RESOURCE GUIDE. A guide for implementing Building Information Modeling in State of Maryland and Washington DC public school construction projects

Transcription

1 BIM RESOURCE GUIDE A guide for implementing Building Information Modeling in State of Maryland and Washington DC public school construction projects First Draft May 213

2 ASBO MD/DC BIM COMMITTEE MEMBERS Seth Adams Montgomery Co Public Schools Louis J. Koslakowski, Jr. Wright, Constable & Skeen, LLP Barbara Bice MSDE, School Facilities Branch Donald Krempel Johnson, Mirmiran, & Thompson, Inc. Josh Bonzella The Whiting Turner Contracting Co John Lang ASBO MD/DC Philip Conte StudioJAED Kathleen Langan Forrester Construction Eric Feiss GWWO, Inc. Ariana Langford (Editor) Cecil Co Public Schools Rick Gay Baltimore Co Public Schools Chris Morton Harford Co Public Schools Wayne Gutermuth Steven Orlansky J. Vinton Schafer & Sons, Inc. Newman Architects Murray Hestley The Whiting Turner Contracting Co Sally Philbin Johnson, Mirmiran, & Thompson, Inc. John Hill Grimm & Parker Kathy Sanner (Facilitator) Ballincor Consulting Daniel Himmer Johnson, Mirmiran, & Thompson, Inc. Randy Smith Baltimore Co Public Schools Paul Hume GWWO, Inc. James Upton Grimm & Parker Version: Draft May 213 1

3 TABLE OF CONTENTS Purpose & Introduction to BIM 3 LEA Considerations 6 Should BIM Be Used on This Project? 6 Develop Goals and Objectives of Using BIM 8 Setting Expectations for the A/E Team 1 Project Delivery Methods and BIM Considerations 13 Technical Considerations 17 Some Rules 17 Levels of Development 17 Modeling Recommendations 2 Details for the A/E 2 Procurement and Contractual Considerations 24 A/E or A/E/C Team Selection 24 Contractual Considerations for A/E 25 Some Important Contract Reminders 26 Appendix 1 Glossary 28 Appendix 2 LOD Samples 3 Appendix 3 Sample Division 1 Language 35 Appendix 4 Bibliography and Additional Resources 37 Appendix 5 Sample Reference Documents 38 AIA E21 Digital Data Protocol Exhibit AIA E22 Building Information Modeling Protocol Exhibit Penn State BIM Contract Addendum Version: Draft May 213 2

4 PURPOSE What this Document Is: 1. A guide written specifically for use by Local Educational Authorities (LEA s) and others involved in the design and construction of public schools in the state of Maryland and which may be applicable to other jurisdictions. Its purpose is to educate and provide a practical guide the LEA on topics related to Building Information Modeling. 2. A tool to help an LEA when preparing for the A/E and CM selection process. 3. A suggestion of where to look for more information. This guide is by no means comprehensive, and there is a lot of information available. We ve provided links to some of the resources we found most helpful. What this Document Is NOT: Because each project and each LEA is inherently different, there is no fully developed, off the shelf, one size fits all solution for BIM requirements and BIM objectives. This document will give you the information to make sound decisions for your jurisdiction. While recommended language is offered as a suggestion in various sections, it is up to the LEA to make a final determination. INTRODUCTION TO BIM What is BIM? Building Information Modeling (BIM) is the most recent revolution in technology to support building design. Just as Computer Aided Design (CAD) changed the way building plans were drawn in the final decades of the last century, BIM is reshaping the way designers approach projects today. Simply put, BIM is a design tool that creates a three dimensional model of the building, AND has a database component. So, if it is a design tool, why should the LEA care about BIM? If you are in planning and construction, you have the most potential to take advantage of this great tool that your design teams are using! BIM may be used to help you and your end users visualize the spaces that are being designed for their use. You may choose to have your A/E team show evidence of system coordination by requesting clash detection reports. You can see what kind of access to equipment your maintenance personnel will have to service Version: Draft May 213 3

5 systems after installation. You may wish to be familiar with the options available in BIM so that you may take full advantage of the technology, without paying for services you don t need. If you are in maintenance, you may want to have Operating and Maintenance Manuals available in a database format click on a piece of equipment and you have the option of viewing submittal and O&M information on the equipment. You will want to know what options are available to be tracked and what format you would like to receive close out documentation. But you will need to establish these requirements prior to the start of design of the project. Keep in mind that training would be required for the end user to access this data. If you are in purchasing, there are considerations for requests for qualifications (RFQ s), and language used in bidding and contracts. BIM may assist with the calculation and coordination of pre purchase of furniture, fixtures and equipment (FFE). It may be set up so that it is easy to count the number of desks and chairs your school system needs to purchase for new classrooms. Would having access to this information require purchase of expensive software packages? No. There are software packages available that will allow you to access the database and view the model without owning the software the model was created in. 1. Database could be exported to Excel. 2. Autodesk Navisworks Freedom could be used for model visualization. 3. There are.dwg (AutoCAD) viewers available. OK. I m listening. What are the advantages to using BIM on my school construction projects? The benefits of using BIM during the DESIGN phase include: 1. A 3 D model of the entire building (or even portions of a building) allows for better visualization of the proposed design. It helps owners, occupants and the design team have a better common understanding of the design. 2. It allows for various design options to be evaluated more effectively and efficiently. 3. BIM allows the design team to merge the various design disciplines and identify conflicts early, (for example: ductwork and piping vs. ceiling height, window height, and structural steel). This is called clash detection. The use of clash detection leads to better coordinated documents when the project goes out to bid. 4. The database components of BIM have the ability to improve the accuracy of estimates. The database is able to calculate linear feet of pipe or duct, or the square footage of VCT, etc. 5. Because team members are able to look at a model, constructability reviews can be more productive, whether they are being done by the design team, the owner or a CM providing preconstruction services. Version: Draft May 213 4

6 6. A change in an object in the model will update that object s information throughout the model. For example, a change in door size will automatically be reflected in plan, elevation and door schedule. 7. BIM has the potential to assist with energy analysis activities. 8. BIM may be used to compare the program requirements with the model (i.e. square foot comparisons), which may expedite internal and state reviews. In summary BIM may be used as a tool to improve collaboration during design. The benefits of using BIM after design is complete: 1. Benefits during construction (BIM saves money and time). a) Clash detection helps reduce field changes. b) Improved 3D visualization helps contractor understand what s being built. c) Prefabrication of material. d) Level of certainty when installing. e) Phasing and sequencing of construction can be modeled to streamline. construction process and avoid problems. f) Shop drawings can be created from the model to improve coordination. 2. Benefits for Procurement. a) Furniture / Equipment purchasing. 3. Benefits to Owner after Construction (BIM enhances building operations). a) Building documentation is all collected and can be easily accessed with the proper software. b) Data useful to regular maintenance tasks can be embedded for owner use. What are the down sides to requiring the use of BIM? 1. BIM is not necessary for every project and requiring its use may add additional costs. See the next section for a discussion of when it is appropriate to require it. 2. Currently not all A/E teams have the same level of experience with the tool. The use of BIM requires an initial investment of capital and a steep learning curve for design professionals. Many architecture firms are using the technology now as standard practice. As the technology has evolved, more engineering firms are able to fully utilize it as well. Construction management firms still have a wide variety of experience levels utilizing BIM. Requiring your CM to use BIM will limit the pool of CM s to select from. As the technology continues to evolve more disciplines and more teams will be fully capable of using the technology. 3. The use of BIM as a coordination will require more up front A/E time since details will be worked out earlier in the project than normal. Version: Draft May 213 5

7 LEA CONSIDERATIONS You would not begin designing a project without first defining your needs. Similarly, when you require that your A/E team uses Building Information Modeling (BIM), you will first need to define your needs so that the team understands what is expected. This section provides general information, considerations and recommendations for defining needs and expectations. Should BIM be used on this project? This decision may be made upon: 1. Characteristics of the project. 2. Type of project. 3. As part of a decision by the LEA to implement BIM use. Projects with the following CHARACTERISTICS benefit most from BIM: 1. Projects in which the design process involves end user input, where end users may better understand the design when modeled and presented in 3D. 2. Projects involving multiple building systems benefiting from BIM s 3D coordination capabilities. 3. Projects that require integration of new building systems with new or existing building fabric. 4. Projects that require integration of new building systems with existing building systems. 5. Projects with unusually tight design or construction schedules that may benefit from coordination efficiencies, early bid packages and/or prefabrication of building or system assemblies. By Project Type: 1. New construction projects should consider BIM as a baseline service from the A/E team. 2. Renovation and/or addition projects There is an added cost for modeling the existing building and systems. BIM should be used when the renovation or addition is of a magnitude that justifies the additional cost, or when characteristics as noted above are present. The modeling of the existing conditions should be part of the A/E contract, unless the LEA either already has the model or is able to develop it prior to project inception. Examples include: Version: Draft May 213 6

8 a) A kindergarten addition may not justify the modeling of the existing building. The addition may be modeled. b) A limited renovation which touches multiple systems may, or may not warrant modeling the existing building, depending on the complexity of the project. c) A total renovation will likely benefit from modeling the existing building and conditions. 3. For systemic renovations of limited scope (i.e. chiller replacement, roof replacement), BIM requirements may begin to cost more, for modeling the existing than benefits. 4. For Aging Schools, QZAB, Science Lab, or other smaller projects, a limited use of BIM for an architectural model may be very useful during the design process to help end users understand how the space will look and feel with various design options. As part of a strategic BIM deployment: 1. LEAs may make a strategic decision to implement Building Information Modeling as a means to manage building information. For example, a maintenance organization may be able to click on an air handler shown in a model and access the operation and maintenance manual for that unit without having to go through books on a shelf. If an LEA chooses to go in this direction, it is critical to be clear on what level of equipment and submittal information will be included in the database. The more information the A/E team is required to build into the model, the greater the cost. However, the cost is less to add this information as the project is being designed than to add it after the project is complete. Clear expectations by all parties is critical for effective implementation. 2. Facilities Planning processes can be optimized using Building Information Modeling databases. Various BIM based planning tools exist to corroborate program, budget and schedule assumptions. From this basic information an LEA can do high level testing of site utilization, energy use, cost scenarios and more. Set up properly, a preliminary architect ready model can be exported and included as part of future project scope statements. 3. LEAs may therefore want to consider incorporating BIM requirements within the scope of work of near term capital projects as part of a comprehensive BIM adoption plan for current or future use by Facilities Management, Operations and / or and Facilities Planning. 4. By requiring consistently defined BIM deliverables for all significant capital improvement projects, including BIM models of existing facilities undergoing renovations or additions, LEAs seeking to develop a comprehensive BIM database of their facilities can build up such a database over time at minimal or no cost. Note that BIM model Level of Development (LOD) requirements should be carefully Version: Draft May 213 7

