NOTICE INVITING TENDER

Transcription

1 No. 52-D/15/13/1/11-Stores Date: ?? य क य़?लय: REGIONAL OFFICE: :TELANGANA कम?च र र?य ब म नगमEMPLOYEES' STATE INSURANCE CORPORATION , हल फ रट र?, ह दर ब द>? , HILL FORT ROAD, HYDERABAD ISO 9001:2008 (QMS) CERTIFIED OFFICE Ph. Nos TO 59 TAX No Website: : NOTICE INVITING TENDER E-tenders for empanelment of agencies for hiring of Taxies are invited from the reputed agencies in two bid system through e procurement solution, as per the guidelines and terms & conditions given in tender document. Tender documents are available online from at The approximate value of annual procurement is 10 Lakhs. Bidders have to deposit the Earnest Money Deposit (EMD) of 20, 000/- in the form of Demand Draft drawn in favour of ESIC Fund A/c No.1 payable at Hyderabad. The interested tenderers should upload their technical & financial bids along with scanned copies of all relevant certificates, documents, etc., duly signed on the e-tender portal latest by up to 12.00Noon. The technical bids will be opened on line on Tender document is also available for viewing on the website of Employees State Insurance Corporation i.e., REGIONAL DIRECTOR.

2 1. Instructions for E-tendering Vendor should get registered at by paying Annual Registration Charges of 2, 000/-(non-refundable) in the form of Demand Draft from any scheduled Bank in favour of M/s.Uptron Powertronics Limited at Ghaziabad. Vendor also needs to submit Bid Processing Fee Charges of 4, 500/- (non-refundable) in the form of Demand Draft from any scheduled Bank, in favour of M/s.Uptron Powertronics Limited payable at Ghaziabad for participating in the Tender. Vendor need to submit the Demand Draft of Annual Registration charges and Bid processing Fee at the below mentioned Registered Address for approval of Registration and successful submission of Tender, failing which, the vendor will not be able to participate in the e-tender. Along with the Demand Draft, Vendors need to send a covering letter mentioned about the payment details, company name, address, payment towards ESIC Registration Charges(Mention User ID) and ESIC Bid processing Fees ( mention the tender ID and Tender title) at the below mentioned address: Uptron Powertronics Limited, S-53 to 58, Site-IV, Sahibabad, Ghaziabad (U.P) The vendor also needs to mention his company name, address, user ID, payments towards, ESIC Registration charges ( at the back side of Demand Draft of 2000/-) and ESIC bid processing fees mentioning the Tender ID and tender Title ( at the back side of the Demand Draft of 4500/-). Vendors also need to send the scanned copies of Demand Drafts at [email protected] mentioning their company name, address and user ID for approval of Registration and Tender ID and tender title for approval of Bid processing fees. Bidder should have digital signature certificate of Type III B for uploading of Bid. HELP DESK NUMBERS Name Phone Numbers 1. Ms.Anjali Thombare 2. Mr.Nimesh Bhardwaj [email protected] / 10/11 [email protected] / Mr.Ashish Goel [email protected] /

