Nottinghamshire and City of Nottingham Fire Authority. Senior Officer Details 2015/16

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1 Nottinghamshire and City of Nottingham Fire Authority Senior Officer Details 2015/16

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3 Publication of senior officer salary information The following information relates to members of the Nottinghamshire Fire & Rescue Strategic Management Team. This incorporates the following roles: Chief Fire Officer Deputy Chief Fire Officer Assistant Chief Fire Officer Assistant Chief Officer (Head of Finance &Resources) The following table sets out information about the above roles: Name Job Title Service area Average Weekly Hours Mr John Chief Fire Head of Paid Buckley Mr Wayne Bowcock Mr Craig Parkin Mr Neil Timms Officer Deputy Chief Fire Officer Assistant Chief Fire Officer Assistant Chief Officer Service Strategic Director for Service Delivery Strategic Director for Corporate Support Strategic Director for Finance and Resources Pay Range * * * This information is provided in line with the Code of Recommended Practice for Local Authorities on Data Transparency (2013). Officers marked with an asterix provide continuous operational cover outside of their normal working arrangements on a rota basis. Chief Fire Officer The Chief Fire Officer has a statutory duty, on behalf of the Nottinghamshire and City of Nottingham Combined Fire Authority, to Advise and support the Nottinghamshire and City of Nottingham Fire Authority in ensuring that it achieves its strategic aims and plans of the Fire Authority for the protection of communities and people it services Be responsible for discharging, on behalf of the Fire Authority, the requirements placed upon it by the Fire Services Acts 1947, 1959 and 2004 and other appropriate legislation, as determined by the Fire Authority. Strategic Directors The Strategic Directors have budgetary and staffing responsibilities for the following areas. Job descriptions are attached as appendices: Strategic Director for Corporate Support Human Resources (Personnel, Occupational Health, Equalities) Health & Safety Learning & Development

4 Other roles Policy and Planning Operational assurance Resilience and Business Continuity Management Engagement and Partnerships Corporate communications Corporate administration Strategic Director for Service Delivery Emergency call handling and mobilising Operational response Fire prevention and Community safety Fire protection Investigation Strategic Director for Finance and Resources Finance and payroll Estates Procurement and stores Fleet management Equipment Information and Communication Technology Additionally, under the Code of Recommended Practice for Local Authorities on Data Transparency, it is recommended that the salaries of senior employee of the Service who earn more than 50,000 per annum should be published. These roles are listed below. Please note that this refers to contractual payments and allowances. Role Basic Salary Allowances Total Remuneration Area Manager x 3 50,000-55,568 pa Flexi-duty allowance (20% of basic salary) 67,484-74,467 pa Area Manager rota allowance Head of Estates and 45,703-50,478 45,703-50,478 Procurement Head of HR 45,703 50,478 45,703-50,478 Services Principal 45,703-50,478 45,703-50,478 Accountant Head of Transport 45,703-50,478 45,703-50,478 Both basic salary and flexi-duty allowance are determined by national pay agreements.

5 Appendices Job Descriptions NOTTINGHAMSHIRE FIRE AND RESCUE SERVICE JOB DESCRIPTION Post: Grade: CFO / Chief Executive Principal Officer Grade Post Number: 0001 Conditions of Service: Responsible to: Responsible for: NJC for Brigade Manager of Local Authority Fire and Rescue Services Nottinghamshire and City of Nottingham Fire Authority Strategic Management Team members General Description of Post As the administrative head of Nottinghamshire Fire and Rescue Service to be accountable to the Nottinghamshire and City of Nottingham Fire Authority for the efficient, effective, equitable and economic discharge of its legal duties, responsibilities and expectations. Specific Duties, and Responsibilities 1. To attend and take command of operational incidents appropriate to the post. 2. To advise the Nottinghamshire and City of Nottingham Fire Authority on its duties and obligations as the Fire Authority for Nottinghamshire and the City of Nottingham. 3. To advise the Fire Authority on the needs of the communities and the people it serves for protection from fire and from other hazards where its services may be needed in the public interest. 4. To advise the Fire Authority of any relevant events, pressures or other matters within the wider environment in which it functions and which may have implications for it or the Fire & Rescue Service. 5. To prepare policy options for the Fire Authority to allow it to develop new and improved services to the public, In particular, to prepare options which add value through joint working with other agencies including Government Departments, Local Government, Community Based Organisations and Business, etc. 6. To prepare strategic and other plans for the Fire Authority within its policies for the protection of the communities it serves and in addition for the maintenance and development of the Fire & Rescue Service. 7. To provide effective management structures and processes to ensure key service aims and objectives are progressed as planned, monitored and reviewed as necessary. 8. To provide leadership and command of the Nottinghamshire Fire & Rescue Service ensuring its effectiveness and efficiency within the policies of the Fire Authority.

