Document Ref: CPR- PGSRR Rev 05. Prepared by Transportation and Waste Management Unit

Transcription

1 Cambrne-Pl-Redruth Regeneratin Prject Highway Infrastructure Delivery Prject Gvernance Structure and Rles and Respnsibilities Dcument Ref: CPR- PGSRR Rev 05 Prepared by Transprtatin and Waste Management Unit Richard Fish BSc, CEng, FICE, FIStructE, FIHT Directr Planning, Transprtatin and Estates Department Crnwall Cunty Cuncil Cunty Hall, Trur, Crnwall, TR1 3AY Issue and Revisin Recrd Revisin Date Originatr Purpse f Issue/Nature f Change 0 19 May Sept Dec Jan 2007 P J Swain PJS PJS PJS Draft fr cmment Persnnel in structure updated Rles f Senir Supplier and MP Partnership Manager updated Final Dc fr signature incrprating TLW cmments updating rles f Senir Supplier 1 4 July 2007 PJS Redraft and add Carillin respnsibilities 5 May 2008 PJS Update Staffing changes and Carillin/Carillin merger 6 Sept 2011 NSY Update staffing changes This dcument has been prepared fr the titled prject r named part theref and shuld nt be relied upn r used fr any ther prject withut an independent check being carried ut as t its suitability and prir written authrity f Crnwall Cunty Cuncil being btained. Crnwall Cunty Cuncil accepts n respnsibility r liability fr the cnsequences f this dcument being used fr a purpse ther than the purpses fr which it was cmmissined. Any persn using r relying n the dcument fr such ther purpses agrees, and will by such use r reliance be taken t cnfirm his agreement t indemnify Crnwall Cunty Cuncil fr all lss r damage resulting therefrm. Crnwall Cunty Cuncil accepts n respnsibility r liability fr this dcument t any party ther than the persn by whm it was cmmissined. gvernance\cprprject GvernancePGSRR Rev 06.dc

2 Cntents Prject Gvernance Structure and Rles and Respnsibilities 1.0 Purpse f Dcument 2.0 Recnciliatin f PRINCE2 Rles and Respnsibilities 3.0 Prject Gvernance Structure 4.0 Crprate Bard Team Rles 5.0 Prject Management Team Rles Page 1

3 Prject Gvernance Structure and Rles and Respnsibilities 1.0 Purpse f Dcument The purpse f this dcument is t define the rles and respnsibilities f the Crprate and Prject Management rganisatins. The cntent f the rles and respnsibilities nly relates t this specific majr capital prject. In a majr capital prject within the Cuncil several different persnnel are invlved in the prject management prcesses during the prject develpment and delivery. These persnnel are either frm the Service Department, Highway Design Grup, the Strategic Design Cnsultant Partnership, ECI Cntractr, r ther internal and external bdies which have influence in managing a prject. The rles f the parties are defined and a pr frma f acceptance by the parties included fr signature. 2.0 Recnciliatin f PRINCE2 Rles and Respnsibilities Rles and respnsibilities defined within this dcument have been develped frm thse cntained within the PRINCE2 Manual. Hwever, fr clarity f use within the Cuncil s prject envirnment, sme rles have been renamed. These are summarised as fllws: PRINCE2 Terminlgy CCC Terminlgy/Rle Executive Majr Highways Prjects Manager (TWE) : Nicla Yeates Senir User Majr Highways Prjects Manager (TWE) : Nicla Yeates and CPR Partnership and Liaisn Manager: Matt Sidney Senir Suppliers (1) Design Manager Highways (MAC) : Richard Taylr (2) Partnership Manager (Parsns Brinkerhff): David Carter (3) ECI Cntractr Prject Directr (Carillin): Keith Titman and Ty Nelsn Prject Manager Prject Manager (Parsns Brinkerhff Grup) : Jhn Fskett Team Manager Design Manager: Varius Prject Assurance Prject Management & Technical Prject Assurance Business Design Manager Highways (MAC) : Richard Taylr Majr Highway Prjects Manager (TWE): Nicla Yeates Page 2

