PROJECT PLANNING SCOPE, ROLE, RESPONSIBILITIES

Transcription

1 wwwisipmorg ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma wwwisipmorg PROJECT PLANNING SCOPE, ROLE, RESPONSIBILITIES ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

2 wwwisipmorg Summary What is a WBS? What is a OBS? What is a RAM? ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 3 wwwisipmorg What is a WBS? ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

3 wwwisipmorg What is a WBS? Definition: A WBS is the primary tool used to define what to do in the project in a few words, it describes project scope (ISIPM) A WBS is a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and create the required deliverables It organizes and defines the total scope of the project (PMI) The planned work is contained within the lowest level WBS components, which are called work packages ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 5 wwwisipmorg WBS the magic tree ICT PROJECT (an example) ICT PROJECT FEASIBILITY REQUIREMENTS ING ROLL-OUT NEEDS MODULES HARDARE MODULE 1 MODULE 2 MOULE N 16 work packages DOC HELP DOCUMENT USER MANUAL TRAINING MANUAL A work package can be scheduled, cost estimated, monitored, and controlled ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

4 wwwisipmorg WBS & Decomposition Criteria (1/4) Decomposition is the subdivision of project deliverables into smaller, more manageable components until the work and deliverables are defined to the work package level The work package level is the lowest level in the WBS, and is the point at which the cost and activity durations for the work can be reliably estimated and managed Steps Identifying and analyzing the deliverables and related work Structuring and organizing the WBS Decomposing the upper WBS levels into lower level detailed components (measurable/controllable, assignable to a single resp) Developing and assigning identification codes to the WBS components Verifying that the degree of decomposition of the work is necessary and sufficient ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 7 wwwisipmorg WBS & Decomposition Criteria (2/4) The WBS structure can be created in a number of forms Using phases of the project life cycle as the first level of decomposition, with the product and project deliverables inserted at the second level (see slide 9) Using major deliverables as the first level of decomposition (see slide 10) Using subprojects which may be developed by Organizations outside the project team, such as contracted work As the work is decomposed to greater levels of detail, the ability to plan, manage, and control the work is enhanced The total of the work at the lowest levels must roll up to the higher levels so that nothing is left out and no extra work is completed This is sometimes called the 100% rule ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

5 wwwisipmorg WBS & Decomposition Criteria (3/4) ICT PROJECT FEASIBILITY REQUIREMENTS ING ROLL OUT NEEDS MODULE FUNCTIONAL MODULE FUNCTIONAL FUNCTIONAL HELP USER MANUAL TRAINING MANUAL 19 work packages ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 9 wwwisipmorg WBS & Decomposition Criteria (4/4) ICT PROJECT FEASIBILITY MODULES NEEDS USER MANUAL FUNCTIONAL NODULE 1 TRAINING MANUAL FUNCTIONAL HELP ROLL OUT 19 work packages ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

6 wwwisipmorg WBS a roll-up aggregation ICT PROJECT (62 days) (5 days) (42 days) (6 days) (9 days) FEASIBILITY (3 days) NEEDS (2 days) MODULES (35 days) HELP (4 days) (1 day) ROLL OUT (2 days) (4 days) (1 days) (1 day) (3 days) USER MANUAL (4 days) TRAINING MANUAL (2 days) ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 11 Bottom Up Process wwwisipmorg WBS a drill-down control ICT PROJECT (62 days) Info (5 days) FEASIBILITY (3 days) (42 days) MODULES (35 days) (6 days) (4 days) (9 days) (3 days) Description: Documents Responsibility: Mr Rossi Duration: 9 days Start: End: Budget: 2000 Effort : 15 man/days Resources:2 NEEDS (2 days) HELP (4 days) (1 day) USER MANUAL (4 days) Time Baseline Cost Baseline MARZO 1999 (1 day) (1 day) TRAINING MANUAL (2 days) Attività X Attività Y Attività Z ROLL OUT (2 days) ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