6 9. To achieve the strategic aims and plans for the Fire Authority through leadership and command of the Nottinghamshire Fire & Rescue Service and otherwise as may be necessary. 10. To ensure that the Service provides an equitable level of provision to all members of the community and that the organization operates in a culture which embraces fairness and equality. 11. To ensure, in association with the Treasurer and the Clerk to the Authority, that the financial and formal administrative affairs of the Authority are properly carried out within the terms of the Authority s Financial Regulations and Standing Orders and any appropriate legislation. 12. To oversee, in association with the Treasurer and the Clerk to the Authority, the proper preparation, submission and implementation of reports submitted for member consideration. 13. To uphold and actively promote the equality and diversity policies of Nottinghamshire Fire and Rescue Service. 14. To evaluate and report to the Fire Authority on the effectiveness of its policies and plans and for the performance of the Nottinghamshire Fire & Rescue Service. 15. To consult and negotiate with recognized employee representatives as appropriate on matters affecting the Service and its personnel. 16. To represent the Fire Authority as required, including business, civic, ceremonial, social and other events, and to liaise with the media. 17. Any other duties which may reasonably be regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the proviso that normally any significant changes of a permanent nature should be incorporated into the job description in specific terms. 18. Specific health and safety responsibilities (a) (b) On behalf of the Combined Fire Authority to ensure that effective systems are in place for Nottinghamshire Fire & Rescue Service to discharge its duty of care in terms of health and safety risk management. In pursuit of the above ensure Nottinghamshire Fire & Rescue Service prepares, maintains and implements its Written Safety Policy and that safe systems of work and workplaces result. 19. General Responsibilities (all employees) (a) Health and Safety To take reasonable care for your own health and safety at work and that of other persons who may be affected by your work activities. To co-operate with Nottinghamshire Fire & Rescue Service s attempts to comply with health and safety legislation. Where appropriate you must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over. To work in a safe manner in which you have been trained and instructed and advise your line manager of any health and safety problems you become aware of.

7 To familiarise yourself with the contents of the Service s Written Safety Policy. (b) (c) Use of equipment and other appliances To take proper care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Service or provided or issued by a third party for individual or collective use in the performance of the job holder s duties Equalities To uphold the Nottinghamshire Fire and Rescue Service s Fairness at Work and Equal Opportunities policies and practices and to treat all colleagues, service users and contacts with respect and in accordance with the expectations laid down by the Service. To promote and deliver fair and quality services that are sensitive and responsive to all service users. (d) (e) (e) Code of Conduct To adhere to the standards of the Code of Conduct established by the Service. Personal Development To keep up to date with current practice, undertake training and Continuous Professional Development as appropriate. Information Technology To comply with security measures to protect against unauthorised access to, alteration or disclosure of information held on computer and ensure adherence to the principles of the Data Protection Act. To undertake any training and operation of new technologies and associated systems as required.

8 NOTTINGHAMSHIRE FIRE & RESCUE SERVICE JOB DESCRIPTION Post: Grade: Deputy Chief Fire Officer 82.5% of Chief Fire Officer salary Post Number: 0002 Conditions of Service: Responsible to: NJC for Principal Fire Officers of Local Authorities Fire Brigades Chief Fire Officer General Description of Post The generic role of Deputy Chief Fire Officer is set out in the role map for Brigade Manager. Specifically the Deputy Chief Fire Officer is directly responsible to the Chief Fire Officer for management of the strategic programme and operational aspects of the Fire Service. He/she will be a principal advisor to the Chief Fire Officer and will take the lead in delivering the service to the communities of Nottinghamshire and be directly responsible for maintaining the performance of the service in this area. Specific duties and responsibilities 1. To provide Gold operational cover as part of the Principal Officer group, and attend and take control of operational incidents as appropriate. 2. To maintain basic operational competencies as part of the Service s business continuity arrangements. 3. To support the Chief Fire Officer in the delivery of the service on a day to day basis. 4. To act as line manager for the Principal Officer team in respect of PDR, discipline and grievance matters. 5. To act as a member of the Strategic Management Team, establishing corporate direction and allocation of resources across the Service to meet corporate objectives 6. To develop and set the operational delivery strategy and ensure that the Services operational competence requirements are maintained, and that any development needs are identified and addressed. 7. To take responsibility for corporate governance issues. 8. To ensure that the operational resources of the service are adequate to meet the needs of the service. 9. To take the lead in negotiations with the Representative Bodies through the Joint Negotiating and Consultation forums and through more informal channels 10. To operate within a stringent corporate governance framework, maintaining the highest standards of conduct

