, the User will pay WCAC a corkage fee. If User is unable to attain this license, the User may arrange their beverage service through WCAC at a level at least equal to the beverage minimum. WCAC offers a variety of beverage options for your event. These are outlined on the Beverage Services Menu. The number of guests will fluctuate service staffing levels, scheduling, and rates. All accommodations for beverage service are to be arranged 30 days prior to your event. CATERERS & SERVICE PROVIDERS Properly licensed and insured service vendors and caterers are welcome at WCAC, subject to prior approval. It s the responsibility of the client to verify ALL vendors are active within our Verified Vendor program prior offering services within WCAC. DAMAGE DEPOSIT An additional refundable damage deposit of $1, per rented area and $ for the Bridal Suite / Green Room must be pre-paid. In order to assess damages, if any, a walk-through will take place at the completion of each event s load-out. INSURANCE User will submit to WCAC a Certificate of Coverage issued by a licensed agent of the insurer, evidencing general liability insurance in the amount of $2,000, per occurrence for the duration of the Event (including for set-up and cleanup) and showing facility, Westside Cultural Arts Center, LLC as an additional insured. ROOM CONVERSION WCAC requires a $ fee to convert a rom set-up (e.g. wedding ceremony to a wedding reception) within the same area. WEDDING REHEARSAL With a full facility rental for a wedding ceremony and wedding reception, we offer a complimentary one-hour rehearsal. The rehearsal is scheduled between 10am and 5pm, Monday Friday, no more than one month prior to the wedding date and based on room availability. Rehearsals that exceed one hour will incur overtime charges. ADDITIONAL CLEANING Should your event require cleaning over and above the standard services, an additional cleaning fee will be charged. SPECIAL ELECTRICAL REQUIREMENTS 20 amp outlets are available throughout our facility. For any additional electrical needs, an electrical permit will be required at a fee of $ per day. Permits must be ordered at least one week prior to your event. (3-phase 100amp) FACILITES RENTAL INFORMATION revised: Sunday, October 27, 2013 Page 4 of 5

By Law: Any and all beverage services at the Event must be provided by WCAC.

5 AUDIO/VISUAL EQUIPMENT AND PODIUM A DVD player (not including DVD s) and basic house speaker system is available in all areas for light background music at no charge. We can also assist you in renting a basic stage sound system tap-in, which includes soundboard, mounted speakers, DVD player, and one wired or wireless microphone. Any additional audio/visual equipment must be rented from one of our Verified Vendor resources. PHONE LINES AND INTERNET ACCESS Complimentary standard Wi-Fi is available in all areas. Phones lines and special internet needs may be arranged for an additional fee. Additional funds may be held in escrow to cover any long distance or expanded bandwidth fees. SECURITY AND POLICE OFFICERS (exclusive WCAC vendor usage only) All event security is exclusively provided by WCAC s independently contracted security firm. Extra uniformed Atlanta Police Officers can be requested for an additional fee. Security is required to be on duty 30 minutes prior to the event start time, and there is a 4-hour minimum. All security must be arranged through WCAC. VALET & PARKING SERVICES (exclusive WCAC vendor usage only) All event Valet & Parking services are exclusively provided by WCAC s independently contracted parking vendor. Valet services are based on one valet per 15 automobiles. All Valet & Parking services must be arranged through WCAC. FIRE MARSHAL An Atlanta Fire Marshal is available for an additional fee. There is a 4-hour minimum. The fire marshal is required to be present at any event that uses fog or haze for special effects. COAT CHECK Coat check attendants are available at a rate of $30.00 per hour, per attendant. There is a 4-hour minimum. Attendants arrive 30 minutes prior to the start of the event for set up. LINENS WCAC does not provide linens for tables. All linens must be pulled and removed at end of event. VOTIVE CANDLES WCAC does not allow wax candles to be used in the facility. Votive s with enclosed oil wicks may be used instead. Westside Cultural Arts Center th Street, NW Atlanta, GA office (678) Fax (404) FACILITES RENTAL INFORMATION revised: Sunday, October 27, 2013 Page 5 of 5

Any additional audio/visual equipment must be rented from one of our Verified Vendor resources. PHONE LINES AND INTERNET ACCESS Complimentary standard Wi-Fi is available in all areas.

Pipers at the Marott Event Venue Rental Information

www.pipersindy.com CATERING VENUES LOCAL FLAIR Pipers at the Marott Event Venue Rental Information Venue Contact: Chloe Chappelle, Sales/Event Manager Contact Phone: Contact Email: PipersMarott@pipersindy.com