USING YOUR IPAD ON CAMPUS PARTICIPANT S HANDBOOK

Transcription

1 USING YOUR IPAD ON CAMPUS PARTICIPANT S HANDBOOK

2 Table of Contents Page Activities Index... 3 Using your ipad... 4 Instructions for Setting Up the ipad for SacLinkSecure... 4 Setting up your SacLink Calendar... 5 Adding events... 5 Helpful tips... 5 Responding to invitations... 5 Helpful tips... 5 Importing calendar events from Mail... 6 Syncing calendar... 6 Apps... 8 Productivity Apps... 8 Paid Apps Free Apps How to install Apps on to your ipad OverTheAir... Error! Bookmark not defined. Accessing SacFiles through OverTheAir... Error! Bookmark not defined. ipad at Work Notable Notes Capture ideas Stylize your notes Powerful Presentations Present with high impact Showcase your presentation Edit Office Documents Open, edit, and create documents Simple Spreadsheets Bookmarking Webpages How to create a bookmark Faculty Staff Resource Center Version 01 7/23/12 1

3 What is the Faculty Staff Resource Center? Mission Version 01 7/23/12 2

4 ACTIVITIES INDEX Page Activity 1: Connect your ipad to the campus wireless... 4 Activity 2: Set up your SacLink Activity 3: Create an event on calendar... 5 Activity 4: Install one of the above apps Activity 5: Access SacFiles through OverTheAir... Error! Bookmark not defined. Activity 6: Add Bookmark to home sceen Version 01 7/23/12 3

5 USING YOUR IPAD INSTRUCTIONS FOR SETTING UP THE IPAD FOR SACLINKSECURE The open access SSID: 'SacLink' is unsecured and only provides access to the internet. VPN is secure, but requires the installation of a local client, and our newest and preferred method is using WPA2 with the SSID: 'SacLinkSecure'. This provides a superior secured connection to the campus network and the internet. (For Windows XP users, make sure to download the latest patches for Windows and your wireless network card drivers for WPA2 1. From the Main menu touch the Settings icon. 2. Touch the Wi-Fi option. 3. In the Choose a Network... section, touch SacLinkSecure. 4. Enter your SacLink ID, Password and domain. 5. Set encryption to auto, and make sure the proxy is off. Activity 1: Connect your ipad to the campus wireless SETTING UP YOUR SACLINK Before you can use your account on ipad you need to add your account to Mail. 1. Tap Settings 2. Select Mail, Contacts, Calendars 3. Under accounts select Add Account 4. Tap Microsoft Exchange 5. Insert your SacLink address 6. Insert the Domain CSUS 7. Input your SacLink username and password 8. Enter the description as SacLink Activity 2: Set up your SacLink Version 01 7/23/12 4

6 CALENDAR Calendar makes it easy to stay on schedule. You can view individual calendars, or several calendars at once. You can view your events by day, by month, or in a list. You can search the titles, invitees, locations, and notes of events. You can also make, edit, or cancel events on ipad, and sync them back to your computer. You can subscribe to icloud, Google, Yahoo!, or ical calendars. If you have Microsoft Exchange or icloud account, you can receive and respond to meeting invitations. ADDING EVENTS You can add and update calendar events directly on ipad. Add an event: Tap + and enter event information, then tap Done. You can also touch and hold to add a new event to an empty spot on a calendar. Drag the grab points to adjust the events duration. Helpful tips Set an alert: Tap alert, then set an alert for 5 minutes to two days before the event Set a default alert for events: Go to settings > Mail, Contacts, Calendar > Default Alert Times Update an event: Tap Edit, then change event information To adjust an event s time or duration, touch and hold the event to select it. Then drag it to a new time or drag the grab points to change its duration. Delete an event: Tap the event, tap Edit, then scroll down and tap Delete Event Invite others to an event: Tap invitees to select people from Contacts. Requires an icloud, or Microsoft Exchange Activity 3: Create an event on calendar RESPONDING TO INVITATIONS If you have an icloud or Microsoft Exchange account you can receive and respond to meeting invitations from people in your organization or office. When you receive an invitation, the meeting appears in your calendar with a dotted line around it, and a symbol appears in the lower right hand corner of the screen. Respond to an invitation: Tap a meeting invitation in the calendar, or tap the symbol in the right hand corner to display the Event screen and tap the invitation. Helpful tips See the organizer s contact information: Tap invitation from See other invitees: Tap invitees. Tap a name to see the person s contact information Add comments in reply: Tap Add Comments. Your comments are visible to the organizer but not to other attendees. Comments may not be available, depending on the calendar service you re using. Version 01 7/23/12 5

