Lesson 7: Maintenance
|
|
- Georgiana Quinn
- 7 years ago
- Views:
Transcription
1 Lesson 7: Maintenance This lesson introduces you to processes that will help you with the overall maintenance of Outlook The processes outlined in this section are: Mailbox Cleanup: Helps you focus your clean-up efforts. Deleting and the Deleted Items Folder: Help you decrease your storage on the Exchange Server. Deleting Sent Items: Help you decrease your storage on the Exchange Server. Removing Large Attachments from Messages: Help you decrease your storage on the Exchange Server. Creating a Spam Filter: Help you decrease your storage on the Exchange Server and the clutter of spam messages in your Inbox. Creating Personal Folders: Allows you to create folders, off of the Exchange Server, for organization purposes. Backing up your PST File: Backup your Personal Folders for retrieval in emergency situations. Discussion: Exchange Mail Quota Limits There is a storage limit on the Exchange Server; each person has a maximum of 100MB. This includes Inbox items and their attachments, Contacts, Calendar items, Tasks, as well as the items in the Deleted Items, Sent Items, and Junk Mail folders. Once the limit is exceeded, no new mail is received and messages are bounced back to the sender with an error message. Overall, you have two options to free up space on the server. Delete unneeded messages from the Inbox, Sent Items, Junk Mail and all related sub-folders as well as empty the Delete Items folder. Move messages to Personal Folders. Note: does have an retention policy. Please see the following URL for additional information about this policy. Ver Page 55 pstrain@uakron.edu
2 Mailbox Cleanup Periodically, you should check the size of your Mailbox so you know when you need to do some housekeeping. You can use the Mailbox Cleanup Option to help focus your attention on the areas where you can free up space. 1. From the menu choose Tools, Mailbox Cleanup. 2. To view your folder sizes, click on the View Mailbox Size button. The Folder Size box will show you the size of your Outlook Folders. By looking at this list, you can determine where you need to focus your attention. Ver Page 56
3 3. Click on the Close button to return to the Mailbox Cleanup box. Old and Large Items Empty Deleted Items folder From Mailbox Cleanup, in the second frame, you can search for old items and for large items which is another great tool that can help you focus your attention. From the fourth frame, you can view and delete the Deleted Items folder which is another quick way to reduce the size of your Mailbox. 4. Click on the Close button again to return to Outlook. Ver Page 57
4 Deleting & Deleted Items Folder After you review and/or reply to a message, messages can be deleted. To delete a message from the Inbox, select the message and: From the menu select Edit, Delete Use the Keyboard shortcut of Ctrl + D From the toolbar, click on the Delete button When you delete an item it is sent to the folder called Deleted Items. This does not delete the item from the Exchange Server. If you want to remove this item from the Exchange Server follow the steps below. 1. From the menu select Tools, Empty Deleted Items Folder. OR 2. Right Click over the Deleted Items folder in the Navigation Pane and select the option for Empty Deleted Items Folder. Ver Page 58 pstrain@uakron.edu
5 Deleting Sent Items When you send an message, a copy of the message gets stored in the Sent Items folder. These messages are included in your overall 100MB of space so it is a good idea to go in periodically and delete unwanted sent messages. 1. From the Navigation Pane, click on the Sent Items folder. 2. All the Sent Items are listed and grouped by time frames. 3. To delete messages, click on the message and use the Delete button on the toolbar. OR Drag and drop the message into the Deleted Items folder. 4. Return to the Inbox by clicking on the Inbox folder in the Navigation Pane. Ver Page 59 pstrain@uakron.edu
6 Removing Attachments To reduce the size of an attachment with a large attachment that you want to save (store in a public folder or in your Inbox), you can remove the attachment from the message. 1. From the open message, right click over the attachment and select the option for Remove. 2. When you close the message the following message will display: 3. Click on the Yes button to remove the attachment. Ver Page 60 pstrain@uakron.edu
7 Spam Filter Spam is unsolicited electronic junk mail that is often a waste of people s time to address. At, the system will try to identify spam as it is coming in through the system. These are the steps for creating a Junk Mail folder and setting up a filter to move suspect materials from the Inbox to this folder for later review. 1. Create a folder to store the Junk Mail by selecting from the menu File, New, Folder. 2. In the Name field, enter a title for the folder- such as SpamMail. 3. In the bottom frame, Select where to place the folder, click where you want the folder to be. For example, select Mailbox to place the SpamMail folder on the Exchange Server at the same level or hierarchy as the other listed folders. Click on the OK button. Ver Page 61 pstrain@uakron.edu
8 4. The Inbox returns. From the menu select Tools, Rules and Alerts. Click on the New Rule button. 5. From the top frame, select the option for Check messages when they arrive which is under the Start from a blank rule heading. 6. Click on the Next button. 7. In the top frame, Step 1: Select condition(s), select the option for with specific words in the subject. Ver Page 62 pstrain@uakron.edu
