Notre Dame Academy Lions Pride Volunteer Agreement Job Listing

Transcription

1 Notre Dame Academy Lions Pride Volunteer Agreement Job Listing INSTRUCTIONS: All families are required to select at least three volunteer positions (but preferably more) with at least one job from Grand Beginnings or Blizzard Bingo *Direct any questions to the Lions Pride Volunteer Coordinator: Notre Dame Academy cannot function without your support; the success of our school is dependent on you. THANK YOU!

2 Grand Beginnings (GB) Notre Dame Academy s largest fundraising and social event of the year. Parents and parishioners attend an adults-only evening out and enjoy entertainment, dinner, live and silent auctions, a chance to win prizes and much more. Proceeds support the school s operating budget, meet special scholastic needs and continue to enhance Notre Dame Academy educational opportunities. Grand Beginnings is November *Chair positions can be job-shared, at home, and flexible hours. Job Description Service Hours Background check Needed Grand Beginnings Overall Team 2 volunteers are responsible for overall event coordination and budget, as well as oversee Silent and Live Auction committee responsibilities and event software. 2-year commitment 40 Grand Beginnings Live Auction Team 3 volunteers are responsible for soliciting larger value donations and overseeing the Live Auction during the Grand Beginnings. 2-year commitment 40 Grand Beginnings Silent Auction Team 4 volunteers (Two teams of two) are responsible for overseeing the solicitation and entry of donated items. Members are required to organize, set-up and distribute items at the event on November 21, year commitment 40 GB Publicity Coordinator Coordinate publicity for the event. Collaborate with GB teams and plan out publicity schedule from September - December. This includes Weekly Insight & parish bulletin announcements, e-flyers, help with invitation and program design. 30

3 GB Decorations Coordinator One person is needed to coordinate the table centerpieces and Silent Auction decorations. We will have a team of volunteers to help you. Must be available day of event: November 21, 2015 from 11 to 3pm. GB Decoration Workers Setup 5 volunteers are needed to assist with table centerpieces and Silent decorations. Must be available November 21, 2105 from 11-3 Venue Coordinator 1 person needed to assist Overall Team with the venue, food, bar, table layouts and seating charts. Must be available November 21, Silent Display Board Coordinator Coordinate and organize all the display boards used on Silent Auction items. GB Heads & Tails/Live Raffle Coordinator 1 Person to oversee the volunteer scheduling and selling Heads & Tails coins and Live Auction Raffle tickets during the Silent Auction. Must be available for duration of Silent Auction on November 21, 2015 from 5-7:30pm GB Silent Runner/Packers 6 volunteers are needed to collect, repackage products and bag items for guest pick-up, as well as item table teardown. You will be able to attend the silent auction portion of the evening (and bid on items) with purchase of a mini-ticket. The role does not allow for attendance during the dinner and Live Auction portion of the evening. If you do not plan on attending the event but want to help, this is for you. Must be available day of event: November 21, 2015 from 7-10pm. GB Live Auction Raffle Worker Four people are needed to work a 60-minute shift during the Silent Auction/Cocktail portion of the evening. Grand Beginnings is November 21,

4 GB Heads and Tails Worker 4 People are needed to work a 60-minute shift during the Silent Auction/cocktail portion of the evening selling coins for the Heads & Tails game (played during the Live Auction). Grand Beginnings is November 21, GB Silent Auction Drivers 4 people are needed to help move donation inventory to the event hotel. Once delivered, volunteers assist with general event set up. Drivers with vans or trucks desired, approximately 8am-10 am on November 21, 2015 GB Mailing Preparation 14 volunteers are needed to help with mailing preparation and stuffing envelopes. This usually occurs one weekday evening early to mid-october. GB Check-In Team 4 individuals are responsible to greet, hand out registration packets and check in guests via computers upon guest arrival. BidPal Training will be provided. Must be available 4:30 to 7:30pm on November 21, GB Silent Business Coordinator Coordinate a business call plan for the silent business caller volunteers to obtain maximum donations for the Silent Auction GB Silent Business Caller 5 individuals are needed to make follow-up calls to local businesses who have already received the Grand Beginnings Solicitation letter. No cold calling is involved. Must be able to pick up product donations if required. This is a flexible job to do at your own pace from home, September October. GB Parent Security Guards 2 adults are needed to monitor the silent and live auction areas at the event hotel. First shift is 1-3pm and second shift is 3-5pm Grand Beginnings is November 21,

