Jscape Secure Managed File Transfer

Jscape Secure Managed File Transfer Tutorial Mark A. Ostrem Olmsted County Attorney

Jscape Secure File Transfer Jscape Secure FTP Server simplifies the process of securely exchanging data with partners and automation of file transfer processes. Jscape software is in use by a wide variety of businesses and government agencies in more than 50 countries worldwide. Example Uses: Provide a highly-secure method for exchanging data both internally and between business partners. Simplify the FTP server management process by unifying all FTP services s to use a single platform independent solution. Gain control of users and system resources. Automate file transfers between trading partners. Provide a secure web-based based file transfer gateway to clients without installing any software.

Olmsted County Attorney Office Application of JScape Generally the Rules of Criminal Procedure and the Rules of Civil Procedure require parties involved in litigation to exchange evidence in an orderly y structured manner, insuring that all parties to litigation have access to all evidence that will be presented to the fact finder. Specifically the Rules of Criminal Procedure require the prosecutor to disclose and permit defense counsel to inspect and reproduce all evidence which relates to the case. Rule 9.01, R. Crim. P. Reproduction may be satisfied by any method that provides to the other party an exact reproduction of that item, including E-mail, E facsimile transmission, or similar method if that method is available to both parties. Rule 9.03, Subd. 10

The county Attorney s s office must exchange information with opposing counsel. Currently we do this via mail, drop box or courier. Virtually all reports and non-physical evidence is received by the County Attorney Office electronically through a secure drive. Law Enforcement places their reports and other evidence such as audio recordings, pictures and video s s on a drive and notify us that it is available. Our office then retrieves it.

Email indicating a new scanned document is in the in-custody or routine mailbox

Secure location with initial scanned reports from Law Enforcement

ICR # file for new case. Save all scanned reports to this file on the K drive server

ICR # from new case scanned reports List of all downloaded recordings from law enforcement

List of all downloaded photos available from law enforcement Click on Case Photos to retrieve all downloads from law enforcement. Same location as the recordings

Three Simple Steps 1. Compress the files into a Zip file 2. Move the file to Jscape Server 3. Notify the recipient the file is available

Creating a Zip file: Select defendant case in MCAPS Click on Links tab Click Connect Select all files to add to Zip file Right click on selected files Scroll down to Send To Select Compressed (zipped) Folder Rename Zip file M Jauret CR094587(1) Defendants First Initial; Last Name and File No.

Hold Ctrl to select multiple items

Right click on screen to get to Send To

Yes to create zip file

Zip file

Right click to get to Rename

When Renaming the zip file DO NOT delete the.zip section of the title. If you delete this the file will be saved as one that cannot be opened or used.

Renamed zip file

MCAPS3 Software.lnk e Ediscovery Secure File Transfer.url

Webvault: https://webvault.co.olmsted.mn.us Domain ediscovery Username windows log on caa.. Password default set to: Ediscovery1 User Interface Java Applet (always select when logging in) Log in

https://webvault.co.olmsted.m n.us web address if you do not have it on your desktop

Windows login Personal password Always select Java Applet to view next page or the program will not advance

E Discovery: Change Local System to K K drive Scroll down to Cases 2009 or whatever case year you are working in Double click to open Cases 2009 Scroll down to the ICR # you are working with Double click to open that ICR # Locate.zip file inside that ICR # file In External Users locate the defense attorney Double click to select that attorney Use double arrow to move.zip file to defense attorney file Forward email from Outlook to defense attorney

Change local system, defaults to C drive To change to K drive Your personal information i.e. name, phone, work place Should be your sign on

Locate your ICR # in Cases 2009, double click to open the file

Inside the ICR # file locate the zip file you created

Select the defense attorney to send the zip file to, double click to open

Double arrow selection tab Select the zip file, use the double arrow to move the zip file to the defense attorney file

Email notification that the zip file was sent to the defense attorney file. Forward this email to defense attorney Paragraph to copy and paste into MCAPS email for defense attorney

.zip file has been sent, E discovery disclosure is complete. Presentation created by: SA Tiffany Hawkins