9 8. In the bottom frame, Step 2: Edit the rule definition (click an underlined value), click once on the underlined text, specific words. 9. In the Specify words or phrases to search for in the subject field, enter the following exactly as shown: {SPAM?} 10. Click on the Add button. 11. Add another spam entry exactly as shown: {SPAM!} 12. Click on the Add button. Tip SPAM {SPAM?} Indicates there is a good probability the item is spam. {SPAM!} Indicates there is a very high possibility the item is spam. Ver Page 63 pstrain@uakron.edu
10 13. Click on the OK button. 14. Click on the Next button. 15. Select the option in the top frame, Step 1: Select action(s), move it to the specified folder. Ver Page 64
11 16. In the bottom frame, Step 2: Edit the rule description (click an underlined value), click on the underlined text, specified. 17. Click on the SpamMail folder that you previously created. Click on the OK button. 18. Click on the Next button. This panel is not needed for this rule. Click on the Next button. Ver Page 65
12 19. The final panel is displayed: 20. Enter a name for the rule in the Step 1: Specify a name for this rule field. You can just leave the default name. 21. Click on the Finish button. 22. Click on the OK button. Note: The junk mail filtering rule and its respective folder have been created. To eliminate reaching the maximum server mail capability (100MB), review the contents of this junk mail folder periodically to make certain the messages placed here are indeed junk. Delete those which are not pertinent to you. Move those which are of value to you to another folder. Ver Page 66 pstrain@uakron.edu
13 Creating Personal Folders All messages are handled by the Exchange Server, this arrangement allows access to mail via the Internet from any computer on or off campus. However, you do have the 100MB limit. As an alternative to storing mail on the server you can choose to store items on your local computer s hard drive by placing these in a Personal Folder. It is important to keep in mind the following concepts when working with Personal Folders: Personal Folders are NOT viewable via Outlook 2007 Web Access. If the storage quota on the server approaches the maximum 100MB, items can be moved to Personal Folders to free up space on the server. Personal Folders are available even when the network or mail delivery service is down. Personal Folders should only be stored on your local drive, DO NOT store Personal Folders on a network drive. Personal Folders are NOT backed up unless you do the back up. Creating a Personal Folder 1. From the menu select File, Data File Management. Be sure that you are on the Data Files tab. 2. If you want to learn more about data files, click on the Tell Me More button. Ver Page 67 pstrain@uakron.edu
14 3. Click on the Add button. 4. Select the option for Office Outlook Personal Folders File (.pst). Click on the OK button. 5. In the File name field, enter a name such as your last name. Do not remove the file extension of.pst. Your file name should appear similar to the following: lastname.pst Ver Page 68 pstrain@uakron.edu
15 6. Click on the OK button. 7. In the Name field, enter a name for the Personal Folder file. A good idea is to use one s own name (i.e. Sue Smith) or specify Personal Folders for the folder name. Another option is to name the file, Personal Folder (Sue Smith), placing a name after the indication of the type of folder. 8. Click on the OK button. 9. The Data Files tab displays again. Notice that there is now a listing for the Personal Folders shown as a data store. 10. Click on the Close button. Ver Page 69 pstrain@uakron.edu
16 11. You now have a Personal Folder created. In the Navigation Pane, look for the folder you created (you name or Personal Folder- depending on what you named it in Step 6). Ver Page 70 pstrain@uakron.edu
17 Creating Sub-Folders After you create your Personal Folder, you can create sub-folders that will help you categorize mail messages. Sub-folders enable easy searching for messages, rather than storing all messages in one giant space. 1. In the Navigation Pane, right click over the Personal Folder. 2. Select the option for New Folder. 3. Enter a name for the folder in the Name field. 4. Click on the OK button. 5. Continue to create folders that will allow you to organize and store your messages efficiently. Ver Page 71 pstrain@uakron.edu
18 Moving Messages 1. After you create folders and sub-folders you can simple drag and drop messages from the Inbox into your Personal Folders. 2. You can also right click over a message and select the option for Move to Folder. 3. Select the folder and click on the OK button. Ver Page 72 pstrain@uakron.edu
19 Backing up your PST File The Steps outlined in this section only need to be done one time. After you follow these instructions and download the Add-In, you will then automatically be prompted to back up your PST file every 30 days. 1. From the desktop or the taskbar, open Internet Explorer. 2. In the Address field enter the following: Ver Page 73
20 3. From the left side navigation frame under Product Families, select Office. 4. In the Show downloads for field, use the down arrow to select Microsoft Office Outlook. Click on the Go button. 5. From the displayed list select the option for Outlook 2003/2002 Add-in: Personal Folders Backup. Note: This back-up utility works with Outlook 2007 as a new one has not been added. Ver Page 74 pstrain@uakron.edu
