Setup procedures for EFT Processing

Transcription

1 Setup procedures for EFT Processing North American Banks V5.4 to V2014 Last updated V /03/2010

2 EFT Options... 9 A/P Options... 9 A/R Options Options Canadian CIBC Bank Canadian CIBC Bank Positive Pay Format Canadian CIBC for Direct Payments Canadian TD Bank Canadian TD Bank US$ Format Canadian RBC Bank Canadian RBC Bank AP Link Canadian RBC A/P Link Incl ACH Canadian EFT (80 byte Record) Canadian Scotiabank Canadian Scotia Direct 105 Byte Canadian Scotiabank Web Import Canadian Bank of Montreal Canadian Bank of Montreal EFT Direct 80 Byte file Canadian Bank of Montreal Positive Pay Canadian Alberta Treasury Bank Canadian Alberta Treasury Bank using File System Number Canada HSBC Bank Canada Canada HSBC Bank Canada Bacs Standard Canada Caisse Populaire Desjardins Canada Canada s TD Bank Positive Pay Canada Canadian Beanstream ACH Canada Canadian Beanstream Credit Card format Canada RBC Express (flat txt file) Canada Canadian Beanstream EFT Canada Canadian RBC for Payee Match Canada Canadian RBC Cross Border payments Canada Royal Bank of Canada (STD152) Debit/Credit File Canadian - Bank of Nova Scotia - PIAP Canada Royal Bank of Canada ACH Debit/Credit with IAT Rules Australian HSBC USA Mellon Global Cash Management Canadian Bank Reconciliation (RTF) Canadian CPA Standard 005 AFT File Specification Canadian - CIBC CPA Standard 005/EFT Canadian Royal Bank of Canada - Jamaica National Bank of Canada Estonia Hansabank Domestic Layout Estonia Hansabank Foreigh Layout USA Solano Bank USA Citibank USA Citibank Funds Transfer USA Citibank ACH - PreFormat USA Harris Bank ACH Prepared by : Orchid Systems Page 2 of 238

3 USA NACHA Standard USA NACHA Standard - Self Balancing USA Nacha Standard, User Defined Transaction Type USA NACHA CTX Standard USA ACH Direct EFT format for the Payment Gateway USA International ACH Transactions (IAT) File Format USA Nordea Bank - NACHA Standard USA Frost Bank - NACHA Standard USA Pinnacle National Bank USA Sovereign Bank USA JP Morgan Chase USA Wilmington Trust Co USA - Commerce Bank ACH USA - CommerceBank Wire Transfer USA Bank of America - NACHA USA First American Bank ACH Emirates National Bank Dubai Setup your bank, customers and vendors EFT Setup procedure for Canadian CIBC EFT Banks EFT Vendors EFT Setup procedure for Canadian CIBC Positive Pay EFT Banks EFT Vendors EFT Setup procedure for Canadian CIBC Direct Payments EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian TD Bank EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian TD Bank US$ Format EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian RBC EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian RBC AP Link EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian RBC AP Link Incl ACH EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian EFT (80 Byte Record) EFT Banks Prepared by : Orchid Systems Page 3 of 238

4 EFT Vendors EFT Customers EFT Setup procedure for Canadian Scotiabank EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Scotia Direct 105 Byte EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Scotiabank Web Format EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Bank of Montreal EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Bank of Montreal EFT Direct 80 Byte format EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Bank of Montreal Positive Pay EFT Banks EFT Vendors EFT Setup procedure for Canadian Alberta Treasury Bank EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Alberta Treasury Bank using File System Number EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian HSBC Bank Canada EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian HSBC Bank Canada BACS Standard EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Caisse Populaire Desjardins EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian - Canada TD Bank Positive Pay (only supports AP) EFT Banks Prepared by : Orchid Systems Page 4 of 238

5 EFT Vendors EFT Setup procedure for Canadian - Royal Bank of Canada ACH Debit/Credit with IAT Rules EFT Banks EFT Vendors EFT Setup procedure for Canadian - Canadian Bank of Nova Scotia - PIAPEFT Banks EFT Vendors EFT Setup procedure for HSBC EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Beanstream ACH EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Beanstream Credit Card format EFT Banks EFT Customers EFT Setup procedure for Canadian Beanstream EFT EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian RBC Express (flat txt file) EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian RBC for Payee Match (AP only) EFT Banks EFT Vendors EFT Setup procedure for Canadian RBC for Cross Border payments EFT Banks EFT Setup procedure for Royal Bank of Canada (STD152) Debit/Credit EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Mellon Global Cash Management EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian Bank Reconciliation (RTF) EFT Banks EFT Vendors EFT Setup procedure for Canadian CPA Standard 005 AFT File specification (CAN_CPA) EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian CPA Standard 005 File specification (CAN_CPA005) Prepared by : Orchid Systems Page 5 of 238

6 EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Canadian - CIBC CPA Standard 005/EFT EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Royal Bank of Canada - Jamaica EFT Banks EFT Setup procedure for HSBC BACS (Canada) EFT Banks EFT Vendors EFT Customers EFT Setup procedure for National Bank of Canada EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Estonian Hansabank Domestic Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for Estonian Hansabank Foreign Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Solano Bank Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA CITIBANK Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA CITIBANKFT funds transfer Layout EFT Banks EFT Vendors EFT Vendor Remittance Address EFT Customers EFT Setup procedure for USA CITIBANKPF- ACH PreFormat Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Harris Bank ACH EFT Banks EFT Vendors EFT Customers To Create an EFT file for the bank EFT Setup procedure for USA NACHA Standard Layout EFT Banks EFT Vendors Prepared by : Orchid Systems Page 6 of 238

7 EFT Customers EFT Setup procedure for USA NACHA CTX Standard Layout EFT Banks EFT Vendors EFT Customers USA ACH Direct EFT format for the Payment Gateway EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA - International ACH Transactions (IAT) File Format EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Nordea - NACHA Standard Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA - NACHA Standard Self Balancing EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA - NACHA Standard, User Defined Transaction Type EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA FROST - NACHA Standard Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Pinnacle National Bank - NACHA Standard Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Sovereign Bank - NACHA Standard Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA JP Morgan Chase Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA Wilmington Trust Co - NACHA Standard Layout EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA CommerceBank ACH Prepared by : Orchid Systems Page 7 of 238

8 EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA CommerceBank Wire Transfer EFT Banks EFT Vendors EFT Setup procedure for USA Bank of America - NACHA EFT Banks EFT Vendors EFT Customers EFT Setup procedure for USA First American Bank ACH EFT Banks EFT Vendors Creating the EFT File EFT Setup procedure for Emirates National Bank Dubai EFT Banks EFT Vendors Creating a Receipt Batch in EFT Processing V Prepared by : Orchid Systems Page 8 of 238

9 EFT Options A/P Options Select if users are allowed to enter a range of batches or one individual batch Select if users are allowed to select unposted batches or posted batches only Select if Vendors not defined in EFT Vendors causes an error (stop the export) or skip the vendor payment and continue the export Select if the users are allowed to select individual payment from a batch Prepared by : Orchid Systems Page 9 of 238

10 A/R Options Select if users are allowed to enter a range of batches or one individual batch Select if users are allowed to select unposted batches or posted batches only Select if Customers not defined in EFT Customers causes an error (stop the export) or skip the vendor payment and continue the export Select if the users are allowed to select individual payment from a batch Prepared by : Orchid Systems Page 10 of 238

11 This tab lets you: Define your Server. If you leave this field blank, then the Sage Accpac ERP default way of sending s using your Microsoft Outlook client will be used. If you define the server, then SMTP will be used to send s and the following parameters will be required: Server The User The Password The Comes from Notes : Check your server to see if it requires a username/password. Some require it to be blank, for some it does not matter. You will need to try each combination until you find which is correct for your server. Some servers will allow you to log on as a certain user and send as anyone, others will only allow you to send as the logged on user. So if you log on as "Joe", but try to send as admin@testdomain, some servers won't allow it. In your program, find out what settings are there for your account and enter those same settings into Process Scheduler. With those settings, you should be able to send an . You can use the "Send Test ..." to check your settings. You will be prompted to enter an address to send the test to. Prepared by : Orchid Systems Page 11 of 238

12 Options Select the bank or primary bank. Selecting a bank enables the EFT Screen labels to be tailored to the bank Prepared by : Orchid Systems Page 12 of 238

13 Canadian CIBC Bank Select CAN_CIBC as the primary bank : Prepared by : Orchid Systems Page 13 of 238

14 Canadian CIBC Bank Positive Pay Format Select CAN_CIBCPP as the primary bank Canadian CIBC for Direct Payments Select CAN_CIBC_DIRPAY as the primary bank Canadian TD Bank Select CAN_TD as the primary bank : Canadian TD Bank US$ Format Prepared by : Orchid Systems Page 14 of 238

15 Select CAN_TDUSA as the primary bank : Canadian RBC Bank Select CAN_RBC as the primary bank if you want $$AA exported in the header row of the EFT File select: Otherwise select CAN_RBC1 as the primary bank: Canadian RBC Bank AP Link Select CAN_RBCAPL or CAN_RBCAPL1 as the primary bank : Prepared by : Orchid Systems Page 15 of 238

16 If you want to control the type of remittance sent to the customers/vendors by the bank on the AR Customer/AP Vendor record using the Destination option ( , print), then select CAN_RBCAPL as the primary bank. If you want to control the type of remittance advice (none, , fax see RBC s AP Link Payment Type list choices) by entering the appropriate code on the EFT Customer/EFT Vendor, then select CAN_RBCAPL1 as the primary bank Prepared by : Orchid Systems Page 16 of 238

17 Canadian RBC A/P Link Incl ACH Select CAN_RBCAPLACH as the primary bank : Canadian EFT (80 byte Record) Select CAN_EFT as the primary bank : Canadian Scotiabank Select CAN_SCOTIA as the primary bank : Canadian Scotia Direct 105 Byte Select CAN_SCOTIASD105 as the primary bank : Prepared by : Orchid Systems Page 17 of 238

18 Prepared by : Orchid Systems Page 18 of 238

19 Canadian Scotiabank Web Import Select CAN_SCOTIAWEB as the primary bank : Canadian Bank of Montreal Select CAN_BOMONTREAL as the primary bank Canadian Bank of Montreal EFT Direct 80 Byte file Select CAN_BOM80 as the primary bank Prepared by : Orchid Systems Page 19 of 238

20 Canadian Bank of Montreal Positive Pay Select CAN_BOMPP as the primary bank Prepared by : Orchid Systems Page 20 of 238

21 Canadian Alberta Treasury Bank Select CAN_ATB as the primary bank Prepared by : Orchid Systems Page 21 of 238

22 Canadian Alberta Treasury Bank using File System Number Select CAN_ATBFS as the primary bank Canada HSBC Bank Canada Select CAN_HSBC as the primary bank Canada HSBC Bank Canada Bacs Standard 18 Select CAN_HSBC as the primary bank Canada Caisse Populaire Desjardins Select CAN_HSBC as the primary bank Prepared by : Orchid Systems Page 22 of 238