9 11. To represent the Service at meetings at a local, regional and national level where matters relating to the Fire Service are under discussion, and to promote the Fire Service as both a performance leader and service partner at these levels. 12. To build effective managerial relationships with Heads of Departments and contribute to the management of Service resources and policies 13. To attend meetings of the Combined Fire Authority and offer advice to elected Members as appropriate. 14. When required, to chair any panels, or meetings as appropriate. 15. To promote an atmosphere of equality, fairness, dignity and trust across the whole organisation, its partners and stakeholders 16. To act within the delegated authority of the Chief Fire Officer Specific Health & Safety Responsibilities 17. To lead on the operational aspects of Health & Safety in respect of Command Competence, Operational Competence and Operational Risk Management (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) Bring any specific health and safety risk management matters having significant Service-wide implications to the attention of the CFO. Chair Service Health, Safety and Welfare Committee. Ensure the effective application of those health and safety risk management policies and procedures applying to the sections of the Service managed by the post-holder. Ensure the effective co-ordination and application of health and safety risk management initiatives across the Service. Ensure the effective dissemination of health and safety risk management information across the Service. As delegated, ensure the integration of the health and safety risk management business plan into the wider business plans of the organisation. Present health and safety risk management issues for consideration at Strategic Management Team as appropriate. Consider the health and safety risk management ramifications of Regional initiatives on the sections of the Service managed by the post-holder. Ensure the development of personnel includes adequate input on health and safety risk management skills. 18. General Responsibilities (all employees) (a) Health and Safety To take reasonable care for your own health and safety and work and that of other persons who may be affected by your work activities.

10 To co-operate with Nottinghamshire Fire & Rescue s attempts to comply with health and safety legislation. Where appropriate you must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over. To work in a safe manner in which you have been trained and instructed and advise your line manager of any health and safety problems you become of aware of. To familiarise yourself with the contents of the Service s Written Safety Policy. (b) Use of equipment and other appliances To take proper care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Service or provided or issued by a third party for individual or collective use in the performance of the job holder s duties (c) Equalities To uphold the Nottinghamshire Fire and Rescue Service s Fairness at Work and Equal Opportunities policies and practices and to treat all colleagues, service users and contacts with respect and in accordance with the expectations laid down by the Service. To promote and deliver fair and quality services that are sensitive and responsive to all service users. (d) Code of Conduct To adhere to the standards of the Code of Conduct established by the Service. (e) Personal Development To keep up to date with current practice, undertake training and Continuous Professional Development as appropriate. (f) Information Technology To comply with security measures to protect against unauthorised access to, alteration or disclosure of information held on computer and ensure adherence to the principles of the Data Protection Act. To undertake any training and operation of new technologies and associated systems as required.

11 NOTTINGHAMSHIRE FIRE & RESCUE SERVICE JOB DESCRIPTION Post: Grade: Assistant Chief Fire Officer 75% of Chief Fire Officer Post Ref: 0016 Conditions of Service: Responsible to: NJC for Principal Fire Officers of Local Authorities Fire Brigades Deputy Chief Fire Officer General Description of Post The generic role of Assistant Chief Fire Officer is set out in the role map for Brigade Manager. Specifically the ACFO will be responsible for a directorate of the service and will report to the DCFO with regard to the performance of the department. They will be responsible for all aspects of delivery within their respective remit and be accountable for the implementation of corporate strategy within that function. Specific duties and responsibilities 1. To support Gold operational cover as part of the Principal Officer group, and attend and take control of operational incidents as appropriate. 2. To maintain basic operational competence as part of the Service s business continuity arrangements. 3. To support the Chief Fire Officer in the delivery of the service on a day to day basis. 4. To act as a member of the Strategic Management Team, contributing to the establishment of corporate direction and the allocation of resources across the Service to meet corporate objectives 5. Provide leadership as a Director of a Department and take responsibility for managing performance delivery in both the short and long-term 6. To take responsibility for the development of personnel in support of organisational performance. 7. To develop and set the services Prevention, Protection and Reduction strategies, maintain them and their performance as appropriate. 8. To operate within a stringent corporate governance framework, maintaining the highest standards of conduct. 9. To assist in the formulation of policies and procedures for the continuous improvement of performance and organisational development of the Service

12 10. To participate in negotiations with the Representative Bodies through the Joint Negotiating and Consultation forums and through more informal channels 11. To represent the Service at meetings at a local, regional and national level where matters relating to the Fire Service are under discussion, and to promote the Fire Service as both a performance leader and service partner at these levels. 12. To act as the Chair of meetings as required. 13. To build effective managerial relationships with Heads of Departments and contribute to the management of Service resources and policies 14. To attend meetings of the Combined Fire Authority and offer advice to elected Members as appropriate 15. To promote an atmosphere of equality, fairness, dignity and trust across the whole organisation, its partners and stakeholders 16. To act within the delegated authority of the Chief Fire Officer 17. General Responsibilities (all employees) (a) Health and Safety To take reasonable care for your own health and safety and work and that of other persons who may be affected by your work activities. To co-operate with Nottinghamshire Fire & Rescue s attempts to comply with health and safety legislation. Where appropriate you must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over. To work in a safe manner in which you have been trained and instructed and advise your line manager of any health and safety problems you become of aware of. To familiarise yourself with the contents of the Service s Written Safety Policy. (b) Use of equipment and other appliances To take proper care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Service or provided or issued by a third party for individual or collective use in the performance of the job holder s duties (c) Equalities To uphold the Nottinghamshire Fire and Rescue Service s Fairness at Work and Equal Opportunities policies and practices and to treat all colleagues, service users and contacts with respect and in accordance with the expectations laid down by the Service. To promote and deliver fair and quality services that are sensitive and responsive to all service users. (d) Code of Conduct To adhere to the standards of the Code of Conduct established by the Service.