21 6. Scroll down and read through all the information on this page. You may wish to print this page to follow directions from it at a later date. 7. Click on the Continue button. 8. Scroll down and review the page. Further down on the add-on information page will be instructions on how to install the download. Print this page. 9. After you printed the instructions, click on the Download button. Ver Page 75 pstrain@uakron.edu
22 10. Click on the Save button. 11. If the default Save in location is not Desktop, use the Desktop button in the left frame to change the Save in location. 12. Note the name of the file, and click on the Save button. 13. If necessary, click on the Close button in the Download Complete box. 14. Close Internet Explorer. 15. On the desktop, locate the file you just saved (pfbackup.exe). Ver Page 76
23 16. Double click on the file. 17. Click on the Run button. Ver Page 77
24 18. Click on the Next button. 19. Select the option for I accept the License Agreement. Click on the Next button. Ver Page 78 pstrain@uakron.edu
25 20. Click on the Next button. 21. Click on the Finish button. 22. Open Outlook. From the menu select File, Backup. Ver Page 79
26 23. Click on the Option button. 24. In the Reminder area, change the value from the default 7 to 30 days. 25. In the Backup these personal folder files frame select those folders you want to backup. Remember that you can have more than one set of personal folders. 26. In the File location frame, click on the Browse button. This location should be your folder on the H drive. Ver Page 80 pstrain@uakron.edu
27 27. Click on the Open button. Verify that the File location is correct. 28. Click on the OK button. 29. Click on the Save Backup button. 30. Click on the OK button. Ver Page 81
Microsoft Outlook 2003 : Creating an Spam/Junk Mail Filter
The University of Akron Microsoft Outlook 2003 : Creating an Spam/Junk Mail Filter Spam Filter Following are the steps for creating a Junk Mail folder and setting up the filter to move suspect materials
More informationOutlook Managing Your Items
Course Description Managing your items is essential if you want Outlook to run as efficiently and effectively as possible. As with any filing system the longer you put off doing anything the larger the
More informationDivision of Student Affairs Email Quota Practices / Guidelines
Division of Student Affairs Email Quota Practices / Guidelines Table of Contents Quota Rules:... 1 Mailbox Organization:... 2 Mailbox Folders... 2 Mailbox Rules... 2 Mailbox Size Monitoring:... 3 Using
More informationREDUCING YOUR MICROSOFT OUTLOOK MAILBOX SIZE
There are several ways to eliminate having too much email on the Exchange mail server. To reduce your mailbox size it is recommended that you practice the following tasks: Delete items from your Mailbox:
More informationArchiving Your Mail in Outlook 2007
About Archiving Archiving Your Mail in Outlook 2007 All messages, contact information, calendars and other data you create in Microsoft Outlook 2007 are kept in your mailbox on the Exchange (FIUmail) server.
More informationOutlook 2007: Managing your mailbox
Outlook 2007: Managing your mailbox Find its size and trim it down Use Mailbox Cleanup On the Tools menu, click Mailbox Cleanup. You can do any of the following from this one location: View the size of
More informationOutlook 2007 - Exchange
Information Technology MS Office Outlook 2007 Users Guide Outlook 2007 - Exchange Mail, Calendar, Contacts, Notes & Tasks Folders IT Training & Development 677-1700 training@csun.edu TABLE OF CONTENTS
More informationOutlook 2010. Mail, Calendar, Contacts, Notes & Tasks. User Guide
User Guide Outlook 2010 Mail, Calendar, Contacts, Notes & Tasks IT Training (818) 677-1700 training@csun.edu www.csun.edu/it/training CSUN IT Training YouTube Channel http://www.youtube.com/user/csuninfotech
More informationManaging Mailbox Space and Personal Folders
Managing Mailbox space and Using Personal Folders Based on documentation developed at the University of Iowa Revised for Iowa State University Extension August, 2005 ISU 100 EIT Bldg Iowa State University
More informationOUTLOOK 2007 USER GUIDE
Using Outlook 2007 The information below will guide you through some of the Outlook features that can help you to manage your email. Topics listed below are: Sorting Messages Saving Attachments Emptying
More informationArchiving Your Mail in Outlook 2010
About Archiving Archiving Your Mail in Outlook 2010 All messages, contact information, calendars and other data you create in Microsoft Outlook 2010 are kept in your mailbox on the Exchange server. But
More informationFiltering Spam Using Outlook s Rule
Filtering Spam Using Outlook s Rule No one enjoys receiving spam (unsolicited junk e-mail). However, at Cuesta College we do not delete suspected spam. Instead, to assure the delivery of legitimate e-mail,
More informationOUTLOOK ANYWHERE CONNECTION GUIDE FOR USERS OF OUTLOOK 2010
OUTLOOK ANYWHERE CONNECTION GUIDE FOR USERS OF OUTLOOK 2010 CONTENTS What is Outlook Anywhere? Before you begin How do I configure Outlook Anywhere with Outlook 2010? How do I use Outlook Anywhere? I already
More informationOUTLOOK 2010 TIPS TABLE OF CONTENTS 1. SEND A BLIND CARBON COPY MARQUETTE UNIVERSITY IT SERVICES
OUTLOOK 2010 TIPS TABLE OF CONTENTS 1.Send a Blind Carbon Copy... 1 2. Change the view of the Outlook window... 2 3. Use Out of Office Assistant... 2 4. Create Rules... 4 5. Use Autocomplete... 5 6. Request
More informationRefer to the Information Technology E-mail Retention Policy.
