CENTRAL TIMETABLING UNIT UNIVERSITY OF PORTSMOUTH

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1 CENTRAL TIMETABLING UNIT UNIVERSITY OF PORTSMOUTH ROOM BOOKING POLICY ROOM CLOSURES IN TEACHING TIME Milldam closes Mon Thurs 7.00 & Fri 6.00 Library closes Mon - Thurs 8.30 & Fri 6.30 Burnaby Terrace closes at 7pm All other buildings close at 9.00 Mon Thurs except Fri which is 7.00 ROOM CLOSURES OUT OF TEACHING TIME Milldam closes at 6.00 Library closes Mon Thurs 8.30 & Fri 6.30 Burnaby Terrace closes at 6pm All other buildings close at 7.00 AG/BK/IMS/JWH/LG/MH/SB close at 7pm all year for Energy Efficiency review measures. Burnaby Building closes at 7pm out of term time for Energy Efficiency review measures, but is open until 9.00 in teaching time. Out of Hour bookings including weekends will need caretaker cover in all buildings; you will need to the estates.helpdesk@port.ac.uk with a cost code from your Faculty. If any Portable Whiteboards are needed for teaching space contacts Russell Bissett ext 3410 Operations Manager or Chris Beaman ext 3412 Security Manager. SOCIETY ONE-OFF BOOKINGS Society one off bookings have to go through the Union Shop and Reception at UPSU Student Centre ext 3628 who will then pass on to Ann Brown in CTU via an UoP Room Booking Request Form with all information on. INDIVIDUAL STUDENT BOOKINGS Students may use the Group Studios in The Library. There are no PCs in the rooms; however there is an input for a laptop. The rooms each have a capacity of 6 and are booked through the Library Website. ( this gives them information about the study rooms and how to book online.

2 EXTERNAL PERSON/COMPANY BOOKINGS Any bookings (at any time of the year) which are made by an External Person/Company should be booked through David Goodwin in Conference and Lettings extension number 4567 or BOOKING OF ANGLESEA COURT ROOM COMPLEX. Any bookings for A1.57 Courtroom and A1.57 Jury can be made through Martine Eneas Ext BOOKING THE LEARNING RESOURCE CENTRE IN PARK BUILDING. Any bookings for the Learning Resource Centre in Park building need to be booked through Rob Hobbs ext 6022 or BOOKING OF ST MICHAEL S FOYER Any bookings for St Michael s Foyer can be made through Christopher Robinson ext 3596 or Amanda Cole ext 5129; this is dedicated space to Sci. BOOKING OF KING HENRY S FOYER Any bookings for King Henry Foyer can be made through Frances Hayes ext BOOKING OF THE 1 ST FLOOR SPACE IN NUFFIELD HALL - Contact Claire Myers on ext BOOKING OF THE THIRD SPACE Booking of the 3 rd Space from the beginning of June through to the end of August is controlled by Conference and Lettings, you will need to contact David Goodwin (Ext 4567) and there will be a charge. The booking of the 3 rd space any other time of the year has to go through Sian Kennedy in The Library who will arrange authorisation, extension number BOOKING OF SEM 1 & SEM 2 NON TEACHING DEDICATED ROOMS IN LIBRARY Both these rooms are booked through Sian Kennedy Ext 3222, they have their own booking dataset within the University Library. BOOKING OF BURNABY LABS BB0.11 / BB2.3 / BB3.10 / BB3.16 / BB3.5 / BB4.11 Please contact sees.enquiries@port.ac.uk BOOKING OF THE JOHN POUNDS CENTRE You need to contact Lisa Scott on 02392/ BOOKINGS FOR ELDON EXHIBITIONS SPACES GROUND FLOOR SOCIAL LEARNING SPACE AND Ex SMALL These are specialist spaces; to use the Ex Small Space please contact Denise Calendar ext 5197 and to use the Ground Floor Social Learning Space please contact Ruth Pearson ext RULES FOR MAKING ONE-OFF BOOKINGS.

3 The new dataset rolls over on 1 st March every year. Rooms for exams/referrals will be booked out by CTU. Conference and Lettings are allowed to make their bookings first, up until the end of March. Conference and Lettings can only book during non-teaching periods. No one-off bookings can be made for during the teaching periods until teaching has been scheduled (both semesters). Each Faculty should have their own Room Booker to book any one-off requests. ROOM BOOKERS Department Building(s) Contact Extension ARTDES Eldon Sarah Turner 3843 Julie Stuart 3801 ARCH Eldon David Elvy Viktoria Omoregbee CCI Eldon Jo Russell Suzanne Demontis COMP/MATH Liongate Dawn Coleman Nicola Dyer CTS Eldon Sam Lyons Kirstie Bannatyne Tessa Foley Laura Fedden DSES Spinnaker Emma Lane Katie Kennedy ENG Anglesea Allisson Cory Emma Addison GEOG Buckingham Sharon Jakobek Sarah Gillingham Carol Derrick ICJS St George s Sandra Kerr 5320 LATW Anglesea Clare Thorpe Sally Englefield Andy Smith Mandy Strahan Vicky Wilson PBS Richmond Tracy Audin Lynn Kimber Joanna Rogasz

4 PHBM St. Michael s Christopher Robinson 3596 Amanda Cole 5129 PSYC King Henry Frances Hayes 6313 SMPA Eldon Imogen Jeffery Jackie Walker SCES Portland Dagmara Tirado Alex Reffell Tracey Chivers SECS St George s Sandra Kerr 5320 SEES Burnaby Janet Woodford Wendy Bowen SHSSW JWH Not pooled space, and shssw@port.ac.uk for Science Faculty only SHSSW St Michael s Rebecca Isaia SLAS Park Slas.admin@port.ac.uk Andrew McColl- McWah Sophie Till Susanne Sanderson SSHLS Milldam Claire Savin Liz Aldram Room bookers can book one-offs into their dedicated or pooled space but for the latter they must ensure they adhere to pooled space booking rules (see above) if unsure please ann.brown@port.ac.uk who will either advise on booking rules or book the required space(s) and confirm via with a booking reference number. Meeting room bookings are made by the below: MEETING ROOM BOOKINGS Park Building Boardroom Susanne Sanderson Sophie Till Dennis Sciama Meeting Rooms Ann Brown 2109 Richmond Meeting Rooms Tracy Audin Becky Dunstan Lynn Kimber Joanna Rogasz

5 James Watson Boardroom Small meeting room Interview room Jody Salt Alanna Smith Student Union Meeting Rooms Brendan McCarthy Welcome Centre Ext 3628 Clare Pitkin Sue Griffin Purple Door Meeting Rooms Purple Door 2684 Enquiry Desk Buckingham Meeting Rooms Shirley McDonald Heidi Hayman Portland Meeting Rooms Natalie Smith Tom Heard Anglesea Meeting Rooms Emma Addison 2179 Library Meetings Room Sian Kennedy 3222 Spinnaker Sports Centre Jackie Whitlock 3915 Seminar Room St Andrew s Meeting Room 3.01 This is booked through Google Calendar St Andrew s Large Boardroom 3.12 Zoe Harding 6214 St Andrew s Viva room 4.08 Louisa Howard 2985 Langstone Meeting Room Conference & Lettings 4321 Please note: this is a live document and will be regularly updated as and when CTU are informed of or make any changes. If you notice any errors or can think of anything you would find helpful if included in this document please ann.brown@port.ac.uk