7 Set your availability: Tap Availability and select busy or free. Busy identifies the time as reserved when someone invites you to a meeting. IMPORTING CALENDAR EVENTS FROM MAIL You can add events to a calendar by importing a calendar file from an message. You can import any standard.ics calendar file. Import events from a calendar file: In Mail, open the message and tap the calendar file. SYNCING CALENDAR Turn on Calendar in your icloud, Microsoft Exchange, Google, or Yahoo! Accounts to sync your calendar information over the internet Version 01 7/23/12 6

8 SACLINK OverTheAir o OverTheAir is a simple and easy-to-use solution to view your files in any WebDAV enabled server. Either for business or private use, it gives you freedom to access files in your Mobile Me idisk, Dropbox or any other WebDAV enabled online file storages. o Supports a number of formats such as, Microsoft Office and Apple iwork documents, TXT, PDF, HTML, and others. Just tap to access it from your Devices and enjoy the freedom to read it anywhere you like. Navigate popular online files storages from your device Use your device for business Access files in different accounts at one place Be confident of your network security Read office documents and books Find the file easily Keep your favorites files in your device Stay connected Passcode lock Open files with other application Accessing SacFiles through OverTheAir 1. Open the OverTheAir application on your home screen 2. Select Add server 3. Scroll down and select Any WebDAV servers 4. Type in display name SacFiles 5. URL User id and password saclink username and password 7. Click save You can now access all of your files from your ipad using OverTheAir Activity 4: Access SacFiles through OverTheAir Version 01 7/23/12 7

9 APPS For everything you need to do, there s an ipad app dedicated to making it easier. So you can manage personal finances, write notes and make sketches by hand, and have fun staying organized, from almost anywhere. CONNECTIVITY APPS Evernote o Evernote is an easy-to-use app that helps you remember everything across all of the devices you use. Stay organized, save your ideas and improve productivity. o Evernote lets you take notes, capture photos, create to-do lists, record voice reminders and makes these notes completely searchable, whether you are at home, at work, or on the go. Research smarter o Snap photos of whiteboards and books Take meeting and class notes, draft agendas and research notes Access files and notes you create on your phone from your desktop Organize notes by notebooks or tags Record voice and audio notes Sacramento State Mobile by California State University, Sacramento (*recommended*) o The Sacramento State mobile application provides you with access to the latest information about California State University, Sacramento. o Use Sacramento State Mobile to get contact information, find your way across campus, read latest campus news, view event calendars and more. Directory o Phone and directory for University faculty & staff Events o The Sac State Academic Calendar for the current semester Maps o See a map of the campus, and your proximity in relationship to your desired location News o Get the latest information about Sacramento State people and programs Version 01 7/23/12 8

10 Photos o Take a look at Sacramento State people, architecture and campus Videos o Check out campus from the Sacramento State YouTube channel Emergency o Provides a map of emergency phones on campus and a push for help button for immediate emergency help Sac State Mobile by Logical Dimension o Sac State Mobile is the official Sacramento State mobile application Campus maps o Easily find your way around campus Directory o Find contact information of faculty and staff Calendar o Stay on top of the latest Sac State events News o Campus news from the State Hornet Room locations o Maps for rooms inside select buildings Services o Information about key services for students and faculty Dropbox o Dropbox is a free service that lets you bring all your photos, docs, and videos anywhere. Any file you save to your Dropbox is accessible from all your computers, iphone, ipad, and even the Dropbox website Bring all your photos, videos, and docs anywhere Automatically save photos and videos to Dropbox and even up to 3 GB additional free space Share a link to your photos, videos, and docs no more attachment Add files to Favorites for fast, offline viewing o Take your work on the go and review docs when you re out and about. Even if you accidentally leave your ipad in a taxi, your stuff is always safe in Dropbox Blackboard Mobile Learn Version 01 7/23/12 9