24 Canada Canada s TD Bank Positive Pay Select CAN_TDPP as the primary bank Canada Canadian Beanstream ACH Select CAN_BEANSTREAMACH as the primary bank Canada Canadian Beanstream Credit Card format Select CAN_BEANSTREAMCC as the primary bank Prepared by : Orchid Systems Page 24 of 238

25 Canada RBC Express (flat txt file) Select CAN_RBCEXPRESS as the primary bank Prepared by : Orchid Systems Page 25 of 238

26 Canada Canadian Beanstream EFT Select CAN_BEANSTREAMEFT as the primary bank Prepared by : Orchid Systems Page 26 of 238

27 Canada Canadian RBC for Payee Match Select CAN_ RBCPAYEEMATCH as the primary bank Canada Canadian RBC Cross Border payments Select CAN_ RBCACH as the primary bank Note: CAN_RBCACH_APLINK and CAN_RBCACH_EXPRESS are based on the Canadian ACH 152 Standard, with the IAT address requirements Canada Royal Bank of Canada (STD152) Debit/Credit File Select CAN_RBC2XCLIENTCODE as the primary bank Prepared by : Orchid Systems Page 27 of 238

28 Canadian - Bank of Nova Scotia - PIAP Select CAN_SCOTIAPIAP as the primary bank Canada Royal Bank of Canada ACH Debit/Credit with IAT Rules Australian HSBC Select HSBC_AU as the primary bank : USA Mellon Global Cash Management Select USA_MELLONGCM as the primary bank : Prepared by : Orchid Systems Page 28 of 238

30 Canadian Bank Reconciliation (RTF) Select CAN_RECON as the primary bank : Canadian CPA Standard 005 AFT File Specification Select CAN_CPA as the primary bank (when upgrading from EFT Processing V5.3) otherwise Select CAN_CPA005: Prepared by : Orchid Systems Page 30 of 238

31 Canadian - CIBC CPA Standard 005/EFT1464 Select CAN_CPA005CIBC as the primary bank : Canadian Royal Bank of Canada - Jamaica Select RBC_JAMAICA as the primary bank : Prepared by : Orchid Systems Page 31 of 238

32 Canada - HSBCNET BACS Select CAN_HSBCBACS as the primary bank : National Bank of Canada Select CAN_NBC as the primary bank : Estonia Hansabank Domestic Layout Select EST_HANSADOMESTIC as the primary bank : Estonia Hansabank Foreigh Layout Prepared by : Orchid Systems Page 32 of 238

33 Select EST_HANSAFOREIGN as the primary bank : USA Solano Bank Select USA_SOLANO as the primary bank USA Citibank Select CITIBANK as the primary bank Prepared by : Orchid Systems Page 33 of 238

34 USA Citibank Funds Transfer Select CITIBANKFT as the primary bank USA Citibank ACH - PreFormat Select CITIBANKPF as the primary bank USA Harris Bank ACH Select USA_HARRISBANK as the primary bank USA NACHA Standard Select NACHA as the primary bank Prepared by : Orchid Systems Page 34 of 238

36 USA NACHA Standard - Self Balancing Select NACHA_SB as the primary bank USA Nacha Standard, User Defined Transaction Type Select NACHA_UDTT as the primary bank USA NACHA CTX Standard Select NACHA_CTX as the primary bank USA ACH Direct EFT format for the Payment Gateway Select USA_ACHEFT as the primary bank Prepared by : Orchid Systems Page 36 of 238

38 USA International ACH Transactions (IAT) File Format USA Nordea Bank - NACHA Standard Select USA_NORDEA as the primary bank USA Frost Bank - NACHA Standard Select USA_FROST as the primary bank Prepared by : Orchid Systems Page 38 of 238

39 USA Pinnacle National Bank Select USA_PINNACLE as the primary bank USA Sovereign Bank Select USA_SOVEREIGN as the primary bank USA JP Morgan Chase Select USA_JPMC as the primary bank Prepared by : Orchid Systems Page 39 of 238

40 USA Wilmington Trust Co Select USA_WILMINGTON as the primary bank USA - Commerce Bank ACH Select COMMERCE_ACH as the primary bank USA - CommerceBank Wire Transfer Select COMMERCE_WIRE as the primary bank Prepared by : Orchid Systems Page 40 of 238

41 USA Bank of America - NACHA Select USA_BOAMERICA as the primary bank USA First American Bank ACH Select USA_FIRSTAMERICAN as the primary bank Emirates National Bank Dubai Select EMR_NAT_DUBAI as the primary bank Prepared by : Orchid Systems Page 41 of 238

42 Setup your bank, customers and vendors Prepared by : Orchid Systems Page 42 of 238

43 EFT Setup procedure for Canadian CIBC EFT Banks 1 Bank Name CIBC 2 Financial Institution ID 9 digit number (e.g ) 3 Account Number Your account number with your bank (e.g ) 4 Payment Code (transaction code) for AP Payments eg Account Name eg Sample Company LTD 6 Receipt Code (transaction code) for AR Payments eg A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..cib) 9 A/P EFT File Type CAN_CIBC for Canadian CIBC 10 A/P Payment Reference Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g..cib) 13 A/R EFT File Type CAN_CIBC for Canadian CIBC 14 A/R Payment Reference Organisation id eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 43 of 238

44 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Westpac Current Account) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems) 6 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 44 of 238

45 EFT Setup procedure for Canadian CIBC Positive Pay EFT Banks 1 Bank Name CIBC 2 Bank Transit Number 5 digit number (e.g ) 3 Account Number Your account number with your bank (e.g ) 4 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..cpp) 8 A/P EFT File Type CAN_CIBCPP for Canadian CIBC Positive Pay 9 Legacy System Identifier CIBC Reference ID eg ID issued by CIBC Business Contact Centre. Format TTTTTXXXXXAAAAAAASSS. Enter the 17 Characters for TTTTTXXXXXAAAAAAA and the program will automatically add the SSS from the file numbering 10 Select the file numbering option - must be File Sequence Number Prepared by : Orchid Systems Page 45 of 238

46 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) The rest of the information 2..7 is optinal and is not used in the EFT Positive Payment File 2 Bank Name The Vendor Bank (e.g. Westpac Current Account) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems) 6 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group When generating an EFT File, you must select Use Cheque Number in order for the cheque number to be exported in the EFT Positive Payment file. Prepared by : Orchid Systems Page 46 of 238

48 EFT Setup procedure for Canadian CIBC Direct Payments EFT Banks 1 Bank Name CCB 2 Bank and Branch Code 3 Account Number Your account number with your bank (e.g ) 4 Account Name e.g. Sample Company 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..cib) 8 A/P EFT File Type CAN_CIBC_DIRPAY for Canadian CIBC Direct Payments 9 Payment Code (Typically 77 for supplier) 10 & 15 Select the file numbering option - must be File Sequence Number 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g..cib) 13 A/R EFT File Type CAN_CIBC_DIRPAY for Canadian CIBC Direct Payments 14 Receipt Code (Typically 77 for supplier) Prepared by : Orchid Systems Page 48 of 238

49 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Royal Bank of Canada) 3 Bank and Branch Code 4 Account Number The Vendor Account number 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems) 6 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 49 of 238

50 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1100) 2 Bank Name The Customer Bank Name (e.g. TD Bank) 3 Bank and Branch Code 4 Account Number The Vendor Account number 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems) 6 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 50 of 238

51 EFT Setup procedure for Canadian TD Bank EFT Banks 1 Bank Name TD Bank 2 Financial Institution ID 9 digit number (e.g ) 3 Account Number Your account number with your bank (e.g ) 4 Account Name eg Sample Company LTD 5 A/P EFT File batch Enter or browse to find the file path for AP files 6 A/P EFT File Extension The file extension required by the bank (e.g..tdb) 7 A/P EFT File Type CAN_TD for Canadian TD Bank 8 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 10 A/R EFT File Extension The file extension required by the bank (e.g..tdb) 11 A/R EFT File Type CAN_CIBC for Canadian TD Bank 12 Originator ID Number Organisation id eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 51 of 238

52 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Account Type (S/C) Enter S or C depending on the vendors account type 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 52 of 238

53 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. ANZ Online) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 6 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Customer Master Record is selected when you create the EFT file for the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 53 of 238

54 EFT Setup procedure for Canadian TD Bank US$ Format EFT Banks 1 Bank Name TD Bank US$ Format 2 Financial Institution ID 9 digit number (e.g ) 3 Account Number Your account number with your bank (e.g ) 4 Account Name eg Sample Company Inc 5 A/P EFT File batch Enter or browse to find the file path for AP files 6 A/P EFT File Extension The file extension required by the bank (e.g..tdb) 7 A/P EFT File Type CAN_TDUSA for Canadian TD Bank US$ Format 8 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 10 A/R EFT File Extension The file extension required by the bank (e.g..tdb) 11 A/R EFT File Type CAN_TDUSA for Canadian TD Bank US$ Format 12 Originator ID Number Organisation id eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 54 of 238

55 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Account Type (S/C) This payment reference must be entered as S for savings account and C for current account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 55 of 238

57 EFT Setup procedure for Canadian RBC EFT Banks 1 Bank Code Select or enter the appropriate bank code. (e.g. CCB) 2 Bank Name Enter the bank name (e.g. royal Bank of Canada) 3 Financial Institution ID/Transit Number The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number (e.g ) 4 Account Number Your account number with the bank (e.g ) 5 Account Name eg Sample Company Inc 6 Client ID This is used for the A/R format only. Contact the bank to find out what your Client ID is. 10 digit client number as follows : 6 digit client number assigned by the Royal Bank and 4 digit subsidiary number assigned by the client. Where no subsidiary exists, insert zeros as the last 4 digits of this field. (eg ) 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g. RBC) 9 A/P EFT File Type CAN_RBC for Canadian RBC Note: If you want $$AA exported in the header row of the EFT file select CAN_RBC, otherwise use CAN_RBC1 Prepared by : Orchid Systems Page 57 of 238

58 10 A/P Payment Reference Three digit code as defined in Pre-Authorized Debits (PADs) Service manual (Chapter 7) for CPA codes or USA codes. Contact your bank for a full list. (eg 999). Recommendation : use A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. RBC) 13 A/R EFT File Type CAN_RBC for Canadian RBC 14 Transaction Code Three digit code as defined in Pre-Authorized Debits (PADs) Service manual (Chapter 7) for CPA codes or USA codes. Contact your bank for a full list. (eg 450) 15 Select the file numbering option either Batch number or File Sequence Number EFT Vendors 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Barclays Bank) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (eg. Chloride Systems Account) 6 Country Enter CAN or USA for Canada or USA 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 58 of 238

59 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Barclays Bank) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (eg. Ronald Black Current Account) 6 Country Enter CAN or USA for Canada or USA 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 59 of 238

60 EFT Setup procedure for Canadian RBC AP Link EFT Banks 1 Bank Code Select or enter the appropriate bank code. (e.g. CCB) 2 Bank Name Enter the bank name (e.g. Royal Bank of Canada) 3 Financial Institution ID/Transit Number The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number (e.g ) 4 Account Number Your account number with the bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g. RBC) 8 A/P EFT File Type CAN_RBCAPL or CAN_RBCAPL1 for Canadian RBC AP Link. See Note 1 Below 9 A/P Payment Reference not used 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g. RBC) 12 A/R EFT File Type CAN_RBCAPL or CAN_RBCAPL1 for Canadian RBC AP Link. See Note 1 Below 13 A/R Payment Reference not used 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 60 of 238

