Procedures The Academic EHR System. User Guide

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1 The System User Guide Use this procedure as a reference. It includes the information you ll need most often. It does not include system details. For more information, please visit the Help Page. This version updated June 2008 Innovation. 1

2 The Academic EHR System The Academic EHR Subscription System was developed at the College of St. Scholastica in Duluth, MN as the ATHENS Project with funding by a grant from the U.S. Department of Education, Title III Program ( ). Details about the project can be obtained at In October 2004, the ATHENS Project received national recognition when Dr. David Brailer, at that time the National Coordinator of Health Information Technology, described it to an audience in Washington, DC as a groundbreaking effort to bring computer-based information systems to classes for healthcare students. Details about the event are available by going directly to Health professions students and faculty access the Academic EHR Subscription System via a secured Internet connection to a remote-hosted environment located in Kansas City, MO at Cerner Managed Services. The Academic EHR Subscription System involves several applications from Cerner s HNA Millennium suite:, Knowledge and Content, Open Management Foundations, PowerVision and ProFile. In combination, these applications provide health professional students with a very robust, integrated electronic medical record and health information system that supports their professional education and ensures their readiness for practice in a healthcare industry that is rapidly being transformed by health information technology. The Academic EHR Subscription, was initiated in Spring, 2006 by the Center for Healthcare Innovation at The College of St. Scholastica to provide schools across the nation with an economical way to share in the system and benefit from the educational advantages it provides. As the transition to an electronic health record gains momentum, healthcare delivery will need to dramatically reinvent the way it collects, processes and uses health information. A workforce capable of innovating, implanting and using health communications and information technology will be critical to healthcare s success. (Building the Workforce for Health Information Transformation, 2006, Chicago, IL: American Health Information Management Association). January 2008 Innovation. 2

3 Table of Contents GETTING STARTED How to Use This Procedure. 4 Getting Started: Loading Citrix 5 Logging In.. On campus... 7 Off campus Getting Started: *PLEASE NOTE **This application will work best if used on high speed Internet. **This application does not work with Mac computers. 1. Log into: (notice the s in the URL) by typing the address into your computer browser. 2. Before using the Academic EHR Subscription System, a user must load Citrix, only once, the first time on each machine that will be used. 3. Citrix will automatically download by clicking on the Citrix link and following download prompts Innovation. 3

4 Click here to download Citrix the first time you log onto a new computer Citrix usually downloads in less than one minute. **For Windows Vista Users, please go to Citrix.com and get the Vista compatible version &downloadID=683986&pID=186#top (the version on the EHR website is 10.0). This version should work with Vista. (See illustration below). Innovation. 4

5 Download Web Client Package (.msi) If you continue to have issues, it usually has to do with firewalls. 4. Once the setup is complete, you are ready to enter username and password. Innovation. 5

6 Logging in - All subscribers *PLEASE NOTE **This application will work best if used high speed internet. **This application does not work with Mac computers. 1. At the CernerWorks Login screen: Type in the username: SCHLMN Type in the password: ATHENS*5 (note this application is case sensitive) Click on Log In. (NOTE: If you receive an error that has red lettering saying: The Citrix Server reported that the Credentials entered were incorrect this means the username and password were entered incorrectly. Please try log in again.) Innovation. 6

7 3. -- Click on the icon labeled Prod SCHL_MN to go to the inpatient medical record software. -- Click on the icon labeled PC Office Prod Schl_MN for the physician office software. --AppBar Prod SCHL_MN is for advanced program applications. Programming Outpatient Inpatient Application Record Record 4. Log in Username = Your 7-digit AHIMA ID Password = Your 7-digit AHIMA ID ***This is for the first time ONLY. *** The system will prompt you to change your password at your first login. If the password is forgotten, please contact Virtual Lab staff to reset it. ***Suggestions for passwords: To help you remember your password after changing it, make your password the same as your login at school or something very familiar to you. There are NO stipulations when creating a new password in the Academic EHR. Innovation. 7

8 5. The application should now be open to the Announcement box. ***********Congratulations*********** Before exiting, please take a screen shot of this screen to place in the Virtual Lab Drop Box. This will demonstrate that you have successfully registered for your required access AND successfully downloaded Citrix. To take a screen shot: press Print Screen on your keyboard, then copy (Ctrl + C) it into the drop box or to a MS Word document to upload to the drop box. Now you may proceed Innovation. 8

9 Click Close after reading the announcement box. The screen should look similar to this: You are done in the Virtual Lab for now. In future weeks you will have the opportunity to experience some of the tools available in this application as well as others. Innovation. 9