Corporate Online. S.A.P. Multicash format for Accounts. A guide for Corporate Online users

Transcription

1 Corporate Online S.A.P. Multicash format for Accounts A guide for Corporate Online users

2 About this Guide About Corporate Online Westpac Corporate Online is an internet-based electronic platform, providing a single point of entry to a suite of online transactional services specifically designed for major Australian, New Zealand and international corporations and government bodies. By working closely with customers like you, Westpac has developed Corporate Online as a portal environment that delivers greater control, productivity and flexibility to your business. Control how your organisation uses Corporate Online, including which applications and features staff members can use and which accounts and services they have access to. Increase productivity by getting straight to work with Corporate Online s easy-to-use interface and simple workflows. Use Corporate Online s flexibility to create a setup that matches your business needs and can grow and change as your business does. Copyright 2014 Westpac Banking Corporation ABN AFSL and Australian credit licence S.A.P. Multicash format for Accounts Page 2 of 15

3 About this Guide Contents About this Guide... 4 Introducing export formats for accounts... 5 S.A.P. Multicash Export format... 6 Westpac accounts domiciled in Australia, the Pacific and Other bank accounts... 7 Westpac accounts domiciled in New Zealand... 9 S.A.P. Multicash Export format (2) Westpac accounts domiciled in Australia & the Pacific S.A.P. Multicash format for Accounts Page 3 of 15

4 About this Guide About this Guide This guide describes the standard export formats in which account information may be exported through Corporate Online for reconciliation. S.A.P. Multicash format for Accounts Page 4 of 15

5 Introducing export formats for accounts Introducing export formats for accounts Corporate Online allows you to export your account transactions and balances in a number of standard formats: Comma separated values (CSV) Comma separated values (CSV) balances only Comma separated values (CSV) transactions only S.A.P. Multicash format (SAP) S.A.P. Multicash format (SAP2) Westpac extended format (BRW) Balance reporting system (BRS) Balance reporting system (BRS) balances only Service U The exported file may then be uploaded into your own system for reconciliation purposes. Before you are able to export segment account information, your Corporate Online Administrators will need to assign you access to this feature. This guide has been designed to give you a better understanding of the S.A.P. Multicash format/s for accounts. S.A.P. Multicash format for Accounts Page 5 of 15

6 S.A.P. Multicash Export format S.A.P. Multicash Export format The S.A.P. Multicash format allows account information to be exported from Westpac s Corporate Online to a file that can be imported into the S.A.P. general ledger system. What type of accounts can be exported into S.A.P.? What is the file format? Any Westpac account domiciled in Australia, Fiji, Westpac New Zealand, Papua New Guinea or an account held with another bank where transactions and balances are available for viewing in Online Accounts may be exported in S.A.P. Multicash format whether they are held in a local or foreign currency. S.A.P. Multicash data is formatted into fields which are separated by semicolons ( ; ). Each line/record is variable length and is delimited by a CR/LF pair. The S.A.P. Multicash format is compromised of two (2) export formats: Balances Transactions To export the balances and transactions into your S.A.P. system, both exports must be performed and loaded into your general ledger system. The exports are complimentary. Westpac reserves the right to final interpretation of these formats which are provided in good faith that they are accurate at time of distribution. These formats will need to be tested in your environment prior to placing into your production systems. S.A.P. Multicash format for Accounts Page 6 of 15

7 S.A.P. Multicash Export format Westpac accounts domiciled in Australia, the Pacific and Other bank accounts Balances Transactions Field Field description Possible values 1 Bank & branch details Westpac accounts in Australia: 6 numeric Branch number, for example: Westpac accounts in Fiji or Papua New Guinea and other banks: 4 digit Bank code, for example CHUS for JP Morgan Chase N.A., USA. 2 Account number Up to 34 alphanumeric characters. 3 Statement number 5 numeric, in format YYNNN where NNN is Julian date 4 Statement date In format DD.MM.YY (8 characters) 5 Currency The currency of the account, AUD = Australian dollars, FJD = Fijian dollars, PGK = Papua New Guinea kina 6 Opening balance For example: $13.41 is or $13.41 overdrawn is Total debits For example: $13.41 is Total credit For example: $13.41 is Closing balance For example: $13.41 is or $13.41 overdrawn is Account name 11 Not used Intentionally left blank 12 Not used Intentionally left blank 13 Not used Intentionally left blank 14 Not used Intentionally left blank 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank 18 Number of available transactions (No trailing semi-colon) S.A.P. Multicash format for Accounts Page 7 of 15