7 wwwisipmorg Work Package Description (1/2) A WP Description is a card which should contain Responsible/Actors who responds? Basic Activities what to do? Requirements/Deliverable what should be produced? Deadine by when? Budget how much? Resources Commitment with whom? Inputs Outputs ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 13 wwwisipmorg Work Package Description (2/2) WP Title: NA Needs Analysis WP Description: Customer Needs & Expectations Analysis Responsible: Budget: 1,000 Inputs: Mr Viola Business Analyst Initial Idea (Concept) Feasibility Analysis/Business Plan Outputs: Deadlines: Requirements Analysis Requirements Traceability Matrix Within 1 week ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

8 wwwisipmorg WBS a Summary Define the boundaries of the scope of project work (the work to be done and what should not be done) Decompose the work in modular elements of small entity more manageable, measurable, controllable Describe project products/services/results (deliverables) Create a rational and rigorous basis for Project Planning & Control in terms of time, cost, quality Identify the project without depending on involved actors Constitute the basic reference for Project Communication Management ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 15 wwwisipmorg What is a OBS? ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

9 wwwisipmorg What is a OBS? Definition: A OBS is the organizational structure of the project it is independent of the Enterprise Organization (ISIPM) A OBS is a hierarchically organized depiction of the project organization arranged so as to relate the work packages to the performing organizational units (PMI) ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 17 OBS an example wwwisipmorg ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

10 wwwisipmorg What is a RAM? ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 19 wwwisipmorg What is a RAM? Definition: A RAM is the tool (matrix chart) used to facilitate the assignment of project responsibilities it is obtained by crossing WBS (what) & OBS (who does) (ISIPM) A RAM is a structure that relates the project organizational breakdown structure to the work breakdown structure to help ensure that each component of the scope of work is assigned to a person/ team (PMI) A particular version of RAM ia a RACI (responsible, accountable, consult, and inform) chart ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

11 Segreteria Siga Salvi Ufficio PR Dssa Paoli Sq uadra Cucina 1 Chef Ufficio S ervizi Sig Ulivi Impresa di Trasporto Squadra Camerieri wwwisipmorg WBS, OBS, RACI an example (1/2) WBS for "Charity Dinner" OBS for "Charity Dinner" Charity Dinner 8,000 Project Manager Mr Verdi 8,000 Organization 1,100 Procurement 5,200 Preparation 1,700 Secretary Mrs Bruni 1,500 PR Mrs Paoli 800 Chef Team Mr Marini 5,000 Service Team Mr Ulivi 700 Invitation 100 Room 700 Menù 100 Food 3,000 Beverage 1,000 Provision 800 Room 200 Kitchen 200 Cooking 1,000 Appetizer 100 First Course 300 Service 300 Appetizer 50 First Course 80 Carriage 100 Waiter 600 Staff 200 Flower/Flowerpot 400 Main Course 500 Main Course 120 WBS - Cost Aggregation Dessert 100 Dessert 50 RACI MATRIX OBS Cost Aggregation WB S - Cena di gala Org anizzazio ne Acq uisti P repar azione Inviti Scelta sala Scelta menù Personale C ibi Bevande V ett ovaglie Fior i Sala Cucina Cottura S er vizio Resp Progetto Dott Galante ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma 21 wwwisipmorg WBS, OBS, RACI an example (2/2) Charity Dinner WBS Organization Procurement Preparation OBS Invitation Room Menù Staff Food Beverage Provision Flower/ Flowerpot Room Kitc hen Cooking Service Project Manager Mr Verdi Secretary Mrs Bruni PR Mrs Paoli Cheaf Team Mr Marini Service Team Mr Ulivi Carriage Waiter A C R I R = Responsible, A = Accountable, C = Consult, I = Inform ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma

12 wwwisipmorg Thanks for your attention! ISIPM Istituto Italiano di Project Management Via Vallombrosa, 47/a Roma