JOB DESCRIPTION Job Title: Fleet Manager Department: Operational Assurance Location: FSHQ Post Number: Grade/Role: PM2 Special Allowances: Essential Car User Responsible to: Area Manager - Head of Operational Policy & Assurance JOB PURPOSE To provide a complete range of cost effective fleet management and engineering services to the Authority which achieve the highest standards of safety and efficiency and ensure that the fleet is available 24/7 To take responsibility for and to manage all Fleet maintenance functions, ensuring that the fleet and ancillary equipment are effectively, economically and efficiently maintained to agreed performance standards, so that the Service can meet its operational and other commitments. PRINCIPLE RESPONSIBILITIES 1 Performance manage the department using performance and quality management tools i.e. Agresso and other approved recording systems, to enable the timely production of accurate and relevant management information/reports on the Service's fleet maintenance operations. 2 Manage the effective day-to-day operation of Workshops, in accordance with Service policy, programmes and schedules; identify and develop technical specifications for the purchase of all Authority vehicles, e.g. appliances, vans and cars, to ensure that they are fit for purpose, within budget and meet the principles of Best Value. 3 Manage staff for which the post is responsible and give the necessary technical advice, to create and sustain effective working relationships, supporting and supervising them to comply with Service's policies, programmes and schedules, as required to ensure that an effective, efficient and economical operation is maintained. 4 Audit and assess performance against the annual plan, analyse and present information gathered to the Service Management Team and other relevant groups. Formulate and implement proposals for improvements as necessary to ensure the achievement of targets, including the management of the Fleet capital and revenue budgets in compliance with Financial Regulations. 5 Oversee the car lease scheme, determine the fleet life cycles and establish costs for the annual replacement programme and recommend the most suitable sources of supply and disposal; monitor vehicle and fuel records to ensure legal and operational requirements are met. Negotiate with suppliers and manufacturers over deliveries, specifications, modifications and carry out site visits and inspections to undertake acceptance testing and commissioning of new appliances and equipment. 6 Identify, justify and control the allocation and use of resources and select and develop people
to ensure that the current and future resource needs of the department are met and Corporate objectives achieved. 7 Evaluate and report on changes in statutory requirements, manufacturers recommendations and negotiate with suppliers to ensure the continued operation of the fleet. Where directed, to undertake research projects and make recommendations on future procurement to ensure best value is achieved. 8 Set and monitor the maintenance and quality standards and programmes for all types of Authority vehicles in accordance with statutory guidelines in order to maintain a fully operational fleet of appliances and vehicles 24/7. Undertake technical assessments of vehicle defects and where necessary determine the most appropriate engineering solution to ensure maintenance of the Services fleet. 9 Prepare and issue technical bulletins in respect of the maintenance and operation of all fleet vehicles and equipment to ensure the safety and correct operation by all Service personnel. To chair, and progress actions and outcomes, where required, for fleet related meetings. 10 Manage the use of Fleet stores/spares to achieve optimum levels of economy and effectiveness ensuring a effective and auditable records are maintained, so that the cost of parts can be attributed to specific vehicles. 11 Develop, maintain and monitor the Fleet records section of Agresso, to enable the production of easily accessible, accurate and timely Fleet management information. 12 Manage the Service Fleet insurance schemes, ensuring full compliance of both legislative and legal obligations whilst also ensuring the efficient repair of damaged service vehicles, liaising with the Head of Operational Assurance to ensure minimum downtime is achieved. 13 Practice and promote the Health and Safety policies of the Service to ensure the development and progression of health and safety within the sphere of responsibility of this job description and the health and safety of all employees and customers. Provide the necessary training, information and instruction for Workshop staff on the use, handling or purchase of any substances classified as hazardous, along with appropriate personal protective equipment to ensure safe working practices. 14 Ensure that all legislative processes and procedures are adhered to at all times and that staff are compliant with current legislation and make sure that relevant checks are undertaken. 15 Deliver effective people management and continuous development of colleagues through feedback and coaching. Promote effective and timely ytwo way communication with colleagues and managers. Core Responsibilities for Cheshire Fire Service Personnel
Personal Performance To take responsibility for personal performance (including personal fitness) and the development of personal skills to ensure the required skills, knowledge and competence to fulfil the role. Personal Accountability To manage the areas of responsibility attached to the post or commensurate with the role in accordance with the Authority s Scheme of Delegation. Core Values and Behaviours To encourage and promote the values of Cheshire Fire Authority and comply with the required standards of conduct and so promote the Authority within the community by acting with integrity and honesty. Equality and Diversity To promote, adhere to and implement the Service s Equality and Diversity Strategy/Policy and to work consistently to embed equality and diversity within the Service. Health and Safety To work in compliance with Service Health and Safety Policy to ensure that hazards are identified and risks assessed and controlled. To be proactive in managing your personal health, safety and wellbeing and that of your colleagues. Environment To promote the Service s Environment Policy/Strategy by implementing working practices and procedures that ensure a sustainable approach to the use of resources and that resources are disposed of in an efficient and environmentally friendly way. To work consistently to embed environmental considerations, energy efficiency and compliance with the Environment Management System (EMS) within the Service. N.B. Notwithstanding the detail in this job description, in accordance with the Cheshire Fire and Rescue Service s flexibility policy the job holder will undertake such work as may be determined by the Chief Fire Officer/Line Manager from time to time, up to or at a level consistent with the principal responsibilities of the job and in any location within the Cheshire Fire and Rescue Service. Document Control Date of Creation: August 2012 Version Date Amended by (Initials) PERSON SPECIFICATION
PERSONAL ATTRIBUTES REQUIRED ESSENTIAL DESIRABLE Qualifications Management Degree. NEBOSH / IOSH managing safety certificate. Membership of an industry recognised organisation, such as IMI or IRTE. City and Guilds Technical Technician Engineering. Full driving licence. Knowledge and Skills 5+ years in a supervisory capacity within the transport industry. Understanding of financial regulations and budgetary processes. Fire Service Fleet background. ICT literate, intermediate MS Office (Word/Excel/Powerpoint/Outlook). Personal Competencies/Experience Experience of leading and implementing effective change in a fleet/workshops environment. Ability to lead with enthusiasm and energy, inspiring and developing high performance from others. Ability to communicate effectively both orally and in writing at all levels of the organisation. Ability to interact well with colleagues to achieve workable solutions. Able to influence and sell ideas at all levels. Understanding of Corporate risk management. To be flexible with hours of work as evening and weekend working may be required in line with business requirements. Numerate with a methodical approach; ability to
analyse data, spot trends, draw conclusions and make recommendations. Innovative and confident enough to establish new processes, implement change and drive continuous improvement.