IRISXtract: A piece of the puzzle for your account payable business process

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Flora Deborah Rogers
10 years ago
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1 IRISXtract: A piece of the puzzle for your account payable business process

2 Business is going faster and faster... Trading analytics 30 min 5 sec Airline operations Call center inquiries 8 h 20 min 30 sec 10 sec Calc. financial pos. 1 day 5 min Supply chain updates 1 day 15 min Document transfer Phone activation Trade settlement 3 days 3 days 30 min 5 days 3 days 45 sec Source: Gartner

h 20 min 30 sec 10 sec Calc. financial pos.

3 What are the challenges our customers are facing today?

4 Digital Mailroom the start of a process Warranty management Invoice processing Plant management Engineering change order management Customer care New employee on boarding Call centre support Patent management Copyright management New account opening Grant management Claims processing egov case management Entitlements Doctor credentialing Patient records management Retirement plan processing New drug application Crime investigation Accounts Payable Management

New account opening Grant management Claims processing egov case management Entitlements Doctor credentialing

5 1 Mission providing the solution Our Mission is to provide you with an end to end business solution for your account payable process From paper to archive

6 Goals for today The goals of this presentation are Accounts Payable Business Process solution? How to position it? Whole puzzle instead of part of it What are the pains of your customers Share with you our experience of selling this solutions But most important is to show you what the advantages can be...

Whole puzzle instead of part of it What are the pains of your customers

7 Typical Parameter ROI calculation Employee for preparation work, scanning, rough classification apr. 125 docs/hour Employee can index apr. 125 docs/hour (Index with 6 fields with +/ Characters) For docs / day you need 1 employee in the central post mailroom and 1 in the accounting department Percentage of document preparation and scanning: ca. 50 % (not automated) Percentage for operational manual input: ca. 50 %

000 docs / day you need 1 employee in the central post mailroom and 1 in the accounting department

8 Example: Invoice process with pages per day Starting Situation: 1 employee (FTE) in the central mailroom Percentage of automatisation 50% 1 employee (FTE) in the departmental mailroom : 80% of automatisation Yearly cost per employee = 40 KEUR Estimation of needs (E.G.) Manual work reduction for classification: 50 % of 1 FTE = 0.5 FTE Savings per year: 20 K EUR Manual work reduction for indexing: 80 % of 1 FTE = 0.2 FTE Savings per year: 32 KEUR Money Savings : 52 KEUR per year ROI: costs IRIS Xtract license one shot project app ROI is less than 7 months!

departmental mailroom : 80% of automatisation Yearly cost per employee = 40 KEUR Estimation of needs (E.G.

9 Common understanding A business process solution is a mix of several stand alone products that fits all in one but it is the solution that makes the puzzle completed and not only products A business process solution gives to you, to your customers the possibility to increase their productivity by decreasing their manual work.

completed and not only products A business process solution gives to you, to your

10 Common understanding

11 Digital Mailroom We provide Solution for Mailpost distribution Electronic files indexation Complete Business processes ÌRISXtract for Documents one fits all!

12 Automatic Index-generation Invoices scanned Transfer as PDF to archive Invoices via Invoices of other sources Automatic integration in all ERP, CRM, Workflow systems result.xml

13 Solution Package Accounts Payable Efficient & user minded Oriented for international Market

14 IRISXtract for Documents Solution Package Accounts Payable No Template No layout Orientated to local legal compliance rules Individual country specification Adaptable in every customer environment Automatic Line items recognition Line items matching with your order Extra training of the system during production Guaranty for continuous improvement of automation Xtract knows how an invoice looks like but also knows what informations are necessary for your invoice workflow system

items matching with your order Extra training of the system during production Guaranty for continuous improvement of

15 Digital Mailroom and automatic invoice processing With growing maturity of the recognition products there is gaining automatization >60 % (Saving potential) Central Post Mailroom Departmental Mailroom Pre-work for processing Data capture and Check Content check processing Acceptance Accounting Following steps >30 % (Saving potential) Today we have an internal service department that takes care for the correct capturing of 1.2 mio invoices a year. Petra Wagner, Douglas

capture and Check Content check processing Acceptance Accounting Following steps >30 % (Saving potential) Today we

16 Visit us on All PPTs and Brochures are available online Thank You!

ACCELERATING. Business Processes. through the use of:

ACCELERATING. Business Processes. through the use of: ACCELERATING Business Processes through the use of: Business Process Automation Document Management Imaging and Scanning Data Transformation Paper and eforms Processing Enterprise Faxing ERP Integration