8 S.A.P. Multicash Export format Field Field description Field description and possible values 1 Bank & branch details Westpac accounts in Australia: 6 numeric Branch number, for example: Westpac account in Fiji or Papua New Guinea and other banks: 4 digit Bank code, for example CHUS for JP Morgan Chase N.A., USA. 2 Account number Up to 34 alphanumeric characters. 3 Statement number 5 numeric, in format YYNNN where NNN is Julian date 4 Value date In format DD.MM.YY (8 characters) 5 Not used Intentionally left blank 6 Narrative 1 First 27 characters of the Transaction description 7 Not used Intentionally left blank 8 Not used Intentionally left blank 9 Not used Intentionally left blank 10 Serial number Includes cheque numbers 11 Transaction amount For example: $13.41 is or $13.41 debit is Not used Intentionally left blank 13 No of collector Always populated with a zero 0 14 Booking date The date the transaction was posted to the bank statement in format DD.MM.YY. 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank 18 Narrative Next 27 characters of the Transaction description (where 19 Narrative Next 27 characters of the Transaction description (where 20 Narrative Next 27 characters of the Transaction description (where 21 Narrative Next 27 characters of the Transaction description (where 22 Narrative Next 27 characters of the Transaction description (where 23 Narrative Next 27 characters of the Transaction description (where 24 Narrative Next 27 characters of the Transaction description (where 25 Narrative Next 27 characters of the Transaction description (where S.A.P. Multicash format for Accounts Page 8 of 15

9 S.A.P. Multicash Export format Field Field description Field description and possible values 26 Narrative Next 27 characters of the Transaction description (where 27 Narrative Next 27 characters of the Transaction description (where 28 Not used Intentionally left blank 29 Not used Intentionally left blank 30 Not used Intentionally left blank 31 Not used Intentionally left blank 32 Not used Intentionally left blank 33 Not used Intentionally left blank 34 Transaction code 3 digit bank transaction code in format XXX, e.g: transaction code 50 is Not used Intentionally left blank (trailing semi-colon present) Westpac accounts domiciled in New Zealand Balances Field Field description Possible values 1 Bank & Branch details NZD accounts: 6 numeric, i.e: Foreign Currency accounts: 3 alpha, ie: RET or WRE 2 Account details NZD accounts: 9 numeric, (last 7 of Account number & last 2 of suffix). 3 Year and Julian date Foreign Currency accounts: 15 alphanumeric In format YYNNN where NNN is Julian date 4 Statement date In format DD.MM.YY (8 characters) 5 Currency For example: NZD or USD 6 Opening balance For example: $13.41 is or $13.41 overdrawn is Total debits For example: $13.41 is Total credit For example: $13.41 is Closing balance For example: $13.41 is or $13.41 overdrawn is Account name 11 Not used Intentionally left blank S.A.P. Multicash format for Accounts Page 9 of 15

10 S.A.P. Multicash Export format Field Field description Possible values 12 Not used Intentionally left blank 13 Not used Intentionally left blank 14 Not used Intentionally left blank 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank 18 Number of available transactions (No trailing semi-colon) Transactions Field Field description Possible values 1 Bank & Branch details NZD accounts: 6 numeric, i.e: Foreign Currency accounts: 3 alpha, ie: RET or WRE 2 Account details NZD accounts: 9 numeric, (last 7 of Account number & last 2 of suffix). 3 Year and Julian date Foreign Currency accounts: 15 alphanumeric In format YYNNN where NNN is Julian date 4 Value date In format DD.MM.YY (8 characters) 5 Not used Intentionally left blank 6 Narrative 1 NZD accounts: Particulars (12 characters), Analysis code (12 characters) and Reference (1 character). Each set of characters is separated by a single space. 7 Not used Intentionally left blank 8 Not used Intentionally left blank 9 Not used Intentionally left blank Foreign Currency accounts: Owner reference (16 characters) 10 Serial number NZD accounts: Always displayed as Foreign Currency accounts: Intentionally left blank. 11 Transaction amount For example: $13.41 is or $13.41 debit is Not used Intentionally left blank 13 Not used Intentionally left blank S.A.P. Multicash format for Accounts Page 10 of 15

