uplevl Empower data. Improve business ef f iciency. Go Paperless with End-to-End Accounts Payable Automation: An Uplevl White Paper

Transcription

1 uplevl Empower data. Improve business ef f iciency. Go Paperless with End-to-End Accounts Payable Automation: An Uplevl White Paper

2 Overwhelmed with piles of paper invoices, purchase orders and contracts? Is your company lacking structure and efficient processes regarding the flow of paperwork? Would you consider your current document processing system compliant and audit proof? Let s face it - manual Accounts Payable processing is a paper nightmare. Current AP paper processes consume time, space and money. Accounts payable has been searching for a way to streamline the AP process for decades and today, the technology finally exists. Through cloud document management and business process automation via software, companies now have the ability to: - Easily capture - Integrate - Measure - Process - Approve - Store - Access files & documents * All in real time! It is time to automate those manual processes! It is time to go paperless!

3 Today, technology exists to transform AP departments from cost centers into profit centers by offering: Automate Data Entry - A recognition and capture engine uses optical character recognition (OCR) technology, simplifying your AP, PO or HR data entry process. The Uplevl technology reads and captures key information, including invoice number, dates, amount due, text, bar codes and handwriting! Ability to Instantly and Easily Find Documents - Search for documents via keywords, tags or indexed data. In addition, you can set up links within business applications to documents. Improved Control Over Approval Processes - A dashboard allows users to view the status of documents in workflows and analyze metrics for the approval process. Instant notifications are sent as each document progresses. An action history is then available for each document, helping with audits and accountability issues. See Real-time Business Intelligence - A sophisticated dashboard allows you to measure business processes and trends, and offers the ability to generate graphs and reports, and customize the interface to fit your company s needs. Integrate with Business Applications, including Accounting, CRM, and ERP - Bundle related documents such as POs, invoices and checks, avoid dual entry and enhance business applications with AP automation technology. Secure Cloud Technology Allows Document Access Anytime, Anywhere - Workflows and documents are always available in the cloud and accessible via a PC, Mac or mobile device. Companies can also restrict access based on user, folder or document.

4 An Aberdeen Group report on invoicing and workflow best practices cite that the best-in-class companies for AP processing utilize the following: Integration of document processing and workflows with their accounting or ERP systems. Centralization of invoices, capturing documents into a single digital repository where they can be filed automatically and then easily searched. Business intelligence dashboards to track process metrics and status of key approvals in the workflows. Automatic matching of invoices, checks, and POs. Rules-based workflows to review and approve purchase requisitions, purchase orders, and invoices. Integration of AP with contract management. To bring it even a step further, available capabilities now include automatically entering data from captured documents; notifications during each workflow stage; data history for each document action; paying invoices electronically; and grouping PO s, invoices and checks together for a full-cycle match.

5 What does this translate to for your company? A significant opportunity to save time, money and headaches by automation the AP process. CAPTURE ANY FILE or DOCUMENT PRESET WORKFLOWS ROUTE FOR APPROVAL APPROVE SAVE TIME & MONEY Companies are able to achieve these best-in-class results through the automation of the complete purchase-to-payment process, including: - Purchase Requisition & Purchase Order issuance; - PR & PO approvals; - Receipt of goods or services (if required); - Invoice; - Review & approval for payment; - Payment.

6 Did you Know? ROI (Return On Investment) TIP: According to a 2012 study from the Association for Information and Image Management (AIM), the simple act of eliminating paper file archives could reduce your office needs by almost ten percent over five years. Automating the AP Process Yields Benefits for Your Company What if a change in your current AP processes could deliver a reduction in costs by as much as 50% to 75%? With Uplevl, end-to-end AP automation is run entirely in the cloud and offers affordable document management and automation of workflow. This saves enterprises time and money in the form of hard ROI by: - Containing costs - Providing faster cycle times - Reducing manual errors - Reducing waste - Improving visibility - Strengthening compliance. In fact, a recent Aberdeen Group study finds that best-in-class companies process invoices: times faster - At 10 times less cost - And gain 8 times more early payment discounts... than the worst performing companies!

7 Summary: An end-to-end automation solution provides finance professionals with many operational benefits including: Vendor discounts applied when invoices are paid on time. Reduction of vendor penalties and potential price increases by paying on time. Centralized document repository, fully searchable and always accessible by permissions. Error reduction through process controls. up levl Empower data. Improve business efficiency. Elimination of duplicate data entry. Reduced bottlenecks and accelerated approval cycles. Increased capability as time-saving efficiencies are realized through automation. Improved collaboration as files are easily and securely shared. Efficient audits as the full trail of each document is captured. Learn more. Still searching for a profitable and reliable alternative to paper-based manual AP processes? It s time to embrace the strategic, monetary and operational benefits that are available today. Contact Us: or info@uplevl.com