9 calibrated to support the LEA s anticipated needs in order to ensure that model development costs do not unnecessarily burden project budgets. (See Appendix 2 for additional information.) Develop Goals and Objectives for Using BIM. BIM Goals: The following BIM Goals and Objectives provide a good starting point for determining the use of BIM on a particular project. An LEA should only require the components of BIM which provide them with a benefit, and not force the project team to change their internal processes if there is no reason. In many situations architects and contractors will provide additional BIM Uses because it is the most cost effective solution for their internal processes. It is often useful to discuss the potential benefit/costs of each Use with industry partners in design and construction, to determine the implications of each requirement. BIM has been shown to improve projects through many uses, but it is not the best solution to every problem, and if implemented incorrectly, BIM may increase project cost. BIM Goal and Objective Ensure Project Requirements are met Improve communication of design intent Improve Sustainability and Energy Efficiencies Building Performance and Quality More reliable and early estimates during the design phase Reduce RFIs, Change Orders, field errors and reduce construction cost Communicate schedule visually Reduce onsite labor and improve design quality Building performance and maintainability Facility and asset management BIM Use Space Planning and Program Compliance Utilize 3D views to improve visualization Energy Analysis Building system analysis / simulation Quantity takeoff and cost estimation Design coordination / clash detection Schedule simulation Prefabrication Operation simulation Commissioning and asset management It is important to note, that these goals may not apply to every project, and once the specifics for a new project are determined, there may be goals that need to be added or removed. Existing technology provides the end user with many means for accessing project data. Careful thought and consideration at the beginning of the project prevents excessive data entry late in the process. Decisions regarding how the Version: Draft May 213 8

10 end user(s) will need to interact with the information model should influence the final deliverable and formats for data access. Additional Objectives. The LEA will need to decide upon and clearly communicate the following points: 1. Define the specific deliverables for the project, the information to be included, the form, when will it be provided, by whom, and to whom. 2. Establish the minimum requirements and expectations of the model, the musthaves, to include: 3D modeling of architectural, structural and MEP/FP components larger than 2 diameter, and equipment servicing and access space. 3. Consider additional requirements and expectations of the model. Sometimes the nice to haves come as part of the process and incur no additional effort. Others may incur additional cost. Examples include: furniture, casework, accessories, hardware, 3D renderings of major program areas, MEP/FP components smaller than 2 in diameter in specific critical locations, program compliance reporting, early phase energy use comparisons. 4. How will the model be used downstream by construction? Will the model be issued for supplemental and informational use during bidding? (Be careful. Define exactly what it can be used for during bidding. Scaling? Takeoffs? Quantities? Logistics? Constructability?) Will the model be issued for supplemental use by the contractor(s)? Models issued for supplemental purposes only require the construction team to recreate construction specific models. 5. Identify to what degree the model is dimensionally and geometrically accurate. This must be clear to the construction team to allow them to determine the work required to create construction phase models. 6. Determine uses of the information in the model. Who will use it and for what purpose? 7. Decide if the BIM will be used on the job site during physical project construction. If models will be used during construction, LEAs should require that the BIM(s) be used throughout the design, construction, and commissioning process, and outline how model(s) will be managed. 8. Insist on accuracy of information within the model to ensure accurate turnover data and its suitability of use for future projects, facility services, etc. 3D vs. 2D asbuilts. 9. Decide on the final and best uses of the BIM at project inception. Graphical and non graphical information may have equal or lesser value, depending on when the information is accessed. Do not be afraid to ask for what you think you need (in many cases, the data may be available without additional cost if requested early). Version: Draft May 213 9

11 Setting Expectations for the A/E Team. Even if the LEA is not planning on utilizing BIM for record purposes and future use by Maintenance and Operations, the following should be considered as a minimum for BIM use: 1. Utilize BIM to improve visualization of building information. a) Provide detailed visualizations from the model that can be used to communicate with stakeholders, including, but not limited to: perspectives, walk throughs, photorealistic renderings. 2. Utilize BIM to improve project coordination a) When buildings are modeled in BIM, instead of drawn in CAD, it is possible to identify and resolve physical interferences virtually before they are discovered physically. The first step in the process is identifying the conflicts. This is called clash detection. The second step, resolving the conflicts, is called spatial coordination. b) Clash detection results in two types of clashes. Hard clashes, such as a beam and a duct; and soft clashes, such as a door swing and a wall. c) The following is a suggested guideline: i. It is the Design/Construction Team s responsibility to conduct and manage an adequate and thorough Clash Detection process so that all major interferences between building components will have been detected and resolved before construction. ii. The BIM Manager (Design Team or Construction Manager) shall assemble a composite model from all of the model parts of each design discipline for the purpose of performing a visual check of the building design for spatial and system coordination. Prior to each scheduled coordination meeting, an updated clash report will be issued by the BIM Manager to the technical discipline consultants. iii. Coordination software shall be used for assembling the various design models to electronically identify, collectively coordinate resolutions, and track and publish interference reports between all disciplines. The technical disciplines shall be responsible for updating their models to reflect the coordinated resolution. iv. The team shall review the model and the Clash Reports in coordination meetings on a regular as needed basis throughout the design phases until all spatial and system coordination issues have been resolved. 3. Utilize BIM for Energy Analysis. Version: Draft May 213 1

12 a) BIM may be used in conjunction with energy simulation programs to conduct energy assessments for the current building design. Goals of energy analysis include conducting energy assessments and life cycle cost analysis. b) Energy analysis may be used to establish building orientation and configuration, as well as to meet requirements of Department of General Services for DD and CD reviews. c) Additional services available through energy modeling include hourly building load, system and plant energy simulation with economic analysis based upon building location and local utility rates. Additional fees may apply if these services are required by the LEA. d) The following is a suggested guideline for energy modeling: i. Energy simulation and life cycle cost calculations shall be based on information extracted directly from BIM and validated by energy modeling. The models shall be created to a Level of Development (LOD) and quality as required to perform an energy analysis appropriate for the phase and decision requirements of the project. When internal spaces are defined, they shall be modeled with internal environment parameters for early MEP design. Design Teams shall utilize energy modeling and sustainable design software that extracts BIM data to the appropriate file format for the analysis tool. 4. Define format for submissions, reviews, and which documents are legally binding. a) It appears that for the foreseeable future, the 2D output of any BIM model will continue to be the format required for State reviews, and will continue to be the legally binding Contract Documents for purposes of construction contracts. In this environment, legally acceptable language must be developed clarifying which documents are legally binding and defining the nature of the supplementary information that resides in the 3D Model. (See Appendix 3 for Sample Division 1 language used in the Veterans Affairs BIM Guide) 5. Define requirements for record documents: a) Lastly, in regards to as built deliverables and turnover documents, Building Information Modeling presents opportunities for digital document turnover packages that are far superior to traditional paper based deliverables. b) Record Modeling is the process used to depict an accurate representation of the physical conditions, environment, and assets of a facility. The record model should, at a minimum, contain information relating to the main architectural, structural, and MEP elements. It is the culmination of all the BIM Modeling throughout the project. Version: Draft May

13 c) In order to properly exhaust all opportunities for utilizing such a model, dialog must take place before the project begins. The critical factor to the success of creating a record model comes with properly documenting the LEA's intended use of the information stored within the model. Once these uses are outlined, the necessary parties can produce the required information and embed the necessary infrastructure into the model to support this future information. d) Other resources such as a delivery/turnover strategy, comprehensive implementation plan and level of detail documents must also be established. Furthermore, with the continuous updating and improvement of the record model and the capability to store more information, the model serves as a living document that contains an accurate snapshot of the completed space. The model should contain necessary links to pertinent information such as serial codes, warranties, and operation and maintenance history of all the components within the building. Subsequently, this model could be used to monitor the efficiency of the building from an operating standpoint. e) Will record drawings include shop drawings being added to the model? Which ones? Equipment? Which items? Other supplemental information? Identify. f) Including these in the final record model will increase the costs needed to produce these documents. The Owner should have a clear need and ability to use this embedded information. Contractors, sub contractors, and Architects and Engineers would need to be made aware of this requirement prior to bidding (contractors) and prior to negotiating fees (A/E). 6. Deliverables a) Specific requirements (disciplines, format, and process requirements) relative to BIM for each phase of the work should be delineated. Phases include Conceptual Design, Schematic Design, Design Development, Construction Documents, Bidding, Construction Administration, Post Construction. b) Are electronic submissions of the model required? By whom? For whom? c) During the bidding period will electronic documents and hard copy 2D be provided to bidders? i. Will electronic documents be in read only format (.vwf)? ii. What can they be used for during bidding? d) Will the Architect maintain the model through the construction period? i. If yes, then the Architect may be in the best position to produce the record drawings. e) Will the CM or GC maintain the model through the construction period? Version: Draft May

14 i. If yes, then the CM or GC may be in the best position to produce the record drawings. ii. They may maintain a model, but not the design model. iii. Is the A/E comfortable with modifications being made to their model? iv. Is a certain format required for model turnover? This may be different than what the CM/GC typically produces (added cost for conversion in some instances). f) Record Model. i. Recommend requiring a record model containing design intent information with as built conditions. May be delivered as a federated model which means the combination of various discipline models into one model. This model provides a design level of detail and lacks the fabrication detail. ii. Another option is the as built model, particularly if working with a CM firm. This provides all the fabrication detail, which may be more than most LEA s need. iii. Either model may be delivered in a read only format. Project Delivery Methods and BIM Considerations. It is important to understand that application of BIM processes can continue to yield benefits to LEAs beyond the point of construction contract award, regardless of delivery method. Further integration of design and construction industry processes will continue to improve the BIM process and overall project quality. The following is an overview of the use of BIM in the construction industry: 1. Current and Future Use of BIM by Contractors: a) Virtual Construction and Subcontractor Coordination: Some contractors are creating Building Information Models for construction purposes. They may model certain components or disciplines for clash detection. This is not a redundant activity to the clash detection performed by the A/E team. The contractor will model with the actual components being used in construction, where the A/E s model uses a basis of design. b) Construction Analysis and Planning: BIM allows scheduling to be built using 3D spatial relationships. The term 4D refers to the use of a 3D image with the addition of the fourth dimension time. This allows better communication and a visual understanding of the schedule and how it impacts site logistics. BIM components are linked to scheduling programs to create animated 4D movies. And because they are linked, if a change is made to the schedule the 4D model can be automatically updated. Analysis tools used by construction firms combine BIM data and construction method Version: Draft May