61 NOTE 1 : CAN_RBCAPL VS CAN_RBCAPL1 In the Royal Bank of Canada AP Link, you need to instruct the bank what type of payment you are making. A FEDI Only Financial EDI pay only (No Remittance Delivery) B FEDI with EDI Remit Financial EDI pay/edi remittance C FEDI with Fax Remit Financial EDI pay/fax remittance D FEDI with Remit Financial EDI pay/ remittance E PDS Only ACH Direct Deposit pay only (PDS) (No Remittance Delivery) F PDS with Fax Remit ACH Direct Deposit pay/fax remittance (PDS) G PDS with Remit ACH Direct Deposit pay/ remittance (PDS) H PDS Payroll ACH Direct Deposit Payroll (No Remittance Delivery) I PAD Only ACH Personally Approved Debits (PAD) (No Remittance Delivery) J PAD with Fax ACH Personally Approved Debits/fax remittance (PAD) K PAD with ACH Personally Approved Debits/ remittance (PAD) L CHQ Cheque M CHQ/DA Cheque/Disbursement Auditor N CHQ/DA/PM Cheque/Disbursement Auditor/Payee Match O DA Disbursement Auditor P Wires Only Wires pay only (No Remittance Delivery) Q Wires with Fax Wires with Fax R Wires with Wires with S Payee Match Payee Match T Payee Match/CHQ Payee Match/Cheque Issuance U Payee Match/DA Payee Match/DA V Fax Only FAX Remittance Only W Only Remittance Only For Payments to Vendors, you can use types A..H, L..W For direct debits from Customers, you can use types I, J, K If you want to use the delivery method on the vendor to dictate types E (no remittance), F (fax remittance), G ( remittance), then select CAN_RBCAPL as A/P EFT File Type. Prepared by : Orchid Systems Page 61 of 238

62 If you want to use the delivery method on the customer to dictate types I (no remittance), J (fax remittance), K ( remittance), then select CAN_RBCAPL as A/R EFT File Type. If you want to use the delivery method on the EFT Vendor record to dictate types A..H, L..W then select CAN_RBCAPL1 as A/P EFT File Type. Prepared by : Orchid Systems Page 62 of 238

63 If you want to use the delivery method on the EFT Customer record to dictate types I, J, K then select CAN_RBCAPL1 as A/R EFT File Type. EFT Vendors Using a primary bank of CAN_RBCAPL1 1 Customer ID Enter or select the Customer id (e.g. 1500) 2 Bank Name The Customer Bank (e.g. Chase Manhattan) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (eg. Gould Manufacturing Ltd.) Prepared by : Orchid Systems Page 63 of 238

64 6 Pay Type (E/F/G) Enter the payment type required : A..H, L..W 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Using a primary bank of CAN_RBCAPL 1 Customer ID Enter or select the Customer id (e.g. 1500) 2 Bank Name The Customer Bank (e.g. Chase Manhattan) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (eg. Gould Manufacturing Ltd.) 6 Payment Reference Enter any payment reference for this vendor (eg 1500) 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers Using a primary bank of CAN_RBCAPL1 Prepared by : Orchid Systems Page 64 of 238

65 1 Customer ID Enter or select the Customer id (e.g. 1600) 2 Bank Name The Customer Bank (e.g. Westpac) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (eg. Ronald Black Current Account) 6 Pay Type (I/J/K) Enter the payment type required : I, J or K 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Using a primary bank of CAN_RBCAPL Prepared by : Orchid Systems Page 65 of 238

66 1 Customer ID Enter or select the Customer id (e.g. 1600) 2 Bank Name The Customer Bank (e.g. Westpac) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (eg. Ronald Black Current Account) 6 Payment Reference Enter any payment reference for this customer (eg 1600) 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Setup procedure for Canadian RBC AP Link Incl ACH EFT Banks 1 Bank Code Select or enter the appropriate bank code. (e.g. CCB) 2 Bank Name Enter the bank name (e.g. Royal Bank of Canada) 3 Financial Institution ID/Transit Number The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with the bank 5 Account Name e.g. Sample Company Inc Prepared by : Orchid Systems Page 66 of 238

67 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g. RBC) 8 A/P EFT File Type CAN_RBCAPLACH for Canadian RBC AP Link Incl ACH 9 A/P Payment Reference not used 10 Select the file numbering option either Batch number or File Sequence Number or Fixed 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. RBC) 13 A/R EFT File Type CAN_RBCAPLACH for Canadian RBC AP Link Incl ACH 14 A/R Payment Reference not used 15 Select the file numbering option either Batch number, File Sequence Number, fixed or same as payments EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. Prepared by : Orchid Systems Page 67 of 238

68 If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name 5 Financial Institution ID The Vendor Financial institution ID 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Pay Type 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 10 Select ACH PDS status Prepared by : Orchid Systems Page 68 of 238

69 EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number (e.g. 1100) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Financial Institution ID The Customer s Financial institution ID 5 Account Number The Customer s Account number 6 The Customer s Bank Account Name (e.g. Bargain Mart San Diego) 7 Pay Type I/K/K 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 9 ACH-PAD (DCD/PDD) Prepared by : Orchid Systems Page 69 of 238

70 EFT Setup procedure for Canadian EFT (80 Byte Record) EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..eft) 8 A/P EFT File Type CAN_EFT for Canadian EFT 9 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_EFT for Canadian EFT 13 Originator ID Number Organisation id eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 70 of 238

71 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Payment Reference can be used for notes. Not used in the EFT file 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 71 of 238

72 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. ANZ Online) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 6 Payment Reference Not used in this format. Can be used for any notes 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 72 of 238

73 EFT Setup procedure for Canadian Scotiabank EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..sco) 8 A/P EFT File Type CAN_SCOTIA for Canadian Scotiabank 9 Customer Number Customer number supplied by Scotiabank eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_SCOTIA for Canadian Scotiabank 13 Customer Number Customer number supplied by Scotiabank eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 73 of 238

76 EFT Setup procedure for Canadian Scotia Direct 105 Byte EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 Financial Institution ID 9 digit number 4 Account Number Your account number with your bank (e.g ) 5 Account Name e.g. Sample Company Inc 6 Scotiabank Data Centre Enter one of the following codes: Prepared by : Orchid Systems Page 76 of 238

77 7 Originator Short Name 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g..sco) 10 A/P EFT File Type CAN_SCOTIASD105 for Canadian Scotia Direct 105 Byte 11 Customer Number Customer number supplied by Scotia bank 12 Select the file numbering option either Batch number or File Sequence Number 13 A/R EFT File batch Enter or browse to find the file path for AR files 14 A/R EFT File Extension The file extension required by the bank (e.g..eft) 15 A/R EFT File Type CAN_SCOTIASD105 for Canadian Scotia Direct 105 Byte 16 Customer Number Customer number supplied by Scotia bank 17 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 77 of 238

78 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 Financial Institution ID The Vendor Financial institution ID 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 78 of 238

79 EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number (e.g. 1100) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Financial Institution ID The Customer s Financial institution ID 5 Account Number The Customer s Account number 6 The Customer s Bank Account Name (e.g. Bargain Mart San Diego) 7 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Customer Master Record is selected when you create the EFT file for the bank 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 79 of 238

80 EFT Setup procedure for Canadian Scotiabank Web Format EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Institution/Transit ID Enter your 3 digit Institution id followed by your 5 digit Transit ID (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..bns) 8 A/P EFT File Type CAN_SCOTIAWEB for Canadian Scotiabank Web 9 Payment Group Enter the payment group used for AP transactions in the ScotiaBank Web client eg PaymentGroupABC 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_SCOTIA for Canadian Scotiabank 13 Payment Group Enter the payment group used for AP transactions in the ScotiaBank Web client eg PaymentGroupDEF 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 80 of 238

81 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Institution ID/Transit The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Savings Account) 6 Payment Reference can be used for sundry information to be sent in the bank file. 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 81 of 238

82 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1100) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Institution ID/Transit ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Dieago) 6 Payment Reference Can be used sundry information to be sent to the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 82 of 238

83 EFT Setup procedure for Canadian Bank of Montreal EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg ABC Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..bom) 8 A/P EFT File Type CAN_BOMONTREAL for Canadian Bank of Montreal 9 Originator ID Number Customer number supplied by Bank of Montreal eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_BOMONTREAL for Canadian Bank of Montreal 13 Originator ID Number Customer number supplied by Bank of Montreal eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 83 of 238

86 EFT Setup procedure for Canadian Bank of Montreal EFT Direct 80 Byte format EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..bom) 8 A/P EFT File Type CAN_BOM80 for Canadian Bank of Montreal 80 Byte format 9 Originator ID Number Customer number supplied by Bank of Montreal eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_BOM80 for Canadian Bank of Montreal 80 Byte format 13 Originator ID Number Customer number supplied by Bank of Montreal eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 86 of 238

89 EFT Setup procedure for Canadian Bank of Montreal Positive Pay EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 Bank Code Enter the Bank Code (up to 11 digits) 4 Account Number Your account number with your bank (up to 20 digits) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..txt) 8 A/P EFT File Type CAN_BOMPP for Canadian Bank of Montreal Positive Pay Format 9 AP Payment Reference Enter your payment reference from the bank 10 Select the file numbering option either Batch number or File Sequence Number 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g..txt) 13 A/R EFT File Type CAN_BOMPP for Canadian Bank of Montreal Positive Pay Format 14 AP Payment Reference Enter your payment reference from the bank 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 89 of 238

90 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 Bank Code Enter the Vendor s Bank Code 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 90 of 238

91 EFT Setup procedure for Canadian Alberta Treasury Bank EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..abt) 8 A/P EFT File Type CAN_ATB for Canadian Alberta Treasury Bank 9 Originator ID Number Customer number supplied by Alberta Treasury Bank eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g.. ABT) 12 A/R EFT File Type _ATB for Canadian Alberta Treasury Bank 13 Originator ID Number Customer number supplied by Alberta Treasury Bank eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 91 of 238

94 EFT Setup procedure for Canadian Alberta Treasury Bank using File System Number EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg Standard Bank 3 Institution ID 9 digit number (e.g ) A 9-digit account number that will always contain where the 3 dashes are your company s branch transit number. Institution ID for Returns 4 Account Number A 9 digit account number. Though CPA format allows for up to 12 digits. This is your company settlement account number including 2 digit sub number 24. (e.g ) 5 Account Name eg Sample Company Inc 6 Client ID The sixth, seventh, eighth and ninth digits of the 10 digit Customer Number assigned to you by ATB Document Processing Centre. EG for Customer Number , the Client ID would be A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..atb) 9 A/P EFT File Type CAN_ATBFS for Canadian Alberta Treasury Bank using File system Number 10 Originator ID Number Customer number supplied by Alberta Treasury Bank eg A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g.. atb) Prepared by : Orchid Systems Page 94 of 238

