YOU WANT TO. Copyright 2014 ADP, LLC. Proprietary and Confidential.

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Daniella Jacobs
8 years ago
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2 YOU WANT TO 2

3 BUT THERE ARE CHALLENGES PWC s most recent Global Economic Crime Survey (2011) 2 Source: ACFE Report to the Nations on Occupational Fraud and Abuse Invoice and Workflow Automation Benchmark Report AFP Electronic Payments survey 3

2012 Report to the Nations on Occupational Fraud and Abuse.

4 COMPLEX, SLOW, PAYABLES COMPLIANCE RISKS INVOICE PROCESSING PRICE VALIDATION DISCOUNT MANAGEMENT PAYMENT Paper Invoice received via mail, or fax Paper invoice routed manually to appropriate approver Validate supplier against supplier master (Financial System) Confirm goods and/or services were delivered & reconcile with invoice Validate and track if within PO Guidelines/Limits (if applicable) Identify any errors in invoice (e.g. pricing) Resolve errors or disputes Invoice coded Invoice approved Invoice entered into ERP via manual data entry Invoice ready for payment issue Invoice payment recorded and paper invoice filed Respond to supplier inquiries on invoice status Support internal and external audit requests (accruals, coding accuracy, pricing, fraud) Manually or through financial package generate reports to assess invoice process & control effectiveness Manually or through financial package generate reports to analyze spend (region, supplier, YTD) 38 steps Locate existing contract or pricebook Manual price checking against negotiated contracts Manual validationof purchase order price against invoice price Manual tracking of tiered price discounts Maintain/update pricing agreements 10 to 45 days cycle Locate existing discount agreements Manually sort and filter invoices for discount suppliers Manually route invoices at risk of missing discount timeline (e.g. net 10 days) Low discount opportunity due to processing timelines React to supplier calls offering discounts Manually compile data to analyze and define future discount programs Manually maintain supplier information (e.g. remit to address) Check Cut Payment issued to supplier (mail, ACH) Print copy of check & attach to paper invoice Maintain bank information for ACH suppliers Manual reconciliation of payments Manual audit of stale dated checks Respond to supplier inquiries on payment status Reconciliation of payment settlements Maintain & support check printing equipment & check stock Support internal & external audit requests (accuracy, fraud) 4

applicable) Identify any errors in invoice (e.g.

5 BUT WHAT IF YOU COULD 5

6 IMPROVE PRODUCTIVITY WITH ELECTRONIC INVOICES & PAYMENTS YOU GET Portal for both buyers & suppliers Automated approval workflow einvoicing Scan and index service Payments 6

7 OUTSOURCED PROCESSES WITH ADP 7 Paper Invoice received via mail, or fax Paper invoice routed manually to appropriate approver Validate supplier against supplier master (Financial System) Confirm goods and/or services were delivered & reconcile with invoice Validate and track if within PO Guidelines/Limits (if applicable) IDENTIFY any errors in invoice (e.g. pricing) RESOLVE errors or disputes INVOICE coded INVOICE PROCESSING INVOICE approved Invoice entered into ERP via manual data entry INVOICE READY for payment issue Invoice payment recorded and paper invoice filed Respond to supplier inquiries on invoice status Support internal and external audit requests (accruals, coding accuracy, pricing, fraud) Manually or through financial package generate reports to assess invoice process & control effectiveness Manually or through financial package generate reports to analyze spend (region, supplier, YTD) 5 steps PRICE VALIDATION Located existing contract or pricebook Manual price checking against negotiated contracts Manual validationof purchase order price against invoice price Manual tracking of tiered price discounts MAINTAIN/UPDATE pricing agreements 5 days cycle DISCOUNT MANAGEMENT Locate existing discount agreements Manually sort and filter invoices for discount suppliers Manually route invoices at risk of missing discount timeline (e.g. net 10 days) Low discount opportunity due to processing timelines React to supplier calls offering discounts Manually compile data to analyze and define future discount programs Manually maintain supplier information (e.g. remit to address) Check Cut PAYMENT Payment issued to supplier (mail, ACH) Print copy of check & attach to paper invoice Maintain bank information for ACH suppliers Manual reconciliation of payments Manual audit of stale dated checks Respond to supplier inquiries on payment status Reconciliation of payment settlements Maintain & support check printing equipment & check stock Support internal & external audit requests (accuracy, fraud)

ods and/or services were delivered & reconcile with invoice Validate and track if within PO Guidelines/Limits (if applicable) IDENTIFY any errors in invoice (e.g.

8 PORTAL: KEEPING PARTIES CONNECTED IN THE CLOUD 8

9 PAYABLES COMPLIANCE FRAMEWORK 9

10 TYPICAL PAYABLES AUTOMATION IMPLEMENTATION 10

11 CLIENT SUCCESSES 11

12 CLIENT SUCCESSES 12

13 Thank you.

How Your Accounts Payable Strategy Can Boost ROI ADP Procure-To-Pay Jeff White - Director of Implementations Session #1050

How Your Accounts Payable Strategy Can Boost ROI ADP Procure-To-Pay Jeff White - Director of Implementations Session #1050 2 Manual Process : Complex, Slow and Tactical Invoice Processing Price Validation