MINUTES OF THE REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES OF THE AVON COMMUNITY SCHOOL CORPORATION. Held on October 7, 2013

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1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES OF THE AVON COMMUNITY SCHOOL CORPORATION Held on October 7, 2013 The regular meeting of the Board of School Trustees of the Avon Community School Corporation was called to order by the Board President at 7:04 p.m. in the Administration Center Board Room. Three Board members were present: Mr. Mark Buckley, Mrs. Pam DeWeese, and Mrs. Anne Engelhardt. Two Board members were unable to attend: Mr. Gary Brinkman was out of town on business and Mrs. Kim Woodward was representing the corporation at the Indiana School Boards Association Fall Region Meeting. Dr. Margaret Hoernemann, Superintendent of Schools; Dr. John Atha, Assistant Superintendent; Dr. Maryanne McMahon, Assistant Superintendent; Mr. Brock Bowsher, Director of Finance and Operations; and Dr. Michael Whitman, Human Resources Administrator; were also present. The meeting began with the pledge of allegiance to the American Flag. There were 20 persons in attendance. CELEBRATING ORIOLES Dr. Hoernemann introduced Mrs. Tina Morgan, Avon High School Family and Consumer Science Teacher, who was selected as one of 17 FCCLA Advisers to receive the Adviser Mentor award at the National Conference for her work with new and veteran advisers. She then congratulated Mrs. Morgan and thanked her for setting a very high standard for all of us. Mrs. Morgan stated it was her pleasure to work for Avon. Dr. Hoernemann introduced Tyler Nickol, student at Avon Intermediate School West, and Sydney Stiener, student at Avon Middle School South, for being selected as Junior PGA All- Stars, among only 10 Indiana golfers (five from Hendricks County). This team, coached by Mr. Ben Weaver and Mr. Jared Alexander, was the only unbeaten squad in the Chicago regional qualifier and went on to play (among only six teams) in the Junior PGA All-Stars National Tournament. This event, which began only three years ago, is the PGA s answer to the Little League World Series. This is the first time that Prestwick Country Club has sponsored a team. She was delighted that Mr. Weaver, Prestwick owner/pga Professional, was able to attend the meeting and thanked him for sponsoring the team. She is very proud of these student athletes. MINUTES AND CLAIMS/PAYROLL The minutes of the Regular Meeting on September 9, 2013 were approved as submitted.

2 Lists of claims and payroll were presented by the Superintendent, and a motion was made by Mr. Buckley, seconded by Mrs. Engelhardt, to allow claims #2967 through #3409; payrolls for September 6 and 20, 2013; and ECA check registers from all schools for September 1-30, The motion carried, 3-0, and the claims and payroll lists were certified by all Board members present. COMMENTS FROM THE BOARD PRESIDENT Mrs. Engelhardt welcomed everyone to the meeting. She stated there were a few IUPUI students in attendance and wished them the best in the future. She thanked Mrs. Gray, Mrs. Davis, Mrs. Berry-Tayman, and Mr. Webb for their attendance. PERSONNEL approve the Personnel Report as presented. The motion carried, 3-0. UNFINISHED BUSINESS Mr. Buckley made a motion, seconded by Mrs. DeWeese, that the Board of School Trustees approve Capital Equipment Transaction Form pages 1-11 as presented. The motion carried, 3-0. Dr. Atha reported on student enrollment for the district. As of October 4, 2013 enrollment numbers totaled 8,938 students. ADM for the current school year was confirmed and reported at 8,546 which is up 99.5 students from last year. NEW BUSINESS Mr. Buckley made a motion, seconded by Mrs. Engelhardt, that the Board of School Trustees approve the Avon High School Athletic Department, Avon Middle School North, and Avon Middle School South equipment purchases as presented. The motion carried, 3-0. Mrs. Engelhardt made a motion, seconded by Mr. Buckley, that the Board of School Trustees approve the contract with Sycamore Services, Inc. as an independent contractor for hearing screening services with Avon Community School Corporation effective August 1, 2013 to June 15, The motion carried, 3-0. Mrs. Engelhardt made a motion, seconded by Mrs. DeWeese, that Mr. Buckley be appointed as Board Secretary for the evening. The motion carried, 3-0. approve the contract addendum with Autumn Wyndham as an independent contractor for diagnostic services with Avon Community School Corporation effective August 1, 2013 to September 13, The motion carried,