4 3.0 Prject Gvernance Structure Cambrne-Pl-Redruth Regeneratin Prject Highway Infrastructure Delivery Prject Gvernance Structure Overall CPR Crprate Bard Crprate Directr: Tim Wd Transprtatin Waste & Envirnment Crprate Financial Manager: Rachael Dwer- Accuntant Prgramme Manager: Nicla Yeates Majr Prjects Team Leader CPR Partnership and Liaisn Manager: Matt Sidney Senir Supplier: Richard Taylr Design Manager Highways Crprate Prject Prject Bard Exec and SU: Majr Prjects Team Leader (TWE) - Nicla Yeates SS1: Design Manager Highways (MAC) Richard Taylr SS2: MP Partnership Manager - David Carter(Parsns Brinkerhff) Prject Manager Jhn Fskett (Parsns Brinkerhff) SS3: ECI Cntractr Prject Directr Keith Titman (Carillin) SS4: ECI Cntractr Prject Manager Ty Nelsn (Carillin) SU: CPR Partnership and Liaisn Manager: Matt Sidney Prject Manager (Parsns Brinkerhff) Main ECI Cntractr A Carillin ECI Design supprt and cnstructin (Design) Team Manager Surveys & Investigatins Cntract Supervisin Other Cnsultants (external r internal) Page 3

5 4.0 CPR Crprate Bard Team Rles The fllwing rles explain the nrmal rles and respnsibilities f each member f the Crprate Bard. 4.1 Crprate Bard The Crprate Bard brings tgether the key rles, prcesses and management structures t deliver a prject s desired utcmes. Crprate Management is the c-rdinated management f a prject, r prgramme f prjects, that change an rganisatin t achieve benefits that are f strategic imprtance Specific Respnsibilities Crprate Management Crprate Management prvides an rganisatin structure and prcess definitins that: Enable linkage between the tp level strategic directin f the rganisatin and the management activities required t achieve strategic bjectives Ensures the gals f a prject r prgramme f prjects remain valid in respnse t changes utside the prject Supprts senir managers wh have t plan and cntrl activities, set pririties and allcate resurces fr implementatin f grups and related prjects Ensures the impact f changes n the rganisatins and stakehlders invlved is managed and that the intended change is achieved in the ptimum way Enables the effective delegatin and management f wrk thrugh the executin f discrete prjects Ensures all issues are recgnised and managed t maximise success Ensures risks t the prject r prgramme s successful cmpletin are identified, mnitred, managed and cntrlled in a way acceptable t management Ensures all stakehlders are infrmed and invlved and that their interests are apprpriately cnsidered Helps t fcus management attentin clearly n the realisatin f benefits that are defined and understd at the utset and achieved thrughut the lifetime f the prject and beynd. 4.2 Crprate Directr: Tim Wd Overall respnsibility, leadership and authrity fr the prject is assigned t the Crprate Directr. The individual wh fulfils this rle is typically drawn frm the Spnsring Grup, the grup f senir managers respnsible fr the areas f the business(es) targeted by the prject. The appinted Crprate Directr may nly be invlved part-time n the prject but must be visibly and cnsistently the driving frce thrughut the varius prcesses. The Crprate Directr is ultimately accuntable fr the success f the prject and the individual appinted must be empwered t direct the prject effectively Specific Respnsibilities The Crprate Directr has persnal accuntability fr realising the benefits and is respnsible fr: Owning the visin fr the prject Securing the investment required t run the prject and realise the benefits Page 4

6 Managing the interfaces and cmmunicatin with the prject s stakehlders Ensuring the linkages are maintained between the prject and the rganisatin s strategic directin Ensuring that the aims f the prject cntinues t be aligned with evlving Cuncil needs Cmpiling Annual Prgress Reprts that frmally assess the achievements f the prject and the benefits realised frm the investment Overall cntrl f the prject implementatin, with persnal respnsibility fr the prject s achievement In additin, the Crprate Directr must have: The strength t make decisins that are ften strategic in nature Access t and understanding f the business infrmatin necessary t make the right decisins Access t and stature with key stakehlders The ability t cmmunicate the aims and bjectives f the prject, and visibly t lead its executin. 4.3 Prgramme Manager and SRO: Nicla Yeates The rle f Prgramme Manager is respnsible fr delivering the new capability thrugh the management f the specific prgramme s prtfli f prjects, n behalf f the Crprate Directr Specific Respnsibilities The appinted individual is respnsible fr: Planning the prgramme and mnitring its verall prgress, reslving issues and initiating crrective actin as apprpriate Act as Prject Executive and Senir User fr each prject within the prtfli Ensuring the delivery f new prducts r services frm the prjects is t the apprpriate levels f quality, n time and within budget, in accrdance with the Prgramme Plan Ensuring maximum efficiency in the allcatin f cmmn resurces and skills within the Prject Prtfli Quality assurance and verall integrity f the prgramme fcusing inwardly n the internal cnsistency f the prgramme; and utwardly n its cherence with infrastructure planning, interfaces with ther prgrammes and technical and specialist standards Managing third party cntributins t the prgramme as apprpriate The cmmunicatins with all prgramme stakehlders and the Crprate Directr Managing bth the dependencies and the interfaces between prjects Management f risks t the prgramme s successful utcme Initiating extra activities wherever gaps in the prgramme are identified 4.4 Crprate Financial Manager: Rachael Dwer The rle f the Crprate Financial Manager is respnsible fr managing the verall prgramme s budget n behalf f the Crprate Directr, mnitring the expenditures and csts against delivered and realised benefits as the prgramme prgresses. Page 5