Email Management Information Technology Email Retention Policy Save email and attachments to Adobe pdf file Sorting Search Option Mailbox Clean Up Tool Clean-up process: o Deleted items o Sent items o
More informationHow to access your email via Outlook Web Access
How to access your email via Outlook Web Access 1) Open your internet browser and type in the following address: www.law.miami.edu * Aol users must minimize their browser and use Internet Explorer 6.0+
More informationIntroduction. Creating an Archive file TO CREATE AN ARCHIVE FOLDER ON YOUR H: SPACE: Guide to Outlook 2010: Archiving email http://www.lse.ac.
Guide to Outlook 2010: Archiving email http://www.lse.ac.uk/imt Contents > Creating an Archive file, Working with archived mail, Archiving email using drag and drop, Delete Archived Mail Messages, Compact
More informationQuick Guide on How to Clean up your Mailbox
Quick Guide on How to Clean up your Mailbox Quick Guide Check your Mailbox size Empty the Deleted Items and Junk E-Mail folders Delete unnecessary Sent Items Search for your largest messages Save and remove
More informationMS Word 2007. Microsoft Outlook 2010 Mailbox Maintenance
MS Word 2007 Microsoft Outlook 2010 Mailbox Maintenance INTRODUCTION... 1 Understanding the MS Outlook Mailbox... 1 BASIC MAILBOX MAINTENANCE... 1 Mailbox Cleanup... 1 Check Your Mailbox Size... 1 AutoDelete
More informationJunk E-mail Settings. Options
Outlook 2003 includes a new Junk E-mail Filter. It is active, by default, and the protection level is set to low. The most obvious junk e-mail messages are caught and moved to the Junk E-Mail folder. Use
More informationMicrosoft Outlook 2010 Managing E-mail Disk Quotas
CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2010 Managing E-mail Disk Quotas Spring 2013, Version 1.0 Table of Contents Introduction...2 Working With Outlook
More informationOutlook Web App McKinney ISD 5/27/2011
Outlook Web App McKinney ISD 5/27/2011 Outlook Web App Tutorial Outlook Web Access allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet
More informationCleaning out Outlook E mail
Cleaning out Outlook E mail The following are tips to keeping Outlook E mail folder sizes to a minimum. If users have any questions, please call the Helpdesk on 619 4357. Empty the Deleted Items folder
More informationMicrosoft Outlook 2003 Quick How-to Guide
Microsoft Outlook 2003 Quick How-to Guide Microsoft Outlook 2003 Quick How-to-Guide This document is designed to be a quick guide for the most common tasks in Outlook. It is separated into different sections
More informationOUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL
OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL In this course, you will learn: Some techniques to avoid reaching your mailbox limit The best place to store your saved messages aka Personal Folders efficiently
More informationStores copies of items you sent to others, by default. Stores items created offline that you want to send the next time you are online
Outlook Folders: All new messages are stored in Inbox unless rules are created. Stores copies of items you sent to others, by default Stores temporarily deleted items until you permanently delete or retrieve
More informationEmail Archiving. Follow these steps to archive your email:
Email Archiving Archiving is a process by which your email messages and attached files are moved from the database on our email server to a location on your computer. This document contains step-by-step
More informationMANAGING OUTLOOK PERSONAL DATA FILES
MANAGING OUTLOOK PERSONAL DATA FILES 21 March 2009, Version 1.1 CONTENTS This document covers the following topics: Background Automatically Associating Old Data Files with Current Outlook Profile Manually
More informationWilkes University Mail Storage & Housekeeping for Students using Outlook 2003
The following instructions apply to those users who have setup Outlook 2003 on their PCs. Email systems are not designed for long term storage. The more mail (especially with attachments) each of us keeps
More informationUsing Outlook WebAccess
Using Outlook WebAccess Outlook Toolbars - Terminology Update all folders New Move/Copy Reply Forward Check for New Messages Help Show/Hide Folders Delete Reply to All Show/Hide Reading Pain Search Address
More informationFiltering Email with Microsoft Outlook
Filtering Email with Microsoft Outlook Microsoft Outlook is an email client that can retrieve and send email from various types of mail servers. It includes some advanced functionality that allows you
More informationSetting up Junk Email Filters By Louise Ryan, NW District IT Expert
The email servers on campus are no longer set up to filter junk emails from your inbox. If you are getting a significant number of junk emails in your inbox you can set up your own filters in Outlook.
More informationOutlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500
Outlook Email User Guide IS TRAINING CENTER 833 Chestnut St, Suite 600 Philadelphia, PA 19107 215-503-7500 This page intentionally left blank. TABLE OF CONTENTS Getting Started... 3 Opening Outlook...
More informationMICROSOFT OUTLOOK 2011 ORGANIZE E-MAIL MESSAGES
MICROSOFT OUTLOOK 2011 ORGANIZE E-MAIL MESSAGES Lasted Edited: 2012-07-10 1 Mark Message as Read... 4 Categorize Messages... 5 Categorize an incoming e-mail... 5 Rename a category... 6 Place an e-mail
More informationVodafone Text Centre User Guide for Microsoft Outlook
Vodafone Text Centre User Guide for Microsoft Outlook 1 Contents Introduction 1 System requirements 2 Installation 3 The installation guide 3 First use 5 Send a message 8 Select recipient 8 Enter the message
More informationClean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups. Outlook Functions
Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups Outlook Functions Clean Up: New ways to manage conversations and remove redundant emails: Email
More informationMicrosoft Outlook 2003: Introduction to Exchange E-mail
Microsoft Outlook 2003: Introduction to Exchange E-mail Learning Technologies and Scholar/Learner Services Information Technology Services Version 2005.10.17 2005 Contact Training Services 330.972.6391
More informationMicrosoft Outlook Setup With Exchange Server. Outlook 2007 2010 2013
Microsoft Outlook Setup With Exchange Server Outlook 2007 2010 2013 Revised 12/1/2014 CONTENTS SUMMARY... 3 I. OUTLOOK SETUP... 4 II. PERSONAL FOLDERS SETUP... 7 III. RULES SETUP... 9 Rule #1: Move Inbox
More informationOutlook 2010 Essentials
Outlook 2010 Essentials Training Manual SD35 Langley Page 1 TABLE OF CONTENTS Module One: Opening and Logging in to Outlook...1 Opening Outlook... 1 Understanding the Interface... 2 Using Backstage View...
More informationCore Essentials. Outlook 2010. Module 1. Diocese of St. Petersburg Office of Training Training@dosp.org
Core Essentials Outlook 2010 Module 1 Diocese of St. Petersburg Office of Training Training@dosp.org TABLE OF CONTENTS Topic One: Getting Started... 1 Workshop Objectives... 2 Topic Two: Opening and Closing
More informationWhy the need for set of rules in Microsoft Outlook?
Why the need for set of rules in Microsoft Outlook? Rules are used in Microsoft Outlook to organize incoming Emails. Setting up rules in Outlook automates various actions that can be taken on incoming
More informationManaging Spam With Outlook Express
Managing Spam with Outlook Express Managing Spam With Outlook Express 4Introduction 4Verizon Online Spam Detector 4Using Outlook Express Tools to Reduce Spam 1 Verizon Online 2 Managing Spam with Outlook
More informationUsing the City of Stamford / Stamford Public Schools. Web Email System
Using the City of Stamford / Stamford Public Schools Web Email System Open the Login Screen: Go to the following site: www.stamfordct.gov/mail and choose the login link. The login screen will look like
More informationWHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT
WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT THE RIBBON... 2 CONTEXTUAL TABS... 4 THE FILE TAB... 4 DIALOG BOXES... 5 MINIMIZING THE RIBBON... 5 CUSTOMIZING THE RIBBON... 6 CUSTOMIZING THE QUICK ACCESS
More informationConnecting to LUA s webmail
Connecting to LUA s webmail Effective immediately, the Company has enhanced employee remote access to email (Outlook). By utilizing almost any browser you will have access to your Company e-mail as well
More informationMICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS
MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS Last Edited: 2012-07-09 1 Read Emails... 4 Find the inbox... 4 Change new incoming e-mail notification options... 5 Read email... 6 Change
More informationCITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE
CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE INTRODUCTION You can access your email account from any workstation at your school using Outlook Web Access (OWA),
More informationMICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS
MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS Lasted Edited: 2012-07-10 1 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming e-mail schedule options...