3 approve the revised job description for Network Application Team Leader-District Technician Levels 4, 5 and 6 as presented. The motion carried, 3-0. approve the revised job description for Network Services Team Leader-District Technician Levels 4, 5 and 6 as presented. The motion carried, 3-0. approve the revised job description for District Technician-Levels 1, 2 and 3 as presented. The motion carried, 3-0. approve the revised job description for Computer Technician as presented. The motion carried, 3-0. approve the revised job description for School Bus Technician as presented. The motion carried, 3-0. approve the revised job description for Bus Driver as presented. The motion carried, 3-0. New Business Item J Revised Job Description for School Bus Monitor was tabled until the November 11, 2013 Board meeting. approve the revised job description for Food Service Manager as presented. The motion carried, 3-0. approve the revised job description for Food Service Assistant Manager as presented. The motion carried, 3-0. approve the revised job description for Food Service Personnel as presented. The motion carried, 3-0. approve the revised job description for Food Service Catering Coordinator as presented. The motion carried, 3-0. approve the agreement between Cummins Behavioral Health Systems, Inc. and Avon Community School Corporation as presented. The motion carried,

4 Mrs. Engelhardt made a motion, seconded by Mr. Buckley, that the Board of School Trustees approve the Fall Program/Camp as presented. The motion carried, 3-0. Mr. Buckley made a motion, seconded by Mrs. DeWeese, that the overnight field trip request by the Avon High School Distributive Education Clubs of America (DECA) to the Central Region Leadership Conference in Milwaukee, Wisconsin on December 6-8, 2013 be approved. The motion carried, 3-0. Mr. Buckley made a motion, seconded by Mrs. DeWeese, that the overnight field trip request by the Avon High School Sax Ensemble to the Indiana Music Education Association State Conference in Fort Wayne, Indiana on January 24-25, 2014 be approved. The motion carried, 3-0. Mr. Buckley made a motion, seconded by Mrs. DeWeese, that the overnight field trip request by the Pine Tree Elementary Third Grade Classes to the Indianapolis Zoo on April 17-18, 2014 be approved. The motion carried, 3-0. Mrs. DeWeese made a motion, seconded by Mrs. Engelhardt, that the Board of School Trustees grant the named Avon High School students as presented a waiver of Board Policy 5464 requiring seven semesters of attendance at Avon High School for graduation and the students be granted permission to participate in commencement ceremonies. The motion carried, 3-0. Mr. Buckley made a motion, seconded by Mrs. Engelhardt, that the Board of School Trustees grant the named Avon High School students a waiver of Board Policy 5464 requiring seven semesters of attendance at Avon High School for graduation and the students be excluded from participation in commencement ceremonies. The motion carried, 3-0. approve the registration of the Avon Parent Partnership Committee for the school year. The motion carried, 3-0. approve the registration of the Avon Marching Black & Gold Band Booster Organization for the school year. The motion carried, 3-0. approve the registration of the Avon Splash Club for the school year. The motion carried, 3-0. approve the registration of the Avon Boys Soccer Boosters for the school year. The motion carried, 3-0. approve the registration of the Avon Intermediate School East Principal s Advisory Team for the school year. The motion carried,

5 approve the registration of the Avon Intermediate School West Parents Assisting Student Success (P.A.S.S.) Committee for the school year. The motion carried, 3-0. approve the registration of the Hickory Elementary School PTO for the school year. The motion carried, 3-0. approve the registration of the River Birch Elementary School PTO for the school year. The motion carried, 3-0. approve the registration of the Sycamore Elementary School PTO for the school year. The motion carried, 3-0. Mr. Buckley made a motion, seconded by Mrs. DeWeese, that the Board of School Trustees approve the Donation Report as presented. The motion carried, 3-0. BOARD MEMBER ITEMS Mrs. DeWeese stated it was lovely to have Mrs. Morgan as well as Tyler and Sydney in attendance to be recognized. It is nice to recognize students not only for their accomplishments in the classroom, but for being role models for our community. She appreciates their dedication and the support of their parents. She welcomed the IUPUI students who were in attendance to complete their course requirements and offered to answer any questions they may have. Mr. Buckley offered congratulations to Sydney and Tyler for their accomplishments. He congratulated the fall sports teams at Avon High School for doing well. He congratulated the boys soccer team which is ranked second in the state and in the country and congratulated the girls soccer team for their success. He wished everyone a great fall break. Mrs. Engelhardt thanked all those who provided donations to the district. She expressed her appreciation for Mrs. Morgan who has been very involved in the schools for a long time. She thanked and expressed her appreciation for the young golfers. She thanked everyone for a great Board meeting and for their work put into the Board packet. She reminded everyone of the working session on October 28 th at 5:30 p.m. and the School/Town/Township/Library joint meeting on November 4 th beginning at 6:30 p.m. Dr. Hoernemann stated the Board always enjoyed the opportunity to visit the schools and hold meetings in the schools, but it can be difficult to schedule with outside jobs. At various upcoming working sessions throughout the year, principals will be in attendance to present information about their schools. On October 28 th at 5:30 p.m. there will be three presentations of 20 minutes each from the principals of Avon Middle School North, Avon Intermediate School West, and Pine Tree Elementary. The Board will hear a similar presentation from each principal 5