11 o Blackboard mobile learn extends your existing Blackboard learning system by making much of the core content available across your Blackboard courses, content and organizations, in engaging and intuitive way on ios devices Receive push notifications of course activity Take mobile-compatible tests View grades Access documents in multiple formats Save files to other apps for offline viewing View and post in discussion forums Comment on blogs and journals See course roster Filter and favorite courses Upload media as attachments to discussion boards and blogs Post announcements (instructors) Create content items within the course map (instructors) o You can do it all using your existing Blackboard username and password. Getting started is easy. Just download the app, enter your institution name to verify that your institution has enabled Blackboard Mobile Learn, type in your credentials and away you go. PRODUCTIVITY APPS Paid Apps Pages o Pages let you create letters, reports, flyers, and more on your ipad, iphone, or ipod touch. No matter which device you re on, icloud keeps your Pages documents up to date across them all automatically. Apple designed templates Choose from 16 templates for flyers, posters, letters, resumes, reports, invitations, and more. Just find the one you like, then make it your own. Tap the placeholder text and write your own words, drop in your photos, and add some graphics. Writing comes naturally o Pages is a Multi-Touch, so writing feels natural and fun. The new landscape view lets you type at top speed using both thumbs, while Smart Zoom automatically zooms in on your text while you work. Version 01 7/23/

12 o The page navigator shows you thumbnails of every page, so you can quickly get anywhere in your document. o With the dictation on the new ipad, all you have to do is tap the microphone button on the keyboard, speak your words out loud and watch them appear in your document. Microsoft Word friendly o If someone sends you a Microsoft document, you can open it in Pages. o You can also export your document as a Word or PDF file so anyone can open it. Plenty of ways to share o Share documents with anyone including yourself. You can send and receive files via . Transfer them through itunes. And print wirelessly with AirPrint. Pages automatically saves as you go o Pages saves your work while you work. So you can write on the go and pick up where you left off the next time you open the document. Even if you re on another device o You can undo any changes you made, no matter when you made them. Keynote o Keynote makes it easier to create, deliver, and share stunning presentations on your ipad. Start off strong with great-looking themes. o Choose from 12 Apple-designed themes and you re already off to a great start. o Then all you have to do is tap the placeholder text and images to make them your own. Write catchy headlines using the onscreen keyboard. Insert photos, charts, and tables. And in a few minutes, you ll have it all down. Tap to organize. Tap to edit. o Organize your presentation with the slide navigator it shows a handy thumbnail view of your slides. Flick to browse them all. Tap to add new ones. Drag to reorder them even a few at a time. And group related slides together. o It s just as easy to edit an object or photo on a slide. Drag a corner to resize it, twist to rotate it, and drag to move it around. Use the alignment guides to place everything exactly where you want it to be. All your presentations. All in one place. Version 01 7/23/

13 o When you want to open one of your presentations, you ll find it in the document manager. You can organize your presentations in folders by dragging one on top of another. Then sort through all your files and folders by name or date. PowerPoint friendly o Keynote for ios opens Keynote for Mac and Microsoft PowerPoint files. And you can export presentations as Keynote, PowerPoint, or PDF files. That way, whether you use a Mac or a PC, you can always work with the files you need. Plenty of ways to share o Share your presentations with anyone, including yourself. You can send and receive files via . Transfer them between your device and your computer through itunes. And print wirelessly with AirPrint. Numbers o Numbers for ipad lets you design spreadsheets and plan, organize, or analyze just about anything. Tables are ready to go o Tables in Numbers are prebuilt just choose the one that fits your data. Create as many tables as you need, resize them however you want, and place them anywhere on the sheet. o Add, delete, or rearrange columns, rows, or cells just by dragging your finger. Tap to edit a cell. Everything s flexible o Numbers is a big, blank canvas for you to fill up with more than numbers. You can add multiple tables, charts, shapes, photos, and text anywhere on a sheet and move them wherever you like. o No matter how you resize a table or where you move it, your calculations remain intact. No need to do the math. Numbers does it for you o Numbers calculates formulas for you all you need to do is tap. You can use the intuitive browser to choose from over 250 functions. o Consult built-in help for a clear and concise explanation of each variable. And count on zero complications. See data your way o You can format any cell to display currency, percentages, durations, and more. Sort your table in ascending or descending order, alphabetically or Version 01 7/23/