3 4.Mr.Mayank Gupta (for payment related queries only) Eligibility conditions for tenderer 2 The tenderer must have a Registered/Branch Office in Hyderabad The bidder should be a well established taxi agency/firm having a fleet of latest models of taxies/cars ( at least 10 cars with registration in the bidder s own name/associate without any legal encumbrances) The bidder should have experience of at least three years for providing such services in Government/PSUs/Autonomous Body. The bidder should have not been blacklisted by any Central/State Government Agency in the past three years ( attach self certificates) The bidder should have a regular office with a functional telephone for round the clock booking of the requirements. The bidder must be carrying a PAN number/service Tax Registration No. 3. TERMS AND CONDITONS FOR TENDERER 1. The technical and financial bids can be uploaded up to Noon on and any bid uploaded after the prescribed time shall not be considered irrespective of rates. The technical bid will be opened on the same date i.e., on at 3.30PM. 2. The bidder should carefully read, understand and seek clarifications if any before uploading the bid. No claim whatsoever will be entertained for any alleged ignorance thereof. 3. Earnest Money Deposit (EMD) of 20, 000/- (Rupees twenty thousand only) should be sent to General Branch, ESI Corporation, Regional Office, , Hill Fort Road, Adarshnagar, Hyderabad The EMD shall be paid in the form of Demand Draft/Banker Cheque from a Nationalized Bank/Scheduled Commercial Bank in favour of ESIC Fund Account No. 1 payable at Hyderabad. Any bid/tender uploaded without requisite EMD shall be deemed to be invalid and will be rejected. 4. The EMD should remain valid for a period of 45 days beyond the final tender validity period. 5. EMD of bidder will be forfeited, if the bidder withdraws or amends its bid or impairs or derogated from the bid in any respect within the period of validity of its bid. Further, if the successful bidder fails to furnish the required performance security within the specified period, its EMD will be forfeited. 6. EMD furnished by all unsuccessful bidders will be returned to them without any interest whatsoever, after finalization of the contract. EMD of the successful bidder(s) will be returned after receipt of the performance security from him/them. 7. ESIC reserves the right to empanel more than one agency out of the participated tenders. The successful bidder shall have to submit a Bank Guarantee of 50, 000/- which will be retained as security towards contract Performance Guarantee (CPG) and no interest thereon shall be payable.

4 8. Performance Security should remain valid for a period of sixty days beyond the beyond the date of completion of all contractual obligations of the supplier. 9. Performance Security will be refunded to supplier without any interest, whatsoever, after it duly performs and completes the contract in all respects. 10.Performance Security will be forfeited if the firm fails to perform any of the terms or conditions of the contract, besides it may also be black listed. 11.Copies of RC of all the vehicles registered in the name of the transport company/firm The bidder should have the ownership of at least 10 vehicles. The bidders are advised to read the instructions above and the terms and conditions herein below carefully and submit confirmation of unconditional acceptance of the terms & conditions without deviations. In case there are any deviations from the terms & conditions of the tender they may be clearly indicated in the technical bid for consideration. 13.The taxi/vehicle should not be more than 4 years old and must be having good upholstery. 14.The Drivers should possess valid license/documents like road tax clearance, pollution certificate etc., with respect to Taxi and himself. Liability of maintenance of the vehicle will be of Agency. The Driver should wear neat uniform, proficient in speaking in local language, well mannered, courteous proven integrity, healthy personal habits and should carry a mobile with him. 15.No compromise shall be made by the ESIC towards punctuality, obedience, promptness, alertness, behavior of the driver. In case of failure the ESIC reserves the right to cancel the contract forfeiting the deposit without giving any notice. 16.The ESIC will not be responsible for any wrong entry/wrong parking/penalties/challans of the vehicle/driver. 17.The driver engaged should be broadly aware of the major routes of Hyderabad/Secunderabad. 18.The vehicles on duty shall have to be kept in clean condition. The general condition of the vehicle provided should be good. The seat should be comfortable. The seats shall always be covered with neat and good quality seat covers. No payment shall be made if the vehicle is found in dirty or shabby conditions. 19.In case of any break down while on journey, alternative arrangement shall have to be done by the contractor failing which the taxi will be hired from the open market and the expenses incurred thereon shall be deducted from the bills of the contractor. 20.At times, ESIC Regional Director may need additional number of taxies/vehicles on specific days in connection with any conference/meeting. The contractor should be responsible to arrange for additional demand of taxies/vehicles by making necessary tie-ups at his end with other taxies/vehicles operators and such additional vehicles should be supplied at the contractual rates and conditions. 21.Only the Taxies having requisite Registration to run as commercial vehicle in Hyderabad/outside Hyderabad may be provided.