15 information to optimize activity sequencing. These tools can utilize spatial and productivity information to reveal time space conflicts on the job site before the real problem occurs. c) Shop Drawings and Offsite Fabrication: BIM can provide sub contractors the ability to export spatial information, specifications, and delivery requirements directly from the model. Structural steel, sheet metal, and piping fabricators have been using direct fabrication from their own models for some time and are well positioned to take advantage of BIM. Other trades such as precast and aluminum curtain walls are also beginning to take advantage of BIM tools. d) Onsite Construction and Quality Control: Techniques currently available include simple visual inspections that manually compare construction to the model, to laser scanning that export directly to the model for construction verification. More sophisticated techniques that are evolving use information directly from the model and include machine guidance, GPS and Radio Frequency Identification tags for component tracking. (The above four points adapted from the State of Wisconsin BIM Guideline.) 2. BIM and CM Projects. a) Local and regional Construction Management firms currently vary considerably in their progress in adopting BIM technologies. It is recommended that LEAs assess BIM capabilities within their construction community prior to requiring CM BIM deliverables in capital project procurements. b) LEAs that determine that requiring BIM deliverables will not unduly limit competition for CM contracts in their area may want to incorporate CM BIM processes and deliverables to gain the full benefit available from these technologies. c) In localities where BIM adoption is limited, LEAs may want to incorporate BIM processes in procurements as an optional value added service and/or as a factor in evaluations so as to encourage CMs to make investments in BIM implementation over time to improve their competitive position on public school procurements. d) Because AEC marketplace BIM adoption remains in flux, it is recommended that all A/E procurements that require use of BIM in design phases prescribe a framework which will allow the A/E BIM model to be utilized by project CMs to whatever extent they are capable or that an LEA requires, thus ensuring maximum flexibility in the LEA s construction phase and post occupancy uses of the BIM model. e) The following issues, at a minimum, should be addressed in A/E procurements and contracts utilizing BIM. Version: Draft May

16 i. A/E procurement and contract language that indicates at what points in the project and for what purposes the A/E will be required to share the model with the CM. ii. Definition of BIM file ownership. iii. Protections of A/E s intellectual property. iv. Indemnification associated with such sharing comparable / compatible to limitations of liability currently in place for sharing of digital CAD files. v. Clarity in expectations and responsibilities for BIM record drawings and/or as built production. vi. Requirement for development by the A/E and CM of a BIM Implementation Plan clarifying processes and responsibilities upon CM contract award. f) All terms of the A/E procurement and contract related to BIM files and use must be carried through in CM procurement and contract requirements and reviewed to ensure compatibility. 3. BIM and GC Projects. a) In a GC procurement environment, the potential benefits of BIM use are limited to the bidding and construction phases. So, although preconstruction benefits related to cost estimating, value engineering, and phasing / scheduling will not be available, GCs and subcontractors that have adopted BIM can use BIM to benefit the project in construction phase coordination processes, and may be able to provide to LEAs better bids due to the increased level of detail in 3D systems coordination that the BIM design process yields. b) As is the case under CM procurements, local and regional GC firms currently vary considerably in their progress in adopting BIM technologies. It is not recommended that LEAs require GC participation in BIM processes for capital project procurements unless the LEA is confident this requirement will not limit competition unduly. c) In localities where BIM adoption is limited, LEAs may want to incorporate language into their procurement documents stating the availability of BIM usage and the options and limitations associated with such use. d) Because AEC marketplace BIM adoption remains in flux, it is recommended that all A/E procurements that require use of BIM in design phases prescribe a framework which will allow the A/E BIM model to be utilized by project GCs and subcontractors to whatever extent they are capable or that an LEA requires, thus ensuring maximum flexibility in the LEA s construction phase and post occupancy uses of the BIM model. e) The following issues, at a minimum, should be addressed in A/E procurements and contracts utilizing BIM. Version: Draft May

17 i. A/E procurement and contract language that indicates at what points in the project and for what purposes the A/E will be required to share the model with the GC and subcontractors and/or with potential project bidders. ii. Definition of BIM file ownership. iii. Protections of A/E s intellectual property. iv. Indemnification associated with such sharing comparable / compatible to limitations of liability currently in place for sharing of digital CAD files. v. Clarity in expectations and responsibilities for BIM record drawings and/or as built production. vi. Requirement for development by the A/E and GC of a BIM. Implementation Plan clarifying processes and responsibilities upon GC contract award. f) All terms of the A/E procurement and contract related to BIM files and use must be carried through in GC procurement and contract requirements and reviewed to ensure compatibility. g) Ensure that procurement documents include a clear definition of which documents are legally binding. Sample language follows to be edited by LEA as appropriate: i. The Contractor shall have access to the Design BIM during bidding and construction. The solicitation for bids shall define the legal status of the model to the bidders as for informational and reference purposes only, by determining the Contract Record Document as the extracted 2D plan set. Version: Draft May

18 TECHNICAL CONSIDERATIONS This section is intended to provide some basic technical information relative to BIM use. It is helpful to understand the language being used by the design world. Again, suggestions and recommendations will be provided as well as general information and consideration. Some Rules: 1. The Architect and all major engineering disciplines (S, A, MEP) should be using the same software, working on the same electronic platform. 2. Owner hired consultants, whose work will be reflected in the model, should also be on the same platform, to the greatest extent feasible. 3. If the Owner desires access to the model at certain stages of the work, that should be defined. 4. If the Owner desires continuous access to the model, or to have a CM have continuous access to the model, that should be defined. Levels of Development: This section is intended to define what Levels of Development are and what the elements of a model can be used for at each level. To procure BIM services on a project, it is important that the LEA develop a clear procurement strategy including BIM contract documentation. This includes identifying the Level of Development or Level of Detail (LOD) for a particular BIM Project and timing of levels during the preconstruction schedule. These documents establish the requirements and therefore the direction of the project before design or construction begins. It is necessary to ensure that the LEA s needs are met, and the project team understands the scope and detail of the requirements to which they are agreeing. BIM has been outlined into five levels of development (LOD). These levels help define consistent expectations throughout the building lifecycle from planning through design and construction and ultimately the building lifecycle. There are five defined LOD standards per the AIA E22 document. (See Appendix C) LOD 1 3 have a reference to the traditional 2D project delivery method while levels 4 and 5 are specific to the BIM process. Level of Development is defined as follows: Version: Draft May

19 a) LOD 1 SD Elements are modeled with no assembly information. The element's approximate location and size are modeled to provide communication of design intent in floor plans, building sections, and elevations. More detailed information may be provided in sources outside the Model such as the project narrative or cost estimate. a) This is used for conceptual or early schematic design. Typically consulting engineers aren t modeling level 1. b) LOD 2 DD Elements are modeled with approximate assembly information. The geometric information of the element is modeled to provide a close approximation to the final conditions. More detailed information may be provided in sources outside the Revit Model such as the project narrative or cost estimate. a) Used for late SD/DD phase. c) LOD 3 CD Element's geometry is accurately modeled indicating the correct size, location, and orientation. The assembly of the element is accurately represented in the model and is available to be scheduled for material take offs and cost estimating. Non geometric information is added to the elements. a) Used for CD phase up to 5%. d) LOD 35 CD Element's geometry is accurately modeled indicating the correct size, location, and orientation. The assembly of the element is accurately represented in the model and is available to be scheduled for material take offs and cost estimating. Non geometric information is added to the elements. All twodimensional details are complete. a) Final disposition of A/E model after 1% CD phase. e) LOD 4 Construction Phase Model Elements are modeled as specific assemblies that are accurate in terms of size, shape, location, quantity, and orientation with complete fabrication, assembly, and detailing information. Nongeometric information may also be attached to Model Elements. a) Shop drawings and install drawings are LOD 4. f) LOD 5 As Built Constructed assemblies: Accurate and actual quantities, sizes, shapes, locations, and orientation. g) Typical authorized uses from the design team s model includes: a) Constructability. b) Room/Spatial analysis. c) Material takeoff. d) Cost estimating e) Clash detection. f) Site logistics. h) LOD 1 35 are typically modeled by the design team while LOD 4 5 are typically modeled by the construction team. i) Examples provided in Appendix 2. Additional considerations: Version: Draft May

20 1. At each stage of the project, categories will not always fall into the same LOD. a) Example: At DD stage, the structural components of the project may be closer to LOD 3 while end user s furniture layout may be at LOD 1 or less. b) On a project to project basis, development of the model may need to differ than the typical LOD definition due to the nature of the project in order to suit the project or owner s needs. 2. Some non standard objects or elements vary project to project and may or may not be modeled per the owner s requirements. From the eyes of the design team, these objects would be better off if modeled by the installing contractor due to various reasons including means and methods. Some objects falling into this category include: a) Pipe/Conduit (smaller than 2 in diameter). b) Utility supports. c) Flex duct. d) Sprinkler branch piping and heads. e) Door hardware. f) Wiring. g) Structural connections. When implementing BIM, it is recommended BIM be used for all building systems design, development, and analysis, including but not limited to architectural, structural, mechanical, electrical, plumbing, and fire suppression. Site/civil design is not a necessary component to recognizing the full benefits of BIM and is typically considered supplemental information to the model and can be imported for visualization purposes. The LEA should require a BIM Management Plan from the Design Team (for Design Bid Build approach), or from the Construction Manager (on a CM approach). The BIM Management Plan should identify roles and responsibilities, and include a Model Element Table (see sample document AIA E22) that clearly identifies the LOD for each building component, design team consultant and/or trade contractor. A BIM Management Plan should include a clear understanding of how the model(s) will be built, used and shared. In most cases the LEA should require the A/E or A/E/C team to develop the Plan. However, the LEA will need to provide input, and in some cases may want to write its own standard plan. The following components should be included in any plan. Modeling Recommendations: Version: Draft May

21 The recommended minimum level of detail required for a successful BIM model is as follows: 1. Architectural All materials and components with assigned spaces, material properties, sizes, and other specific component information to clearly identify building features such as walls, floors, roofs, doors, and windows. a) Modeling of hardware, owner supplied furniture and fixtures, etc. would be examples of non basic modeling. This level of detail can be provided if expectations are made clear in the beginning, but will likely incur additional cost. 2. Structural The structural model shall include all structural elements such as spread footings, grade beams, drilled piers, elevator pits, and slabs, and all shell structural elements including walls and decks, structural steel beams, columns, shaft framing, connector plates, and braces. 3. Heating, Ventilation, and Air Conditioning (HVAC) Duct All ductwork, grilles, registers, diffusers, dampers, access panels, air moving equipment, maintenance clearances, and any item that may impact coordination with other disciplines. 4. HVAC Piping All overhead piping, vertical piping in shafts, connections to equipment, scheduled equipment, maintenance clearances, and any item that may affect coordination with other disciplines. 5. Plumbing All overhead piping, vertical piping between floors, connections to equipment and fixtures, maintenance clearances, and any item that may affect coordination with other disciplines. 6. Fire Protection Piping All main piping for reference only since typically: branch connections, drops and heads, access panels, maintenance clearances, hangers, supports, and any item that may impact coordination with other disciplines is documented by the sub contractor. 7. Electrical All conduits 1 1/2 inches and larger, any rack of two or more conduits regardless of size, lights and fixtures, electrical switch gear, panels, pull and circuit boxes, access clearances, all cable trays, and any item that may impact coordination with other disciplines. Details for the A/E. 1. Model Management. a) This section is intended to lay out the responsibility of the A/E team with respect to BIM. b) Project goals shall be set by the owner (LEA). i. The LEA should consider the Authorized Uses that they want to achieve during design and construction, then set the BIM requirements accordingly. Version: Draft May 213 2

