Items/Tasks required to be completed for Financial Services Division (FSD)

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1 JAN 0 Events/Deadline New Years Day Holiday Public Holiday Finance One unavailable due to end of year roll over. Finance One unavailable due to end of year roll over. 7 0 FBT gift & Vehicle usage returns due to FSD Health Sciences' Accrual Jounal due to DMU pm 0 Pcard statements ed to Cardholders. Pcard statement to be signed and returned to Pcard Administrator Dec 0 Financial reports sent to departments 7 Journals to be Accepted on. Creditor & Debtor Invoices to be Accepted on Finance One by noon Dec 0 Divisional Financial reports due to FSD. This month's Personal Usage Declaration form to be returned 0 Request for Confirmation regarding Spent Distributions from Trust Funds in accordance with the purposes of each Fund.

2 FEB 0 Events/Deadline January Financial Reports Sent to Departments. CAWSEP project applications due to Project Accountant, FSD. Budget Module open for input Waitangi Day Public Holiday 7 University Staff Payroll numbers as at 0 January for Business Directory Statistics Return 0 Budget Review Process begins and runs from February to July 0 Pcard statement-signed/returned to Pcard Administrator, FSD 0 Uni Union and Accommodation Division Staff Numbers as at 0 February for Business Directory Statistics Return Health Sciences' Accrual Jounal due to DMU pm. 7 This month's Personal Usage Declaration form to be returned

3 MAR 0 Events/Deadline February Financial Reports Sent to Departments February Divisional financial report due to FSD. 7 0 Pcard statement-signed/returned to Pcard Administrator Expenditure on Trust monies letter due to Assistant Accountant, FSD Service Division and Central Comittee Budget Review amounts to be loaded into Budget Module CAWSEP project applications due to Project Accountant. 0 Service Division and Central Comittee Budget Review submissions due to FSD Analysts 0 Budget Review continues through March. 7 0 EFTS adjustments due to FSD from Planning and Funding Health Sciences' Accrual Jounal due to DMU pm. This month's Personal Usage Declaration form to be returned

4 APR 0 Events/Deadline March Financial Reports Sent to Departments Good Friday Holiday Easter Monday Holiday 7 Otago Anniversary Observed March Divisional financial report due to FSD 0 FBT gift & Vehicle usage returns due to FSD. Pcard statement-signed/returned to Pcard Administrator Academic Divisions notified of Approved 0 Budget Review Allocations Student EFTS from Planning and Funding for TEC report. 0 7 ANZAC Day Observed 0 Health Sciences' Accrual Jounal due to DMU. Academic Division Budgets to agree to allocation amounts in Budget Module and ledger. This month's Personal Usage Declaration form to be returned

5 MAY 0 Events/Deadline April Financial Reports sent to departments. Academic Division budget review submission template due to FSD. 7 April Divisional financial report due to FSD Pcard statement-signed/returned to Pcard Administrator 0 0 CAWSEP project applications due to Project Accountant. 7 0 Health Sciences' Accrual Jounal due to DMU pm. This month's Personal Usage Declaration form to be returned

6 JUN 0 Events/Deadline Queens Birthday Holiday May Financial Reports sent to departments University Staff Payroll Numbers as at 0 June for Labour Statistics Return. 7 May Divisional financial report due to FSD CAWSEP project applications due to Project Accountant. 0 Budget process begins & runs from June - November 0 Pcard statement-signed/returned to Pcard Administrator Finance One Budget Module Open for use by divisions Health Sciences' Accrual Jounal due to DMU pm. This month's Personal Usage Declaration form to be returned

7 JUL 0 Events/Deadline Ongoing throughout the month - no set dates ye June Financial reports sent to departments. 0 Budget process continues. 7 June Divisional Financial report due to FSD Capital Commitment as at 0 June from Accommodation Division for TEC Report 0 FBT gift & Vehicle usage returns due to FSD. Pcard statement-signed/returned to Pcard Administrator June Forecast begins - module opened for input 0 Service Divisions initial budgets to be loaded into Finance One, including Acommodation and Central Committee. CAWSEP project applications due to Project Accountant. June Forecast submissions due to FSD analyst 7 0 Service Division 0 Budget Submission Templates due to FSD Health Sciences' Accrual Jounal due to DMU pm. This month's Personal Usage Declaration form to be returned

8 AUG 0 Events/Deadline July Financial reports sent to departments. 7 July Divisional financial report due to FSD 0 Pcard statement-signed/returned to Pcard Administrator Health Sciences' Accrual Jounal due to DMU pm. This month's Personal Usage Declaration form to be returned

9 SEPT 0 Events/Deadline August Financial reports sent to departments. 0 Forecast required this month 7 August Divisional financial report due to FSD 0 Pcard statement-signed/returned to Pcard Administrator 0 Forecast splits due to FSD Academic Division Pro-Vice Chancellors notified of their Division's 0 Budget allocation Final forecast narratives (Submission Template) due to FSD analyst CAWSEP project applications due to Project Accountant Health Sciences' Accrual Jounal due to DMU. Detailed 0 Budget Splits for Academic Divisions loaded into Finance One and checked by analysts. This month's Personal Usage Declaration form to be returned 0 Forecast Submissions due to FSD

10 OCT 0 Events/Deadline September Financial reports sent to departments. Academic Division Budget Reports due to FSD. 7 September Divisional financial report due to FSD. 0 FBT gift & Vehicle usage returns due to FSD. Pcard statement-signed/returned to Pcard Administrator 0 Labour Day 7. Health Sciences' Accrual Jounal due to DMU pm. 0 This month's Personal Usage Declaration form to be returned

11 NOV 0 Events/Deadline October Financial reports sent to departments. October Divisional financial report due to FSD 7 0 Pcard statement-signed/returned to Pcard Administrator 0 Output Reporting Data - returns due to FSD 7 Health Sciences' Accrual Jounal due to DMU pm. 0 This month's Personal Usage Declaration form to be returned

12 DEC 0 Events/Deadline November Financial reports sent to departments. 7 November Divisional financial report due to FSD. Payroll to provide staff data for Long Service Leave calculation. 0 Pcard statement-signed/returned to Pcard Administrator 0 Output reporting letters due back to Assistant Accountant, FSD. Annual Leave Day Christmas Day 7 Boxing Day observed Annual Leave Day 0 Annual Leave Day Annual Leave Day

13 Jan 0 0 Events/Deadline New Year's Day Day After New Year's Day observed. Finance One unavailable due to end of year roll over. Finance One unavailable due to end of year roll over. 7 0 December's Personal Usage Declaration form to be returned 0 7 Dec 0 Financial reports sent to depts Dec 0 Divisional Financial report due to FSD 0

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