13 (e) Personal Development To keep up to date with current practice, undertake training and Continuous Professional Development as appropriate. (e) Information Technology To comply with security measures to protect against unauthorised access to, alteration or disclosure of information held on computer and ensure adherence to the principles of the Data Protection Act. To undertake any training and operation of new technologies and associated systems as required.

14 Nottinghamshire Fire & Rescue Service JOB DESCRIPTION Post : Grade : Assistant Chief Officer Director of Finance and Resources 65% of Chief Fire Officer s salary Post Ref : 0210 Conditions of Service : Responsible to : Responsible for : Joint Negotiating Committee for Chief Officers of Local Authorities Chief Fire Officer Staff and functions associated with Finance and Resources General Description of Post As Director of Service the post-holder will be directly responsible to the CFO for the delivery of the strategic objectives relating to the span of function control for the departments of Finance, Procurement, ICT, Engineering and Estates management. The post-holder will contribute to the development and implementation of the corporate strategy manifested in the Service s Plan, and will be responsible for continuous and tangible improvements in service outcomes within their management remit. The post-holder will need to be available for response as part of the Service s strategic business continuity arrangements. General Duties and Responsibilities In support of the CFO, advise the Nottinghamshire and City of Nottingham Fire and Rescue Authority on its duties and obligations and report on matters affecting their management responsibility. 1. Act in accordance with, and uphold the policies of Nottinghamshire Fire and Rescue Service. 2. Support the CFO in the achievement of National Standards in accordance with internal and external audit processes. 3. To act within the Strategic Management Team as a key contributor and member, contributing to the allocation of resources to meet corporate objectives. 4. Through effective business planning provide clear and unambiguous leadership as a Director of Service and take responsibility for managing performance in the short and long term. 5. To assist and guide others in the formulation of policies and procedures for the continuous improvement of performance and organisational development of the Service. 6. To participate in negotiations with the representative bodies through appropriate forums or mechanisms.

15 7. To represent the Service at meetings at a local, regional and national level where matters relating to the Fire and Rescue Service and its partners are relevant. 8. To act as the Chair on disciplinary, capability and grievance issues as required. 9. To attend meetings of the Fire Authority in support of or as representative of the CFO, giving advice to Elected Members as appropriate. 10. To promote and uphold the values of equality and diversity, fairness and integrity within the Service. 11. To act within the delegated authority of the CFO. 12. To represent the Service and the Authority as required, at business, civic, ceremonial, social and other events, and to liaise with the media. 13. To undertake any other duties which may be regarded as within the nature of the duties, responsibilities and grade of the role, subject to the proviso that normally any significant changes of a permanent nature should be incorporated into the job description in specific terms. 14. To oversee the development of all staff within their function through the annual personal development review process. Specific Duties and Responsibilities 15. The post-holder will have responsibility to act as agent of the Authority Treasurer, in so far as this officer has delegated responsibilities under Section 151 and Section 114 of the Local Government Act The extent of this delegation is set out in the Key Financial Principles and Delegation Profiles document. 16. Monitoring the Authority s compliance with the provisions of the Local Government Finance Act 1972, the Accounts and Audit Regulations 1996 (now 2003) and all other relevant legislation and statutory instruments being in force from time to time. Any potential breaches of statue or other legislation should be reported to the Chief Fire Officer and Treasurer. 17. In consultation with the Treasurer, setting adequate standards and procedures for budgeting and accounting, and maintaining a framework of monitoring to ensure that these requirements are met. This shall include preparing, maintaining and ensuring compliance with appropriate Financial Regulations. This is a requirement under S112 of the Local Government Finance Act Ensuring the provision of strategic and technical support to the Authority on financial management issues. This will include: Financial monitoring and audit; Work related to the overall revenue and capital budgets; Negotiation and management of all external borrowing and lending. Advice on taxation or other technical matters; and guidance on business planning and other issues and long term financial implications of policy proposals. Financial risk management.