7 4.5 Senir Supplier (Design Manager Highways): Richard Taylr The Senir Supplier represents the interests f thse designing, develping, facilitating, prcuring and implementing the prject. The Senir Supplier is accuntable fr the quality f Deliverables prduced by the Design Cnsultant. The Senir Supplier rle must have the authrity t cmmit r acquire resurces required and advise the Crprate Bard n all aspects relating t the design and delivery f the prject Specific Respnsibilities Advise n the prpsed bjectives fr Design Cnsultant activities Select and appint the Prject Team Ensure prgress twards the utcme remains cnsistent with the prgrammes and bjectives and advise n any cnstraints t these Advise n the resurces required fr the prject and apprpriateness f prgrammes and budgets prpsed Cntribute Design Cnsultant pinins n Crprate Bard decisins n whether t implement recmmendatins made Advise n cmpliance with relevant legislatin and Standing Orders. Advise n pririty cnflicts in terms f design resurces The Senir Supplier is respnsible fr the technical integrity f the prject. The Senir Supplier assurance rle respnsibilities are defined as fllws: Advise n the selectin f prcurement strategy Mnitr the cmpleteness and quality f Prject Management deliverables, t ensure that the prject is being run effectively. Mnitr prject risks and ensure that due planning takes place fr their mitigatin Advise n the selectin f design and cnstructin methdlgy slutins. Assure the technical cmpetence f prpsed slutins thrugh an apprpriate level f design review. Mnitr ptential changes and their impact n the crrectness, cmpleteness and integrity f deliverables. Assure that adequate c-rdinatin between design disciplines is taking place and t arbitrate n any cnflict f pinin that may arise between disciplines. 4.6 CPR Partnership and Liaisn Manager: Matt Sidney The rle f the CPR Partnership and Liaisn Manager is t ensure the cntinuing liaisn with the wider partners within the verall CPR regeneratin prject and managing the plitical interface f the prject. He will: Ensure the Crprate Bard and the Prject Bard are kept infrmed f wider issues, cnstraints, and requirements. Cnfirm the detailed requirements fr the deliverables. Develp agreements with the funding partners n the specific prject elements t be delivered via the highways cmmissin. Be respnsible fr brkering agreements n funding fr the highway prjects, liaisn with GOSW. Submit majr scheme prgress reprts t GOSW as required. 4.7 Acceptance f Crprate Bard Rles Page 6

8 The undersigned accept the rles allcated t us as is defined in the attached. Crprate Bard Rles Rle Name and Signature Date Crprate Directr Assistant Head f Service Transprtatin : Tim Wd Prgramme Manager Majr Prjects Team Leader: Nicla Yeates Crprate Financial Manager Accuntant: Rachael Dwer Senir Supplier CPR Partnership and Liaisn Manager Design Manager Highways: Tim Wd... Strategic Prjects Manager: Matt Sidney.... Page 7