5 GB Kids Art Project Coordinator 2 people Work with Art teacher to choose, purchase and create the grade level art projects auctioned off at the Silent Auction. Prepare master list, schedule and deadline document for Silent Auction team. Live Display Board Coordinator Coordinate and organize all display boards used on the Live auction items. 15 X 10 X Class Party Coordinator Work with the silent team to recruit hosts, organize dates and coordinate schedules. 10 Silent Wine Pull Volunteer 1 Person is needed to work the Wine Pull during the Silent Auction. Must be available from 5:30 to 7:30 on November 21, GB Band Helpers 4 people needed to assist Band Director with band and general equipment setup. Must be available from 9:00am to 12pm on November 21, Woman's Weekend Coordinator 1 person needed to schedule and plan activities for Women's Weekend Men's Weekend Coordinator 1 person needed to schedule and plan activities for Men s Weekend

6 Blizzard Bingo Blizzard Bingo is one of Notre Dame Academy s larger fundraisers. This is a family-oriented social activity offering good food, Bingo, raffle, door prizes, and fellowship. This event is held in conjunction with Catholic Schools Week in late January. This year s event is Saturday, January 23, Job Description Service Hours Background check Needed Bingo Chairperson Chairperson needed to oversee and coordinate all Bingo Bonanza activities. This is a 2-year commitment. Bingo Chairperson (In-Training) Assist chairperson and take over the following year. This is a 2-year commitment. Bingo - Kitchen Coordinator 2 people are needed to coordinate arrangements for food and drink. This involves acquiring food and coordinating cooking and serving workers. 2-year commitment. Bingo - Kitchen Coordinator (In-Training) Assist Kitchen Coordinator and take over the following year. 2-year commitment. 20 X 20 X 20 X 20 X Bingo - Financial Coordinator 2 people are needed to head finances, making change during the evening and helping to count money and balance finances at the end of the evening. 2-year commitment. Bingo - Financial Coordinator (In-Training) Assist Financial Coordinator and take over the following year. 2-year commitment. 15 X 15 X Bingo - Worker: Kitchen 14 workers, 90-minute shifts, serving food cafeteria style. 2 X

7 Bingo - Worker: Food Sales 7 workers, 90-minute shifts, cashing out food sales in the cafeteria. Bingo - Worker: Raffle Tickets 4 workers, 90-minute shifts, selling raffle tickets. Bingo - Worker: Pop & Popcorn 6 workers, 90-minute shifts. Bingo - Worker: Tables 19 workers, 90-minute shifts, selling Bingo cards at tables. Bingo- Mailing Prep 15 people are needed to help stuff raffle tickets in envelopes one evening before the Bingo event. This is usually held the first week of January. Bingo, Food Shelf 2 volunteers needed to gather food shelf donations from Bingo food shelf table. Deliver donations to local food shelf the Monday following the event. Bingo - Masters of Bingo 6 volunteers needed to handle the prize money for the bingo winners. Volunteers will spot the bingo winners and hand out the prize money. Position requires someone quick on their feet. 2 X 2 X 2 X 2 X 2 X 5 X 3 X

8 Room Parents Two adults are needed from each classroom as room parents. Room parent responsibilities include coordinating three class parties. These duties will be explained in the Room Parent Handbook and at the room parent meeting held in the fall of each new school year by the room parent coordinator. It is important to be available for these positions during the school day as that is when the class parties are held. Room Parent Grade 1 Room Parent Grade 2 Room Parent Grade 3 Room Parent Grade 4 Room Parent Grade 5 Room Parent Grade 6 Room Parent Grade 7 Room Parent Grade 8 Room Parent Grade Kindergarten Room Parent Grade Preschool 15, including attending a Room Parent meeting in early September. X

