Naming Conventions General Accounting

Transcription

1 Documentation for Processing Documents Processing Documents Use drop-down menu Document Title [Processing Documents Subtype] Use document subtype as title of the document. If Processing Document Subtype is Biweekly Reclass than the title should also be Biweekly Reclass. Month GA Use drop-down menu Documentation for Set Up Forms Set Up Forms Document Use drop-down menu Document Title [Set Up Forms Document ] Use document subtype as title of the document. If Set Up Forms Document Subtype is New Project Request than the title should also be New Project Request. Exception: LD Default Account Set Up document title will be LD Default Account Requestor Last Name Example: Smith First Letter of Last Name should be upper case Requestor First Name Example: John A First Letter of First Name should be upper case and the middle name (if applicable) should be upper case Month GA Use drop-down menu Request Number Use a 6 digit number Please do not use more than 6 digits. Organization Number Use a 6 digit number Please do not use more than 6 digits Page 1 of 5

2 Documentation for Set Up Forms Documentation for Request Forms Request Forms Document Use drop-down menu Document Title [Request Forms Document ] Use document subtype as title of the document. If Request Forms Document Subtype is Org Unit Modify Request Form than the title should also be Org Unit modify Request Form. Request Form Org Name [Organization abbreviation] + [Organization description] Example: SECMAR Marketing Parent Org Name [Organization abbreviation] + [Organization description] Upper case should be used for all abbreviations as well as first letters of each word. Upper case should be used for all abbreviations as well as first letters of each word. Example: SECMAR Marketing & Trademark Licensing Division Example: Administrative Services First letters of all descriptions should be upper case Date Use calendar tool Page 2 of 5

3 Documentation for Reconciliation Reconciliation Use drop-down menu Document Title [Reconciliation ] Use document subtype as title of the document. If Reconciliation Document Subtype is Adjustments than the title should also be Adjustments. Exceptions: Clearing/Holding/Suspense Account Analysis should be named CHS Monitoring Month End Close should be named either Month End Close, Month End JSA or Month End CMS Month GA Quarter Ex: 2007 Month GA will be a three character month (All uppercase) for JSA Labor, Clearing/Holding/Suspense Account Analysis and Adjustments document subtypes. Month GA for the Month End Close document subtype will be a three character month (all uppercase) following by the last two digits of the fiscal year. There will not be a space between the three character month and the two digit fiscal year. Quarter should be one digit Example: 1 JSA Labor, Clearing/Holding/Suspense Account Analysis and Adjustments Ex: JAN, FEB, MAR, APR, JUN, JUL.. Month End Close, Month End JSA, Month End CMS Ex: JAN07 Please do not use the following format: 1 st, 2 nd, 3 rd, 4 th Page 3 of 5

4 Documentation for Central Monitoring Central Monitoring Use drop-down menu Document Title [Central Monitoring ] Document titles for the Central Monitoring document subtypes will be: CM Agency CM Receivable CM Other CM Interfund Transfer CM Reclass Quarter Quarter should be one digit Example: 1 Please do not use the following format: 1 st, 2 nd, 3 rd, 4 th Documentation for Financial Support Services Documents Financial Support Services Use drop-down menu Document Document Title [Financial Support Services Document ] Use document subtype as title of the document. If Financial Support Services Document Subtype is CBPQ Forms than the title should also be CBPQ Forms. Department Example: Administrative Services First letters of all descriptions should be upper case Project Name Example: Donnelly First letters of all descriptions should be upper case Page 4 of 5

5 Documentation for ISP Registration Forms Document Title [Document Class] Use document class as title of the document Example: ISP ISP Number Use a 6 character string Please do not use more than 6 characters Documentation for Expenditure Type Document Title [Document Class] Use document class as title of the document Ex: Expenditure Type Expenditure Type Number Use a 6 character string Please do not use more than 6 characters Page 5 of 5