More informationOutlook Web Access (OWA) with Exchange Server 2007 (Windows version)
Outlook Web Access (OWA) with Exchange Server 2007 (Windows version) 1. Login into your Baylor email account via a web browser such as Internet Explorer, Fire Fox, or Netscape. The web URL is still http://mail.baylor.edu/
More informationPrepared by Mythtech Limited OFFICE 365 EMAIL MIGRATION MANUAL GUIDELINE
Prepared by Mythtech Limited OFFICE 365 EMAIL MIGRATION MANUAL GUIDELINE Table of Contents Change Password... 1 Send New Email... 2 Forward E-mail... 3 Reply E-mail... 4 Archive old emails... 5 Office
More informationO UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail
O UTLOOK 2003 HELP SHEET MAIL Opening the program At Work Double-click the icon on your desktop. Or click the Start button. If this icon is displayed, click on it. If it is not displayed, click Start,
More informationMicrosoft Outlook 2010
Microsoft Outlook 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance
More informationOutlook Archiving and Storage
Outlook Archiving and Storage This document provides information related to storing and archiving e-mail in Outlook, including Outlook s auto archive feature, techniques for avoiding reaching your mailbox
More informationOutlook Web Access E-mail
Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail.asbury.edu for students and mail2.asbury.edu
More informationTraining Manual. Version 6
Training Manual TABLE OF CONTENTS A. E-MAIL... 4 A.1 INBOX... 8 A.1.1 Create New Message... 8 A.1.1.1 Add Attachments to an E-mail Message... 11 A.1.1.2 Insert Picture into an E-mail Message... 12 A.1.1.3
More informationHow to access your email from WORK & HOME
How to access your email from WORK & HOME 1. Open your browser and go to the district website by typing in the following address: http://www.islandtrees.org 2. Click on Staff Resources 3. Click on the
More informationOUTLOOK 2010 BCC AND FROM FIELDS EMAIL SETTINGS
OUTLOOK 2010 EMAIL SETTINGS There are a variety of options that can be set for an email in Outlook 2010. Here are a few of the popular options that can be set on emails from the email s Options tab: Show
More informationPolyU Email Service. MS Outlook 2010. User Manual
PolyU Email Service MS Outlook 2010 User Manual Version 1.0 Last Update: 5 October 2015 PolyU Email: www.polyu.edu.hk/email ITS HelpCentre Support: www.polyu.edu.hk/hots ITS HelpCentre Support Hotline:
More informationOutlook 2013 ~ Advanced
Mail Using Categories 1. Select the message that for the category. 2. Select the appropriate category. 3. The category color displays next to the message. Renaming Categories 1. Select a message. 2. Select
More informationMicrosoft Office 365 online archive features and FAQs
Microsoft Office 365 online archive features and FAQs 1 Contents Contents... 2 Purpose... 3 Document Support Boundaries... 3 Examples used in this document... 3 Office 365 Archive... 4 Office 365 Archive
More information2010 Outlook Web App Client Overview
2010 Outlook Web App Client Overview The upgrade to Microsoft Exchange 2010 includes an updated web-based e-mail client, OWA. OWA stands for Outlook Web App and gives you access to your district e-mail
More informationBare Bones Guide to Using Outlook 2010 for Email
Bare Bones Guide to Using Outlook 2010 for Email July 10, 2013 Alternative Format Statement This publication is available in alternative media upon request. Statement of Non-Discrimination The Pennsylvania
More informationUsing Outlook Web App
Using Outlook Web App About Outlook Web App Using a web browser and the Internet, Outlook Web App (OWA) provides access to your Exchange mailbox from anywhere in the world at any time. Outlook Web App
More informationMicrosoft Outlook 2010 Hints & Tips
IT Services Microsoft Outlook 2010 Hints & Tips Contents Introduction... 1 What Outlook Starts Up In... 1 Sending Email Hints... 2 Tracking a Message... 2 Saving a Sent Item... 3 Delay Delivery of a Single
More informationBacking up Microsoft Outlook Email For the PC Using MS Outlook 2000 Keith Roberts
WIN1020 November 2003 Backing up Microsoft Outlook Email For the PC Using MS Outlook 2000 Keith Roberts INTRODUCTION... 1 PREPARATION... 1 BACKING UP EMAIL... 2 RESTORING EMAIL FROM A PERSONAL FILE FOLDER...