5 22.All compensation or other sums of money payable by the contractor to clients under the terms of this contract may be deducted from the security deposit, or from any sum that may be or may become due to the contractor on any account whatsoever and in the event of the security deposit being reduced by reasons of any such deductions, the contractor shall within 10 days of being asked to do make good in cash or by cheque any sum which have been deducted from his security deposit. 23.Tender containing any condition leading to unknown/indefinite liability, are liable to be summarily rejected. If at all any rebate(s) is/are to be offered the tenderer shall first quote his rates strictly on the terms and conditions stipulated in tender document and then show separately rebate(s) offered specifying the conditions for such rebate(s). Failure to follow this procedure will render the tender liable to summarily rejection. 24.Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the contractors who resort to canvassing will be liable to rejection Tenders for works shall remain open for acceptance for a period of 90 days from the date of opening of tenders. If the tenderer withdraws his tender before the expiry of the said period or makes any modifications in terms and condition of the tender which are not acceptable to the ESIC, then the ESIC without prejudice to any other right or remedy is at liberty to forfeit the earnest money. 26.No advance will be granted in any case. 27.Deduction at sources such as TDS of Income Tax/Service Tax etc. shall be recovered as applicable as per Government Rules. 28.The contractors should visit the site to ascertain the working conditions and local authority regulations/restrictions if any and other information required for the proper execution of the contract. 29.Estimated hiring charges for 12 moths are 10 lakhs. Contractor may quote his own workable rate and need not take the estimated rate as base for any purpose. 30.All expenses should be borne by the owner in case of breakdown of the vehicle including immediate replacement of the vehicle. 31.All the charges towards repair/servicing, salary of the driver, all maintenance charges, maintenance of up keep of the vehicles, all incidental charges for maintenance of the vehicles etc., shall be borne by the taxi/vehicle owner. 32.The vehicle must be insured in all respects. All liabilities of any legal disputes, accidents, etc., shall be borne /paid by the firm or taxi/vehicle owner. 33.Sub-letting of works is prohibited. 34.The tender is not transferable. 35.AC functioning should be good and gas levels should be maintained at satisfactory levels.

6 36.No mileage will be allowed for lunch/night halt/morning arrival/tea/snacks/courtesy calls of the friends or relatives or entertainments of the driver at any station during the contract period. 37.Tender bids shall be opened in the presence of tender committee and the tenderer who wish as to be present at the time of opening of tender may present himself/herself. 38.Towels/napkins, air-fresheners shall be replaced at regular intervals and new set should be always be reserved for using the vehicle for any top boss/visitors of the ESIC. 39.The tenderer should be prompt in payment of wages/salaries to the Driver and must be complying with the provision of Minimum wages Act, ESIC and EPFO. 4. Evaluation of Financial bid The lowest bid will be finalized on the basis of lowest rate offered by tenderers for category of items. The lowest rate for each item will be complied and offered to all the technically qualified participants for their acceptance. The acceptance of a tender will rest with the competent authority, who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all of the tenders received, without assigning any reasons. All tenders in which any of the prescribed conditions are not fulfilled, or are incomplete in any respect are liable to be rejected. 5. Terms of payment Payment will be released normally within 10 days (working days) after receipt of complete bill. All statutory taxes such as; service tax will be reimbursed on actual basis. Toll Tax & parking charges will also be reimbursable on receipt of original slips. All taxes including sales tax, octroi, or any other statutory obligation/tax on services, work contract tax, turn over tax etc., in respect of this contract, as applicable, shall be payable by contractor. Service Tax as applicable from time to time shall be paid by the ESIC. Actual parking/ toll 5 Charges/interstate/entry charges shall be reimbursed and the owner should arrange necessary money available with the driver. The character antecedents of driver to be deployed should be properly verified and recorded and get verified with investigation or legal agencies. All payments shall be made by e-payment process only. 6. Period of contract The contract will be awarded for a period of two years, extendable by another one year on the same terms and conditions on satisfactory performance. The agency is required to sign the agreement with ESIC Regional Office, Telangana. No request for hike in approved rates for supply of taxies/vehicles will be entertained during the period of contract for any other reason whatsoever. 7. Penalty clause