6 with time to ask questions. On November 4 th the district will have an opportunity to present information about the operations of the school district. The Chamber of Commerce Board will also be invited to attend. A draft of the presentation will be provided to the Board members for review. Dr. Atha had no comments. Dr. McMahon had no comments. Dr. Whitman had no comments. Mr. Bowsher had no comments. There being no further business, the meeting adjourned at 7:40 p.m. Board President Board Secretary 6

7 A. Homebound Instruction Agreement PERSONNEL REPORT October 7, Anita J. Clark, Teacher at Avon Middle School North 2. Sharon L. Irk, Teacher at Avon Middle School North 3. Laura S. Kirkendall, Teacher at Avon Middle School North 4. Kimberly D. Lobosky, Speech and Language Pathologist at Avon Middle School North 5. Kimberly A. Waldo, Speech and Language Pathologist at Avon Middle School South B. Leaves: Educational, Family Medical, Medical 1. Robert D. Copeland, Teacher at Avon High School 2. Sarah A. Parent, Teacher at Cedar Elementary School 3. Joel A. Powell, Teacher at Avon Middle School North and Avon Middle School South 4. Kelly Reynolds Thompson, Teacher at River Birch Elementary School 5. Lori J. Sampson, Teacher at Avon Intermediate School West 6. Sarah L. Swafford, Teacher at Sycamore Elementary School 7. Barbara J. Methner, Instructional Assistant at Avon Intermediate School East 8. Adam D. Amick, Maintenance Worker for Avon Community School Corporation 9. Regina E. Blank, Food Service Worker at Pine Tree Elementary School 10. John C. Gardner, School Bus Driver 11. Robbin L. Grigsby, School Bus Aide 12. Eileen Guzaldo, School Bus Driver 1

8 C. Contract Addenda D. Resignations 1. John C. Gardner, School Bus Driver 2. David A. Peak, School Bus Driver 1. Erin L. Brown, Teacher on a Temporary Contract at Avon Middle School North 2. Michelle M. Clephane, Teacher at Sycamore Elementary School 3. Jane P. Gaither, Teacher at River Birch Elementary School 4. Andrea M. Selking, Teacher at Avon Intermediate School West 5. Noah B. Velthouse, Teacher at Avon Middle School North 6. Jennifer E. Burgett, Instructional Assistant at Avon Middle School North 7. Angel M. Garrett, Special Education Assistant at Pine Tree Elementary School 8. Angela M. Grueneberg, Developmental Preschool Assistant at White Oak Elementary School 9. Tess S. Jones, Intervention Assistant at River Birch Elementary School 10. Barbara J. Methner, Instructional Assistant at Avon Intermediate School East 11. Lisa G. Riggen, Special Education Assistant at Pine Tree Elementary School 12. Sheila L. Giblin, Deputy Treasurer for Avon Community School Corporation 13. Neila R. O Brien, Part-Time Secretary at Avon High School 14. Richard P. Arvin, Custodian at Avon Middle School South 15. Robert E. Jones, Custodian at Avon High School 16. Tina R. Jones, Custodian at Avon High School 17. Janice L. Haley, Food Service Personnel at Avon High School 18. Virginia L. Lotz, School Bus Driver 19. David D. Summers, School Bus Driver 2

9 E. Terminations F. Employment 20. Jarin J. Gonzales, ECA Team Leader at Avon Intermediate School West 21. Frederick A. Graf, ECA Musical Pit Conductor 22. Noah B. Velthouse, ECA Girls Golf Coach and ECA Boys Golf Coach at Avon Middle School North 1. Patricia M. Hozeny, Custodian at Avon High School 1. Erin L. Brown, Teacher at Avon Middle School North 2. Jaymie M. Brown, IREAD3 Tudor at Cedar Elementary School 3. Linda M. Catlin, Teacher with No Contract at Maple Elementary School and White Oak Elementary School 4. Sharon L. Howell, IREAD3 Tudor at Maple Elementary School 5. Tess S. Jones, Teacher with a Temporary Contract at River Birch Elementary School 6. Laura A. Kaiser, Teacher at Avon Intermediate School West 7. Adrianne E. Latta, Teacher at Cedar Elementary School 8. Nancy R. Moon, IREAD3 Tudor at Cedar Elementary School 9. Danielle L. Richard, Teacher with a Temporary Contract at Cedar Elementary School 10. John R. Robertson, Teacher with a Temporary Contract at Avon Middle School North 11. Megan C. Schneider, IREAD3 Tudor at Pine Tree Elementary School 12. Dana C. Cox, ELL Assistant at Hickory Elementary School 13. Tracey A. Douglas, Special Education Assistant at Hickory Elementary School 14. Susan Francis, Instructional Assistant at Sycamore Elementary School 15. Angel M. Garrett, Title One Assistant at Pine Tree Elementary School 3