14 numerically. Merge multiple cells into one. Hide rows or columns. And change the fonts, colors, or borders of any table or cell. See how it prints. Before it prints. o Print Preview shows you exactly how your spreadsheets will print. Use the slider to scale your sheet on a single page or multiple pages. Auto Fit scales your sheet automatically. View page boundaries, repeat table headers across pages, or add page numbers. Then tap Print. Microsoft Excel friendly o If someone sends you a Microsoft Excel spreadsheet, you can open it in Numbers. You can also export your Numbers spreadsheet as an Excel or PDF file so anyone can open it. And Numbers opens Numbers 09 files created on a Mac. neu.annotate+ o Read and annotate PDF documents. Annotate with drawings, highlighting text, text notes, photos and stamps. Annotations are compatible with Apple Preview and Adobe Acrobat o PDF files can be opened in neu.annotate from any application that supports the Open with menu command. This includes Mail, Safari, MobileMe idisk, and many others. PDF files can also be imported using itunes File Sharing and from Dropbox. Read PDF files Highlight text Add text notes Add free-hand drawing Add stamps Add photos Fill out and sign documents Insert Blank Pages Delete pages Rotate page orientation Organize documents using tags Create new PDF documents Sort PDF documents by title, date create or date modified View PDF documents as icons or in a list Penultimate o The original, easiest-to-use, handwriting app for ipad. Penultimate give you the fast, tactile gratification of writing on paper, with digital power and flexibility. Take notes, keep Version 01 7/23/

15 sketches, or share your next breakthrough idea in the office, on the go, or home on the sofa. Amazing ink and paper o Your handwriting and drawing looks spectacular in bold gel ink. Three different photorealistic paper styles are included, along with a magically effective eraser tool that s always the right size. Keep it together o Store your thoughts in named notebooks for each topic, project, or category. Penultimate can manage as many notebooks as you can create, each with an infinite number of pages. o View your list in a notebook carousel or sort and scroll in a fast grid view. When your notebook gets large, you can browse quickly through all pages, or insert, delete, duplicate, and reorganize pages within and between notebooks. Free Apps Simplenotes o Your notes automatically synchronize with your computer and all your devices. o You can access multiple backups of your notes. Just drag the version slider to go back in time. o Apply tags to your notes so you can browse them as folders, or pin important notes to the top of your list o Type whatever you re looking for, your list updates instantly. You ll never misplace an important thought again. o Simplenotes is open platform. Dragon Dictation o Dragon Dictation is an easy-to-use voice recognition app powered by Dragon NaturallySpeaking that allows you to easily speak and instantly see your text or message. In fact, it is up to five (5) times faster than typing on the keyboard. Voice-to-text transcriptions that may be sent as SMS, , or pasted into any application using the clipboard Submit text to Social Networking application Facebook and Twitter Convenient editing feature that provides a list of suggested words Voice driven correction interface o Requirements Dragon Dictation requires network connectivity Version 01 7/23/

16 Adobe Reader o Adobe Reader is the trusted leader for reliably viewing and interacting with PDF documents across platforms and devices. o Easily access, manage, and share a wide variety of PDF file types, including PDF Portfolios, password protected documents, fillable forms, and Adobe LiveCycle rights-managed PDF files. View PDF files Navigate through PDF content Fill out forms Annotate and comment on PDF files Organize your documents Electronically sign documents Print and share files Chrome o Browse fast with Chrome o Sign in to sync your personalized Chrome experience from your computer, and bring it with you anywhere you go Super fast o Search and navigate fast, directly from the same box. Choose from results that appear as you type Simple, intuitive experience o Open and quickly switch between an unlimited number of tabs. Swipe from edge to edge to switch tabs Sign in o Sign in to Chrome to sync your open tabs, bookmarks, passwords, and omnibox data from your computer to your ipad. Pick up right where you left off o Send pages from Chrome on your computer to your ipad with one click and read them on the go, even if you re offline. Privacy o Open a tab in Incognito to browse without saving your history. To learn more about this feature, please visit: Opera Mini Web browser Version 01 7/23/