9 Staff Assistance Assist teachers, office and other staff members throughout the school day. Job Description Service Hours Background check Needed Teacher/Staff Assistant 10 adults are needed to assist teachers & staff periodically in the office, classroom or perhaps on special projects. The amount of time and frequency varies according to class and teacher s needs and your availability. Tasks will be office related and to a lesser extent classroom instructional. Examples of the responsibilities are: photocopying, assisting in classroom art projects, tech support or reading to/with students. 20 X Use of assistants is up to the individual teachers' needs so you may not be called to help. Hours will vary as will teacher & staff requests. Picture Day Helper 4 people are needed to help with picture day on September 29, Please plan to be at school on 9/29 the entire day. Make-Up Picture Day Helper Assist with "Make-Up Picture Day" on October 29, 2015 morning and possibly early afternoon. Library Class Visit Volunteer 8 volunteers needed to check in/shelve books and assist students with choosing and checking out books during the school day. May be asked to help with bookfairs. Hrs.~4hrs/month 8 X 4 X 20 X Library Projects and Events Volunteer 4 volunteers needed to help with setting up and running Barnes & Noble (Nov. 6, 2015) and Scholastic (sometime between January 22-27, 2016) bookfairs; assist with book maintenance (labeling, covering, etc.) and library organization (shelving, displays, etc.). Hrs.~2-4 hrs/month 10 X

10 NDA Folder Helper 2 people are needed to prepare folders on Thursday mornings for items that need to go home with students. Office Laminating 2 people are needed to help with lamination projects. Help as needed. Photography Team Coordinator Coordinate a school-year schedule for photography team ensuring all school-wide photo opportunities are covered. Photography Team Photographers (with their own equipment) needed to take pictures of all school events & activities throughout the entire school year. Pictures needed for (but not limited to) GB, Yearbook & WSI. 20 X 15 X 10 X 10 X Lunchroom Several volunteers are needed each day to help supervise k-4 recess, monitor the lunchroom, assist with condiments, occasionally serve in the kitchen and wipe down tables after lunch sessions. Job Description Service Hours Backgrou nd check Needed Lunchroom/Playground Coordinator 1 person needed to coordinate the lunchroom/playground monitor schedule as to act as a liaison between monitors and school administration. 15 Lunchroom/Playground shift 2 volunteers are needed each day to help supervise k-4 recess, monitor the lunchroom, assist with condiments, serve in the kitchen (occasionally) and wipe down tables. Every other week during the lunch/recess hours; 12:00-1:30pm. Lunchroom / Playground Monitor Substitute Occasionally as a back-up; assist with serving condiments, wipe down tables and serve as a monitor on the playground during recess. 20 X 6 X

11 Events Team The Events Team is responsible for coordinating the Middle School Dance, Uniform Co-op and NEW THIS YEAR, "Hospitality Team". The Hospitality Team coordinates the following events; Fall/Spring Conference Meals (October 12-13, 2015/April 11-12, 2016), Grandparents Day (10/23/15), Staff Appreciation Meal (TBD, May 2016), & Graduation Reception (June 1, 2016). Coordinate meals, set-up and clean-up. Funded by Student Activities Fee (not the volunteers). Job Description Service Hours Backgrou nd check Needed Hospitality Team (8) 8 volunteers needed to assist with coordinating events like; Teacher Conferences & Staff Appreciation Meals, 8th Grade Graduation Reception Fall Dance Chaperone 5 parents are needed to chaperone the fall dance. Fall Dance is November 13, 2015 from 7:00-9:00pm 10 X 3 X Spring Dance Chaperone 5 parents are needed to chaperone the spring dance. Spring Dance is April 22, 2016 from 7:00-9:00pm 3 X Uniform Co-Op Coordinator Coordinate Uniform Co-Op Volunteers to staff uniform events (conferences, end of school year, etc.) Uniform Co-Op Helper 2 volunteers are needed to assist with used uniform sale events as well as organizing uniforms in preparation for Uniform Co-Op events like conferences. 10 X 4 X

12 Misc. Fundraising Looking to volunteer right from the comfort of your own home? Many of the Miscellaneous Fundraising activities will allow you to do just that. NDA's current programs include: Box Tops for Education, Campbell's Soup Labels, & Loaves for Learning. Holiday Gas Card Sales is perfect for those who are heading off to Mass. Just 15 minutes after Mass is all it takes to help raise money for NDA. Job Description Service Hours Background check Needed Food Label - Box Top Coordinator 1 person is needed to coordinate the label/boxtop pickup, counting and redemption program with the sorter volunteers and help take advantage of materials by all potential distributors with a label/box top for education program to maximize earning potential for the school. The coordinator will also own communicating (via and flyers) to school families regarding the programs and running a couple competitions throughout the year. Label Sorter 4 Volunteers sign-up for one week per month. Responsible for pick-up and sorting all labels for that week. This job can be done at home. Time will vary. (limit 4 volunteers; 1st week of month, 2nd week of mo., 3rd week of mo., & 4th week of mo.) Label Event Support 2 Volunteers work with the coordinator to help plan, organize and execute 2-3 collection events throughout the school year. Gas Card Coordinator 1 volunteer to coordinate Holiday Gas Card sales Gas Card Sales IHM 8 Volunteers needed to sell Holiday gas cards after Mass at IHM and possibly at some NDA events such as concerts, conferences, etc.) Volunteers sign-up for a Mass time and are responsible for that time each month (4:30 PM Saturday; 8:30am, 10:30am Sunday) 5 X