95 13 A/R EFT File Type CAN_ATBFS for Canadian Alberta Treasury Bank using File System Number 14 Originator ID Number Customer number supplied by Alberta Treasury Bank eg Use Select the file numbering option as File Sequence Number 16 File Sequence Number Enter the first number required. For test files, this number must be 1. EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Bank Systems Account) 6 Payment Reference can be used for notes. Not used in the EFT file 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 95 of 238

96 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Deutsche Bank) 3 Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Ronald Black Current Account) 6 Payment Reference Not used in this format. Can be used for any notes 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 96 of 238

97 EFT Setup procedure for Canadian HSBC Bank Canada EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..hsb) 8 A/P EFT File Type CAN_HSBC for Canadian HSBC Canadian Bank 9 Originator ID Number Customer number supplied by HSBC Bank of Canada eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_BOMONTREAL for Canadian Bank of Montreal 13 Originator ID Number Customer number supplied by Bank of Montreal eg Select the file numbering option File Sequence Number and enter the base number to start from. Prepared by : Orchid Systems Page 97 of 238

99 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. ANZ Online) 3 Financial Institution ID The 9 digit Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 6 Payment Reference Not used in this format. Can be used for any notes 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 99 of 238

100 EFT Setup procedure for Canadian HSBC Bank Canada BACS Standard 18 EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) 2 Bank Name Enter the bank name 3 Sort Code Enter the Sort Code 4 Account Number Your account number with your bank 5 Account Name e.g. Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..bac) 8 A/P EFT File Type CAN_HSBCBACS for Canadian HSBC BACS Standard 18 9 Direct Credit BACS ID Enter the ACH Credit BACS ID 10 Select the file numbering option either Batch number or File Sequence Number or Fixed Name. 11 A/R EFT File batch Enter or browse to find the file path for AR files Prepared by : Orchid Systems Page 100 of 238

101 12 A/R EFT File Extension The file extension required by the bank (e.g..bac) 13 A/R EFT File Type CAN_HSBCBACS for Canadian HSBC BACS Standard Direct Debit BACS ID Enter the Direct Debit BACS ID 15 Select the file numbering option File Sequence Number and enter the base number to start from, Batch Number, Same as Payments or Fixed Name EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor Number Enter or select the vendor id 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. Prepared by : Orchid Systems Page 101 of 238

102 If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name 5 Sort Code Enter the Vendor s Sort Code 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 9 Status Status must be set to active to process EFT Payments. Modifying this field can be controlled by a security group EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Sort Code Enter the Vendor s Sort Code 5 Account Number The Customer s Account number 6 The Customer s Bank Account Name 7 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Customer Master Record is selected when you create the EFT file for the bank Prepared by : Orchid Systems Page 102 of 238

103 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Setup procedure for Canadian Caisse Populaire Desjardins EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 Financial Institution ID/Transit 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name Enter your account name eg Sample Company Inc 6 Destination Data Centre Enter the destination data centre of the bank normally a 9 digit number (e.g ) 7 Organization ID Number Enter your 10 digit Organization ID number provided by the bank. (eg ) 8 Payment Code Enter the 3 digit payment code to be used for Vendor Payments. EG Receipt Code Enter the 3 digit receipt code to be used for Customer Receipts. EG A/P EFT File batch Enter or browse to find the file path for AP files 11 A/P EFT File Extension The file extension required by the bank (e.g..hsb) 12 A/P EFT File Type CAN_CAISSE for Canadian Caisse Populaire Desjardins 13 A/P Payment Reference Enter any reference. Not used in the Bank File 14 A/R EFT File batch Enter or browse to find the file path for AR files Prepared by : Orchid Systems Page 103 of 238

104 15 A/R EFT File Extension The file extension required by the bank (e.g..eft) 16 A/R EFT File Type CAN_CAISSE for Canadian Caisse Populaire Desjardins 17 A/R Payment Reference Enter any reference. Not used in the Bank File 18 Select the file numbering option File Sequence Number or Batch number and enter the base number to start from (if using File Sequence Number). EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Payment Reference can be used for notes. Used in the EFT File if you select the option Use reference from vendor master record as shown below 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 104 of 238

106 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. ANZ Online) 3 Financial Institution ID The 9 digit Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 6 Payment Reference can be used for notes. Used in the EFT File if you select the option Use reference from vendor customer record as shown below 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 106 of 238

107 EFT Setup procedure for Canadian - Canada TD Bank Positive Pay (only supports AP) EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 Financial Institution ID/Transit 9 digit number (e.g ) 4 CRS Account Number Your account number with your bank (e.g ) 5 Account Name Enter your account name eg Sample Company Inc 6 CDA Account Number Extra bank account 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..txt) 9 A/P EFT File Type CAN_TDPP for Canada TD Bank Positive Pay 10 A/P Payment Reference Enter any reference. Not used in the Bank File 11 Select the file numbering option File Sequence Number or Batch number and enter the base number to start from (if using File Sequence Number). Prepared by : Orchid Systems Page 107 of 238

109 EFT Setup procedure for Canadian - Royal Bank of Canada ACH Debit/Credit with IAT Rules EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name Bank of Canada 3 Financial Institution ID/Transit The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with from which the payments are being made 5 Account Name e.g. Sample Company Inc 6 Client ID: Prepared by : Orchid Systems Page 109 of 238

110 7 Originating DFI Branch Country Code: 8 Originating DFI ID Number Qualifier 9 Bank Routing Number 10 A/P EFT File batch Enter or browse to find the file path for AP files 11 A/P EFT File Extension The file extension required by the bank (e.g..rbc) 12 A/P EFT File Type CAN_RBCACHIAT for Royal Bank of Canada ACH Debit/Credit with IAT Rules 13 Select the file numbering option either Batch number or File Sequence Number 14 A/R EFT File batch Enter or browse to find the file path for AR files 15 A/R EFT File Extension The file extension required by the bank (e.g..rbc) 16 A/R EFT File Type CAN_RBCACHIAT for Royal Bank of Canada ACH Debit/Credit with IAT Rules 17 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 110 of 238

111 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Bank of America) 5 Financial Institution ID/Transit Bank (4) Branch (5) this is made up of the Financial Institution ID which is 4 digits. The transit or branch number which is 5 digits. Enter them both as a single 9 digit number 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) Prepared by : Orchid Systems Page 111 of 238

112 8 Trans Code 22/32 Enter 22 for an Automated deposit to a Checking Account, 32 for an automated deposit to a Savings account. 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 10 Country (CAN/USA) Enter one of CAN or USA 11 Receiving DFI ID Number Qualifier Same values as the originating DFI ID number qualifier Prepared by : Orchid Systems Page 112 of 238

113 EFT Setup procedure for Canadian - Canadian Bank of Nova Scotia - PIAPEFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name Bank of Canada 3 Financial Institution ID/Transit The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with from which the payments are being made 5 Account Name e.g. Sample Company Inc 6 Account Qualifier: Prepared by : Orchid Systems Page 113 of 238

114 7 Country Code: 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g..rbc) 10 A/P EFT File Type CAN_SCOTIAPIAP for Canadian Bank of Nova Scotia - PIAP 11 Enter an AP Payment Reference (if applicable) 12 Select the file numbering option either Batch number or File Sequence Number 13 A/R EFT File batch Enter or browse to find the file path for AR files 14 A/R EFT File Extension The file extension required by the bank (e.g..rbc) 15 A/R EFT File Type CAN_SCOTIAPIAP for Canadian Bank of Nova Scotia - PIAP 16 Enter an AR Payment Reference (if applicable) 17 Select the file numbering option either Batch number or File Sequence Number EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location Prepared by : Orchid Systems Page 114 of 238

115 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Bank of America) 5 Financial Institution ID/Transit Bank (4) Branch (5) this is made up of the Financial Institution ID which is 4 digits. The transit or branch number which is 5 digits. Enter them both as a single 9 digit number 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Trans Code 22/32 Enter 22 for an Automated deposit to a Checking Account, 32 for an automated deposit to a Savings account. 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 10 Country (CAN/USA) Enter one of CAN or USA 11 Receiving DFI ID Number Qualifier Same values as the originating DFI ID number qualifier Prepared by : Orchid Systems Page 115 of 238

116 EFT Setup procedure for HSBC EFT Banks 1 BSB Number The BSB is 6 digits (e.g ) 2 Account Number Your account number with the bank (e.g ) 3 Account Name eg Sample Company LTD 4 A/P EFT File batch Enter or browse to find the file path for AP files 5 A/P EFT File Extension The file extension required by the bank (e.g. AP) 6 A/P EFT File Type HSBC_AU 7 User Identification Number Your ID provided by the bank. 8 A/R EFT File batch Enter or browse to find the file path for AR files 9 A/R EFT File Extension The file extension required by the bank (e.g. AR) 10 A/R EFT File Type HSBC_AU 11 User Identification Number Your ID provided by the bank. 12 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 116 of 238

119 EFT Setup procedure for Canadian Beanstream ACH EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Bank Number Enter the 3 digit number Bank Number (e.g. 004) 4 Transit Number Enter the 9 digit Transit number 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..ach) 8 A/P EFT File Type CAN_BEANSTREAMACH for Canadian Beanstream ACH File Specification 9 A/P Payment Reference Enter an AP Payment Reference 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..ach) 12 A/R EFT File Type CAN_BEANSTREAMACH for Canadian Beanstream ACH File Specification 13 A/R Payment Reference Enter an AR Receipt Reference 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 119 of 238

120 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Standard Chartered Bank) 3 Bank Number Not used 4 Transit Number The Vendor s Transit Number 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems) 6 Payment Reference Used in the EFT file as a reference if you select AP Payment Reference when exporting the EFT File 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Account Number Enter the Vendor s Account Number (up to 17 digits) 9 Account Type Select from the following: CC Corporate Checking CS Corporate Savings PC Personal Checking PS Personal Savings Prepared by : Orchid Systems Page 120 of 238

121 EFT Customers 1 Customer Number Enter or select the Customer Number (e.g. 1100) 2 Bank Name The Customer s Bank (e.g. Commonwealth Bank) 3 Bank Number Not used 4 Transit Number The Customer s Transit Number 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart Savings Account) 6 Payment Reference Used in the EFT file as a reference if you select AR Receipt Reference when exporting the EFT File 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Account Number Enter the Customer s Account Number (up to 17 digits) 9 Account Type Select from the following: CC Corporate Checking CS Corporate Savings PC Personal Checking PS Personal Savings Prepared by : Orchid Systems Page 121 of 238

122 EFT Setup procedure for Canadian Beanstream Credit Card format EFT Banks Set your options for the required bank for AR Receipts as follows: 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name e.g. CCB Bank 3 Bank Number Enter the 3 digit number Bank Number (e.g. 004) 4 Transit Number Enter the 9 digit Transit number 5 Account Name e.g. Sample Company Inc 6 A/R EFT File batch Enter or browse to find the file path for AR files 7 A/R EFT File Extension The file extension required by the bank (e.g..eft) 8 A/R EFT File Type CAN_BEANSTREAMCC for Canadian Beanstream Credit Card File Specification 9 A/R Payment Reference Enter an AR Receipt Reference 10 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 122 of 238

123 EFT Customers Setup your EFT Customers as follows : a) The customer must be defined b) The status must be active c) None of the other fields are required, as the CC number and Expiry date comes from the AR Customer, as does the AR Customers Prepared by : Orchid Systems Page 123 of 238