9 5.0 Prject Management Team Rles The fllwing rles explain the nrmal respnsibilities and tasks f each member f the prject management team. 5.1 Prject Bard The Prject Bard is respnsible t the Crprate Bard fr the verall directin and management f the prject and has respnsibility and authrity fr the prject within the remit (the Prject Mandate) set by the Crprate Bard. The Prject Bard is the prject s vice t the utside wrld and is respnsible fr any publicity r ther disseminatin f infrmatin abut the prject Specific Respnsibilities The Prject Bard apprves all majr plans and requests authrisatin fr any majr deviatin frm agreed Stage Plans frm the Crprate Bard. It is the authrity that signs ff the cmpletin f each stage as well as prviding authrity t start the next stage. It ensures that required resurces are cmmitted and arbitrates n any cnflicts within the prject r negtiates a slutin t any prblems between the prject and external bdies. In additin, it apprves the appintment and respnsibilities f the Prject Manager. The Prject Bard has the fllwing respnsibilities. At the beginning f the prject: apprving the start f the prject via acceptance f the Prject Brief agreement with the Prject Manager n that persn s respnsibilities and bjectives (based n the respnsibilities defined in 5.5) cnfirmatin with Crprate management f prject tlerances specificatin f external cnstraints n the prject, such as quality assurance apprval f an accurate and satisfactry Prject Brief, including that it cmplies with relevant custmer standards and plicies cmmitment f prject resurces required by the next Stage Plan As the prject prgresses: prvisin f verall guidance and directin t the prject, ensuring it remains within any specified cnstraints review f each cmpleted stage review f Stage Plans and any Exceptin Plans requesting apprval f Exceptin Plans causing majr deviatin frm the Stage Plan Page 8

10 wnership f ne r mre f the identified risks, as allcated at plan apprval time that is, the respnsibility t mnitr the risk and advise the Prject Manager f any change in its status and t take actin, if apprpriate, t amelirate the risk apprval f changes cmpliance with Crprate management directives At the end f the prject: assurance that all Deliverables have been delivered satisfactrily assurance that all Prject Objectives have been met apprval f the End Prject Reprt apprval f the Pst Prject Review Reprt and the passage f this t the apprpriate grup t ensure actin prject clsure ntificatin t Crprate management The Prject Bard directs the prject. The Prject Bard is ultimately respnsible fr assurance that the prject remains n curse t deliver the desired utcme f the required quality t meet the Business Case defined in the Prject Brief. 5.2 Executive (Majr Prjects Team Leader): Nicla Yeates The Executive, represents the Client Service Department, and is ultimately respnsible fr the prject, supprted by the Senir User and Senir Supplier. The Executive s rle is t ensure that the prject is fcused thrughut its life cycle n achieving its bjectives and delivering a prduct that will achieve the prjected benefits. The Executive has t ensure that the prject gives value fr mney, ensuring a cst-cnscius apprach t the prject, balancing the demands f business, user and supplier. Thrughut the prject, the Executive wns the Business Need Specific Respnsibilities Oversee the develpment f the Prject Brief and Business Need Ensure that there is a cherent prject rganisatin structure and lgical set f plans fr the delivery f the prject Select and appint the Planning Supervisr/CDM Crdinatr Authrise stage expenditure and set stage tlerances Mnitr and cntrl the prgress f the prject at a strategic level, in particular reviewing the Business Need cntinually (e.g. at each end stage review) Ensure that any prpsed changes f scpe, cst r timescale are checked against their pssible effects n the Business Need Ensure that risks are being tracked and mitigated as effectively as pssible Chair Prject Bard meetings Page 9

11 Recmmend future actin n the prject t the Crprate Bard if the prject tlerance is exceeded Apprve the End Prject Reprt and Pst Prject Review Reprt and ensure that any utstanding issues are dcumented and passed n t the apprpriate bdy fr actin Apprve the sending f the prject clsure ntificatin t the Crprate Bard Ensure that the benefits have been realised by hlding a Pst Prject Review and frward the results f the review t the apprpriate stakehlders. The Executive is respnsible fr verall business assurance f the prject that is, that it remains n target t deliver utcmes that will achieve the expected business benefits, and that the prject will be cmpleted within its agreed tlerances fr budget and schedule. Business assurance cvers: Validatin and mnitring f the Business Need against external events and against prject prgress Keeping the prject in line with Cuncil strategies Mnitring prject finance n behalf f the client Mnitring the business risks t ensure that these are kept under cntrl Mnitring internal fee expenditure Mnitring changes t the Prject Plan t see whether there is any impact n the needs f the business r the prject Business Case Assessing the impact f ptential changes n the Business Case and Prject Plan Infrming the prject f any changes caused by a prgramme f which the prject is part Mnitring stage and prject prgress against the agreed tlerances If the prject warrants it, the Executive may delegate sme respnsibility fr the business assurance functins. The Prject Bard is nt a demcracy cntrlled by vtes. The Executive, as the Transprtatin & Waste Management Grup s Representative is the key decisin maker, seeking directin frm the Crprate Directr as apprpriate with advice and cmmitments frm thers. 5.3 Senir User(s) (Majr Prjects Team Leader and CPR Partnership and Liaisn Manager): Nicla Yeates and Matt Sidney A Senir User is respnsible fr the specificatin f the needs f all thse wh will use the final prduct(s), fr user liaisn with the prject team and fr mnitring that the slutin will meet thse needs within the cnstraints f the Business Case in terms f quality, functinality and ease f use. The rle represents the interests f all thse wh will use the final prduct(s) f the prject, thse fr whm the prduct will achieve an bjective r thse wh will use the prduct t deliver the benefits. The Senir User rle cmmits user resurces and mnitrs prducts against requirements. This rle may require mre than ne persn t cver all the user interests. Fr the sake f effectiveness the rle shuld nt be split between t many peple. Page 10