16 19. Ensuring the provision of a comprehensive management and financial accounting service in accordance with recognised national standards and the requirements of the Chief Fire Officer and Treasurer, to produce true and fair accounts which satisfy the external auditor. This will include budgeting, monitoring, advisory and accounting work; preparation of the Authority s Balance Sheet; leading on the development of a management accounting service; managing other specific projects; and all work in connection with the effective management of the Combined Fire Service fund. 20. Ensuring that the Authority maintains an efficient Payroll service. 21. Ensuring that procedures and systems are in place for the reconciliation of key feeder systems to the General Ledger and also that the Authority s bank accounts are appropriately managed. 14. Ensuring that safe and efficient arrangements are in place for protecting the assets of the Authority, collecting of all income due to the Authority, paying employees and creditors, provision of appropriate insurances, management of investments and cash flows and the provision of internal audit services. This will include negotiating with public and non-public sector providers, to secure best value for money and appropriate contract conditions. 15. Ensuring that there are adequate procedures and processes in place for goods and services to be secured which represent best value to the Authority. This will include all procurement, logistics and storage arrangements, estates management and ICT provision. 16. In consultation with the Treasurer, setting adequate standards and procedures for budgeting and accounting, and maintaining a framework of monitoring to ensure that these requirements are met. This shall include preparing, maintaining and ensuring compliance with appropriate Financial Regulations. 17. To be the responsible officer in respect of VAT and matters relating to taxation, as it relates to the Authority. 18. To act as the responsible person under the provisions of the Internal Disputes Resolution Process and deal with discretions under the Local Government Pension Scheme. 19. Specific Health & Safety Responsibilities (a) (b) To ensure systems of work and workplaces within the post-holder s Directorate reflect NFRS s commitment to discharging its duty of care to employees and others affected by its work activities. To work in concert with the Deputy Chief Fire Officer to discharge NFRS s duty of care. 20. General Responsibilities (all employees) (a) Health and Safety To take reasonable care for your own health and safety and work and that of other persons who may be affected by your work activities. To co-operate with Nottinghamshire Fire & Rescue s attempts to comply with health and safety legislation. Where appropriate you must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over.

17 To work in a safe manner in which you have been trained and instructed and advise your line manager of any health and safety problems you become of aware of. To familiarise yourself with the contents of the Service s Written Safety Policy, as well as any technical information provided to assist you to operate appliances or equipment or to handle hazardous substances. To wear personal protective equipment supplied to you by the Service in the manner in which you have been instructed to do so. (b) Use of equipment and other appliances To take proper care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Service or provided or issued by a third party for individual or collective use in the performance of the job holder s duties (c) Equalities To uphold the Nottinghamshire Fire and Rescue Service s Fairness at Work and Equal Opportunities policies and practices and to treat all colleagues, service users and contacts with respect and in accordance with the expectations laid down by the Service. To promote and deliver fair and quality services that are sensitive and responsive to all service users. (d) Code of Conduct To adhere to the standards of the Code of Conduct established by the Service. (e) Personal Development To keep up to date with current practice, undertake training and Continuous Professional Development as appropriate. (e) Information Technology To comply with security measures to protect against unauthorised access to, alteration or disclosure of information held on computer and ensure adherence to the principles of the Data Protection Act. To undertake any training and operation of new technologies and associated systems as required.

18 Nottinghamshire & City of Nottingham Fire Authority IPDS INTEGRATED PERSONAL DEVELOPMENT SYSTEM ROLE MAP Area Manager

19 Nottinghamshire Fire & Rescue Service Area Manager Role Map Ref EFSM2 EFSM5 EFSM6 EFSM8 EFSM9 EFSM11 EFSM13 EFSM14 EFSM15 EFSM16 EFSM20 EFSM17 EFSM18 EFSM19 EFSM22 EFSM23 EHSM25 Title Lead, monitor and support people to resolve operational incidents Plan, implementation of organisational strategy to meet objectives Implement organisational change Lead organisational strategy through effective decision making Implement and manage change in organisational activities Determine effective use of physical and financial resources Select required personnel Manage the performance of teams and individuals to achieve objectives Develop teams and individuals to enhance work based performance Manage yourself to achieve work objectives Exchange information to ensure effective service delivery Advise on development and implementation of quality policies Implement quality assurance systems Monitor compliance with quality systems Develop information systems to support service delivery objectives Agree project plan to meet specified objectives Manage project to meet objectives Options A1 A2 V1 Assess candidate using a range of methods Assess candidate by observation Conduct Integral Quality Assurance of the assessment process