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125 EFT Setup procedure for Canadian Beanstream EFT EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Bank Number Enter the 3 digit number Bank Number (e.g. 004) 4 Transit Number Enter the 5 digit Transit number 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..eft) 8 A/P EFT File Type CAN_BEANSTREAMEFT for Canadian Beanstream EFT File Specification 9 A/P Payment Reference Enter an AP Payment Reference 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_BEANSTREAMEFT for Canadian Beanstream EFT File Specification 13 A/R Payment Reference Enter an AR Receipt Reference 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 125 of 238

126 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Standard Chartered Bank) 3 Bank Number Enter the Bank Number (3 digits) 4 Transit Number The Vendor s Transit Number (5 digits) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems) 6 Payment Reference Used in the EFT file as a reference if you select AP Payment Reference when exporting the EFT File 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Account Number Enter the Vendor s Account Number (up to 11 digits) Prepared by : Orchid Systems Page 126 of 238

127 EFT Customers 1 Customer Number Enter or select the Customer Number (e.g. 1100) 2 Bank Name The Customer s Bank (e.g. Commonwealth Bank) 3 Bank Number Enter the Bank Number (3 digits) 4 Transit Number The Customer s Transit Number (5 digits) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart Savings Account) 6 Payment Reference Used in the EFT file as a reference if you select AR Receipt Reference when exporting the EFT File 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Account Number Enter the Customer s Account Number (up 11 digits) Prepared by : Orchid Systems Page 127 of 238

128 EFT Setup procedure for Canadian RBC Express (flat txt file) EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 Bank (4) Branch (5) this is made up of the Financial Institution ID which is 4 digits. The transit or branch number which is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with the bank 5 Account Name eg Sample Company Account 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..rbc) 8 A/P EFT File Type CAN_RBCEXPRESS for Canadian RBC Express (Flat txt file) format. 9 Bank A/P Payment Reference Enter an AP Payment Reference (if applicable) 10 Select the file numbering option either Batch number or File Sequence Number 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g..rbc) 13 A/R EFT File Type CAN_RBCEXPRESS for Canadian RBC Express (Flat txt file) format. 14 Bank AR Reference Enter an AR Reference (if applicable) 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 128 of 238

129 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 Bank (4) Branch (5) this is made up of the Financial Institution ID which is 4 digits. The transit or branch number which is 5 digits. Enter them both as a single 9 digit number 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 129 of 238

130 EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number (e.g. 1100) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Bank (4) Branch (5) this is made up of the Financial Institution ID which is 4 digits. The transit or branch number which is 5 digits. Enter them both as a single 9 digit number 5 Account Number The Customer s Account number 6 The Customer s Bank Account Name (e.g. Bargain Mart San Diego) 7 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Customer Master Record is selected when you create the EFT file for the bank 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 130 of 238

131 EFT Setup procedure for Canadian RBC for Payee Match (AP only) This is essentially a list of cheques to be sent to the bank for checking EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 Financial Institution ID/Transit The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with the bank 5 Account Name eg Sample Company Account 6 Enter the AP Client ID 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..eft) 9 A/P EFT File Type CAN_RBCPAYEEMATCH for Royal Bank of Canada Payee Match 10 Enter the Transaction Code 11 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 131 of 238

132 EFT Vendors Valid EFT Vendor records which are active still need to be created but do not need to fill in any bank account details. Prepared by : Orchid Systems Page 132 of 238

133 EFT Setup procedure for Canadian RBC for Cross Border payments EFT Banks Note: CAN_RBCACH_APLINK and CAN_RBCACH_EXPRESS are based on the Canadian ACH 152 Standard, with the IAT address requirements 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 Financial Institution ID/Transit The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with the bank 5 Account Name eg Sample Company Account 6 Enter the Client ID 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..eft) 9 A/P EFT File Type CAN_RBCACH for Royal Bank of Canada cross border payments 10 Enter the Transaction Code 11 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 133 of 238

134 EFT Setup procedure for Royal Bank of Canada (STD152) Debit/Credit EFT Banks 1 Bank Code Select or enter the appropriate bank code. (e.g. CCB) 2 Bank Name Enter the bank name (e.g. royal Bank of Canada) 3 Financial Institution ID/Transit Number The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number (e.g ) 4 Account Number Your account number with the bank 5 Account Name eg Sample Company Inc 6 AP Client ID This is used for the A/P Payments and A/R Refunds format only. Contact the bank to find out what your Client ID is. 10 digit client number as follows : 6 digit client number assigned by the Royal Bank and 4 digit subsidiary number assigned by the client. Where no subsidiary exists, insert zeros as the last 4 digits of this field. (eg ) 7 AR Client ID This is used for the A/R format only. Contact the bank to find out what your Client ID is. 10 digit client number as follows : 6 digit client number assigned by the Royal Bank and 4 digit subsidiary number assigned by the client. Where no subsidiary exists, insert zeros as the last 4 digits of this field. (eg ) Prepared by : Orchid Systems Page 134 of 238

135 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g. RBC) 10 A/P EFT File Type CAN_RBC2XCLIENTCODE for Canadian RBC (STD152) Debit/Credit File 11 Transaction Code Three digit code as defined in Pre-Authorized Debits (PADs) Service manual (Chapter 7) for CPA codes or USA codes. Contact your bank for a full list. (eg 999). Recommendation : use Select the file numbering option either Batch number or File Sequence Number 13 A/R EFT File batch Enter or browse to find the file path for AR files 14 A/R EFT File Extension The file extension required by the bank (e.g. RBC) 15 A/R EFT File Type CAN_RBC2XCLIENTCODE for Canadian RBC (STD152) Debit/Credit File 16 Transaction Code Three digit code as defined in Pre-Authorized Debits (PADs) Service manual (Chapter 7) for CPA codes or USA codes. Contact your bank for a full list. (eg 450) 17 Select the file numbering option either Batch number or File Sequence Number EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location Prepared by : Orchid Systems Page 135 of 238

136 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 Financial Institution ID The Vendor Financial Institution ID 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Country Enter CAN or USA for Canada or USA 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 136 of 238

137 EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Financial Institution ID The Customer s Financial Institution ID 5 Account Number The Customer s Account number (e.g ) 6 The Customer s Bank Account Name (e.g. Mr Ronald Black) 7 Country Enter CAN or USA for Canada or USA 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 137 of 238

138 EFT Setup procedure for USA Mellon Global Cash Management EFT Banks 1 Bank Code :Select (or type) your Common Service Bank Code 2 Bank Name : Type in the name of the Mellon Bank 3 R/T Number or Immediate Destination 9 digits (e.g ) 4 Account Number Your account number with the bank (e.g ) 5 Application ID not used, can be left blank 7 Account Name eg Sample Company LTD 8 Remote ID (RID) not used, can be left blank 9 Company ID Enter the Company Identification. This number identifies to Mellon the originator of the file. Most companies use their Employer Identification Number preceeded by a 1. Check this number with your bank 10 A/P EFT File batch Enter or browse to find the file path for AP files 11 A/P EFT File Extension The file extension required by the bank (e.g. MEL) 12 A/P EFT File Type USA_MELLONGCM 13 A/P Payment Reference not used 14 A/R EFT File batch Enter or browse to find the file path for AR files 15 A/R EFT File Extension The file extension required by the bank (e.g. MEL) 16 A/R EFT File Type USA_MELLONGCM Prepared by : Orchid Systems Page 138 of 238

139 17 A/R Payment Reference not used 18 Select the file numbering option either Batch number or File Sequence Number 19 If you select File Sequence Number for the files, you can optionally reset this number EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 R/T Number The Vendor s bank routing number (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 139 of 238

140 EFT Customers 1 Customer ID Enter or select the Customer id (e.g ) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Trans Code 27/37 Enter 27 for a Automated Payment from a Current account, 37 for an automated payment from a Savings Account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 140 of 238

141 EFT Setup procedure for Canadian Bank Reconciliation (RTF) EFT Banks 1 Bank Code :Select (or type) your Common Service Bank Code 2 Bank Name : Type in the name of the appropriate bank EG CCB Bank 3 Financial Institution Number Enter the financial institution number for your bank (e.g ) 4 DCH Account Number Your account number with the bank (e.g ) 5 Account Name eg Sample Company LTD 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g. REC) 8 A/P EFT File Type CAN_RECON 9 A/P Payment Reference not used 10 A/R EFT File batch Not used 11 A/R EFT File Extension Not used 12 A/R EFT File Type Not used 13 A/R Payment Reference not used 14 Select the file numbering option either Batch number or File Sequence Number (Not used) 15 If you select File Sequence Number for the files, you can optionally reset this number (Not used) Prepared by : Orchid Systems Page 141 of 238

142 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank). Not mandatory if only creating the Reconciliation file 3 Financial Institution Number The Vendor s bank branch number (e.g ). Not mandatory if only creating the Reconciliation file 4 DCH Account Number The Vendor Account number (e.g ). Mandatory if creating the Reconciliation file 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account). Mandatory if creating the Reconciliation file 6 Payment Reference Enter any payment reference. Not mandatory if only creating the Reconciliation file 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group When you create an EFT file, you must select use cheque number (5) to get the cheque number payment reference in the FTF file. Prepared by : Orchid Systems Page 142 of 238

143 1 Batch Type Select A/P Payment Batch 2 From Batch Select the batch number or batch range 3 File Type Leave the default for CAN_RECON. If a real EFT file is required, select the appropriate layout. The selected layout will override the default layout for the bank for the batch selected 4 Description Defaults to batch description. Is not used in the CAN_RECON layout 5 Reference Field You must select Use Cheque Number to ensure the cheque number is included in the Reconciliation file. 6 Vendor not defined Depeding on options selected in EFT options, you may be able to error or skip if the vendor is not defined in EFT Vendors 7 Include in EFT File Select individual entries if required (and if allowed according to options in EFT Options) Prepared by : Orchid Systems Page 143 of 238

144 EFT Setup procedure for Canadian CPA Standard 005 AFT File specification (CAN_CPA) EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the 5 digit destination data centre 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..cpa) 8 A/P EFT File Type CAN_CPA for Canadian CPA Standard 005 AFT File Specification 9 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..eft) 12 A/R EFT File Type CAN_EFT for Canadian EFT 13 Originator ID Number Organisation id eg Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 144 of 238

145 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Financial Institution ID The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Payment Reference Used in the EFT file as a reference if you select AP Payment Reference when exporting the EFT File 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 145 of 238

146 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. ANZ Online) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 6 Payment Reference Used in the EFT file as a reference if you select AR Payment Reference when exporting the EFT File 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 146 of 238

147 EFT Setup procedure for Canadian CPA Standard 005 File specification (CAN_CPA005) EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 Destination Data Centre Enter the 5 digit Destination Data Centre for the bank 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..cpa) 9 A/P EFT File Type CAN_CPA005 for Canadian CPA Standard 005 File Specification 10 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g..eft) 13 A/R EFT File Type CAN_CPA005 for Canadian CPA Standard 005 File Specification 14 Originator ID Number Organisation id eg Select File Sequence Number for the File Numbering option. Prepared by : Orchid Systems Page 147 of 238