13 Gas Cards Sales St. Gabriel s 8 Volunteers needed to sell Holiday gas cards after Mass at IHM and possibly at some NDA events such as concerts, conferences, etc.) Volunteers sign-up for a Mass time and are responsible for that time each month (4:30 PM Saturday; 8:30am; 10:30am, 1:00pm Sunday) 5 X Christmas Boutique A perennial favorite for kids and volunteers alike; the Christmas Boutique is a low-cost, low key way for students PreK - 4th grade to do a little holiday shopping for family and friends. Volunteers help students select and gift wrap items for the people on their lists. Haul out your ugly sweaters and Christmas cheer and volunteer for this fun event! This year s event is December 7-9, Job Description Service Hours Background check Needed Boutique Chairperson One to two people are needed to organize this activity. They need to make a two-year commitment. Boutique chairpersons need to be available during the daytime. This year we are seeking a Boutique Chairperson In Training to assume the Co-Chairperson role during the following school year. Boutique Chairperson (In-Training) 1 person to come on board around the end of October and learn the ropes from current chairs. This person would then become a chair for the event the following year as one chair steps down. This is a two year commitment 40 X 30 X

14 Boutique Helper 60 volunteers are needed during the 3 days, for 3 hour shifts, to help children choose gifts, assist them to wrap and label their gifts, bag the gifts and get them back to class. These are the people who make it fun for the kids! Boutique Runner 1-2 volunteers needed with a car to run out and gather more supplies in the off chance we should run out of anything during the event. This position may double as a Boutique Helper. Boutique Set-Up Crew 10 creative and practical types of volunteers are needed for "behind the scenes" work, decorating and hauling goods, under the direction of chair persons, to get the boutique ready for our "customers". Usually takes place on a Sunday afternoon. Boutique Shoppers 3-4 tireless bargain hunters needed to hit the after Christmas sales and any other sales throughout the year to restock the boutique for the following Christmas. The budget is LOW. Resourcefulness required! Works closely with chairperson to keep budget and inventory in line. 3 X 3 X 5 5

15 Good Shepherd Program At least 2 volunteers per grade are needed to be Good Shepherd Families for new NDA families. The program includes arranging summer play-dates and grade level group activities to allow students and parents to make connections during the summer and throughout the year. Good Shepherds will play an important role in helping to forge a sense of a new school community. This is a great role and can be very rewarding! Volunteer positions for each grade will be dependent on the number and gender of new students each year. Job Description Service Hours Backgroun d check Needed Good Shepherd Coordinator 1 person is needed to coordinate the Good Shepherd Program, determining Good Shepherd families and mailing information to new families and School Shepherd families. 10 X Good Shepherd 1st Grade 5 X Good Shepherd 2nd Grade 5 X Good Shepherd 3rd Grade 5 X Good Shepherd 4th Grade 5 X Good Shepherd 5th Grade 5 X Good Shepherd 6th Grade 5 X Good Shepherd 7th Grade 5 X Good Shepherd 8th Grade 5 X Good Shepherd Kindergarten Since many Kindergarten families are new members to NDA, the Good Shepherd role is especially important in building a strong class community. Multiple organized playdates and activities will foster a positive environment for these new students and their families. 5 X Good Shepherd Pre-K 5 X

