CHILDREN AND YOUNG PEOPLE'S PLAN: PLANNING AND PERFORMANCE MANAGEMENT STRATEGY

Transcription

1 CHILDREN AND YOUNG PEOPLE'S PARTNERSHIP BOARD CHILDREN AND YOUNG PEOPLE'S PLAN: PLANNING AND PERFORMANCE MANAGEMENT STRATEGY 1 Introduction 1.1 The purposes of this strategy are to set out: i) the arrangements agreed by the Children and Young People's Partnership Board for the monitoring and evaluation of the Children and Young People's Plan (CYPP): ii) the annual planning cycle to be followed by the Children and Young People's Partnership Board in order to refresh the CYPP. 2 Performance Management 2.1 Each action in the CYPP has milestones against it every six months for the duration of the plan. Completion of actions for each milestone will be monitored. This will be done by the completion of a simple template (example attached as Appendix A) sent out to named staff. 2.2 Responses to the template will then be compiled into a single monitoring document for each priority in the plan. The completed template will be passed to the Partnership Board champion for that priority, who will then make a short report to the Board (Appendix C), recognising achievements and identifying any areas for concern including an assessment of risks arising from non-completion. Remedial actions can then be agreed by the Board if appropriate. 2.3 Dorset County Council will lead the development of a web-based database using the new Performance Management Software from CACI to record data being measured for the CYPP. When validated data are available from each partner, these will be added to the database so that there is a facility to check our performance position at any time. Regular reports on this will then be made to the Board. This database will be expanded to include all data required for the Joint Area Review to enable members of the Board to assess priority areas for development. 3 The Planning Cycle 3.1 To ensure that updates of our Children and Young People's Plan are firmly based on an analysis of need, planning will follow an annual cycle (attached as Appendix B). 1

2 3.2 The starting point for the planning cycle is the Annual Performance Assessment, when we have to take account of current performance. As part of this process, each partner will analyse current data and benchmark where possible with other similar organisations. 3.3 Partners will also collate customer/user feedback from surveys, focus groups etc. as well as feedback from staff relating to the ways we deliver our services. Some feedback may be collected jointly from shared customer groups. 3.4 The Partnership Board will hold a session in September each year to receive reports from each contributing organisation identifying key strengths and weaknesses in data and customer/staff feedback. This process will be used to identify priorities for development. At this point, new Government initiatives, perceived new areas of need etc. will need to be taken into account. This will allow time for consultation and budget processing before the following financial year. 3.5 Equality impact and sustainability assessments will be undertaken on a three yearly basis following the completion of a new plan. 2

3 Appendix A CYPP Priority: Task & Lead Officer Outcome by 31 December 2006 Achieved? Yes/No Evidence If not achieved, what is the reason? When will it be achieved?

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5 PLANNING AND PERFORMANCE ANNUAL CYCLE CHILDREN AND YOUNG PEOPLE'S PARTNERSHIP BOARD Appendix B New developments e.g. government initiatives budget Plan monitoring Customer and staff feedback Research outcomes Review activities and plan for following year Consultation Oct Sept Aug Nov July Dec Service delivery/ performance, research, data collection & analysis, monitoring All year Jan May Data update Feb Mar Apr Final adjustments, action plan, target setting Synthesis of data - LA and partners Including benchmarking against others delivering children's services Plan monitoring Jun APA Dataset analysis 5

6 Appendix B CHILDREN AND YOUNG PEOPLE'S PLAN PLANNING AND PERFORMANCE ANNUAL CYCLE ACTIVITY APR MAY JUNE JULY AUG SEPT OCT NOV DEC JAN FEB MAR Implement plan actions Data collection and analysis Research activities and analysis of findings Monitoring actions and outcomes of CYPP APA Dataset analysis Collection of customer feedback Benchmarking of data against other Children's Services Self assessment of all data (all partners) Review activities, identify priorities and plan for following year (CYPP) Consult on plan proposals Identify resources through budget process Update data Final adjustments to plan Action planning and target setting 6

7 CHILDREN AND YOUNG PEOPLE'S PARTNERSHIP BOARD PLAN MONITORING REPORT Appendix C PRIORITY MONITORING PERIOD ENDING KEY ACHIEVEMENTS BOARD CHAMPION AREAS OF CONCERN RISK ASSESSMENT OF ACTIONS THAT HAVE NOT BEEN COMPLETED TO DEADLINE* ADDITIONAL ACTIONS TO BE TAKEN ACTION WHO DATE *e.g. impact for children and young people; risk of legal change through failure to comply with legislation; impact on other inspections; damage to representation; impact on partner organisations 7