150 EFT Setup procedure for Canadian - CIBC CPA Standard 005/EFT1464 EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 Destination Data Centre Enter the 5 digit Destination Data Centre for the bank 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..cpa) 9 A/P EFT File Type CAN_CPA005CIBC for Canadian CPA Standard 005/EFT1464 File Specification 10 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g..eft) 13 A/R EFT File Type CAN_CPA005CIBC for Canadian CPA Standard 005/EFT1464 File Specification 14 Originator ID Number Organisation id eg Select File Sequence Number for the File Numbering option. Prepared by : Orchid Systems Page 150 of 238

151 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank (e.g. Barclays Bank) 5 Financial Institution ID The Vendor Financial institution id (e.g ) 6 Account Number The Vendor Account number (e.g ) 7 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 8 Payment Reference Used in the EFT file as a reference if you select AP Payment Reference when exporting the EFT File 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 151 of 238

152 EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Financial Institution ID The Customer Financial institution id 5 Account Number The Customer s Account number (e.g ) 6 The Customer s Bank Account Name (e.g. Bargain Mart San Diego 7 Payment Reference Used in the EFT file as a reference if you select AR Payment Reference when exporting the EFT File 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 152 of 238

153 EFT Setup procedure for Royal Bank of Canada - Jamaica EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) 2 Bank Name Enter the bank name 3 Enter the Bank / Branch Code 4 Enter the Account Number 5 Enter the Account Name 6 Select File Sequence Number for the File Numbering option. 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension must be a CSV delimited file 9 A/P EFT File Type RBC_JAMAICA for Royal Bank of Canada - Jamaica Prepared by : Orchid Systems Page 153 of 238

154 EFT Setup procedure for HSBC BACS (Canada) EFT Banks Note: The batch number has been formatted as numeric (correcting VOL1, HDR1, UHL1 and EOF1). And the File number (field 8 on the UHL1 record) we have set to file System Number. For this you need to ensure that bank is set up to use File Sequence Number 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name e.g. City Commercial Bank 3 Sort Code 6 Digit Sort Code 4 Account Number Your account number with your bank (e.g ) 5 Account Name Enter the Account Name e.g. Sample Company Inc. 6 Service User Number (SUN) Enter the 6 digit Service User Number provided by the bank 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..bac) 9 A/P EFT File Type CAN_HSBCBACS for BACS Standard Not Used 11 Select File Sequence Number for the File Numbering option. 12 A/R EFT File batch Enter or browse to find the file path for AR files 13 A/R EFT File Extension The file extension required by the bank (e.g..bac) Prepared by : Orchid Systems Page 154 of 238

155 14 A/R EFT File Type CAN_HSBCBACS for BACS Standard Not Used 16 Select File Sequence Number for the File Numbering option. EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 Sort Code Enter the 6 digit Sort code 6 Account Number The Vendor Account number (e.g ) 7 The Vendor Bank Account Name (e.g. Chloride Systems) 8 Payment Reference Used in the EFT file as a reference if you select AP Payment Reference when exporting the EFT File Prepared by : Orchid Systems Page 155 of 238

156 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer Number Enter or select the Customer Number (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name Enter the Customer s Bank name 4 Sort Code Enter the 6 digit Sort code 5 Account Number The Customer s Account number (e.g ) 6 The Customer s Bank Account Name (e.g. Mr Ronald Black) 7 Payment Reference Used in the EFT file as a reference if you select AR Payment Reference when exporting the EFT File 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 156 of 238

157 EFT Setup procedure for National Bank of Canada EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CCB Bank 3 Financial Institution ID 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name 6 Destination Data Centre Enter the 5 digit Destination Data Centre for the bank 7 Enter a short name 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g..nbc) 10 A/P EFT File Type CAN_NBC for National Bank of Canada File Specification 11 Originator ID Number Organisation id eg A/R EFT File batch Enter or browse to find the file path for AR files 13 A/R EFT File Extension The file extension required by the bank (e.g..nbc) 14 A/R EFT File Type CAN_NBC for National Bank of Canada File Specification 15 Originator ID Number Organisation id eg Select File Sequence Number for the File Numbering option. Prepared by : Orchid Systems Page 157 of 238

160 EFT Setup procedure for Estonian Hansabank Domestic Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg Hansa Bank 3 Financial Institution ID 3 digit number (e.g. 234) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..ehd) 8 A/P EFT File Type EST_HANSADOMESTIC for Estonian Hansabank Domestic layout 9 A/P Payment Reference Not used in this layout enter any reference if required 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..ehd) Prepared by : Orchid Systems Page 160 of 238

161 12 A/R EFT File Type EST_HANSADOMESTIC for Estonian Hansabank Domestic layout 13 A/R Payment Reference Not used in this layout enter any reference if required 14 Select the file numbering option either Batch number or File Sequence Number EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Bank Branch Number The Vendor Financial institution id (e.g. 323) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Benef. Reg. No. Enter the Beneficiaries Registration Number (up to 11 digits) 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers Prepared by : Orchid Systems Page 161 of 238

162 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Barclays Bank) 3 Bank Branch Number The Customer Financial institution id (e.g. 323) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Ronald Black Current Account) 6 Payment Reference. Enter the Beneficiaries Registration Number (up to 11 digits) 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 162 of 238

163 EFT Setup procedure for Estonian Hansabank Foreign Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg Hansa Bank 3 Financial Institution ID 3 digit number (e.g. 234) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..ehf) 8 A/P EFT File Type EST_HANSAFOREIGN for Estonian Hansabank Foreign layout 9 A/P Payment Reference Not used in this layout enter any reference if required 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..ehf) 12 A/R EFT File Type EST_HANSAFOREIGN for Estonian Hansabank Foreign layout Prepared by : Orchid Systems Page 163 of 238

164 13 A/R Payment Reference Not used in this layout enter any reference if required 14 Select the file numbering option either Batch number or File Sequence Number EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Bank Branch Number The Vendor Financial institution id (e.g. 323) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 OUR/BEN/SHR. Enter one of OUR if the remitter is paying all the bank charges for any payments to this vendor BEN if the beneficiary will bear all the service charges, incl. Hansabank s charges for payments to this vendor SHR shared each party pays its own costs for payments made to this vendor. 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers Prepared by : Orchid Systems Page 164 of 238

165 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Barclays Bank) 3 Bank Branch Number The Customer s Bank Branch number (e.g. 323) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Ronald Black Current Account) 6 OUR/BEN/SHR. Enter one of OUR if the remitter is paying all the bank charges for any payments from this customer BEN if the remitter will bear all the service charges, incl. Hansabank s charges for payments from this customer SHR shared each party pays its own costs for payments made from this customer. 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 165 of 238

166 EFT Setup procedure for USA Solano Bank Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg Solano Bank 3 Routing Number 8/9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..sol) 8 A/P EFT File Type USA_SOLANO for USA Solano Bank 9 Originator ID Number Not used in this layout enter any reference if required 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g..sol) 12 A/R EFT File Type USA_SOLANO for USA Solano Bank layout 13 A/R Payment Reference Not used in this layout enter any reference if required 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 166 of 238

167 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Routing Number The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Account Type (1/2). Enter one of 1 for Checking account, 2 for Savings account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 167 of 238

168 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Barclays Bank) 3 Routing Number The Customer s Bank Branch number (e.g. 323) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Ronald Black Current Account) 6 Account Type (1/2). Enter one of 1 for Checking account, 2 for Savings account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 168 of 238

169 EFT Setup procedure for USA CITIBANK Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CITI Bank 3 Financial Institution ID/Transaction Routing Number 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..cit) 8 A/P EFT File Type CITIBANK for USA Citibank 9 Transaction Type (CCD/PPD) Enter CCD or PPD for the transaction type 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g. CIT) 12 A/R EFT File Type CITIBANK for Citibank layout 13 Transaction Type (CCD/PPD) Enter CCD or PPD for the transaction type 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 169 of 238

170 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Routing Number The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Payment reference. not used in this layout 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 170 of 238

171 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1100) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID/Transit routing number The Customer s Bank Branch number (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Payment reference. not used in this layout 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 171 of 238

172 EFT Setup procedure for USA CITIBANKFT funds transfer Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CITI Bank 3 Financial Institution ID/Transaction Routing Number 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..cit) 8 A/P EFT File Type CITIBANKFT for USA Citibank funds transfer layout 9 Transaction Type (CCD/PPD) Enter CCD or PPD for the transaction type 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g. CIT) 12 A/R EFT File Type CITIBANKFT for Citibank funds transfer layout 13 Transaction Type (CCD/PPD) Enter CCD or PPD for the transaction type Prepared by : Orchid Systems Page 172 of 238

173 14 Select the file numbering option either Batch number or File Sequence Number EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Routing Number The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Vendor Bank Addr 1. Enter the Address line 1 of the vendor s bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Vendor Bank Addr 1. Enter the Address line 2 of the vendor s bank 9 Vendor Bank Addr 2. Enter the Address line 3 of the vendor s bank EFT Vendor Remittance Address Use the Vendor Remittance Address to capture the information required for the Intermediary Bank Prepared by : Orchid Systems Page 173 of 238

174 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit-to Location The code for the intermediary bank 3 Remit-to Name Must be the Bank Routing Method#Bank Routing ID (eg FEDWIRE ROUTING NUMBER# ) 4,5,6,7 Address Enter the Intermediary Address (eg American Express Centurion Bank) 8 City Enter the Intermediary Address City 9 State/Prov.. Enter the Intermediary Address State/Prov. 10 Zip/Postal Code Enter the Intermediary Address Zip/Postal Code 11 Country Enter the Intermediary Address Country Prepared by : Orchid Systems Page 174 of 238

175 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1100) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID/Transit routing number The Customer s Bank Branch number (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Customer Bank Addr 1. Enter the Address line 1 of the customer s bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Customer Bank Addr 2. Enter the Address line 1 of the customer s bank 9 Customer Bank Addr 3. Enter the Address line 1 of the customer s bank Prepared by : Orchid Systems Page 175 of 238

176 EFT Setup procedure for USA CITIBANKPF- ACH PreFormat Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg CITI Bank 3 Financial Institution ID/Transaction Routing Number 9 digit number (e.g ) 4 Account Number Your account number with your bank (e.g ) 5 Account Name eg Sample Company Inc 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..cit) 8 A/P EFT File Type CITIBANKPF for USA Citibank preformat layout 9 Transaction Type (CCD/PPD) Enter CCD or PPD for the transaction type 10 A/R EFT File batch Enter or browse to find the file path for AR files 11 A/R EFT File Extension The file extension required by the bank (e.g. CIT) 12 A/R EFT File Type CITIBANKFT for Citibank preformat layout 13 Transaction Type (CCD/PPD) Enter CCD or PPD for the transaction type 14 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 176 of 238

177 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Routing Number The Vendor Financial institution id (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Preformat Code. Enter the Preformat code for this vendor (eg DIS003) 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 Vendor Bank Addr 1. Enter the Address line 2 of the vendor s bank 9 PreFormat Group code. Enter the Preformat Group Code for this vendor eg ABCDEF Prepared by : Orchid Systems Page 177 of 238