20 JOB DESCRIPTION Post: Estates and Procurement Manager Grade: 9 Post Number: 0217 Conditions of Service : Responsible to : Responsible for: NJC for Local Government Services Head of Finance & Resources Supplies, Estates, Site Supervision and FEM Staff General Description of Post To develop and implement business plans and strategies for the Procurement and Estates functions in support of and in compliance with corporate policies, plans and objectives. Also to provide managerial support to the FEM Manager in terms of business planning, quality management and service development. The postholder has line management responsibilities for FEM, HQ Stores and Site Supervision, and provides principle management and all departments with professional guidance and support in respect of procurement and estates management activities Specific Duties 1. Development and delivery of sectional strategic and business plans which correlate to corporate strategy and Best Value criteria 2. Management and control of : all capital budgets for Property ; all revenue budgets for the maintenance and renovation of buildings and related equipment ; plus revenue budgets for common services and goods as delegated by the Head of Finance and Resources 3. To be responsible for commercial contracts issued for the supply of capital equipment, goods, consumables and services, achieving optimum value for the brigade and ensuring conformity to EC Directives / Financial Regulations / Best Value criteria / relevant legislation and national / regional / local policy directives 4. Through membership of the Service s Estates Steering Group, to help plan long term capital programmes in respect of new builds, refurbishments, acquisitions and disposals of premises and land, in response to and in support of the Service s risk management planning. 5. To support the promotion of equality for NFRS employees and the public through development and implementation of policy and strategy. 6. To be responsible for the management of the Purchasing and Supplies functions

21 7. Scheduling, commissioning design teams, drafting/ tendering/ negotiating/ awarding contracts, project managing and budget controlling capital schemes for major construction projects and minor works 8. Contribute to the development of e-procurement on local / regional / national levels 9. General and overall responsibility for the maintenance of all brigade premises, and authorisation of orders for ad hoc, unplanned repairs against central budget 10. Planning, budgeting, implementing, monitoring and adjusting a rolling Planned Maintenance Programme for the brigade s property portfolio, in correlation to operational / property risk management priorities, and including the undertaking/commissioning of condition surveys 11. Responsibility for the establishment and monitoring of call-off / framework contracts for use by Stores and authorised end users 12. Selecting, and maintaining lists of, approved suppliers / contractors, consultants etc 13. Maintaining awareness of, and information on, relevant legislation in respect of Health & Safety, Environmental Health, Planning & Building Regulations etc, and liaising with brigade H&S / Equalities / Fire Prevention Officer s et al, to ensure that contracts and contractors on site are fully compliant. 14. Maintaining site plans and databases of brigade premises, and developing Management Information Systems to facilitate strategic planning and contract management. Design and maintenance of internal documentation relating to the processing of orders and contracts for property maintenance and refurbishment. 15. Valuations, Rates Assessments / Appeals, Rents and other property revenues including Disposals of land and property 16. Contribute to development of corporate management information systems 17. Training and development of staff, as required, in respect of Procurement and Estates procedures and best practice Ensuring that all levels of the Service are provided with professional advice, information and guidance in Procurement. 18. Representing Nottinghamshire Fire Rescue Service, as required, on procurement, FEM, and property related issues. 19. Managing the Fire Extinguisher Maintenance unit a commercially operating trading unit including marketing, business planning and quality management. 20. Deputising for the Head of Finance and Resources as and when required Specific health and safety responsibilities a. Where appropriate ensure contractors and others fully comply with their duties as per the Construction (Design and Management) Regulations. b. In liaison with the Health and Safety Risk Management Section take the opportunity of refurbishments/new builds to address health and safety risk management issues at the design stage.

22 General Responsibilities 1. You must take reasonable care for your own health and safety and that of other persons who may be affected by your work activities. 2. You must co-operate with Nottinghamshire Fire and Rescue Services attempts to comply with health and safety legislation. 3. Where appropriate you must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over. 4. You must work in the safe manner in which you have been trained and instructed and advise your line manager of any health and safety problems you become aware of. 5. You should familiarise yourself with the contents of the Service s Written Safety Policy. 6. To keep up to date with current practice, undertaking training and Continuous Professional Development, as required. Ensure the continuous development of employee(s) you supervise/manage, within the context of the PDR process. 7. To take account of the environmental issues arising from any service developments, and to ensure that the employees you supervise/manage do likewise. 8. To take proper care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Service or provided or issued by a third party for individual or collective use in the performance of the postholder s duties. 9. To uphold the Nottinghamshire Fire and Rescue Services Fairness at Work and Equal Opportunities policies and practices and ensuring all staff demonstrate a similar view. 10. To promote and deliver fair and quality services that are sensitive and responsive to customers and to ensure the implementation of customer care by all staff supervised. 11. Where appropriate you will work with computer and new technologies and associated systems as required. Compliance with computer security measures to protect against unauthorised access to, alteration or disclosure. 12. Any other duties which may reasonably be regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the proviso that normally any significant changes of a permanent nature should be incorporated into the job description in specific terms.