12 5.3.1 Specific Respnsibilities Ensure the desired utcme f the prject is specified Make sure that prgress twards the utcme required remains cnsistent Prmte and maintain fcus n the desired prject utcme Ensure that any resurces required fr the prject are made available Ensure that the deliverables are signed ff nce cmpleted Reslve user requirements and pririty cnflicts Prvide the user view n Pst Prject Review utcmes Brief and advise management n all matters cncerning the prject The assurance respnsibilities f the Senir User are that:- Specificatin f the user s needs is accurate, cmplete and unambiguus Develpment f the slutin at all stages is mnitred t ensure that it will meet the user s needs and is prgressing twards that target Impact f ptential changes is evaluated frm the user pint f view Risks are cnstantly mnitred Quality cntrl prcedures are used crrectly t ensure prducts meet user requirements 5.4 Senir Supplier 1 (Design Manager Highways): Richard Taylr Represents the interests f thse designing, develping, facilitating, prcuring and implementing the prject. The Senir Supplier 1 is accuntable fr the quality f Deliverables prduced by the Design Cnsultant. The Senir Supplier 1 rle must have the authrity t cmmit r acquire resurces required Specific Respnsibilities Select and appint the Prject Team Agree bjectives fr Design Cnsultant activities Make sure that prgress twards the utcme remains cnsistent frm the Design Cnsultant perspective Prmte and maintain fcus n the desired prject utcme frm the pint f view f the Design Cnsultant Ensure that the resurces required fr the prject are made available Cntribute Design Cnsultant pinins n Prject Bard decisins n whether t implement recmmendatins n prpsed changes Mnitr cmpliance with relevant legislatin and Standing Orders. Reslve design team requirements and pririty cnflicts Arbitrate n, and ensure reslutin f, any design team pririty r resurce cnflict Administer the delivery team cntracts and reslve cnflicts. The Senir Supplier 1 is respnsible fr the technical integrity f the prject and the administratin and reslutin f the implementatin phase. The Senir Supplier 1 assurance rle respnsibilities are defined as fllws: Lead and advise n the selectin f prcurement strategy Mnitr the cmpleteness and quality f Prject Management deliverables, t ensure that the prject is being run effectively. Page 11

13 Mnitr prject risks and ensure that due planning takes place fr their mitigatin Advise n the selectin f design and cnstructin methdlgy slutins. Assure the technical cmpetence f prpsed slutins thrugh an apprpriate level f design review. Mnitr ptential changes and their impact n the crrectness, cmpleteness and integrity f deliverables. Assure that adequate c-rdinatin between design disciplines is taking place and t arbitrate n any cnflict f pinin that may arise between disciplines. Assure adequate c-rdinatin between the design cnsultant and cnstructin team and arbitrate n any cnflicts. Assure the delivery f the prject thrugh administratin f the cnstructin cntract and mnitring the quality f wrk. 5.5 Senir Supplier 2 (Parsns Brinkerhff Partnership Manager) David Carter Represents the interests f thse cmmissined thrugh Crnwall Cunty Cuncils Strategic Design Partnership Cnsultancy cntract t design, develp, facilitate, prcure and implement the prject. The Senir Supplier 2 is accuntable fr the quality f Deliverables prduced by the Design Partnership Cnsultant. The Senir Supplier 2 rle must have the authrity t cmmit r acquire the resurces required in rder t perfrm the required tasks Specific Respnsibilities Agree bjectives fr Design Partnership Cnsultant activities Select and appint the Design Partnership Prject Team members Make sure that prgress twards the utcme remains cnsistent frm the Design Partnership Cnsultant perspective Prmte and maintain fcus n the desired prject utcme frm the pint f view f the Design Partnership Cnsultant Ensure that the resurces required fr the Design Partnership activities made available Cntribute Design Partnership Cnsultant pinins n Prject Bard decisins n whether t implement recmmendatins n prpsed changes Mnitr cmpliance with relevant legislatin and Standing Orders. Reslve design team requirements and pririty cnflicts Arbitrate n, and ensure reslutin f, any Partnership design team pririty r resurce cnflicts The Senir Supplier 2 is respnsible fr the technical integrity f the elements f the prject under their cmmissins. The Senir Supplier 2 assurance rle respnsibilities are defined as fllws: Advise n the selectin f prcurement strategy Mnitr the cmpleteness and quality f Prject Management deliverables, t ensure that the prject is being run effectively. Mnitr prject risks and ensure that due planning takes place fr their mitigatin Advise n the selectin f design and cnstructin methdlgy slutins. Assure the technical cmpetence f prpsed slutins thrugh an apprpriate level f design review. Mnitr ptential changes and their impact n the crrectness, cmpleteness and integrity f deliverables. Page 12