11 S.A.P. Multicash Export format Default file name Field Field description Possible values 14 Posting date The date the transaction was posted to the bank statement in format DD.MM.YY. 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank Note: For foreign currency accounts Posting Date may be different to Value date. 18 Narrative NZD accounts: Reference (12 characters) Foreign Currency accounts: Our reference (16 characters) 19 Narrative NZD accounts: Other party name (20 characters) Foreign Currency accounts: Extra reference (first 27 characters) 20 Narrative NZD accounts: Intentionally left blank 21 Not used Intentionally left blank 22 Not used Intentionally left blank 23 Not used Intentionally left blank 24 Not used Intentionally left blank 25 Not used Intentionally left blank 26 Not used Intentionally left blank 27 Not used Intentionally left blank 28 Not used Intentionally left blank 29 Not used Intentionally left blank 30 Not used Intentionally left blank 31 Not used Intentionally left blank 32 Not used Intentionally left blank Foreign Currency accounts: Extra reference (characters 28 to 32) 33 MTS Source code NZD accounts: 2 digit MTS source code, eg: AP, DC, DD. Foreign Currency accounts: Intentionally left blank 34 Transaction code NZD accounts: 3 digit bank transaction code, i.e: trancode 50 is 050. Foreign Currency accounts: Intentionally left blank. 35 Not used Intentionally left blank (trailing semi-colon present) S.A.P. Multicash format for Accounts Page 11 of 15

12 S.A.P. Multicash Export format When you execute the download of a file in S.A.P. Multicash format from Corporate Online you will be required to save the Balance and Transaction files simultaneously. The default export file names are: ACCOUNTS_DD-MM-CCYY_ _X.SAP Where: Field name ACCOUNTS DD-MM-CCYY Description The type of data being downloaded Today s date The customer number of the user performing the action. X SAP B for Balance file and T for Transaction file File format S.A.P. Multicash format for Accounts Page 12 of 15

13 S.A.P. Multicash Export format (2) S.A.P. Multicash Export format (2) The S.A.P. Multicash format 2 allows account information to be exported from Westpac s Corporate Online to a file that can be imported into the S.A.P. general ledger system. What type of accounts can be exported into S.A.P.? What is the file format? Any Westpac account domiciled in Australia, Fiji and Papua New Guinea may be exported in S.A.P. Multicash format (2) whether they are held in a local or foreign currency. S.A.P. Multicash data is formatted into fields which are separated by semicolons ( ; ). Each line/record is variable length and is delimited by a CR/LF pair. The S.A.P. Multicash format is compromised of two (2) export formats: Balances Transactions To export the balances and transactions into your S.A.P. system, both exports must be performed and loaded into your general ledger system. The exports are complimentary. Westpac reserves the right to final interpretation of these formats which are provided in good faith that they are accurate at time of distribution. These formats will need to be tested in your environment prior to placing into your production systems. Westpac accounts domiciled in Australia & the Pacific Balances Field Field description Possible values 1 Bank & branch details 6 numeric Branch number, for example: Account number 6 numeric, for example: Statement number In format YYNNN where NNN is Julian date 4 Statement date In format DD.MM.YY (8 characters) 5 Currency For example: AUD 6 Opening balance For example: $13.41 is or $13.41 overdrawn is Total debits For example: $13.41 is Total credit For example: $13.41 is Closing balance For example: $13.41 is or $13.41 overdrawn is Account name S.A.P. Multicash format for Accounts Page 13 of 15

14 S.A.P. Multicash Export format (2) Field Field description Possible values Not used Intentionally left blank 18 Number of available transactions (No trailing semi-colon) Transactions Default file name Field Field description Field description and possible values 1 Bank & branch details 6 numeric Branch number, for example: Account number 6 numeric, for example: Statement number In format YYNNN where NNN is Julian date 4 Value date In format DD.MM.YY (8 characters) 5 Not used Intentionally left blank 6 Narrative 1 Characters 1 to 27 of the Transaction description 7-9 Not used Intentionally left blank 10 Serial number 6 numeric for trancode 000 (cheque) 11 Transaction amount Not used Intentionally left blank 7 numeric for trancode 009 (cheque) For example: $13.41 is or $13.41 debit is Narrative 2 Characters 28 to 54 of the Transaction description 18 Narrative 3 Characters 55 to 81 of the Transaction description 19 Narrative 4 Characters 82 to 106 of the Transaction description 20 Narrative 5 Characters 107 to 132 of the Transaction description 21 Narrative 6 Characters 133 to 158 of the Transaction description 22 Narrative 7 Characters 159 to 185 of the Transaction description 23 Narrative 8 Characters 186 to 200 of the Transaction description Not used Intentionally left blank 34 Transaction code 3 digit bank transaction code in format XXX, e.g: trancode 50 is Not used Intentionally left blank (trailing semi-colon present) When you execute the download of a file in S.A.P. Multicash format from Corporate Online you will be required to save the Balance and Transaction files simultaneously. The default export file names are: S.A.P. Multicash format for Accounts Page 14 of 15

15 S.A.P. Multicash Export format (2) ACCOUNTS_DD-MM-CCYY_ _X.SAP2 Where: Field name Description ACCOUNTS The type of data being downloaded DD-MM-CCYY Today s date The customer number of the user performing the action. X B for Balance file and T for Transaction file SAP2 File format S.A.P. Multicash format for Accounts Page 15 of 15