22 ii. Provide a distinction between the Owner s and A/E/CM/GC use of the model; basically, how much does the owner want to control/restrict/define the design and construction process. c) LEA to define ownership of the model during certain stages of the project. i. A/E owns and manages the model during design. ii. Does CM/GC own and manage the model during construction, or does it stay with the A/E. d) The following tasks vary depending on how robust a model is required by LEA. i. Check Levels of Development. a. Check modeling protocols: are elements modeling in correct category? b. Check model integrity: are there issues with elements being incorrectly modeled with poor geometry, walls in walls, etc. c. Combine A/E models into a federated model. ii. Mandated BIM Coordination Meetings or Model Review Meetings may be beneficial to the owner since design, information and the model can change quickly. 2. Model Protocol. a) This section is intended to describe how work within the model should take place. b) A set of standards shall be developed so that anyone working with the model will be following the same protocol. The owner dictating a standard operating procedure may not be completely necessary, as long as all parties involved are on the same page. c) A BIM Kickoff Meeting should always take place early in the project attended by the A/E team and CM if one is involved. Key members include: project managers, project architects/engineers, drafters. d) Structural components in structural model: Need to define who models columns and who models slabs. e) Plumbing fixtures: Architect owns, plumbing engineers use. f) Lighting: Electrical Engineer owns, Architect references. g) Elements should be modeled in the proper categories. a. Example: Structural beams are categorized as structural beams. This seems simple but deviation from this can be problematic. h) Depending on the level of the model and how it is being used, if possible, all 2D drawings should be cut (taken) from the model. 3. Software Proprietary. a) This section is intended to inform the reader of common BIM related software and their general function. This is by no means an endorsement Version: Draft May

23 or review of any software or platform nor is it an exclusive list of software that can be used to perform the tasks described. b) Below are some commonly used software platforms organized by function (available as of early 213): i. Model Authoring Software: Autodesk Revit, Bentley BIM, Graphisoft ArchiCAD, Vectorworks, Autodesk Vasari. a. Allows users to design and model a building and its components in 3D, annotate the model with 2D drafting and access building information from the building models database. ii. Model Checking/Review Software: Autodesk Navisworks, Solibri a) In addition to the modeling authoring software packages, allows users to open and combin 3D models, navigate around them in real time and review the model using a set of tools including clash detection, viewpoints, comments, measurements, etc. A selection of plug ins enhances the package adding interference detection, 4D time simulation, photorealistic rendering and.pdf like publishing. iii. Model Analysis Tools: IES, Affinity Programming, Autodesk QTO, Cost X, Ideate BIM Link, Sefaira. a. This group includes the ability to use modeled elements and apply quantities and cost to materials present. In addition, other software packages add ability to analyze aspects of the building that are not straight forward and are more specialized than the general authoring software can provide. iv. Virtual Construction Tools: VICO, Field 36 BIM (formerly Vela). a. These aid in utilizing standard construction documentation in the field along with the ability to use the 3D model developed throughout design and construction. v. Asset Management Software: IBM Maximo. a. Provides asset lifecycle and maintenance management for all asset types on a single platform. 4. File formats. a) Each software company has their own proprietary file structure and extension. The file types can often be imported/exported by other related software with a simple conversion but may lose some information or integrity along the way. Some file formats relevant to the construction industry include but are not limited to: i..ifc,.dwg, dwf,.rvt,.dgn,.skp. b) IFC is a neutral and open source file format. It is object based and retains parametric information developed during model creation. IFC file format is Version: Draft May

24 supported by many software vendors. IFCs can be used to share model information between different operating systems and software vendors. c) Many jurisdictions have started to require IFC deliverables in lieu of vendor specific file formats. i. It is better for an LEA to define the deliverable and let the design and construction process occur with the tools best suited for the job, as decided by the A/E/C. ii. If an LEA wants a specific piece of software used on a project they must understand A/E/C s may include cost for purchase, training and maintenance in their fee. Version: Draft May

25 PROCUREMENT AND CONTRACTUAL CONSIDERATIONS An LEA s decision to utilize BIM on a project will require existing procurement and contract procedures to be updated to reflect BIM requirements. Specifically, the areas where language and practices may require amending include: 1. During the A/E or A/E/C team selection process. 2. Contract Language. 3. During the Bid Process. A/E or A/E/C Team Selection. 1. Request for Qualifications. a) The Request for Qualifications (RFQ) should include the expectations for BIM use on the project AND require information so that the LEA can determine A/E team s technical competence in BIM, their experience in BIM project execution planning, and their ability and willingness to collaborate and share information. Sample questions for RFQ might be: i. Describe standard BIM practices on typical projects. ii. Provide an example of a project in which you utilized BIM. Include the project name, building type, brief project description, size and cost of project, location, completion date, and a copy of the BIM Project Execution Plan used for that project (or detailed description of how BIM was implemented). b) To assist the LEA in evaluation of RFQ s the following should be included in the RFQ: i. Statement of understanding of the Scope of Work and Professional Services Required should be outlined to prospective Consultants (Architect, CM, Mechanical Engineer, Electrical Engineer, etc. ii. iii. Interested firm s should highlight their experience and submit qualifications based on providing BIM requirements, as outlined in RFP. In an effort to maintain consistency and fairness in the evaluation process, a list of specific requirements should be identified for inclusion with each firm s qualifications that relate to meeting the owners professional services required for any particular project. Those lists of services may include: a. What level of LOD is required for the project? b. Energy modeling requirements. c. Life Cycle Cost Evaluation Requirements. d. Clash Detection. e. Scheduling. f. As Builts. g. Commissioning Requirements. h. Record Documents. i. O&M Manuals. Version: Draft May

26 Contractual Considerations for A/E: 1. Compensation structure to A/E. a) The use of BIM in the AE community is becoming widespread due to the increase in comfort and efficiency with the technology. As a result, the use of BIM on a project may not result in increased fees if the LEA does not request deliverables, services or other items beyond what has typically been required of AE s in the past. b) The use of BIM may require the percentage of fee be redistributed among the phases of the project to reflect the greater efforts put forth in the earlier phase of the project. The overall negotiated fee should not change, just its allocation to reflect the shift in labor. c) Recognition of what services are considered basic requirement of contract and what services are additional services. 2. The use of BIM requires careful and clear identification of the services all parties involved will provided and the projects contracts must capture and make clear the relationships and responsibilities of all parties. 3. Contracts should be crafted to reflect the use of BIM and clearly identify responsibilities of all parties. a) The American Institute of Architects (AIA) & the Association of General Contractors (AGC) have created contracts and contract exhibit/addendum (respectively) that may be incorporated into the standard form agreements to address projects with Building Information Modeling. Coordinated with widely used owner design professional and owner contractor standard form agreements. b) Exhibit/addendum does not restructure traditional contractual relationships. Design Professional still responsible for design intent, Contractor still responsible for means and methods. c) Identical copies of exhibit/addendum should be appended to agreement between owner design professional and owner contractor. This will eliminate confusion and clearly define responsibilities. d) Example exhibits are: i. AIA E22 consists of an exhibit intended to set the project baseline expectations for the scope of Building Information Modeling and document in the project stakeholders respective agreements. Once the agreements are executed, E22 requires the project stakeholders to determine and document the project protocols for the use of digital information in forms E21 Project Digital Data Protocol Form and E22 Building Information Modeling Protocol Form. (See Appendix 4 for sample E22.) Version: Draft May

27 ii. Consensus DOCs 31 BIM Addendum establishes project baseline expectations and includes a BIM Execution Plan to be completed by project stakeholders following execution of agreements. 4. To enable the information and model created during construction to be used for renovations and throughout operations, the owner must obtain permission from the designer and/or the contractor who created the model. Typically the creator of the information retains the ownership of the data, and limits its re use and reliability. This is done to protect intellectual property and limit liability. In order to use this data for more than the initial construction, the owner can either specify that they own the information, or have rights to use it throughout the lifecycle of the facility. The right to reuse the data can be achieved two ways: a) The owner can claim ownership of all information created during the design and construction of the facility including models, studies, calculations, etc for the use of renovation/facility management throughout the life of the facility. b) The owner can claim the right to re use the information created during the design and construction of the facility for renovation/facility maintenance while allowing the creator to retain ownership of the data. 5. In many situations both options in 4 above add risk to the creator of the information, and therefore expense to the owner. In the event the data is incorrect, the creator may be liable for the information provided. The owner can limit the use of the data to reduce the creators this risk by: a) Indemnifying the creators of all errors. This is traditionally how models are delivered to the owner in today s environment. Although this removes the risk for creator, the quality of the information often suffers as there is no incentive to modify/update the information throughout construction. Because the quality of the information suffers, it is not recommended that an owner completely indemnify the creators of the information. b) Limiting the liability of the information creator for the accuracy of the data only when used for the purpose in which it was created. In this case, the uses should be explicitly stated. c) Limiting the use of the data for the renovation and operation of the facility in which it was created. d) Allowing the creator of the information to maintain the right to the intellectual property inherent within the model/data including families, blocks, styles, etc. This means the information will not be used or shared for any property other than the one for which it was created. Some Important Contract Reminders: 1. With the emphasis for BIM primarily focusing on 3D models and electronic data, it is easy to forget that the contract documents and many details are still in a Version: Draft May

28 traditional 2D paper form. In the future 2D documents may not be necessary, but today they are still the contract documents. This means the owner cannot remove any of the CAD or drawing standards they currently employ in their contracts, but must supplement them with additional requirements for BIM. Ensuring the collaboration between the 2D documents and the 3D model is of upmost importance. One way to ensure the consistency between the two is to require that all drawings be produced from the model when possible. This ensures that any change during the duration of the project is documented in both sources. 2. It is important to define a hierarchy of documents within the contract requirements (if not already included in existing documents). This hierarchy prioritizes the documents in the event they conflict. 3. Typically the BIM Contract Requirements supersede the primary contract for BIM deliverables only. However the BIM Project Execution Plan supersedes the BIM Contract Requirements once it is approved by the owner, as it is the most project specific. An example hierarchy can be ordered as follows: a) BIM Project Execution Plan. b) BIM Contract Requirements. c) Primary Contract Requirements. d) Submittals. e) BIM Model. f) 2D Documents. Version: Draft May