More informationOffice Outlook web access Reference Guide
U TO R E XC H A N G E : C a l e n d a r i n g a n d e m a i l u p g r a d e w i t h M i c r o s o f t E xc h a n g e Office Outlook web access Reference Guide To log in, go to owa.utoronto.ca. You will
More informationOutlook Quick Steps & Rules
Page 1 of 8 Page 1 of 8 Page 1 of 8 Automate common or repetitive tasks with Quick Steps and manage email messages by using Rules. QUICK STEPS Default Quick Steps in Outlook 2013: Quick Step Move to: To
More informationOutlook Web Access (OWA or WebMail) Frequently Asked Questions
Outlook Web Access (OWA or WebMail) Frequently Asked Questions If you are a part-time staff member, adjunct faculty member, or Villanova student, you will access your Villanova email using a program called
More informationManaging Online and Offline Archives in Outlook
Managing Online and Offline Archives in Outlook Contents How to Enable the Online Archive Feature in Outlook... 1 For Outlook 2007:... 2 How to Set the AutoArchive Properties for a Folder in Outlook 2007:...
More informationOutlook 2010 Archiving Email CPAC Workshop Summer 2014
Outlook 2010 Archiving Email CPAC Workshop Summer 2014 Presenters: Kaleo Kelikani and Linda Holdzkom, ITS Technical Services Contents Tips and Tools for the Desktop Version of Outlook Page 2-4 What is
More informationAutoArchive settings explained
AutoArchive settings explained Your Microsoft Office Outlook mailbox grows as you create and receive items (item: An item is the basic element that holds information in Outlook (similar to a file in other
More informationNote: Make sure the.pst file is stored in your U: drive, this drive is protected by backups.
Email Management Best Practices I. Introduction: The School Board Network Infrastructure that we use daily is a huge investment involving workstations, servers, storage, software and backup equipment.
More informationTable of Contents. 1. Introduction to the Outlook Mail Client
M icrosoft Outlook is the Microsoft s flagship messaging tool for email, calendaring and information sharing for Microsoft Exchange Server and is the supported client at. This manual will provide an introduction
More informationBeginners Guide. Entourage 2004
Beginners Guide to Entourage 2004 Table of Contents Computer Services Introduction... 2 New e-mail service at NUI, Galway... 2 Online Documentation... 2 The Entourage Window... 3 Creating a Signature File...
More informationInformation Systems Services. Getting Started with Enterprise Vault Email Archiving A guide for Outlook/Exchange users March 2008
Information Systems Services Getting Started with Enterprise Vault Email Archiving March 2008 Contents 1. Introduction... 3 2. Supported operating systems, email clients and browsers... 3 3. Getting started
More informationInstructions for setting up Junk E mail filters
Instructions for setting up Junk E mail filters Junk E mail filters must be set up using Microsoft Outlook. Users cannot use My.NWACC.Connection or the Web option to successfully configure their Junk E
More informationLaw School Computing Services User Memo
Law School Computing Services User Memo Using Rules in the Outlook Desktop Client Manage email messages by using rules A rule is an action that Microsoft Outlook 2013 runs automatically on incoming or
More informationOUTLOOK 2013 - GETTING STARTED
OUTLOOK 2013 - GETTING STARTED Information Technology September 1, 2014 1 GETTING STARTED IN OUTLOOK 2013 Backstage View Ribbon Navigation Pane View Pane Navigation Bar Reading Pane 2 Backstage View contains
More informationTo successfully initialize Microsoft Outlook (Outlook) the first time, email settings need to be verified.
TO: UAN CLIENTS FROM: UAN STAFF DATE: OCTOBER 8, 2008 SUBJECT: Steps for Initial Setup of Microsoft Outlook To successfully initialize Microsoft Outlook (Outlook) the first time, email settings need to
More informationCommuniGate Mail Archiving and Cleanup with Outlook 2007
CommuniGate Mail Archiving and Cleanup with Outlook 2007 Some users are hitting quota limits in CommuniGate e-mail accounts. In other words, there are too many e-mails in their account folders on the server.
More informationTo help you spot potential junk mail, spam and phishing emails you can read through the guide located on the IT Services website.
Junk mail filtering Outlook contains tools you can use to manage any suspected junk mail you might receive. Junk mail is also often referred to as spam. Another form of unwanted email is called phishing.
More informationEMAIL QUICK START GUIDE
IT Services Microsoft Outlook 2010 EMAIL QUICK START GUIDE Contents What is Outlook?...2 Quick Guide to Email...2 Create a new e-mail message...2 Forward or reply to an e-mail message...2 Creating new
More informationAdvanced Outlook Tutorials
Advanced Outlook Tutorials Filtering: Create a filter to send email directly to a specific folder from a certain sender: 1. Right click on the sender s email. 2. Choose Rules. 3. Click on Create Rule.
