Key Services Overview

Transcription

1 Key Services Overview On-Demand Architecture HR Supp o Cent rt er Cu Rep stom ort W riter Payroll E Hu nterp ma rise n R -C la Pa esour ss yro ce ll & Time & Labor Mgmt A E Se mp lf- loy Se ee rv ice Ro c Se k S cu olid rity rs ke or p W Com On-Boarding & Applicant Tracking AC Benefit Management

2 You need help with payroll but don t want to sacrifice control. We get that. That s why we developed the MyPayrollHR cloud-based payroll solution so you can outsource application management and payrolll processing services without sacrificing the control, flexibility, and accessibility associated with in-house payroll. Enterprise-Class Human Resource and Payroll Software You don t have to be a Fortune 10-sized business to enjoy the benefits of a full-featured cloud based payroll solution. On-Demand Architecture You will have real-time access to our web-based application from anywhere, at anytime. All that is required is a browser and high-speed Internet connection. Payroll Services No more worrying about late payroll tax deposits and missed filing deadlines. We provide payroll tax management and other services typically provided by a traditional payroll service. Rock Solid Security You will sleep better knowing that your confidential HR and payroll data is secure in our world-class data center. We use industry standard security protocols to protect your data. HR Support Center You will make more informed decisions regarding personnel matters with the help of our extensive online HR library. Create important HR documents like an Employee Handbook, and ask our qualified HR advisors live questions with our HR On-Demand Service. Custom Report Writer Even though you will have access to dozens of standard payroll and HR reports, you will be able to use our intuitive report writer to build your own customized reports. Employee Self-Service Because your employees will have access to their own HR data from our secure website, you will spend less time responding to employee information requests.

3 Human Resources Comprehensive HR Functionality Employee Master File Complete contact information (street and mailing addresses, home and mobile phone numbers, address) Employment Position or Job Position Employment Status (Active, On-Leave, Terminated) Employment Type (Part-Time, Full-Time) Division, Department, Worksite and Shift Assignments Employee History Track change dates and reasons for the following employment data: Position Pay Rate Employment Status Employment Type Employee Review Track employee s next performance and/ or pay review Set reminders for upcoming reviews Track employee s review history (date, rating, reviewer) Employee Events Define your own events (such as employee review, training, etc.) Set up event reminders Employee Paid Time Off Track vacation, sick and personal time off View accrued, taken, carried over and balances Track Other Employee Information All changes automatically logged by user, time and date of change Track employee property assignments (software, laptop, company car, cell phone, etc.) Maintain employee training history Store emergency contact information Enter notes on employee record to keep track of miscellaneous information or conversations

4 Payroll Everything you need to manage payroll for an expanding workforce. Customized Setup Enter and maintain your own payroll setup including: Payment types (salary, hourly, flat amount, non-taxable, tips, fringe wages, etc.) Deduction types (medical, dental, uniform, etc.) Contribution types (retirement, group benefits, etc.) Pay schedules Rate tables (deductions / contributions) Time Sheet Entry One-click process to accept standard pay for all employees Pay rates defaulted from employee master file Unlimited number of pay lines may be entered for each employee Allocate payroll among divisions, departments, projects and shifts Complete keyboard control for fast entry (no mouse required) Direct Deposit Split employee net pay among an unlimited number of bank accounts Partial direct deposit with balance paid by check Specify deposit amont as flat amount or percentage of net pay Payroll Processing Intuitive processing flow - payroll can be completed in minutes Weekly, bi-weekly, semi-monthly, and monthly pay periods Multiple pay periods can be processed in a single batch Change and recalculate payroll any number of times before finalizing Run payroll reports in preview mode before payroll is finalized Generate any number of out-of-cycle pay runs Deductions and Contributions Setup an unlimited number of employee deduction and company contribution calculations per employee Schedule deducations to be taken on pay period or monthly Define as recurring or one-time Maximums may be set by pay period, month, year, or lifetime Multiple calculation methods supported (flat, percent, table lookup, etc.)

5 Payroll Everything you need to manage payroll for an expanding workforce. General Ledger Tracking Set up your own chart of accounts Generate balanced payroll journal for each payroll run Assign general ledger accounts to pay types, deductions, contributions, and tax liabilities Allocate general ledger by division, department, work site, and project Export payroll accounting to popular accounting packages such as Quickbooks and Peachtree

6 Interactive overview of key HR and payroll indicators Reminders of upcoming events (performance reviews, payroll batches, license renewals, etc.) Quick-click charts of key indicators, HR statistics, payroll statistics you can customize on the fly Drill-down access to supporting detail data Complete or summarized view of multiple batches within a set time frame (e.g. month, quarter, year, etc.) Employee lists to quickly view any combination of employees (e.g. PT vs FT) Direct links to employee master record Click column headings to quickly sort or filter information Set reminders to appear on specific days Set shortcuts you want to appear

7 Reporting Reporting options for every need. Our payroll service program includes over two dozen standard reports, or you can make your own! MyPayrollHR provides an intuitive, easy-to-use report writer you can use to create your own customized reports. Standard and popular pre-built reports to choose from Create your own report using real-time data Save reports for later use Colorful charts and graphs of key statistics and data in the HR Dashboard Download reports into Excel for futher analysis Run any report for a prior batch, period, or year Report writer offered at no extra charge Reports Included: Payroll Reports Batch Cash Requirements Check Journal Check Register Employee Contribution Register Employee Contributions Employee Deduction Register Employee Deductions Employee Direct Deposit Employee PTO Register Employee Property Employee Tax Register Employee Year-To-Date Payroll Register Employee Year-To-Date Register General Journal Payroll Allocation Time Sheet Time Sheet Report by Department Human Resource Reports Employee Address Employee Age Employee Master Employee Number Employee Roster Events Due Insurance Census New Hires Reviews Due Terminations

8 Employee Self-Service Give them what they want. Give your employees the ability to look up and update their own HR data with MyPaySpace, MyPayrollHR s Employee Self-Service (ESS) module. They can: Look up and print pay stub information Look up and print year-to-date pay information Review past and scheduled reviews Update contact information Review paid time off balances s stub y a p your! w e i e V onlin

9 Add-On Features Streamline the process. Time & Attendance 100% web based system Enter data once! Data is shared between payroll and time and attendance Employees enter time via Internet, swipe cards, biometric readers, and mobile devices Electronic Applicant Tracking & Onboarding Workflow Integration Automated scheduling system Complete and sign forms electronically Access your benefits Affordable Care Act (ACA) Compliance Compliance Action Center: know what actions to take to remain compliant Compliance Dashboard: know your liability percentage, and more! Real-Time Totals & Reports Workers Compensation Insurance Pay As You Go Billing Decreases or eliminates audit expenses Benefit Admin 24/7 Real time access to benefits information on the web Electronic benefit enrollment process Reduces amount of time spent gathering and entering data Increases efficiency and productivity, and lowers the cost and workload of open enrollment Payroll Debit Card 401K Planning Flexible Benefit Plans Custom Benefit Plans