29 APPENDIX 1 GLOSSARY This Section shall provide definition of terms, abbreviations or acronyms commonly used when talking about BIM. 4D Schedule simulation. 5D Cost accounting simulation A/E Architect/Engineer. Refers to the design team. AEC Architecture, Engineering and Construction. A & D Analysis and Design. ASBO Association of School Business Officials. BIM Building Information Modeling. The process involving the generation and management of digital representations of physical and functional characteristics of a facility. BIM Master or Model Manager Whoever contractually has control of the 3 D model, the gatekeeper and possibly manager of the server. CD Construction Drawings or documents. Clashes Instances noted by a 3D drawing where two elements occur in the same space and conflict, i.e. ductwork that collides with joist members. Clash Detection A process of identifying and resolving conflicts and issues within the BIM environment during the coordination phase. Clash Meetings Meetings (possibly weekly) by A/E, G.C., subs and others to resolve clashes. Constructability Model A BIM model used to simulate the actual components of a building in 3D, used primarily for coordination, scheduling and estimating. Design Intent Model A BIM model developed by an architect from which the 2D construction documents are produced. Version: Draft May

30 DB Design Build. DBB Design Bid Build. DWF Drawing Web Format. DWG AutoCAD drawing format. DXF Drawing Exchange Formats. Families Parametric 3D building components in Revit. Federated model consists of many discipline specific models combined into one model. IFC Industry Foundation Class broad term for standard formats used for most BIM electronic data. IPD Integrated Project Delivery Considered the ideal application for BIM where Owner, Architect and Contractor enter into one agreement for collaboration and shared risk. LEA Local Educational Authority a school system. LOD Level of Detail / Development extent to which components are modeled. MEP Mechanical, Electrical, and Plumbing generally encompassing construction elements of various trades to be considered in a BIM approach. Model A 3D representation of an object or facility. Native description applied to data that is allowed to be changed after it has been transferred. Parametric describes objects or components characteristics and relationships. Revit A design platform specializing in 3D modeling. SD Schematic Drawings or documents. VDC Virtual Design and Construction an alternative or synonym to BIM. XML Xtensible Markup Language a protocol for tagging text, creating a structure and semantics that both humans and computers understand. Version: Draft May

31 APPENDIX 2 LOD SAMPLES LOD 1 Conceptual Geometry SCHEMATIC DESIGN. Essentially the equivalent of conceptual design, the model would consist of overall building massing and the downstream users are authorized to perform whole building types of analysis (volume, building orientation, cost per square foot, etc.). CONCEPTUAL GEOMETRY: Area. Height. Volume. Location. Orientation. MODEL ELEMENT AUTHOR(S): Architect. APPLICATIONS: Early Visualization Massing. Site Analysis. Environmental Impact Solar Design. LOD 2 Approximate Geometry DESIGN DEVELOPMENT. Similar to schematic design or design development, the model would consist of "generalized systems or assemblies with approximate quantities, size, shape, location and orientation." Authorized uses would include "analysis of selected systems by application of generalized performance criteria." APPROXIMATE GEOMETRY: Generalized Systems. Assemblies with Approximate Quantities. Size. Shape. Location. Orientation. Version: Draft May 213 3

32 MODEL ELEMENT AUTHOR(S): Architect. Consultants. APPLICATIONS: Visualization Materiality Coordination. with multiple disciplines. LOD 3 Precise Geometry CONSTRUCTION DOCUMENTS. Model elements are suitable for the generation of traditional construction documents and shop drawings. As such, analysis and simulation is authorized for detailed elements and systems. PRECISE GEOMETRY: Specific Assemblies. Accurate in Terms of Size. Shape. Location. Quantity. Orientation. MODEL ELEMENT AUTHOR(S): Architect. Consultants. APPLICATIONS: Construction Documents. LOD 4 Fabrication CONSTRUCTION MODEL This level of development is considered to be suitable for fabrication and assembly. The Model Element Author for this LOD is most likely to be the trade contractor or fabricator as it is usually outside the scope of the architect's or engineer's services or would constitute severe risk exposure if such parties are not adequately insured. FABRICATION MODEL: Specific Assemblies. Accurate in Terms of Size. Shape. Version: Draft May

33 Location. Quantity. Orientation. Complete Fabrication. MODEL ELEMENT AUTHOR(S): Contractor. Sub Contractors. APPLICATIONS: Detailed Visualization. Reduction of Conflicts. Direct to Fabrication. Construction Scheduling. LOD 5 As Built Model. The final level of development represents the project as it has been constructed the asbuilt conditions. The model is suitable for maintenance and operations of the facility. AS BUILT MODEL: Constructed Assemblies. Actual and Accurate in Terms of Size. Shape. Location. Quantity. Orientation. MODEL ELEMENT AUTHOR(S): Contractor. Sub Contractors. APPLICATIONS: Equipment maintenance and procurement. Locating MEP and related services. Version: Draft May

34 Another Example Showing Building Progression at Different LOD s Figure 2: Concept Figure 3: LOD 1 Version: Draft May

35 Figure 4: LOD 2 Figure 5: LOD 3 Version: Draft May

36 APPENDIX 3 SAMPLE DIVISION 1 LANGUAGE The following is offered as sample language, but should be edited by the LEA to suit its particular needs and requirements. (Source: The VA BIM Guide v.1, Department of Veterans Affairs, April, 21.) Division 1 Construction Phase Coordination Drawing Process Sample language This project has been designed and documented using a combination of BIM software (AutoDesk Revit) and CAD software (AutoDesk AutoCAD), copies of the drawing and model files for which shall be made available as outlined below. The Contract Documents in the hard copy sets issued For Bid and For Construction are based on these combined 3D BIM models and CAD drawings. In addition to the Contract Documents that include printed drawings and technical specifications, the A/E has prepared a 3D BIM Coordination Model showing the intended physical configurations of structure and enclosure along with MEPF systems of 2 and larger cross sectional dimension. This 3D model is not a Contract Document but is available as a coordination resource for all project participants to use in performing their work. The pre construction team has identified and corrected clashes through the use of Navisworks clash detection software, a free viewer for which is available from this software publisher. The coordinating Contractor or other firm assigned as the Construction Phase BIM gate keeper by the Construction Manager shall purchase and employ the fully functional clash detection Navisworks software package. At Contractors request and upon their submission of executed copies of the Architect s digitaldocument use release waiver, the Architect will supply its 3D base models and 2D base drawings in the form of electronic BIM and/or CAD files, as applicable, to all trade Contractors. The Construction Manager, in assembling a team of Contractors to carry out the work, shall assign either to one of them or to a specialty coordination design firm the role of BIM gatekeeper role for supervising preparation of the coordination drawings and for performing the clash detection of those drawings. This BIM gate keeper Contractor or third party coordinator shall be responsible for managing the below process and its participants, as directed by the Construction Manager. Prepare coordination drawings as follows, adjusting this protocol only as agreed by the Owner, A/E, CM and BIM gate keeper firm: 1. Obtain a copy of this coordination model and the free viewing software prior to beginning coordination work and review the model thoroughly to observe and understand the coordinated routings developed for each system. Comply with routings shown in developing additional details, in adding smaller diameter systems, and in refining configurations for fabrication and installation. Version: Draft May

37 2. The availability and use of this model does not in any way relieve or excuse the Contractors from their contractual responsibilities for coordinating their systems and producing their own coordination drawings and subsequent shop drawings, and is provided solely for information and to allow coordinators to take advantage of the pre construction team s own substantial coordination efforts. 3. Both the 2D MEPF Contract Documents and the 3D coordination model are diagrammatic in nature and require the addition of the Contractors own detailed information for fabrication and installation. Minor revisions may be proposed to the configurations documented in this model, subject to review and acceptance by the Architect and Engineers, but that coordinating Contractors shall substantially implement and achieve configurations shown therein since space for these systems in these project areas is extraordinarily limited and both the realization of design intent and the finishing of the work on schedule mandate following the arrangements already modeled. 4. Review the pre construction team s 3D coordination model during the Contractor s coordination work using the same generation of Naviswork clash detection software employed by the pre construction team, and report any subsequent coordination conflicts with Navisworks clash detection reports, including 3D color coded views of each clash and proposed resolutions of same. 5. Expert assistance with systems coordination, as well as with preparation of coordination drawings and subsequent shop drawings and other related coordination support services, may be obtained through independent arrangements with specialty coordination design firms by Contractors acting on their own responsibility and at their own cost. Version: Draft May

38 APPENDIX 4 BIBLIOGRAPHY AND ADDITIONAL RESOURCES The ASBO BIM Committee wishes to acknowledge the following resources used in developing this guideline. We encourage those interested in learning more about BIM to start with these resources which proved most helpful to us in our research BIM Planning Guide for Facility Owners developed by the Pennsylvania State University Computer Integrated Construction Research Program. This document is an outstanding resource for additional information. Also available at this website is the BIM Project Execution Planning Guide with additional information Wisconsin Department of Administration Building Information Modeling (BIM) Guidelines and Standards for Architects & Engineers (7/1/9). Go to this website, select Master Spec on Left menu, then select BIM Guideline Ohio Department of Administrative Services State of Ohio Building Information Modeling Protocol. Used as a resource during the development of this document, difficult to find on this website. If you would like a PDF version of the Ohio protocol, please contact a committee member The Department of Veterans Affairs BIM Guide. Version: Draft May

39 APPENDIX 5 SAMPLE DOCUMENTS Pages to follow include these Sample Documents: AIA E21 AIA E22 Penn State BIM Contract Addendum Version: Draft May

40 AIA Document E21 TM 27 Digital Data Protocol Exhibit This Exhibit is incorporated into the accompanying agreement (the Agreement ) dated the day of in the year (In words, indicate day, month and year.) BETWEEN: (Name, address and contact information, including electronic addresses) AND: (Name, address and contact information, including electronic addresses) ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. for the following Project: (Name and location or address) «PLH» TABLE OF ARTICLES 1 GENERAL PROVISIONS 2 TRANSMISSION OF DIGITAL DATA 3 PROJECT PROTOCOL TABLE ARTICLE 1 GENERAL PROVISIONS 1.1 This Exhibit establishes the procedures the parties agree to follow with respect to the transmission or exchange of Digital Data for this Project. Where a provision in this Exhibit conflicts with a provision in the Agreement into which this Exhibit is incorporated, the provision in this Exhibit will prevail The parties agree to incorporate this Exhibit by reference into any other agreement for services or construction for the Project Signatures may be made by electronic methods to the fullest extent permitted by applicable law. ELECTRONIC COPYING of any portion of this AIA Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AIA Document E Copyright 27 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11:1:11 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 1