More informationQuick Reference Guide Outlook 2010 for Windows: Outside the Mailbox Outlook Data Management
Quick Reference Guide Outlook 2010 for Windows: Outside the Mailbox Outlook Data Management There are ramifications for having a Large Outlook mailbox and/or Large Outlook main folders. You may experience
More informationOutlook 2010 vs GroupWise
Outlook 2010 GroupWise Quick Viewer available from a button or the View menu. Reading Pane automatically displayed (on the right but can be switched off or displayed at the bottom of the screen using View
More informationOutlook Web Access (OWA) User Guide
Outlook Web Access (OWA) User Guide September 2010 TABLE OF CONTENTS TABLE OF CONTENTS... 2 1.0 INTRODUCTION... 4 1.1 OUTLOOK WEB ACCESS SECURITY CONSIDERATIONS... 4 2.0 GETTING STARTED... 5 2.1 LOGGING
More informationRecalling A Sent Message in Outlook 2010
Recall or replace an email message that you sent The recall feature in Microsoft Outlook tries to stop delivery and, optionally, replace an email message that you have already sent to another Microsoft
More informationOutlook 2010 vs GroupWise
Outlook 2010 vs GroupWise Outlook 2010 GroupWise Quick Viewer available from a button or the View menu. Reading Pane automatically displayed (on the right but can be switched off or displayed at the bottom
More informationFrequently Asked Questions The next section includes FAQs to help you to access and use your student email account.
Factsheet 22 Student Email September 2011 This factsheet can be made available in alternative formats. Please make your request at the Library Help Desk, telephone 01642 342100 or email libraryhelp@tees.ac.uk
More informationUsing Outlook 2010 for Email
Using Outlook 2010 for Email Workbook Edition 1 June 2013 Document Reference: 3774 Contents Using Outlook 2010 for Email 1. Introduction Microsoft Outlook... 1 Outlook Basics... 1 2. The Ribbon Mail, Contacts
More informationUsing Microsoft Office 2013: Outlook. Gerry Kruyer
Using Microsoft Office 2013: Outlook Table of Contents Outlook 2013 Ribbon... 4 Viewing Inbox... 4 Folders... 4 Home Tab... 5 Background Colour and Themes... 5 Inbox... 6 Reading Pane... 6 Turn off/on
More informationOutlook Live Basics. for Students
Outlook Live Basics for Students 2 Outlook Live for Support Staff Outlook Live for Support Staff 3 Getting Started... 6 Signing into your Outlook Account... 6 Migrating your Account... 8 Address Book...
More informationEmail at Bradford - Outlook
This document provides guidance for staff using Office 365 with Microsoft Outlook 2010 for email at the University of Bradford. The University of Bradford retains copyright for this material, which may
More informationArchiving and Managing Your Mailbox
Archiving and Managing Your Mailbox We Need You to Do Your Part We ask everyone to participate in routinely cleaning out their mailbox. Large mailboxes with thousands of messages impact backups and may
More informationMicrosoft Outlook Introduction
Microsoft Outlook Introduction Division of Information Technology February 2016 Contents Document Management History... 3 Introduction... 4 Getting Started... 4 Using MS Outlook... 4 What MS Outlook looks
More informationHow to Manage Email. Guidance for staff
How to Manage Email Guidance for staff 1 Executive Summary Aimed at Note Purpose Benefits staff Necessary skills to All staff who use email This guidance does NOT cover basic IT literacy skills. Staff
More informationQuick Reference Guide Outlook 2013 for Windows Outlook Data Management
Quick Reference Guide Outlook 2013 for Windows Outlook Data Management There are ramifications for having a Large Outlook mailbox and/or Large Outlook main folders. You may experience slow response time
More informationPolyU Staff Email Service. Outlook 2011 Client. For Mac. Setup Guide
PolyU Staff Email Service Outlook 2011 Client For Mac Setup Guide Version 1.3 Last Update: 16 January 2013 PolyU Staff Email: www.polyu.edu.hk/email ITS HelpCenter Support: www.polyu.edu.hk/hots ITS Help
More informationMicrosoft Outlook 2007 Introductory guide for staff
Platform: Windows PC Ref no: USER180 Date: 8 th January 2008 Version: 1 Authors: Julie Adams, Claire Napier Microsoft Outlook 2007 Introductory guide for staff This document provides an introduction to
More informationOutlook Web App. in Office 365. The Outlook Window. Signing In. (Outlook Exchange Faculty & Staff) Getting Started
Outlook Web App in Office 365 (Outlook Exchange Faculty & Staff) Getting Started The Outlook Window Navigation Bar Settings Navigation Pane View Pane Reading Pane Navigation Bar switch between Outlook,
More information