178 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1100) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID/Transit routing number The Customer s Bank Branch number (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Preformat Code. Enter the PreFormat Code for this Customer eg BAR001 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 9 PreFormat Group Code. Enter the PreFormat Group Code eg GHIJKLM Prepared by : Orchid Systems Page 178 of 238

179 EFT Setup procedure for USA Harris Bank ACH EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name e.g. Harris Bank 3 R/T Number 9 digit number (e.g ) 4 Account Number Your account number with from which the payments are being made 5 Account Name e.g. Sample Company Inc 6 Company ID Should be your 9 digit Company ID Note for Company Id 7 The Immediate Origin ) as assigned by the bank. This is a 10 digit number Notes for Immediate Origin (10) Prepared by : Orchid Systems Page 179 of 238

180 8 The Immediate Destination please check with your bank Notes for Immediate Destination (10) 9 A/P EFT File batch Enter or browse to find the file path for AP files 10 A/P EFT File Extension The file extension required by the bank (e.g..fab) 11 A/P EFT File Type USA_HARRISBANK for USA Harris Bank ACH 12 Select the file numbering option either Batch number or File Sequence Number 13 A/R EFT File batch Enter or browse to find the file path for AR files 14 A/R EFT File Extension The file extension required by the bank (e.g..fab) 15 A/R EFT File Type USA_HARRISBANK for USA Harris Bank ACH 16 Select the file numbering option either Batch number or File Sequence Number EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location Prepared by : Orchid Systems Page 180 of 238

181 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank (e.g. Standard Charter Bank) 5 R/T Number Note for R/T Number 6 Account Number The Vendor Account number 7 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 8 Trans Code 22/32 23/33/24 Note for Trans Code 22/32 23/33/24 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 181 of 238

182 EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a customer 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name The Customer Bank (e.g. Commonwealth Bank) 4 R/T Number Note for R/T Number 5 Account Number Enter the Customer s account number 6 Account Name The Customer Bank Account Name 7 Trans Code 27/28 Note for Trans Code 27/28 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 182 of 238

183 To Create an EFT file for the bank Note : the description field is Mandatory in this format. To create a Pre-note for the bank, amend the Vendor s (or Customer s) Transaction Code to 23-Prenote Checking, 33-Prenote savings and export the required batch with USA_HARRISBANKPN as the format : Prepared by : Orchid Systems Page 183 of 238

184 EFT Setup procedure for USA NACHA Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 R/T Number 9 digit number (e.g ) 4 Account Number Your account number with your bank (between 9 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter 10 digit company number 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..nac) 9 A/P EFT File Type NACHA for USA NACHA bank layout 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. nac) 13 A/R EFT File Type NACHA for USA NACHA bank layout 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 184 of 238

185 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 R/T Number The Vendor s bank routing number (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 185 of 238

186 EFT Customers 1 Customer ID Enter or select the Customer id (e.g ) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Trans Code 27/37 Enter 27 for an Automated Payment from a Current account, 37 for an automated payment from a Savings Account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 186 of 238

187 EFT Setup procedure for USA NACHA CTX Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg ABC Bank 3 R/T Number 9 digit number (e.g ) 4 Account Number Your account number with your bank (between 9 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter 10 digit company number 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..ctx) 9 A/P EFT File Type NACHA_CTX for USA NACHA CTX bank layout 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. ctx) 13 A/R EFT File Type NACHA_CTXfor USA NACHA CTX bank layout 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 187 of 238

190 USA ACH Direct EFT format for the Payment Gateway EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg ABC Bank 3 Bank TRN# or ABA# Enter your bank branch number (e.g ) 4 Account Number Your account number with your bank (between 9 to 17 digits) eg Account Name eg Sample Company Inc 6 Transmitter ID Enter the 4 to 6 digit number provided by ACH Direct as your unique transmitter id eg PG Password/Public Key Enter your ACH Direct Payment Gateway password (eg crazy5horse) 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g..ach) 10 A/P EFT File Type USA_ACHEFT for ACH Direct Payment Gateway 11 Not Used 12 A/R EFT File batch Enter or browse to find the file path for AR files 13 A/R EFT File Extension The file extension required by the bank (e.g. ACH) 14 A/R EFT File Type USA_ACHEFT for ACH Direct Payment Gateway 15 Not Used 16 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 190 of 238

191 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 Bank TRN# or ABA#r The Vendor s bank routing number (e.g ). Also known as transit routing number. You will find this # at the bottom of a check between the : symbols 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Check/Savings (C/S) Enter C or S to indicate if the vendor s account is a Check or Savings account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 191 of 238

192 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1100) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Bank TRN# or ABA#r The Customer s bank routing number (e.g ). Also known as transit routing number. You will find this # at the bottom of a check between the : symbols 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Check/Savings (C/S) Enter C or S to indicate if the customer s account is a Check or Savings account 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 192 of 238

193 EFT Setup procedure for USA - International ACH Transactions (IAT) File Format EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name Bank of Canada 3 Financial Institution ID/Transit The Financial Institution ID is 4 digits. The transit or branch number is 5 digits. Enter them both as a single 9 digit number 4 Account Number Your account number with from which the payments are being made 5 Account Name e.g. Sample Company Inc 6 Client ID: Prepared by : Orchid Systems Page 193 of 238

194 7 Originating DFI Branch Country Code: 8 Originating DFI ID Number Qualifier 9 Bank Routing Number 10 A/P EFT File batch Enter or browse to find the file path for AP files 11 A/P EFT File Extension The file extension required by the bank (e.g..rbc) 12 A/P EFT File Type NACHA_ACHIAT for International ACH Transactions (IAT) File Format 13 Select the file numbering option either Batch number or File Sequence Number 14 A/R EFT File batch Enter or browse to find the file path for AR files 15 A/R EFT File Extension The file extension required by the bank (e.g..rbc) 16 A/R EFT File Type NACHA_ACHIAT for International ACH Transactions (IAT) File Format 17 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 194 of 238

195 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Bank of America) 5 Financial Institution ID/Transit Bank (4) Branch (5) this is made up of the Financial Institution ID which is 4 digits. The transit or branch number which is 5 digits. Enter them both as a single 9 digit number 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) Prepared by : Orchid Systems Page 195 of 238

196 8 Trans Code 22/32 Enter 22 for an Automated deposit to a Checking Account, 32 for an automated deposit to a Savings account. 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 10 Country (CAN/USA) Enter one of CAN or USA 11 Receiving DFI ID Number Qualifier Same values as the originating DFI ID number qualifier EFT Customers Prepared by : Orchid Systems Page 196 of 238

197 In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name The Customer Bank (e.g. Commonwealth Bank) 4 R/T The Customer s RT Number (e.g ) 5 Account Number The Customer Account number (e.g ) 6 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 7 Trans Code 27/37 Enter 27 for an Automated Payment from a Current account, 37 for an automated payment from a Savings Account 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 9 Country (CAN/USA) Enter one of CAN or USA 10 Receiving DFI ID Number Qualifier Same values as the originating DFI ID number qualifier Prepared by : Orchid Systems Page 197 of 238

199 EFT Setup procedure for USA Nordea - NACHA Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg ABC Bank 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (or Immediate Origin) as assigned by the bank 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..nor) 9 A/P EFT File Type USA_NORDEA for Nordea Bank NACHA standard 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. NOR) 13 A/R EFT File Type NACHA USA_NORDEA for Nordea Bank NACHA standard 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 199 of 238

202 EFT Setup procedure for USA - NACHA Standard Self Balancing EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 R/T Number Enter the 9 digit R/Tnumber. Sometimes referred to as immediate destination 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (or Immediate Origin) as assigned by the bank 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..txt) 9 A/P EFT File Type NACHA_SB for NACHA Standard self balancing format. 10 Trans Code 27/37 Enter 27 for an Automated Payment from a Checking account, 37 for an automated payment from a Savings Account 11 Select the file numbering option either Batch number or File Sequence Number 12 A/R EFT File batch Enter or browse to find the file path for AR files 13 A/R EFT File Extension The file extension required by the bank (e.g. NOR) Prepared by : Orchid Systems Page 202 of 238

203 14 A/R EFT File Type NACHA_SB NACHA Standard self balancing 15 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 16 Select the file numbering option either Batch number or File Sequence Number EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank (e.g. Standard Charter Bank) 5 R/T Number The Vendor s bank routing number (e.g ) 6 Account Number The Vendor Account number (e.g ) 7 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) Prepared by : Orchid Systems Page 203 of 238

204 8 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name The Customer Bank (e.g. Commonwealth Bank) 4 R/T The Customer s RT Number (e.g ) 5 Account Number The Customer Account number (e.g ) 6 Account Name The Customer Bank Account Name (e.g. Mr Ronald Black) 7 Trans Code 27/37 Enter 27 for an Automated Payment from a Current account, 37 for an automated payment from a Savings Account 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 204 of 238

205 EFT Setup procedure for USA - NACHA Standard, User Defined Transaction Type EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 R/T Number Enter the R/T number. 4 Account Number Your account number with your bank 5 Account Name e.g. Sample Company Inc 6 Company ID Enter your company number (or Immediate Origin) as assigned by the bank 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..txt) 9 A/P EFT File Type NACHA_UDTT for NACHA Standard, User Defined 10 Transaction Type Enter CCD or PPD o PPD is for AR transactions (i.e. direct debits from your customers) o CCD is for AP transactions (i.e. payments to your vendors) 11 Select the file numbering option either Batch number or File Sequence Number 12 A/R EFT File batch Enter or browse to find the file path for AR files 13 A/R EFT File Extension The file extension required by the bank 14 A/R EFT File Type NACHA_UDTT for NACHA Standard, User Defined Transaction Type Prepared by : Orchid Systems Page 205 of 238

206 15 Transaction Type Enter CCD or PPD o PPD is for AR transactions (i.e. direct debits from your customers) o CCD is for AP transactions (i.e. payments to your vendors) 16 Select the file numbering option either Batch number or File Sequence Number EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank (e.g. Standard Charter Bank) 5 R/T Number The Vendor s bank routing number 6 Account Number The Vendor Account number (e.g ) 7 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) Prepared by : Orchid Systems Page 206 of 238

207 8 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name The Customer Bank (e.g. Commonwealth Bank) 4 R/T The Customer s RT Number 5 Account Number The Customer Account number (e.g ) 6 Account Name The Customer Bank Account Name 7 Trans Code 27/37 Enter 27 for an Automated Payment from a Current account, 37 for an automated payment from a Savings Account 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 207 of 238

208 EFT Setup procedure for USA FROST - NACHA Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (or Immediate Origin) as assigned by the bank. This is a 10 digit number 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..fro) 9 A/P EFT File Type USA_FROST for Frost Bank NACHA standard 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. FRO) 13 A/R EFT File Type NACHA USA_FROST for Frost Bank NACHA standard 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 208 of 238

211 EFT Setup procedure for USA Pinnacle National Bank - NACHA Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name eg City Commercial Bank 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (normally 1 and your company tax id) as assigned by the bank. This is a 10 digit number 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..pin) 9 A/P EFT File Type USA_PINNACLE for Pinnacle National Bank 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. PIN) 13 A/R EFT File Type USA_PINNACLE for Pinnacle National Bank 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 211 of 238