17 o Keep Opera Mini handy on your ios device, especially for those unavoidable times you are on a slow crowded network, away from Wi-Fi or when data roaming. o Opera s powerful servers compress data by up to 90% before downloading, so pages load at lightning speed Speed o Up to 6 times faster browsing, especially when on slower or crowded networks Data Savings o Compress up to 90% of data traffic Speed dial o Get your favorite Web sites with a single tap Visual tabs o See all your open Web pages and quickly switch between them Opera link o Synchronize your bookmarks and Speed Dial with a desktop PC or other mobile devices HOW TO INSTALL APPS ON TO YOUR IPAD One you ve found your app, you ll need to install it on your ipad. This is a two step process 1. Touch the grey button with the price on it. (Free apps will read Free ) This button is under the thumbnail of the app 2. Once you ve touched the gray button, it will turn green and read Install App. Touch it again to start the install process. Activity 5: Install one of the above apps Version 01 7/23/

18 IPAD AT WORK NOTABLE NOTES ipad makes it easy to take notes and organize them fast. With instant-on power and long battery life, ipad is always ready to record important information wherever you are. Text on the LED-backlit display is crisp, bright, and readable, and the large onscreen keyboard takes the work out of typing. With ipad, you can take your notes with you wherever you go a conference room, an auditorium, or even a trade show. Innovative apps for ipad transform note-taking into an interactive, dynamic experience. More than mere scribbles, notes on ipad can include audio, video, web clips, and photographs. Take advantage of apps to type, handwrite, dictate, or do all three. With robust features for searching, tagging, and organizing your notes and information, ipad and apps from the App Store help you stay organized and productive anywhere. Capture ideas Typing notes is a breeze using the intelligent keyboard on ipad. It accelerates your typing because it tracks what you type, then suggests words, corrects spelling, and inserts punctuation for you. It also adjusts its orientation and layout automatically and allows you to seamlessly switch between multiple languages. ipad comes with a powerful note-taking app, Notes, to capture and organize your thoughts. It saves your notes automatically, and you can share them as a mail message right from Notes, or sync them to your Mac or PC. And with icloud, when you create a note on ipad, it automatically appears or updates on your other devices: Mac, or iphone. Ever misplace a paper note? Taking notes on ipad not only frees you from paper, but allow you to search for your notes anytime. With apps like Evernote, you can type a new notes, add photos and audio, tag your notes with keywords, and arrange your notes in Notebook folder by topic. You can even sync your notes between your computer, iphone, and ipad. Evernote s auto-sync feature ensures that your notes are consistent and up to date on all your devices. Stylize your notes You can take notes and draw figures freehand on ipad, just as you would with paper and pen. With your finger, apps like Penultimate give you freedom to write and draw the old-fashioned way, only better. When you re finished taking notes, organize them in folders or instantly share them with colleagues via or itunes file sharing. Version 01 7/23/

