Victoria Health & Safety Committee

Transcription

1 Victoria Health & Safety Committee Minutes of the meeting held Thursday 5 April 2012 in Room 101 Alan MacDiarmid Building. Chair: David Bibby In Attendance: Alan Hoverd Daniel McNaughton Doug Drysdale Edwin Hermann Emma White Jeff Munn Lee Vassiliadis Keay Burridge Lara Carson Mani Nambayah Marie Powell Pauline Castle Ronnie Cowley Roy Bridge Sarah Gray Trudy Lagolago Victoria McEwan Apologies: Apologies Ray Brownrigg Raymond Hutchison Carol Sorenson Lisa Bishop Brett Challacombe-King Kathryn Walls Marina Dobrovolskaya Deborah Walker Roger Cliffe Joanna Kidman Sarah Dunstan Anushree Ram Abbey McDonald Thomas Martin Darci Thompson Niki Willford Rainsforth Dix Pam Blakemore Tolly Auva a Trevor Bradley Absent: Belinda Pilcher Catherin Galuszka

2 David Carleton David Flynn Jennie Calder-Smith Mark Shaw Mike Playford Ruth Neethling Terese McLeod Minute Secretary: Gemma Robinson 1. Minutes of meeting dated 2 February The minutes and decisions of the above meeting were accepted as a true and accurate record. 2.0 Business arising from previous minutes. 2.1 Health and Safety Key Performance Indicators (KPIs) for managers. A consultation document has been prepared and is currently with Rob Miller. 2.2 Health and Safety Representative Training. The number of health & safety representatives enrolled was to enable the course to run. Ronnie Cowley is looking at external provider options. 2.3 Radiation Safety Officer, role description. In development, Alan Hoverd and Ronnie Cowley to complete a draft for David Bibby by 20 th April Off campus activities. Alan Hoverd has developed a new process to assess and manage risk associated with off campus activities. This process is running within SBS. Some adjustments to be done based on feedback being received. This is available online through the School of Biological Sciences School website under resource bookings. 2.5 Traffic management. Marie Powell reported back to the committee regarding the gate 7 exit from the Kelburn campus. A stop sign has been put up for vehicles leaving the campus at gate 7, although successful the foliage should be cut back more as drivers need to pull forward past the stop for visibility. Marie Powell is in discussion with Andre Kilian and Steph Forrest to identify the best solution as Bark has reviewed the job as being larger than expected. 3. Accident Report (December 2011 January 2012). 3.1 Ronnie Cowley presented the accident report to the committee. The report is appended to these minutes. Key points of the report:

3 Increase noticed in reports being received. Accidents continued to occur due to human factors and a lack of attention. 4. Emergency Preparedness. 4.1 Roy Bridge - fire warden training. It has been noticed that some people appointed as fire wardens have not undergone training or have not had training for a number of years and are due to attend a refresher course. Training is held on the last Friday of every month (except January and December), usually held at 6 Wai-te-ata Road however alternative locations could be arranged given appropriate numbers are enrolled. The 2012 Training Programme is available on request, safety@vuw.ac.nz for information and registrations. 4.2 Jeff Munn advised the committee that there is a new template for Local Emergency Planning. The template has been circulated to managers. 5. General Business. 5.1 Defibrillators on campus. Doug Drysdale enquired of the number of defibrillators available. There is one defibrillator at central reception of the 4 main campuses. Various units have added more through their own funding including the Marine Laboratory. Marie Powell is to write a support document by the end of April with estimation of how many units are required. David Bibby will make a Capex request for additional defibrillators at the next Capex Committee meeting. 5.2 Online safety survey summary. Forty responses were received from various faculties, departments, schools and CSU s during the May-July period 2011 of which the survey was active. Between one and twenty two people participated from within each unit answering questions. There were more negative than positive comments on the survey responses. Ronnie Cowley will be addressing this by extracting the comments to see if there is consistency across comments and will then address with the specific schools, faculties and CSU s Staff training and awareness Manual handling training runs twice per annum with the next session April 17 th, attendance should be encouraged for all staff members with handling in their job. Jeff Munn notes that a number of injuries had occurred recently involving manual handling. Injury prevention (assessment and identification) was discussed. Mangers are required to keep records of internal and external training attended by their staff. This should be kept on the HR file as a common reference source.

4 5.3 Health and Safety Representative function description Jeff Munn refreshed the role description for Health and Safety Representatives document. Safety is about the University community. Health and Safety induction is required for new employees. Managers are required to provide local safety induction, the health & safety representative assists with this to make sure hazard identification and local safety knowledge is available to all staff. Alan Hoverd and Ronnie Cowley are working on a process document and accompanying checklist for local safety induction. This is to be updated/ refreshed annually. Continue to use the HR web form until change over. Jeff Munn will report back at the next meeting. 5.4 Generic hazard register review Ronnie Cowley presented the generic hazard register for review. The chemical section needs to be more robust, including consideration of on site gas cylinders, electro magnetic resonators and radiation sources. Marie Powell noted some areas where terminology should be addressed and will further this discussion with Ronnie Cowley. Action suggestions to Ronnie.Cowley@vuw.ac.nz by the next meeting. 5.5 ACC audit The audit will be held on 15 th May with areas for audit TBC. The audit standards are available from the ACC website. Ronnie Cowley is continuing with internal audits. The audit will include focus groups with managers and staff representatives. Jeff Munn explained how the ACC experience rating works. Performance measures are made across a three year period. Previously 20 claims were made for work related injuries against Victoria s experience rating, An improvement has been made with the current count at Safe Walking paths (Kelburn). Ronnie Cowley has been assessing the safety of pedestrian walkways around Kelburn campus. Three areas with issues were noted: i. Boyd Wilson Field steps to car park between Te Puni Village and CSB ii. Hunter Building to Salamanca Road (across from tennis courts) iii. Boyd Wilson Field to the Terrace Andrew Wilks and Wellington City Council have been approached to approve improvements to this area. Ronnie Cowley was contacted by VUWSA who are conducting a safety audit; Ronnie Cowley will join them in the walk around to review walkways.

5 5.7 Karori traffic management. The area needs to be monitored especially around the end of school day as cars seem to be using the car park as a thoroughfare. Children on scooters are a problem. Cars are still parking in the newly painted walkway as the parks are convenient and habitually used. Traffic control measures have been put in place, comments have suggested this has not changed significantly. Action Jeff Munn will organise monitoring to be made by Campus Care and report back at the next meeting 5.8 External Laboratory Audits An external audit will take place by the end of 2012, The provider is to be confirmed and will be reported to the Health and Safety committee when known. David Bibby thanked Lara Carson for her contribution to the committee over the last year. Meeting closed 11.28am Alan Hoverd invited members to stay behind for a demonstration of the online risk assessment system for off campus activities that is now running through the SBS web site. Next Meeting: 10.30am, 8 June 2012, AM 103