14 Assure that adequate c-rdinatin between design disciplines is taking place and t arbitrate n any cnflict f pinin that may arise between disciplines. 5.6 Senir Supplier 3 ( Carillin): Keith Titman and Ty Nelsn Represent the interests f thse cmmissined thrugh Crnwall Cunty Cuncils ECI Cntract with Carillin fr design supprt and cnstructin f the prject. The Senir Supplier 3 is accuntable fr the quality f Deliverables prduced by the ECI Cntractr and its supply chain. The Senir Supplier 3 rle must have the authrity t cmmit r acquire the resurces required in rder t perfrm the required tasks Specific Respnsibilities Agree bjectives fr Design Supprt and cnstructin activities Select and appint the Cnstructin Prject Team members Prvide design supprt, PLO, and cnstructin capability Make sure that prgress twards the utcme remains cnsistent and in accrdance with specificatins, standards, and tlerances. Prmte and maintain fcus n the desired prject utcme frm the pint f view f the ECI Cntractr Ensure that the resurces required fr the Design Supprt and Cnstructin activities are made available Cntribute ECI Cntractr pinins n Prject Bard decisins n whether t implement recmmendatins n prpsed changes Mnitr cmpliance with relevant legislatin and Standing Orders. Reslve cnstructin team requirements and pririty cnflicts Arbitrate n, and ensure reslutin f, any cnstructin team pririty r resurce cnflicts The Senir Supplier 3 is respnsible fr the technical integrity f the elements f the prject under their cmmissins. The Senir Supplier 3 assurance rle respnsibilities are defined as fllws: Advise n the buildability and ecnmics f emerging designs Advise n the selectin f cnstructin supply chain prcurement strategy Mnitr the cmpleteness and quality f Prject Management deliverables, t ensure that the prject is being run effectively. Mnitr prject risks and ensure that due planning takes place fr their mitigatin Mnitr prject prgrammes and financial prgress and advise n required actin where required. Assure the technical cmpetence f cnstructed slutins thrugh an apprpriate level f cmpliance testing / review. Mnitr ptential changes and their impact n the crrectness, cmpleteness and integrity f deliverables. Assure that adequate c-rdinatin between suppliers is taking place and t arbitrate n any cnflict f pinin that may arise between disciplines. 5.7 Prject Manager: Jhn Fskett (Parsns Brinkerhff) The Prject Manager has the authrity t run the prject n a day-t-day basis n behalf f the Prject Bard within the cnstraints and tlerances laid dwn by the prject bard. Page 13