19 POWERFUL PRESENTATIONS Present with high impact. ipad provides a uniquely powerful way to share your Keynote or PowerPoint presentations in virtually any setting. With ipad in your briefcase, you re able to collaborate and present business propositions at a moment s notice whether you re in a client meeting, on an airplane, or in a boardroom. The large LED-backlit display on ipad showcases your product or service and makes everything you see remarkably crisp, vivid, and bright. You can even connect your ipad to an HDTV or projector to deliver your presentation on the big screen and captivate the attention of a larger audience. And because ipad wakes up from sleep instantly, your presentation is ready you are. Use ipad to create new opportunities: Turn impromptu meetings into sales transaction Give a sales pitch on the fly Deliver training at a moment s notice Share and spark ideas anywhere Wherever your work takes you, ipad gives you the flexibility and power to advance your business goals with immediate results. Showcase your presentation With the Keynote app, you can create and deliver professional-looking presentations right on your ipad even if the file was originally created on a PC in Microsoft PowerPoint. Keynote for ipad is powerful, affordable application that lets you quickly design and edit world-class presentations by simply touching and tapping. Photos, charts, tables, and themes are only a tap away. Organize your data with beautiful tables and charts. Add high quality animations such as Magic Move, Flip, and Twirl to grab the audience. The Keynote app lets you view and edit Keynote 09 and PowerPoint files on your ipad. The presentation you create in Keynote on ipad can be exported as Keynote 09, PowerPoint, or PDF files. Whether you use a Mac or PC, you always have the flexibility to work with the files you need, right from your ipad. When you re ready to present, simply tap to begin and swipe to move forward or backward through your slides. The Multi-Touch ipad display transforms your finger gestures into lifelike actions, so presenting is easy and intuitive. But don t keep ipad to yourself. Pass it to customers or colleague and let them swipe, tap, and pinch through your presentation. The immersive experience will lend itself to memorable customer engagement. Version 01 7/23/

20 EDIT OFFICE DOCUMENTS With the thin, light design and convenient connectivity of ipad, you can keep working on important projects event when you leave your desk. Powerful ipad apps make it simple to edit and create Word documents, Excel spreadsheets, and PowerPoint presentations anywhere. You can open and mark up PDFs and easily share documents with colleagues or clients. The built-in Mail app on ipad lets you instantly view virtually any attachment no additional apps required. The large LED, Multi-Touch display on ipad allows you to read reports and analyze data without squinting or constantly scrolling, and as your finger touches the display it instantly transforms your taps, swipes, pinches, and flicks into lifelike actions. Open, edit, and create documents Ever need to make an urgent change to a word processing document or correct an error after you ve left the office? With ipad, you can easily edit documents on the go, and then share your updated documents immediately via . Edit or create beautifully formatted documents using the Pages word processing app on ipad. You can use Multi-Touch gestures to lay out impressive-looking letters, flyers, brochures, and report. When your document is complete, share it with colleagues in pages 09, Microsoft Word, or PDF format via . Pages has everything you need to create and share word processing documents at a moment s notice. Simple Spreadsheets With the innovative Numbers app, you can review, edit, and create Excel or Numbers spreadsheets right on your ipad. Numbers includes over 250 easy-to-use functions, an intelligent keyboard, flexible tables, and eye-catching charts, so you can create compelling spreadsheets with just your finger. View or change formulas, insert or delete columns and rows, add charts and graphs, or make any other edits. When you re done, share the edited documents as an Excel, Numbers, or PDF file. With ipad and Numbers, you can generate and fine-tune spreadsheets no matter where you are. Version 01 7/23/

21 BOOKMARKING WEBPAGES Bookmarking webpages helps you have one touch access to your favorite webpages right on your home screen. You no longer have to search through your web browser, just select the thumbnail from the home screen and you are led right to them. HOW TO CREATE A BOOKMARK 1. Select Safari from the toolbar at the bottom of the ipad home screen 2. Go to the desired webpage i.e. Sac State Home 3. In the left hand side of the browser select the farthest icon to the right (see image below) 4. Select Add to Home Screen 5. Select Add in the upper right hand corner 6. The thumbnail for the webpage will appear on your home screen Activity 6: Add Bookmark to home sceen Version 01 7/23/

22 FACULTY STAFF RESOURCE CENTER WHAT IS THE FACULTY STAFF RESOURCE CENTER? The Faculty Staff Resource Center (FSRC) is a division within the IRT Department that offers one-on-one computer support and training to faculty and staff. MISSION The mission of the Faculty Staff Resource Center is to support faculty in the creation of accessible course materials and elearning content, teach faculty and staff how to use technology, and develop the professional skills of our student staff. Additional services include: Assistance with creation of Accessible Instructional Materials elearning Materials Support and Consultation Technology Training Workshops offered by ATCS and IRT Assistance with Captioning Self-Service and Media Projects General software/equipment/services support provided by FSRC Student Staff Hours and contact information Mon-Thu: 9:00am-4:00pm Fri: 10:00-3:00pm Phone: [email protected] Web: Location: AIRC 3012 Version 01 7/23/