41 1.2 DEFINITIONS Digital Data. Digital Data is defined as information, communications, drawings, or designs created or stored for the Project in digital form Confidential Information. Confidential Information is defined as Digital Data that the transmitting party has designated as confidential and clearly marked with an indication such as Confidential or Business Proprietary Written or In Writing. In addition to any definition in the Agreement to which this Exhibit is attached, written or in writing shall mean any communication, including without limitation a notice, consent or interpretation, prepared and sent to an address provided in this Exhibit using a transmission method set forth in this Exhibit that permits the recipient to print or store the communication. Communications transmitted electronically are presumed received if sent in conformance with this Section ARTICLE 2 TRANSMISSION OF DIGITAL DATA 2.1 The transmission of Digital Data constitutes a warranty by the transmitting party to the receiving party that the transmitting party (1) is the copyright owner of the Digital Data, (2) has permission from the copyright owner to transmit the Digital Data for its use on the Project, or (3) is authorized to transmit Confidential Information. 2.2 The receiving party agrees to keep Confidential Information strictly confidential and not to disclose it to any other person except to (1) its employees, (2) those who need to know the content of the Confidential Information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions on the use of Confidential Information. 2.3 The transmitting party does not convey any right in the Digital Data or in the software used to generate the data. The receiving party may not use the Digital Data unless permission to do so is provided in the Agreement, in other documents incorporated by reference into the Agreement, such as the general conditions of the contract for construction, or in a separate license. 2.4 Unless otherwise granted in a separate license, the receiving party s use, modification, or further transmission of the Digital Data, as provided in the Agreement, is specifically limited to the design and construction of the Project in accordance with the Project Protocols set forth in Article 3, and nothing contained in this Exhibit conveys any other right to use the Digital Data for another purpose. 2.5 To the fullest extent permitted by law, the receiving party shall indemnify and defend the transmitting party from and against all claims arising from or related to the receiving party's modification to, or unlicensed use of, the Digital Data. ARTICLE 3 PROJECT PROTOCOL TABLE 3.1 The parties agree to comply with the data formats, transmission methods and permitted uses set forth in the Project Protocol Table below when transmitting or using Digital Data on the Project. (Complete the Project Protocol Table by entering information in the spaces below. Adapt the table to the needs of the Project by adding, deleting or modifying the listed Digital Data as necessary. Use Section 3.2 Project Protocol Table Definitions to define abbreviations placed, and to record notes indicated, in the Project Protocol Table.) Digital Data Project Agreements and Modifications Project communications General communications Meeting notices Agendas Minutes Requests for information Other: Architect s pre-construction submittals Schematic Design Documents Design Development Documents Data Format Transmitting Party Transmission Method Receiving Party Permitted Uses Notes (Enter #) AIA Document E Copyright 27 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11:1:11 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 2

42 Construction Documents Architect s Drawings and Specifications Contract Documents Drawings Specifications Other: Contractor s submittals Product data Submitted by Contractor Returned by Architect Shop drawings Submitted by Contractor Returned by Architect Other submittals: Subcontractor s submittals Product data Submitted by Subcontractor Returned by Contractor Shop drawings Submitted by Subcontractor Returned by Contractor Other Submittals: Modifications Architect s Supplemental Instructions Requests for proposal Proposal Modification communications Project payment documents Notices and Claims Other: Closeout documents Record documents 3.2 PROJECT PROTOCOL TABLE DEFINITIONS (Below are suggested abbreviations and definitions. Delete, modify or add as necessary.) Data Format: (Provide required data format, including software version.) W.doc, Microsoft Word 22 Transmitting Party: O Owner A Architect C Contractor Transmission Method: EM Via EMA As an attachment to an transmission CD Delivered via Compact Disk PS Posted to Project Web site AIA Document E Copyright 27 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11:1:11 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 3

43 FTP FTP transfer to receiving FTP server Receiving Party: O Owner A Architect C Contractor Permitted Uses: (Receiving Party s permitted use(s) of Digital Data) S Store and view only R Reproduce and distribute I Integrate (incorporate additional digital data without modifying data received) M Modify as required to fulfill obligations for the Project Notes: (List by number shown on table.) AIA Document E Copyright 27 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11:1:11 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 4

44 AIA Document E22 TM 28 Building Information Modeling Protocol Exhibit This Exhibit is incorporated into the accompanying agreement (the Agreement ) dated the day of in the year (In words, indicate day, month and year.) BETWEEN: (Name, address and contact information, including electronic addresses) AND: (Name, address and contact information, including electronic addresses) ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. for the following Project: (Name and location or address) «PLH» TABLE OF ARTICLES 1 GENERAL PROVISIONS 2 PROTOCOL 3 LEVEL OF DEVELOPMENT 4 MODEL ELEMENTS ARTICLE 1 GENERAL PROVISIONS 1.1 This Exhibit establishes the protocols, expected levels of development, and authorized uses of Building Information Models on this Project and assigns specific responsibility for the development of each Model Element to a defined Level of Development at each Project phase. Where a provision in this Exhibit conflicts with a provision in the Agreement into which this Exhibit is incorporated, the provision in this Exhibit will prevail The parties agree to incorporate this Exhibit by reference into any other agreement for services or construction for the Project. ELECTRONIC COPYING of any portion of this AIA Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 1

45 1.2 Definitions Building Information Model. A Building Information Model(s) is a digital representation of the physical and functional characteristics of the Project and is referred to in this Exhibit as the Model(s), which term may be used herein to describe a Model Element, a single Model or multiple Models used in the aggregate. Building Information Modeling means the process and technology used to create the Model Level of Development. The Level(s) of Development (LOD) describes the level of completeness to which a Model Element is developed Model Element. A Model Element is a portion of the Building Information Model representing a component, system or assembly within a building or building site. For the purposes of this Exhibit, Model Elements are represented by the Construction Specifications Institute (CSI) UniFormat classification system in the Model Element Table at Section Model Element Author. The Model Element Author is the party responsible for developing the content of a specific Model Element to the LOD required for a particular phase of the Project. Model Element Authors are identified in the Model Element Table at Section Model User. The Model User refers to any individual or entity authorized to use the Model on the Project, such as for analysis, estimating or scheduling. ARTICLE 2 PROTOCOL 2.1 Coordination and Conflicts Where conflicts are found in the Model, regardless of the phase of the Project or LOD, the discovering party shall promptly notify the Model Element Author(s). Upon such notification, the Model Element Author(s) shall act promptly to mitigate the conflict. 2.2 Model Ownership In contributing content to the Model, the Model Element Author does not convey any ownership right in the content provided or in the software used to generate the content. Unless otherwise granted in a separate license, any subsequent Model Element Author s and Model User s right to use, modify, or further transmit the Model is specifically limited to the design and construction of the Project, and nothing contained in this Exhibit conveys any other right to use the Model for another purpose. 2.3 Model Requirements Model Standard. The Model shall be developed in accordance with the following standard, if any: (Set forth below object naming conventions, graphic standards, common symbology, etc., or state an applicable standard, such as the National Building Information Model Standards (NBIMS).) File Format(s). Models shall be delivered in the following format(s) as appropriate to the use of the Model: Use of Model Required File Format(s) 2.4 Model Management The requirements for managing the Model include, but are not limited to, the duties set forth below in this Section 2.4. The Architect will manage the Model from the inception of the Project. If the responsibility for Model management will be assigned to another party at a particular phase of the Project, indicate below the identity of the party that will assume that responsibility, and the phase at which that party will assume those responsibilities. Responsible Party Project Phase Initial Responsibilities. The party responsible for managing the Model shall facilitate the establishment of protocols for the following: AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 2

46 .1 Model origin, coordinate system, and units.2 File storage location(s).3 Processes for transferring and accessing Model files.4 Clash detection.5 Access rights.6 Other protocols: (Insert additional protocols below.) Ongoing Responsibilities. The party responsible for managing the Model shall have the following ongoing responsibilities:.1 Collect incoming Models:.1 Coordinate submission and exchange of Models.2 Log incoming Models.3 Validate that files are complete and usable and in compliance with applicable protocols.4 Maintain record copy of each file received.2 Aggregate Model files and make available for viewing.3 Perform clash detection in accordance with established protocols and issue periodic clash detection reports.4 Maintain Model archives and backups.5 Manage access rights.6 Follow protocols established in Section Model Archives. The party responsible for Model management as set forth in this Section 2.4 shall produce a Model Archive at the end of each Project phase and shall preserve the Model Archive as a record that may not be altered for any reason The Model Archive shall consist of two sets of files. The first set shall be a collection of individual Models as received from the Model Element Author(s). The second set of files shall consist of the aggregate of those individual Models in a format suitable for archiving and viewing. The second set shall be saved in the following file format: Additional Model Archive requirements, if any, are as follows: The procedures for storing and preserving the Model upon final completion of the Project are as follows: Other requirements for Model management, if any, are as follows: (Describe in detail any other Model management requirements.) ARTICLE 3 LEVEL OF DEVELOPMENT 3.1 The following LOD descriptions identify the specific content requirements and associated authorized uses for each Model Element at five progressively detailed levels of completeness. Each subsequent LOD builds on the previous level and includes all the characteristics of previous levels. The parties shall utilize the five LOD described below in completing the Model Element Table at Section 4.3, which establishes the required LOD for each Model Element at each phase of the Project. AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 3

47 3.2 LOD Model Content Requirements. Overall building massing indicative of area, height, volume, location, and orientation may be modeled in three dimensions or represented by other data Authorized Uses Analysis. The Model may be analyzed based on volume, area and orientation by application of generalized performance criteria assigned to the representative Model Elements Cost Estimating. The Model may be used to develop a cost estimate based on current area, volume or similar conceptual estimating techniques (e.g., square feet of floor area, condominium unit, hospital bed, etc.) Schedule. The Model may be used for project phasing and overall duration Other Authorized Uses. Additional authorized uses of the Model developed to a Level 1, if any, are as follows: 3.3 LOD Model Content Requirements. Model Elements are modeled as generalized systems or assemblies with approximate quantities, size, shape, location, and orientation. Non-geometric information may also be attached to Model Elements Authorized Uses Analysis. The Model may be analyzed for performance of selected systems by application of generalized performance criteria assigned to the representative Model Elements Cost Estimating. The Model may be used to develop cost estimates based on the approximate data provided and conceptual estimating techniques (e.g., volume and quantity of elements or type of system selected) Schedule. The Model may be used to show ordered, time-scaled appearance of major elements and systems Other Authorized Uses. Additional authorized uses of the Model developed to a Level 2, if any, are as follows: 3.4 LOD Model Content Requirements. Model Elements are modeled as specific assemblies accurate in terms of quantity, size, shape, location, and orientation. Non-geometric information may also be attached to Model Elements Authorized Uses Construction. Suitable for the generation of traditional construction documents and shop drawings Analysis. The Model may be analyzed for performance of selected systems by application of specific performance criteria assigned to the representative Model Elements Cost Estimating. The Model may be used to develop cost estimates based on the specific data provided and conceptual estimating techniques Schedule. The Model may be used to show ordered, time-scaled appearance of detailed elements and systems Other Authorized Uses. Additional authorized uses of the Model developed to a Level 3, if any, are as follows: AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 4