10 16. Gail L. Gedert, Special Education Assistant at Pine Tree Elementary School 17. Katherine A. Gilbert, Title One Assistant at White Oak Elementary School 18. Angela M. Grueneberg, Title One Assistant at White Oak Elementary School 19. Melissa M. Heffernan, Preschool Assistant at White Oak Elementary School 20. Heather J. Kelly, Special Education Assistant at Pine Tree Elementary School 21. Tina S. Kirchoff, Intervention Assistant at River Birch Elementary School 22. Paula G. Kopp, Instructional Assistant at Avon Intermediate School West 23. Tia Y. Miles, Intervention Assistant at River Birch Elementary School 24. Lisa G. Riggen, Title One Technology Lab Assistant at Pine Tree Elementary School 25. Lauren N. Riggs, Instructional Assistant at Avon Middle School North 26. Serena E. Runions, ELL Intervention Assistant at Avon Intermediate School West 27. David M. Smyth, Instructional/Technology Assistant at Avon Intermediate School East 28. Michelle M. Wagner, Instructional Assistant at Avon Middle School South 29. Suzanne R. Wright, Instructional Assistant at Hickory Elementary School 30. Sherry L. Rowland, Dispatcher for the Transportation Department 31. Howard F. Colee, Second Shift Custodian Leader at Avon High School 32. Tina R. Jones, Custodian at Avon High School 33. Cari A. Kistler, Custodian at Avon Middle School South 34. Lois A. Colee, Food Service Personnel at Avon High School 35. Sheila M. Jones, Food Service Personnel at Avon High School 36. Miwako Kobayashi, Food Service Personnel at Avon High School 37. Julie C. Pond, Food Service Personnel at Avon High School 4

11 38. Tanya D. Raines, Food Service Personnel at Avon High School 39. Nicole S. Ross-Gadberry, Food Service Personnel at Avon High School 40. Kristin A. Tschosik, Food Service Personnel at River Birch Elementary School 41. Kenneth R. Gwaltney, School Bus Driver 42. Lars V. Larson, School Bus Driver 43. Brandon C. Bourne, ECA 7th Grade Student Council Sponsor and ECA Girls Golf Coach at Avon Middle School North 44. Rebecca L. Brock, ECA Assistant Girls Basketball Coach at Avon High School 45. Erin L. Brown, ECA 8 th Grade Student Council Sponsor at Avon Middle School North 46. Ashley H. Burelison, ECA Head Cheer Coach at Avon High School 47. Samantha N. Campbell, ECA Assistant Cheer Coach at Avon High School 48. James M. Casey, ECA Team Leader at Avon Middle School South 49. Jolene M. Clark-Whitcombe, ECA Dance Corps Coach at Avon High School 50. Melissa A. Eades, ECA Assistant Girls Basketball Coach at Avon High School 51. Megan R. Erickson, ECA Assistant Softball Coach at Avon High School 52. Emily C. Fischer, ECA Assistant Cheer Coach at Avon High School 53. Allison L. Kelly, ECA Speech Team Coach at Avon High School 54. Clark W. Nylin, ECA Musical Producer at Avon High School 55. Erika K. Silence, ECA Assistant Softball Coach at Avon High School 56. Jacquelyn T. Simpson, ECA Assistant Girls Basketball Coach at Avon High School 57. David A. Williams, ECA Academic Coach at Avon Middle School South 5

12 DONATION REPORT October 7, On The Border Taco bar, chips salsa/queso, and dessert (valued at $394.50) to Avon Community School Corporation 2. Donald and Jane Wilson $50 to Avon Middle School North 3. Target Take Charge of Education: a. $ to Cedar Elementary b. $ to Maple Elementary c. $1, to Sycamore Elementary 4. Wal-Mart Foundation $250 to Maple Elementary 5. Coca-Cola Refreshments $30.44 to Sycamore Elementary 6. Abibow Recycling, LLC: a. $27.20 to Hickory Elementary b. $26.06 to Sycamore Elementary 7. Meijer Community Rewards $ to Sycamore Elementary 8. Gordon Food Service $6.39 to Sycamore Elementary 1