16 Athletic Coaches Coaches, under the direction of the Athletic Director, are needed to teach skills, promote sportsmanship, plan strategies and coach at games during the season. Coaching requires a commitment to team practices and games, which consist of two practices and 1-2 games a week (varies according to level). Knowledge of the game, a desire to develop player skills and coaching experience are preferred. VIRTUS training, background & drivers license checks and concussion training all need to be completed. A small application and an interview with the Athletic Director is required. *Varsity is comprised of 7th & 8th graders; Cub teams are 5th & 6th graders. Sports teams will vary year to year depending on the number of students who sign up. Job Description Service Hours Background Check Needed Coach: Co-ed Varsity - Fall Soccer *(2 coaches needed) Coach: Co-ed Cub - Fall Soccer *(2 coaches needed) Coach: Girls 5-6th Grade Cub - Fall Volleyball *(2 coaches needed) Coach: 7-8th Grade Varsity - Fall Volleyball *(2 coaches needed) Coach: 4th Grade Boys Cub - Winter Basketball *(2 coaches needed) Coach: 5-6th Grade Girls Cub - Winter Basketball *(2 coaches needed) Coach: 5-6th Grade Boys Cub - Winter Basketball *(2 coaches needed) Coach: 7th Grade Boys Varsity - Winter Basketball *(2 coaches needed) Coach: 7-8th Grade Girls Varsity - Winter Basketball *(2 coaches needed) 30 X 30 X 30 X 30 X 40 X 40 X 40 X 40 X 40 X

17 Coach: 8th Grade Boys Varsity - Winter Basketball *(2 coaches needed) Coach: 7-8th Grade Boys Varsity - Spring Baseball (*3 coaches needed) Coach: 5-6th Grade Boys Cub - Spring Baseball (*3 coaches needed) Coach: 5-6 Grade Girls Cub - Spring Softball (*3 coaches needed) 40 X 30 X 30 X 30 X Coach: 7-8 Grade Girls Varsity - Softball (*3 coaches needed) 30 X Leadership Committees The NDA School Advisory Council (SAC), Marketing, Finance and Home and School Committees leadership positions are not filled through the Lions Pride Volunteer Agreement. However, participation in either of these groups does fulfill your family s Lions Pride Volunteer Agreement. If you are interested in either position, please respond to the request for nominations made each spring or contact the school office. Job Description Status Service Hours Background Check Needed School Advisory Council (SAC) The Advisory Council is established to provide help and advice to the Pastor and Principal in the governance and management of the school. Areas of representation include: Home & School, Marketing and Finance. As a School Advisory Council member you will oversee a functional committee as well as attend Council meetings. Application Process Required 80

18 Home & School Committee Leadership The charge of this committee is to coordinate the volunteer and fundraising efforts for the School. This committee consists of seven positions: Fundraising; Communication; Events; School Day; Athletics; Lions Pride Volunteer Agreement (LPVA) and Education. The committee will solicit and manage the volunteer efforts that are needed to support a strong and vibrant school, as well as support the development of programs and events that foster a solid learning environment, family-oriented community and support the school financially. Application Process Required 40

19 Marketing Committee The charge of this committee is to advance the mission of the school through marketing, development, and student recruitment/retention. This committee will be responsible for developing the School s brand and presence within the community. Ideally, the Marketing Committee will be comprised of experts in the field of marketing and public relations. We need people who can help us network within the local community and generate support for our mission. This committee will identify and execute additional fundraising opportunities, primarily with grants. This committee also will assist the school administration office with accurately tracking and acknowledging donations to the school, with a goal of centralizing all donation records into one location. Meetings are minimal, but committee members are assigned specific projects for management and completion. People who enjoy online research, writing for grant requests, or easy data entry projects are encouraged to join our efforts! Tour Team (Marketing Committee) Volunteers are needed to tour prospective families during the school day. Application Process Required Application Process Required X

20 Finance Committee The charge of this committee is to assist the school administrator in monitoring the annual budget and developing next year s proposed balanced annual school budget for submission to the Board of Directors by November 30 each year, including recommendations regarding tuition, fees, and faculty and staff salary and benefits. The committee also assists the school administrator in developing plans for submission to the Board of Directors to generate revenue and/or cut expenses in order to balance the budget. The Finance Committee requires accountants, small business owners, and anyone who appreciates fiscal responsibility in order to ensure our commitment to fulfilling the mission of Notre Dame Academy. Wellness Committee Several volunteers needed to help develop, implement, monitor and review nutrition and physical activity plans for NDA. Committee is made up of parent volunteers, students, administration, teachers & food service professionals. Meets monthly. Application Process Required X