23 NOTTINGHAMSHIRE FIRE & RESCUE SERVICE JOB DESCRIPTION Job Title: Head of HR Services Grade: Grade 9 Post Number: 0215 Conditions of Service: Responsible to: Responsible for: NJC for Local Government Services Assistant Chief Fire Officer HR Manager delivery Occupational Health and Fitness Manager Equality and Diversity Officer HR Officer Corporate General Description of Post To lead on corporate HR projects, developing and implementing policy, providing professional HR advice and ensuring compliance with relevant legislative and regulatory changes at a corporate level. Responsible for monitoring and analysing corporate and team performance against relevant performance indicators. Specific duties 1. Participating as a member of the Senior HR team and deputising for the Head of Human Resources as appropriate. 2. Provide an effective HR management service linking to the aims and objectives of the Nottinghamshire Fire and Rescue Service and Community Safety Plan. 3. Act as a member of the senior HR management team, providing input, advice and guidance on non-operational HR issues. 4. Support the Head of HR and HR Manager (Operations). Produce the annual HR Service Plan and detailed work programme for the Personnel Function. 5. To be responsible for the management of the Corporate HR Team informal coaching and mentoring, advice and guidance, communications, formal appraisal, staff training & development, encouraging CPD, dealing with individual s issues etc. 6. To advise on recruitment processes and participate in selection interviews as appropriate. 7. Manage corporate HR projects in line with corporate standards, ensuring effective delivery within budgets and timescales 8. Responsible for establishing and monitoring relevant corporate HR performance indicators (KPI s) and standards, including BVPI returns and commentary.

24 9. Participate as a member of the PACT to ensure the achievement of corporate objectives. 10. Prepare reports, advise and attend the Human Resources Committee as required. 11. Take a lead role on co-ordinating and responding to HR issues in relation to the CPA process. 12. Undertake workforce planning in conjunction with Heads of Departments and have overall responsibility for the maintenance of establishment figures. 13. Responsible for reviewing and managing pay and grading issues for all service employees, including participation on the Joint JE Panel and uniformed role analysis panel. 14. Responsible for the management of the HR Corporate team to ensure the provision of a high quality support services to the Services personnel, managers and stakeholders. 15. To participate in informal discussion, consultation and negotiation with representative bodies on individual and corporate issues, including attendance at Joint Consultation and Negotiating Panels. 16. Responsible for the provision of professional support, advice and dissemination of guidance to managers on all corporate employment related issues and prepare reports for Strategic Management Team as appropriate. 17. Responsible for the interpretation, application and communication of employment legislation and national conditions of service for firefighters, support staff and Principal Officers. 18. Responsible for the development, interpretation and monitoring of personnel policies, practices and procedures. 19. Provision of management information and analysis of all employee or establishment related data, including BVPI and other statistical returns. 20. To be responsible for the development and maintenance of the Personnel Information system and act in the capacity as Data Owner for security purposes. 21. Responsible for setting, monitoring and expenditure on relevant HR budgets. 22. Provision of support to the Head of Human Resources and represent the Head of Human Resources on cross functional and regional working groups, as required. 23. To undertake duties in a corporate HR capacity i.e. HR related training delivery and trainee induction, participation in cross functional or corporate working groups. 24. To undertake duties on behalf of the Service on a regional basis i.e. participation in Assessment and Development Centres, regional recruitment and other HR related issues as appropriate and when required by the Head of HR.

25 25. To undertake any other duties which may reasonably be regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the proviso that normally any significant changes of a permanent nature should be incorporated into the job description in specific terms. Specific Health & Safety Responsibilities 25. None. General Responsibilities (all employees) (a) Health and Safety To take reasonable care for your own health and safety and work and that of other persons who may be affected by your work activities. To co-operate with Nottinghamshire Fire & Rescue s attempts to comply with health and safety legislation. Where appropriate you must safeguard the health and safety of all persons affected by the work activities you supervise at any premises you have control over. To work in a safe manner in which you have been trained and instructed and advise your line manager of any health and safety problems you become of aware of. To familiarise yourself with the contents of the Service s Written Safety Policy. (b) Use of equipment and other appliances To take proper care in handling, operation and safeguarding of any equipment, vehicles or appliance, used or issued by the Service or provided or issued by a third party for individual or collective use in the performance of the job holder s duties (c) Equalities To uphold the Nottinghamshire Fire and Rescue Service s Fairness at Work and Equal Opportunities policies and practices and to treat all colleagues, service users and contacts with respect and in accordance with the expectations laid down by the Service. To promote and deliver fair and quality services that are sensitive and responsive to all service users. (d) Code of Conduct To adhere to the standards of the Code of Conduct established by the Service. (e) Personal Development To keep up to date with current practice, undertake training and Continuous Professional Development as appropriate.

26 (e) Information Technology To comply with security measures to protect against unauthorised access to, alteration or disclosure of information held on computer and ensure adherence to the principles of the Data Protection Act. To undertake any training and operation of new technologies and associated systems as required.