15 The Prject Manager s prime respnsibility is t ensure that the prject prduces the required prducts, t the required standard f quality and within the specified cnstraints f time and cst. The Prject Manager is als respnsible fr the prject prducing a result that is capable f achieving the benefits defined in the Business Case Specific Respnsibilities Ensure prject bjectives are clearly defined and articulated. Define deliverables necessary t achieve prject utcmes Manage the prductin f the required deliverables Direct and mtivate the prject team Plan and mnitr the prject Prduce the Prject Brief Prepare Prject, Stage and, if necessary, Exceptin Plans and agree them with the Prject Bard Manage the risks, including the develpment f cntingency plans Take respnsibility fr verall prgress and use f resurces and initiate crrective actin where necessary Be respnsible fr change cntrl Prepare and reprt t the Prject Bard thrugh Highlight Reprts and End Stage Reprts and Exceptin Reprts Liaise with the Prject Bard r its appinted Prject Assurance rles t assure the verall directin and integrity f the prject Agree technical and quality strategy with apprpriate members f the Prject Bard Ensure cmpliance with relevant legislatin and Standing Orders Prepare the End Prject Reprt Identify and btain any supprt and advice required fr the management, planning and cntrl f the prject Be respnsible fr prject administratin Be respnsible fr the verall cntrl f internal and external fee expenditure Appint Design Team Cmmissin specialist cnsultants, surveys and investigatins 5.8 (Design) Team Manager The Team Manager s prime respnsibility is t ensure prductin f thse prducts defined by the Prject Manager t an apprpriate quality, in a timescale and at a cst acceptable t the Prject Bard. The Team Manager reprts t and takes directin frm the Prject Manager. Page 14

16 5.8.1 Specific Respnsibilities Prepare plans fr the team s wrk and agree these with the Prject Manager Manage and c-rdinate the duties and deliverables f the design team Direct, mtivate, plan and mnitr the team s wrk Take respnsibility fr the prgress f the team s wrk and use f team resurces and initiate crrective actin where necessary within the cnstraints laid dwn by the Prject Manager Advise the Prject Manager f any deviatins frm plan, recmmend crrective actin and help prepare any apprpriate Exceptin Plans Return t the Prject Manager deliverables that have been cmpleted Ensure all Prject Issues are prperly reprted t the Prject Manager Ensure evaluatin f Prject Issues that arise within the team s wrk and recmmend actin t the Prject Manager Arrange and lead design team meetings and prduce Design Reprts as agreed with the Prject Manager Ensure that quality cntrls f the team s wrk are planned and perfrmed crrectly Identify and advise the Prject Manager f any risks assciated with a deliverable Ensure that all identified risks are entered n the Risk Lg Manage specific risks as directed by the Prject Manager Carry ut the rle f Cntract Administratr as defined within the cntract Ensure cmpliance f the design with all relevant legislatin and Authrity Standing Orders. 5.9 Prject Assurance Prject Assurance prvides an independent view f hw the prject is prgressing. There are three views f assurance; business, user and supplier. Assurance is abut checking that the prject remains viable in terms f csts and benefits (business assurance), checking the user requirements are being met (user assurance) and that the prject is delivering a suitable slutin (supplier assurance) Given that each f the three views f assurance reflects the interest f the three principal Prject Bard Members, Prject Assurance will be undertaken the relevant Prject Bard member with specific respnsibilities identified with each rle Prject Supprt The prvisin f any Prject Supprt n a frmal basis is ptinal at the discretin f the Prject Manager. Tasks need t be dne by the Prject Manager r delegated t a separate prject supprt entity, and this will be driven by the needs f the prject and the Prject Manager. Prject Supprt may be in the frm f advice n prject management tls, guidance, administrative services such as filing, and the cllectin f actuals, t ne r mre related prjects. Where set up as an fficial bdy, Prject supprt can act as a repsitry fr lessns learned and a central surce f expertise in specialist supprt tls (e.g. prgramming). Page 15

17 Specific Respnsibilities The fllwing is a suggested list f tasks that may be delegated by the prject manager t the prject supprt functin: Ensure relevant Purchase Orders are in place. Administer change cntrl Set up and maintain prject files Set up fees within csting system Reprting n actual cst v fee Assist with fee recvery Cllect actuals data and frecasts fr Perfrmance Management Update plans Assist with the cmpilatin f reprts Specialist tl expertise (fr example, planning and cntrl tls, risk analysis) 5.11 Acceptance f Prject Management Team Rles by Prject Bard Members The undersigned accept the rles allcated t us as is defined in the attached. Prject Management Team Rles Executive Rle Name and Signature Date Majr Prjects Team Leader: Nicla Yeates Senir Users Majr Prjects Team Leader: Nicla Yeates... CPR Partnership and Liaisn Manager: Matt Sidney... Senir Supplier 1... Design Manager Highways: Tim Wd Senir Supplier Parsns Brinkerhff Partnership Manager: David Carter Senir Supplier 3. Carillin Prject Directr Manager: Keith Titman. Carillin Prject Manager: Ty Nelsn. Page 16

18 Prject Manager Prject Manager, Parsns Brinkerhff: Jhn Fskett. Page 17