48 3.5 LOD Model Content Requirements. Model Elements are modeled as specific assemblies that are accurate in terms of size, shape, location, quantity, and orientation with complete fabrication, assembly, and detailing information. Non-geometric information may also be attached to Model Elements Authorized Uses Construction. Model Elements are virtual representations of the proposed element and are suitable for construction Analysis. The Model may be analyzed for performance of approved selected systems based on specific Model Elements Cost Estimating. Costs are based on the actual cost of specific elements at buyout Schedule. The Model may be used to show ordered, time-scaled appearance of detailed specific elements and systems including construction means and methods Other Authorized Uses. Additional authorized uses of the Model developed to a Level 4, if any, are as follows: 3.6 LOD Model Content Requirements. Model Elements are modeled as constructed assemblies actual and accurate in terms of size, shape, location, quantity, and orientation. Non-geometric information may also be attached to modeled elements Authorized Uses General Usage. The Model may be utilized for maintaining, altering, and adding to the Project, but only to the extent consistent with any licenses granted in the Agreement or in a separate licensing agreement Other Authorized Uses. Additional authorized uses of the Model developed to a Level 5, if any, are as follows: ARTICLE 4 MODEL ELEMENTS 4.1 Reliance on Model Elements The Model Element Table at Section 4.3 identifies (1) the LOD required for each Model Element at the end of each Project phase, and (2) the Model Element Author responsible for developing the Model Element to the LOD identified. Each Model Element Author s content is intended to be shared with subsequent Model Element Authors and Model Users throughout the course of the Project It is understood that while the content of a specific Model Element may include data that exceeds the required LOD identified in Section 4.3 for a particular phase, Model Users and subsequent Model Element Authors may rely on the accuracy and completeness of a Model Element consistent only with the content required for a LOD identified in Section Any use of, or reliance on, a Model Element inconsistent with the LOD indicated in Section 4.3 by subsequent Model Element Authors or Model Users shall be at their sole risk and without liability to the Model Element Author. To the fullest extent permitted by law, subsequent Model Element Authors and Model Users shall indemnify and defend the Model Element Author from and against all claims arising from or related to the subsequent Model Element Author s or Model User s modification to, or unauthorized use of, the Model Element Author s content. AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 5

49 4.2 Table Instructions The table in Section 4.3 indicates the LOD to which each Model Element Author (MEA) is required to develop the content of the Model Element at the conclusion of each phase of the Project Abbreviations for each MEA to be used in the Model Element Table are as follows: (Provide abbreviations such as A Architect, or C Contractor. ) Abbreviation Model Element Author (MEA) 4.3 Model Element Table Identify (1) the LOD required for each Model Element at the end of each phase, and (2) the Model Element Author (MEA) responsible for developing the Model Element to the LOD identified. Insert abbreviations for each MEA identified in the table below, such as A Architect, or C Contractor. NOTE: LODs must be adapted for the unique characteristics of each Project. Model Elements Utilizing CSI UniFormat A SUBSTRUCT URE B SHELL C INTERIORS A1 A2 B1 Foundatio ns Basement Constructi on Superstruc ture B2 Exterior Enclosure B3 Roofing C1 Interior Constructi on C2 Stairs LO D Preliminary Design ME A LO D Schematic Design ME A LO D Design Development ME A LO D A11 Standard Foundations 3 A12 Special Foundations 3 A13 Slab on Grade 3 A21 Basement Excavation NA A22 Basement Walls 3 B11 Floor Construction 3 B12 Roof Construction 3 B21 Exterior Walls 3 B22 Exterior Windows 3 B23 Exterior Doors 3 B31 Roof Coverings 3 B32 Roof Openings 3 C11 Partitions 3 C12 Interior Doors 3 C13 Fittings 3 C21 Stair Construction 3 C22 Stair Finishes 1 Construction Documents ME A LO D Construction ME A LO D ME A Note Num ber (See 4.4) AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 6

50 D SERVICES C3 Interior Finishes D1 Conveying D2 Plumbing D3 HVAC D4 Fire Protection D5 Electrical C31 Wall Finishes 1 C32 Floor Finishes 1 C33 Ceiling Finishes 1 D11 Elevators & Lifts 3 Escalators D12 & Moving Walks 3 Other D13 Conveying Systems 3 D21 Plumbing Fixtures 3 D22 Domestic Water Distribution 3 D23 Sanitary Waste 3 D24 Rain Water Drainage 3 D29 Other Plumbing Systems 3 D31 Energy Supply 2 D32 Heat Generating Systems 3 D33 D34 D35 D36 D37 Cooling Generating Systems 3 Distribution Systems 3 Terminal & Package Units 3 Controls & Instrumentation 1 Systems Testing & Balancing NA Other HVAC Systems & Equipment 2 D39 D41 Sprinklers 2 D42 Standpipes 2 D43 D49 Fire Protection Specialties 2 Other Fire Protection Systems 2 Electrical D51 Service & Distribution 2 D52 Lighting and 2 AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 7

51 E EQUIPMENT & FURNISHING S F SPECIAL CONSTR. & DEMO G BUILDING SITEWORK E1 Equipment E2 F1 F2 G1 G2 G3 Furnishing s Special Constructi on Selective Bldg Demo Site Preparatio n Site Improvem ents Site Civil/ Mech. Branch Wiring D53 Communications & Security 1 D59 Other Electrical Systems 1 E11 Commercial Equipment 3 E12 Institutional Equipment 3 E13 Vehicular Equipment 2 E19 Other Equipment 2 E21 Fixed Furnishings 3 E22 Movable Furnishings 2 Special F11 Structures 3 Integrated F12 Construction 3 Special Construction F13 Systems 3 F14 Special Facilities 3 Special Controls & F15 Instrumentation 1 Building Elements F21 Demolition 2 Hazardous Components F22 Abatement 1 G11 Site Clearing 1 G12 Site Demolition & Relocations 2 G13 Site Earthwork 2 Hazardous Waste Remediation 1 G14 G21 Roadways 2 G22 Parking Lots 2 G23 Pedestrian Paving 2 G24 Site Development 2 G25 Landscaping 1 G31 Water Supply & Distribution 2 AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 8

52 G4 Utilities Site Electrical Utilities G5 Other Site Constructi on Model Elements Not Utilizing CSI UniFormat Systems G32 Sanitary Sewer Systems 2 G33 Storm Sewer Systems 2 G34 Heating Distribution 2 G35 Cooling Distribution 2 G36 Fuel Distribution 2 G39 Other Civil/ Mechanical Utilities 2 G41 Electrical Distribution 2 G42 Site Lighting 2 Site G43 Communications & Security 2 G49 Other Electrical Utilities 2 G51 Service Tunnels 2 Other Site G59 Systems & Equipment 2 LO D ME A LO D ME A LO D ME A LO D ME A LO D ME A LO D ME A 4.4 Model Element Table Notes Notes: (List by number shown on table.) AIA Document E Copyright 28 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 11::36 on 2/8/212 under Order No _1 which expires on 1/25/213, and is not for resale. User Notes: ( ) 9

53 BIM CONTRACT ADDENDUM VERSION 2. THE PENNSYLVANIA STATE UNIVERSITY PENN STATE OFFICE OF PHYSICAL PLANT BUILDING INFORMATION MODELING (BIM) CONTRACT ADDENDUM Version The purpose of this addendum is to define the scope of Building Information Modeling (BIM) for facilities designed and constructed for The Pennsylvania State University. This document is to be used in conjunction with the OPP BIM Project Execution Plan Template 1, the OPP BIM Standards and Guidelines 1 document, Asset Attribute Requirements 1 and referenced by FORM OF AGREEMENT 1-P, 1-S and 1-C, 1-CM(GMP, SP, P). The content of this addendum may be modified by the OPP project leader based with support from the OPP BIM team on project specific constraints. Please read the document entirely and contact Colleen Kasprzak by phone at or by at [email protected], if you should have any questions. This addendum applies to all projects exceeding a Total Project Cost of $5 million new construction, substantial renovation, or as directed by the OPP project leader. DEFINITION OF TERMS PSU: The Pennsylvania State University (Owner) OPP: The Office of Physical Plant at PSU, interchangeable with PSU Professional: Designer, Architect, Engineer or Consultant Contractor: Construction Manager (CM) Agent or At-Risk; or General Contractor (GC) Project Team: Professionals, Contractor, Owner, and other stakeholders Project Leader: Penn State Project Manager (PM) or Project Coordinator (PC) Building Information Modeling (BIM): A process focused on the development, use and transfer of facility attribute data of a building project to improve the design, construction and operations of a project in order to achieve project specific goals Level of Development (LOD): Level of completeness to which a model element is developed at the end of each design and construction phase Model Element: Portion of the model(s) representing a component, system, or assembly within a building or site Model Element Author: Responsible party for developing the BIM content of a specific Model Element to the LOD required for a particular phase of the Project Design Intent Model: Model(s) based on criteria that is important to the translation of the facility s design Means and Methods Model: Model(s) based on criteria that is important to the translation of the facility s construction Facility Attribute Data: Associated intelligent attribute data (e.g. manufacturer, model, warranty information, etc.) Record Model Deliverable: Model(s) based on Design Intent Model(s) and installed conditions As-Built Model Deliverable: Model(s) based on Means and Methods Model(s) and installed conditions CAD Deliverable: submitted CAD drawings (e.g. plans, elevations, sections, schedules, details, etc.) in the form of shop drawings, design deliverables, and as-built drawings BIM Project Execution Plan: a plan that defines how BIM will be implemented throughout the project lifecycle. Project Lifecycle: from conception to demolition including four distinctive phases (Planning, Design, Construction, and Operations) 1 Latest version available for download at Please contact Colleen Kasprzak by phone at or by at [email protected], if you should have any questions. 1 P a g e