27 NOTTINGHAMSHIRE FIRE AND RESCUE SERVICE JOB DESCRIPTION Post: Principal Accountant Grade: 9 Post Number: 0220 Conditions of Service: Responsible to: Responsible for: NJC for Local Government Services National Scheme of Conditions of Service Head of Finance & Resources Finance Department Risk Manager General Description of Post To deputise for the Head of Finance and Resources in respect of all departmental matters including Finance, Transport, Estates and Procurement. The post holder will specifically manage the finance function and ensure the delivery of a professional financial service to the Fire Authority, ensuring compliance with all Local Government financial and other related legislation and such regulations and guidance that are issued by the department of Communities and Local Government, CIPFA and the Audit Commission. The post holder will be required to make extensive use of microcomputer systems and the Kypera Finance system. This post is within the Finance Department. The Finance Department contributes to the corporate objectives of the organisation by ensuring that the Service is managed on a sound business foundation and that employees are supported in carrying out activities which have financial implications. Specific Duties 1. To deputise for the Head of Finance and Resources in respect of departmental matters and attend Strategic Management Team, Fire Authority meetings and regional meetings as required. 2. To be responsible for the development and implementation of an annual Service Plan and detailed work programme for the Finance Function. 3. To be responsible for establishing, monitoring and meeting relevant performance indicators and standards. 4. To participate as a member of the Performance and Co-ordination Team to ensure the achievement of corporate objectives. 5. To directly manage staff within the Finance Section including the assessment of their development needs. The professional supervision of the CIPFA trainee and any other staff undertaking professional training within the Section.

28 6. To manage all of the functions falling with the remit of the Finance department, including financial accounting, management accounting, creditors, debtors, treasury management, systems accounting, payroll 7. To be specifically responsible for the management of the Payroll Function. 8. To provide financial and statistical advice to Senior Managers and staff within the Fire and Rescue Service. 9. To work in conjunction with the Head of Finance and Resources, overseeing and advising on the preparation of the Authority s capital and revenue budgets, revenue and capital budget monitoring. Such tasks to include liaison with elected Members, Senior Officers and the Treasurer to the Fire Authority. 10. To be responsible for the closure of the Authority s financial accounts and the preparation of final accounts for audit. Such tasks to be completed within statutory timeframes and in compliance with all statute, regulation and national guidance. 11. To oversee the maintenance of the Fire Authority s ledger, capital and revenue budgets such that all approved amendments, virements, variations and allocations from contingency are authorised and implemented through both the budget working papers system and the main financial information system. 12. To oversee work in developing the areas of value for money, efficiency and financial performance measurement. 13. To prepare reports to Fire Authority Committees and the Strategic Management Team on financial and other matters as required. 14. To ensure that the financial implications section of all committee reports are completed and submitted to the Head of Finance and Resources for approval. 15. To represent the Fire Authority on user groups, regional and national working groups and other bodies as required. 16. To take an active role in conjunction with the Systems Accountant and the Senior Accountant in the development of financial systems and management information systems in support of corporate initiatives such as budgetary devolvement. 17. To advise and guide both line and budget managers on financial matters with particular emphasis on devolved financial initiatives. 18. To undertake ad-hoc costing exercises, cost benefit analyses and other projects as required. 19. To apply and give advice on financial practices in accordance with financial regulations and standing orders etc. and respond to enquiries and returns from the department for Communities and Local Government, the general public and other stakeholders. 20. To work in conjunction with the Senior Accountancy Assistant, to authorise the proposals for active cash management, investment, borrowing and other Treasury Management functions.

29 21. To carry out and / or direct cost benefit analyses and business case construction including capital options appraisals and lease / buy and capital financing options. 22. To seek to continuously develop and improve the financial service offered to internal and external service users by a process of consultation and service development. 23. To develop, implement and monitor reporting mechanisms designed to meet external requirements for performance indicators and standards. 24. To continue to develop and support the systems of internal control and stewardship in conjunction with the Head of Finance and Resources. 25. To be responsible for the development of a financial training programme tailored for employees at all levels within the organisation and for elected Members. To develop training to support the financial modules of the Institute of Leadership and Management. To deliver programmes of training in conjunction with other Finance staff. 26. To liaise with both Internal and external Auditors in support of their audit work and to contribute towards the implementation of recommendations as appropriate. 27. To attend and conduct meetings at Fire Stations and District locations as required. Such meetings will usually take place outside normal working hours and there may be elements of lone working. 28. To keep up to date with current developments in legislation, regulation, best practice and guidance in relation to financial matters. 29. To act as the authorising officer for transactions, both financial and bank related, which are originated by other staff. Also to be an authorised signatory to the Authority s bank account. 30. To work on ad-hoc finance tasks such as the base budget review and specific costing exercises such as IRMP. 31. To play an active role in project teams and working groups across the organisation, dealing with a diverse range of issues as required. 32. To work flexibly during busy periods such as budget preparation and accounts closedown. This may require additional hours and / or late nights. 33. Any other duties which may reasonably be regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the proviso that normally any significant changes of a permanent nature should be incorporated into the job description in specific terms.

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