214 EFT Setup procedure for USA Sovereign Bank - NACHA Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name Sovereign Bank 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination. For Sovereign Bank Mid-Atlantic, use For Sovereign Bank New England, use Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (normally 1 and your company tax id) as assigned by the bank. This is a 10 digit number mutually agreed with the bank. 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..pin) 9 A/P EFT File Type USA_SOVEREIGN for Sovereign Bank 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. PIN) 13 A/R EFT File Type USA_SOVEREIGN for Sovereign Bank 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 214 of 238

217 EFT Setup procedure for USA JP Morgan Chase Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name JP Morgan Chase 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination. For JP Morgan, use Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Mid 8 Immed Origin Enter you re the middle 8 characters of the immediate origin. 7 Remote ID IRID) Enter your Remoted ID assigned by JP Morgan. Not used in the actual bank file This is a 10 digit number mutually agreed with the bank. 8 File ID or Immediate Origin Enter your File ID (or Immediate Origin). This is a 10 digit number and is used in the actual bank file This is a 10 digit number assigned by the bank. Note do not enter the text (immediate origin) this is for help only 9 Company ID Enter your Company identification number assigned by JP Morgan. This is a 10 digit number mutually agreed with the bank and is used in the file. Note do not enter the text (company identification) this is for help only Prepared by : Orchid Systems Page 217 of 238

218 10 A/P EFT File batch Enter or browse to find the file path for AP files 11 A/P EFT File Extension The file extension required by the bank (e.g..jpm) 12 A/P EFT File Type USA_JPMC for JP Morgan Chase 13 A/P Payment Reference Not Used in the bank file can be used for any info 14 A/R EFT File batch Enter or browse to find the file path for AR files 15 A/R EFT File Extension The file extension required by the bank (e.g. JPM) 16 A/R EFT File Type USA_JPMC for JP Morgan Chase 17 A/R Receipt Reference Not Used in the bank file can be used for any info 18 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 218 of 238

219 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 R/T Number The Vendor s bank routing number (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Trans Code 22/32 Enter 22 for an Automated deposit to a Checking account account, 32 for an automated deposit to a Savings account. For Pre-notes or test files you should use 23 Checking account Pre-Note / 33 Savings Pre-Note 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 219 of 238

220 EFT Customers 1 Customer ID Enter or select the Customer id (e.g ) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Trans Code 27/37 Enter 27 for an Automated Payment from a Checking account, 37 for an automated payment from a Savings Account. For Pre-notes or test files you should use 28 Checking account Pre-Note / 38 Savings Pre-Note 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 220 of 238

221 EFT Setup procedure for USA Wilmington Trust Co - NACHA Standard Layout EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name WILMINGTON TRUST CO 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination. 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (normally 1 and your company tax id) as assigned by the bank. This is a 10 digit number mutually agreed with the bank. 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g..wil) 9 A/P EFT File Type USA_WILMINGTON for Wilmington Trust 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. WIL) 13 A/R EFT File Type USA_ WILMINGTON for Wilmington Trust 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 221 of 238

224 EFT Setup procedure for USA CommerceBank ACH EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 R/T Number 9 digit number (e.g ). Sometimes referred to as immediate destination. 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (normally 1 and your company tax id) as assigned by the bank. This is a 10 digit number mutually agreed with the bank. 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g. ach) 9 A/P EFT File Type COMMERCE_ACH for CommerceBank ACH 10 Not Used 11 A/R EFT File batch Enter or browse to find the file path for AR files 12 A/R EFT File Extension The file extension required by the bank (e.g. ach) 13 A/R EFT File Type COMMERCE_ACH for CommerceBank ACH 14 Not Used 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 224 of 238

225 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 R/T Number The Vendor s bank routing number (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Trans Code 22/32 Can be either 22 (credit to checking account), or 32 (credit to savings account). 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 225 of 238

226 EFT Customers 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 Bank Name The Customer Bank (e.g. Commonwealth Bank) 3 Financial Institution ID The Customer Financial institution id (e.g ) 4 Account Number The Customer Account number (e.g ) 5 Account Name The Customer Bank Account Name (e.g. Bargain Mart San Diego) 6 Trans Code 27/37 Can be either 27 (debit to checking account), or 37 (debit to savings account). 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 226 of 238

227 EFT Setup procedure for USA CommerceBank Wire Transfer EFT Banks This is only for AP Payments (can only send money internationally). 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 ABA# 9 digit number (e.g ). Sometimes referred to as immediate destination. 4 Account Number Your account number with your bank (between 5 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (normally 1 and your company tax id) as assigned by the bank. This is a 10 digit number mutually agreed with the bank. 7 A/P EFT File batch Enter or browse to find the file path for AP files 8 A/P EFT File Extension The file extension required by the bank (e.g. wre) 9 A/P EFT File Type COMMERCE_WIRE for CommerceBank Wire Transfer 10 Not Used A/R EFT File batch Not Used 11 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 227 of 238

228 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name The Vendor Bank (e.g. Barclays Bank) 3 R/T Number The Vendor s bank routing number (e.g ) 4 Account Number The Vendor Account number (e.g ) 5 Account Name The Vendor Bank Account Name (e.g. Chloride Systems Account) 6 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group 8 ID Code (BCDFNU) Enter an ID code. Choose from the following options: B = Bank Identifier Code (BIC)/Swift C = CHIPS participant D = DDA account number F = FRB routing number N = Nonbank U = CHIPS identifier Prepared by : Orchid Systems Page 228 of 238

229 EFT Setup procedure for USA Bank of America - NACHA EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name Bank of America - Dallas 3 R/T Number Enter the R/T number 4 Account Number Your account number with your bank (between 9 to 17 digits) 5 Account Name eg Sample Company Inc 6 Company ID Enter your company number (normally 1 and your company tax id) as assigned by the bank. This is a 10 digit number mutually agreed with the bank. 7 Destination 3 character branch code (need to contact Bank of America for codes). The values for destination are : DAL = Dallas, RIC = Richmond, SFO = San Francisco, NE = Northeast. 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g..boa) 10 A/P EFT File Type USA_BOAMERICA for USA Bank of America NACHA 11 Select the file numbering option either Batch number or File Sequence Number 12 A/R EFT File batch Enter or browse to find the file path for AR files Prepared by : Orchid Systems Page 229 of 238

230 13 A/R EFT File Extension The file extension required by the bank (e.g. BOA) 14 A/R EFT File Type USA_BOAMERICA for USA Bank of America NACHA 15 Select the file numbering option either Batch number or File Sequence Number EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 R/T Number The Vendor s bank routing number 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) Prepared by : Orchid Systems Page 230 of 238

231 8 Trans Code 22/32 Enter 22 for an Automated deposit to a current account, 32 for an automated deposit to a Savings account. 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group EFT Customers In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer 1 Customer ID Enter or select the Customer id (e.g. 1200) 2 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 3 Bank Name The Customer Bank (e.g. Commonwealth Bank) 4 R/T Number The Customer s bank routing number 5 Account Number Enter the Customer s account number 6 Account Name The Customer Bank Account Name 7 Trans Code 27/37 Enter 27 for an Automated Payment from a Current account, 37 for an automated payment from a Savings Account 8 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 231 of 238

232 EFT Setup procedure for USA First American Bank ACH EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name Bank of America - Dallas 3 The Immediate Destination should be but please check with your bank 4 Account Number Your account number with from which the payments are being made 5 Account Name eg Sample Company Inc 6 Company ID Should be your 9 digit Company ID or (IRS Employer H) 7 The Immediate Origin should be but please confirm with your bank 8 A/P EFT File batch Enter or browse to find the file path for AP files 9 A/P EFT File Extension The file extension required by the bank (e.g..fab) 10 A/P EFT File Type USA_FIRSTAMERICAN for First American Bank ACH 11 Select the file numbering option either Batch number or File Sequence Number 12 A/R EFT File batch Enter or browse to find the file path for AR files 13 A/R EFT File Extension The file extension required by the bank (e.g..fab) 14 A/R EFT File Type USA_FIRSTAMERICAN for First American Bank ACH 15 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 232 of 238

233 EFT Vendors In EFT55 SP4 the following options have been added: Option to have more than 1 bank file type for a vendor or customer You can now record different vendor bank details for each Remit-To location 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Remit To This field is optional The Remit To gives you the option to record different vendor bank details for each Remit To location that has been setup in A/P Remit To Location. If you leave this field blank, then EFT will use the vendor bank account details for all A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to location EFT details for a payment made to a specific remit to location. 3 File Type This field is optional. Select a file type to record different bank details for each bank layout. If you leave this field blank, then EFT will use the file type that has been assigned in EFT Options > Bank Setup 4 Bank Name The Vendor Bank name (e.g. Standard Chartered Bank) 5 R/T Number The Vendor s bank routing number The R/T number should be : 6 Account Number The Vendor Account number 7 The Vendor Bank Account Name (e.g. Chloride Systems) Prepared by : Orchid Systems Page 233 of 238

234 8 Trans Code 22/32 The Trans Code 22/32 should be : 9 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Creating the EFT File When you run the export, the Mandatory description will be driven by your choice for the reference field. If you want a fixed description of Payroll, it is suggested you select use description and type Payroll in the description field. Prepared by : Orchid Systems Page 234 of 238

235 EFT Setup procedure for Emirates National Bank Dubai EFT Banks 1 Bank Code Enter the bank code (or use the finder to select it) EG CCB 2 Bank Name Enter the bank name 3 Sort Code Enter the Sort Code 4 Account Number / IBAN Your account number with from which the payments are being made 5 Account Name e.g. Sample Company 6 A/P EFT File batch Enter or browse to find the file path for AP files 7 A/P EFT File Extension The file extension required by the bank (e.g..txt) 8 A/P EFT File Type EMR_NAT_DUBAI for Emirates National Bank Dubai 9 AP Payment Reference 11 Select the file numbering option either Batch number or File Sequence Number Prepared by : Orchid Systems Page 235 of 238

236 EFT Vendors 1 Vendor ID Enter or select the vendor id (e.g. 1200) 2 Bank Name Enter the Vendor bank name 3 Sort Code Enter the Vendor Sort Code 4 Account Number / IBAN number Enter the vendor s account / IBAN number 5 Account Name Enter the Vendor s account ame 6 Payment Reference This payment reference can be sent in the bank file if the option Use Reference From Vendor Master Record is selected when you create the EFT file for the bank 7 Status Status must be active for an EFT Payment. Modifying this field can be controlled by a security group Prepared by : Orchid Systems Page 236 of 238

237 Creating an EFT File Select the Create EFT File option from the EFT Transactions menu Select A/P Payment Batch, A/R Receipt batch or A/R Refund batch Select batch number (or range if allowed) The bank file type (layout) from the first bank selected will be displayed but may be changed if required Enter a description Select if the reference in the file is o Description o AP Payment Reference o AR Payment Reference Select if you want to error or skip on Vendors/Customers not defined in EFT Select individual payments or selected payments Click create file Prepared by : Orchid Systems Page 237 of 238

238 Creating a Receipt Batch in EFT Processing V5.5 Create Receipt Batch generates an AR receipt batch for customers according to their payment code selections. Note: You must create at least one receipt selection code in EFT options before you can use this form to create a receipt batch. Prepared by : Orchid Systems Page 238 of 238