7 (A) (B) (C) In case of any delay in execution of the order beyond stipulated date and time, including any extension permitted in writing, a 200/- per complaint will be imposed. Any misconduct/misbehavior on the part of Driver deployed by the Agency will not be tolerated and concerned Driver will be replaced immediately by the Agency. The ESIC reserves the right to terminate the contract at any time by giving one month written notice, on the ground of unsatisfactory services or breach of any of the terms of the contract, and reserves the right to forfeit the security retained towards performance guarantee. 8. Reporting of Taxi and Penalties (A) (B) (C) (D) The empanelled Agency has to provide Taxi on telephonic intimation from the authorized officer of ESIC Regional Office, Telangana. The taxies can be requisitioned at any time of the day and night. The taxies should be provided at the desired location within 30 minutes of telephone/written intimation. In case the taxi is not made available at the appointed time and desired location, the ESIC will make arrangement at its cost and risk and the charges will be deducted from pending bills or by invoking the Security Deposit or by raising claims. The duty slips shall be signed by ESIC officers using the vehicle on the same day/immediately after availing service. It will be the responsibility of the Driver to get the duty slip filled up and signed by the officer using the Car on completion of the journey. Any overwriting, cutting or erasing of entries on duty slip will not be admitted. ESIC stands indemnified of the consequences arising out of any accident or mishap or violation of traffic rules by the Driver while performing ESIC duty. ESIC also stands indemnified of any responsibilities that fall in the domain of the empanelled Agency with respect to the hired vehicles, drivers and statutory requirements with the State Transport Authority. While performing the duty, if a vehicle is rendered out of order, Agency shall send the replacement within 30 minutes failing which ESIC shall be free to make alternate arrangements at the cost and risk of empanelled agency. (E) Penalties: 6 Sl.No. Details Penalty in rupees per instance 1 Late attendance beyond 30 minutes 100=00 2 Beyond three delays in a week 500=00 3 Attaire/turnout of the driver a) In 250=00 appropriate

8 b) On repetition of the same beyond once 500=00 in a week 4 Un-cleanliness of vehicle 250=00 On repetition of the same beyond once in a 500=00 week 5 Car not functioning-to arrange a good 500=00 alternate car also immediately 6 Break down-to arrange an alternate good 500=00 car also 7 Recurrent mal function of vehicle and 1000=00 leading to disruption of the ESIC functionauthority can terminate the contract if failing to arrange an alternate vehicle 8 Bad behavior of driver 250=00 On repetition of the same and the owner to 500=00 replace the driver also, failing to do so, contract can be cancelled 9 Drivers poor knowledge of route 250=00 On repeated failure of the same-driver can be changed otherwise contract can be cancelled 500=00 9. Applicable law and jurisdiction All disputes shall be governed by the Indian law both substantive and procedural, for the time being in force and shall be subject to the exclusive jurisdiction of Indian Courts at Hyderabad. 10.ESIC reserves the right to accept/reject any bid and to cancel the bidding process at any time and reject all bids, at any time prior to placement of order, without thereby incurring any liability. 7 ANNEXURE-I

9 TENDER FORM (TECHNICAL BID) PARTICULARS TO BE SUBMITTED BY THE AGENCIES IN THE FOLLOWING FORMAT 1 Name/Address/Particulars of the agency with Telephone No.s & 2 Name of contact persons, address, Telephone Nos & 3 PAN/TAN No. Copy to be attached 4 Service Tax No. Copy to be attached 5 Covering intimation of EPFO and ESIC Copies to be attached 6 Document showing ownership/associate of 10 cars Copy to be attached 7 The bidder should not have been blacklisted by any Central/State Government Agency in the past three years. Attach Self Certificate 8 List of Clients ( Government/PSUs/Autonomous Bodies Clientele) List to be attached 9. Work experience during last three years with Government Departments/PSUs where the tenderer has worked: Sl.No. Name and Address of the Organization Value of Contract Duration of Contract From To 10. Tender Cost : 11. EMD : Signature of Owner/Managing Partner/Director Date: Place: Name: Seal:

10 8 ANNEXURE-II TENDER FORM (FINANCIAL BID) PARTICULARS TO BE SUBMITTED BY THE AGENCIES IN THE FOLLOWING FORMAT Type of vehicle Indica/vista / equivalent Indigo/ Esteem/ D Zire/SX- 4/ Equivalent Innova/ Xylo/Equiva -lent A/C No n A/C A/C A/C 8 hrs/ 80 Kms LOCAL RUNNING IN GHMC LIMITS 4hrs/ 40Kms Extra Km Extra Hour Driver's Bhatta beyond 12 hours of working OUTSTATION ( 200 Kms per day) 0 Hours to 0 Hours Per Km. Night Driver Bhatta In addition to the above rates service tax will be charged as per rules in force.

11 9