54 BIM CONTRACT ADDENDUM VERSION 2. THE PENNSYLVANIA STATE UNIVERSITY ARTICLE 1: PROJECT BIM REQUIREMENTS 1.1. BIM Project Execution Plan. The Project Team shall develop a BIM Project Execution Plan (BIM Plan) documenting the collaborative process in which BIM will be implemented throughout the lifecycle of the project. Refer to Article 2. of this document for requirements for the BIM Plan Model Element Authoring. Develop all designs using Building Information Modeling (BIM) and Computer Aided Design (CAD) software. See Article 4.3 for model reliance information Design Intent Model. The Professional shall develop a Design Intent Model that includes all accurate and relevant geometry and facility information required to design the facility. This model will be transferred to the Construction team for the creation of the Means and Methods Model. Professional will update the Design Intent Model with all design revisions at agreed upon intervals during the Construction phase Means and Methods Model. The Contractor shall develop a Means and Methods Model that includes all accurate and relevant geometry and facility information required to construct the facility. Contractor will update Means and Methods Model with all revisions at agreed upon intervals during the Construction phase As-built Model. A Project Team member, preferably the Contractor, will validate the Means and Methods Model to produce a field accurate As-built Model to be delivered to PSU at project turnover Record Model. A Project Team member, preferably the Professional, will validate and revise the Design Intent Model to produce a field accurate Record Model to be delivered to PSU at project turnover Model Responsibility. It shall be understood that there may be an information gap between what is required for the final BIM deliverables to the Owner and what is required for each team member to perform their required and/or recommended BIM Use. It is responsibility of the individual member of the Project Team to provide that information. If developed, all information shall be made available to the entire Project Team BIM Model and Facility Attribute Data. Professionals shall use BIM application(s) and software(s) to develop project designs. Professionals shall use the Design Intent Model to produce accurate Construction Documents. All submitted BIM Models and associated Facility Attribute Data shall be fully compatible with the latest version of Autodesk Revit at the time of Design BIM Model Updates. The Project Team will update the Model with any revisions as required to complete the work, or at a minimum, at each Design Phase Submittal. The Model shall remain current and represent design intent Drawing Requirements. Deliver Construction Document drawings per requirements with any revisions as specified in the OPP Design and Construction Standard. Specification of a CAD file format for these Drawings does not limit which BIM application(s) or software(s) may be used for project development and execution Drawing Deliverables. Submitted drawings (e.g. plans, elevations sections, schedules, details, etc.) shall be derived (commonly known as extractions, views or sheets) and maintained from the submitted Model and Facility Attribute Data Deliverable Requirements. BIM deliverables shall conform to the requirements of Article 3. below Owner Requirements Model Content. The Model and Facility Attribute Data shall include, at a minimum, the requirements of Section 1. Model and Database Structure in the BIM Plan. Further content may be specified in the BIM Information Exchange Worksheet (Section 6.2: Developing Information Exchanges of the BIM Plan) which defines the exchange of information between each project phase for each project team member and the Facility Asset Attribute List (Section 7. Penn State Facility Attribute Data Requirements of the BIM Plan). 2 P a g e

55 BIM CONTRACT ADDENDUM VERSION 2. THE PENNSYLVANIA STATE UNIVERSITY Model Granularity. Models vary in level of detail for individual elements with a model, but at a minimum must include enough detail to establish design intent, perform BIM Uses specified in Section 5. Project BIM Uses of the BIM Plan, coordinate and detect clashes in the model prior to the creation of Construction Documents, create Construction Documents, and meet the deliverable requirements of the BIM Plan. Submitted models shall have a scale of 1: Facility Attribute Data. Develop Facility Attribute Data consisting of intelligent elements for the Model (e.g. doors, air handlers, electrical panels, etc.). This Facility Attribute Data shall include all material definitions and attributes that are necessary for the Project design, construction, and operations. Minimum Facility Attribute Data requirements are located in Section 7.1: Asset Attribute Information of the BIM Plan Quality Control. Implement quality control (QC) parameters for the Model, including procedures described in Section 11.: Quality Control Procedures of the BIM Plan. As a minimum provide the following: Model Standards Checks. QC validation used to ensure that the Model(s) have no undefined, incorrectly defined, or duplicated elements. Report non-compliant elements and corrective action plan to correct non-compliance elements. Provide OPP with detailed justification and request OPP acceptance for any non-compliant element which the Project Team proposes to remain in the Model(s) CAD Standards Check. QC checking performed to ensure that the fonts, dimensions, line styles, levels, and other Construction Document formatting issues are followed per the OPP Design and Construction Standards Model Commissioning. QC validation to ensure that the model and database is compliant with the defined quality control procedure for component level of detail and stakeholder information Other Parameters. Develop such other QC parameters as Professional and Contractor deems appropriate for the Project and provide to the OPP for concurrence Over-The-Shoulder Quality Control Review. Periodic QC meetings shall include reviews of the implementation and use of the model, including but not limited to, interference management, design change tracking information, and coordination validation Project BIM Uses. Section 5.: Project BIM Uses of the BIM Plan indicates the minimum BIM Use requirements for each project phase. 2. ARTICLE 2: BIM PROJECT EXECUTION PLANNING 2.1. The BIM Plan will be developed by the Project Team members documenting the collaborative process in which BIM will be implemented throughout the lifecycle of the project. The Professional shall lead the development of the BIM Plan during the design phase and the Contractor shall lead development during the construction phase An initial BIM Plan shall be developed by both the Professional and Contractor detailing the requirements identified in this Addendum and the OPP BIM Plan Template. It shall be submitted for approval by to PSU prior to contract execution A collaborative BIM Plan shall be developed with the Contractor/CM prior to completion of the schematic design phase. In the event that a Contractor is not procured for preconstruction services, the Professional Team and Owner shall develop the collaborative BIM Plan and revisited when the Contractor if procured The BIM Plan shall be revisited with the entire project team prior to Construction and submitted to the OPP for final approval. The BIM Plan shall be reviewed with specialty contractors prior to their contract execution. Any revisions to the BIM Plan must be submitted to the OPP for final approval Payment may be held at each development phase until the BIM Plan is approved. Suggested review milestones can be found in Section 2.5: Project Milestones of the BIM Plan. 3 P a g e

56 BIM CONTRACT ADDENDUM VERSION 2. THE PENNSYLVANIA STATE UNIVERSITY 2.2. In developing the BIM Plan, both the Professional and Contractor will utilize the latest version of the OPP BIM Project Execution Plan Template (BIM Template), which identifies the minimal BIM Requirements to develop an acceptable BIM Plan Model Development Process. The process in which project team members create and share facility information for downstream stakeholders to produce intermediate and final deliverables. An agreed upon model development process must be reviewed by the project team and approved by OPP. An example of this process can be found in Section 1.2 Record Model & As-built Model Development Process of the BIM Plan Within sixty (6) days after the acceptance of the BIM Plan, the Project Team shall conduct review and demonstration to verify the functionality of the Model technology workflow and processes set forth in the BIM Plan. If modifications are required, the Project Team shall complete the modifications and resubmit the BIM Plan and perform a subsequent demonstration for OPP acceptance. OPP may also withhold payment for Design and Construction for unacceptable performance in executing the accepted BIM Plan Reference. For additional information regarding the OPP BIM requirements, please reference the OPP BIM Standards and Guidelines. 3. ARTICLE 3: PROJECT DELIVERABLE REQUIREMENTS 3.1. Provide deliverables in compliance with the BIM Plan Deliverables at stages described in Section 2.5: Project Milestones of the BIM Plan At each stage, provide a written report confirming that consistency checks as identified in Article 1.7 have been completed. This report shall be discussed as part of the review process and shall address cross-discipline interferences, if any At each stage, provide OPP with the following (as detailed in Section 12: Project Deliverables of the BIM Plan): BIM Project Execution Plan Design Intent Model(s) Two dimensional drawing deliverables printed directly from the model in PDF format. Documents to be stamped and signed in traditional practice to comply with the OPP Design and Construction Standard and local permitting requests Means and Methods Model(s) per Discipline A three dimensional interactive review format of the Model in the latest version of Autodesk Navisworks, Adobe 3D PDF or other format as per the BIM Plan requirements. The file format for reviews can change between submittals Construction Submittals. All Construction Submittals, Request For Information (RFI), and Change Order Requests (COR) should make use of the model for clear interpretations Record Model(s) As-built Model(s) A report generated from the Model of all assets and attributes A report verifying the Model compliance with PSU Facility Attribute Database A report verifying the accuracy of the delivered model elements and asset attributes An Interference Check Report 4 P a g e

57 BIM CONTRACT ADDENDUM VERSION 2. THE PENNSYLVANIA STATE UNIVERSITY A list of all submitted files. The list should include a description, directory, and file name for each file submitted. Identify files that have been produced from the submitted Model and Facility Attribute Data The BIM Plan will define additional intermediate deliverables for the project 3.2. OPP shall confirm acceptability of all project deliverables. 4. ARTICLE 4: OWNERSHIP, RIGHTS, AND LIABILITIES IN DATA 4.1. Ownership. The BIM Model is an instrument of service and is considered to be a component of Design and Construction Documents governed by Article 7 of the Owner/Professional AGREEMENT (Form 1-P), Article 1 of the Owner/Contractor Agreement (Form 1-C), and Article 14.3 of General Conditions of the Contract (Form CM-GMP-GC) without exception. In addition, each Model Element Author (MEA) contributing to the BIM model(s) and database agrees to provide all project stakeholders and Penn State (Owner) a nonrevocable, exclusive license to utilize any and all intellectual property provided by each MEA contained within this BIM for the sole purpose of completing the design, construction and other uses as stipulated and/or implied by the executed Owner/Professional Agreement and Owner/Contractor Agreement for this project Submitted Model(s), drawings, and all embedded asset attribute information may be used at the discretion of the OPP throughout the construction and lifetime of the facility Liability. Nothing in this Addendum shall relieve the Professional from their obligation, nor diminish the role of the Professional as responsible for and in charge of the design of the project and respective model(s) No parties involved in creating in model shall be responsible for costs, expenses, liabilities, or damages which may result from the use of the model beyond the uses described in the BIM Plan Reliance on Model Elements. The BIM Model(s) produced by the project stakeholders associated with the Design Team will serve as the basis of design and is considered the Design Intent Model. The model prepared by the Design Team will be used by the Contractor to prepare a Means and Methods Model. This Right of Reliance pertains to all models and applications associated The Construction Team may rely on the accuracy of the model(s) prepared by the Design Team in accordance with the traditional Standard of Care provisions that apply and govern the design and construction of comparable building in two dimensional design formats and methods Conversely, the Design Team may rely on the accuracy of the model(s) prepared by the Construction Team in accordance with traditional Standard of Care provisions that apply and govern the preparation of shop drawings, fabrication drawings, sequencing and other instruments used to convey the means and methods under the control of the Contractor, subcontractors, consultants and other agents working on this project As mutually agreed by all parties, including Professional, Contractor, and Owner, nothing shall be construed by the content and/or preparation of the associated model(s) as a warranty or guarantee of accuracy and/or completeness by the Design Team. Standard and traditional procedures for design, documentation, means and methods, shop drawing submittals, verification by the contractor, requests for information, etc. shall apply to the design, construction and construction administration of the project The construction manager, contractors and subcontractors shall be solely responsible for means and methods and the execution of the Design Intent Model through the execution, preparation and management of delegated design, the Means and Method Model(s), fabrication, installation, and construction. 5 P a g e

58 BIM CONTRACT ADDENDUM VERSION 2. THE PENNSYLVANIA STATE UNIVERSITY 5. ARTICLE 5: BIM SCHEDULE OF VALUES The Professional(s) and Contractor shall provide any cost incurred to comply with the OPP BIM Addendum. All costs are included in the base contract prices. Both the Professional(s) and Contractor are responsible for developing a Schedule of Values to perform additional BIM services. The Schedule of Values will be submitted for approval to PSU prior to contract execution. 6 P a g e