Solutions for strategic sourcing

Transcription

1 Solutions for strategic sourcing

2 Development for Avantra 2 employees 1997, more than 30 today Stabile company with long-time growth and development Works hard to make employees and suppliers to participate in the future development Many large companies and authorities in the customer base Succesful IT-tool for the whole strategic purchasing process, including management and governing of supplier agreements Turnover 2006 = 24 MSEK Avantra is a part of the Exense-group

3 Example from Avantra customer base Folksam Botniabanan Kappa Kraftliner Vattenfall LKAB

4 Example of users of Avantra Tender & Contract

5 Exense Specialists on Better sourcing processes Avantra is a part of the Exense-group Avantra is a registred trademark in the European Union.

6 What can Exense contribute with for smarter strategic sourcing? Business and activity plans Key Performance Index Sourcing related consulting Professional and user friendly IT-systems for strategic Key Performance sourcing. Index för Inköp 90,0% 80,0% 70,0% 60,0% 50,0% 40,0% 30,0% 20,0% 10,0% 0,0% -10,0% -20,0% jan feb mar apr maj jun jul aug Savings Besparing Late Andel deliveries försenade leveranser Agreement Beställares satisfaction nöjdhet med avtal

7 Current problems within Sourcing-Purchasing departments Sourcing becomes more and more important Consequences of strategical sourcing decisions increases Work load is increasing for all employees Lack of IT-tools that supports strategical sourcing Strategic time Admin time In the past Dark future

8 Vision for sourcing Sourcing can contribute with Lower purchasing cost Less risk Increased value

9 Vision for development of strategic sourcing Better allocation of working-hours! Strategic time Admin time In the past Dark future Smart future

10 Who do we have contracts with? Who governs each and every contract? Start, Stop, Termination date? Workflow Strategic Purchasing GANT-plan for every project and employee resource Americas Europe Asia Publish contracts in corporate intranet Establish Contracts Control contracts Based on RFQ s and offers Search and overview Reports Analysis Control START New purchasing project Planning tool Tender and request documents Excel and Word formats adjusted for every continent Templates Decision Supplier portal - Download RFQ s - Upload offers Evaluation Based on our templates Common evaluation grounds Register incoming tenders and bids Dialogue with supplier Supplier database - Whom have we had contact with? - What have we done?

11 Avantra Tender and Contract Supplier portal Purchasing contract portal Supplier Functions See current RFQ s Notify participation Participate in auctions Down or upload documents Download RFQ s Upload e-offers Overview their engagement - Offers - Contracts Set ups Internal Work Functions Create RFQ s Receive and control price changes Automatic creation of agreements based on evaluated quotations Report generator - Value - Risk - Cost Adm of portals Other Functions Dashboard in Camfil s internal intranet to overview agreements and items Automatic watch of contract time limits Internal price lists Costs can automatic be imported to ERP-system

12 Your start desktop picture

13 Your planning tool - GANT

14 Excellent communication for users of agreements Agreement catalogue Suppliers Item categories Actual Historical Coming Suppliers Users Agreements Item Categories RFQ s

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