Position Posting. To perform this job successfully, an individual must be able to perform each

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1 Position Posting Job Title: Event Marketing Specialist Department/Program: Community Development Posting Date: 08/26/2015 FLSA Status: Non-exempt Pay Grade: 5 Submit Cover Letter and Resume to [email protected] FSS Mission Statement The mission of Family Support Services of North Florida is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit. Organizational Expectations Commitment As the lead Child Welfare Agency in North Florida FSS prides itself on our employees commitment to the agency and the children and families we serve. This is demonstrated by being available at a moment s notice to assist clients regardless of the time of day. This is also demonstrated by employees commitment to maintain consistent attendance and punctuality. It is the expectation that the employee will remain in their current position for a minimum of one year before posting for another internal position. Professionalism Employees are expected to demonstrate professionalism in their appearance and demeanor when representing FSS at internal and external meetings, trainings, and events. Responsible Citizenship In keeping with our mission and values employees are encouraged to volunteer 15 hours per year to assist with FSS and FSS-sponsored events. Career Development FSS is committed to being a learning organization that supports employees in their pursuit of professional growth and career development. Therefore employees are highly encouraged to explore and broaden their knowledge and skill sets to achieve their career goals. Teamwork Putting the interests of FSS clients first is critical to the success of the organization. This requires all employees maintain consistent and timely communication, provide support to co-workers and colleagues and demonstrate the principles of teamwork. Customer Service As employees of the Lead Child Welfare Agency in North Florida FSS employees will demonstrate their commitment to providing our clients (internal/external) with consistent, meaningful and exceptional service. Job Summary: This position provides support to the Community Development Manager in the areas of event marketing and strategy, as well as the oversight, logistical coordination and execution of FSS events and programs. The goal of this position is to increase the awareness of events through a targeted strategy, working with the media and communications specialist and department manager, and Department Directors to achieve goals and an awareness of the FSS brand in the community through event marketing. Education Experience Minimum Qualifications Associate degree or relevant work experience required. Bachelor s degree preferred. A minimum of three years experience in planning, managing and creating goals and strategies for events. Must have proven experience in problem solving, vendor management, working under pressure and being creative with varying event budgets. Strong client service and communication skills. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competency in MS Word, Excel and PowerPoint 1

2 Ability to work independently and the ability to be creative Ability to prepare a variety of written materials skilled in organization and details Ability to gather a wide variety of information and summarize in a report format Computer proficiency and ability to make presentations to community groups required Exceptional communication skills and attention to detail Ability to adapt to different environments and levels of management is required. Knowledge of: State, Federal and local employment laws Recruitment and retention practices Skills: Strong Written and Verbal Communication Strong follow-up and follow through Strong organizational and time management Other Requirements Clear a Level II background screening. Clear a reference check (professional and personal) Clear a local background check from the county in which you reside. Clear a substance abuse screen. Provide a copy of all degrees prior to your first day of employment. Clear a Motor Vehicles Records check. Provide proof of, and maintain a minimum personal auto liability insurance level $100,000/$300,000. Provide a copy of all certifications and degrees prior to your first day of employment. Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit Licensure, Certification, and/or Valid driver s license. Registration Job Duties % of Time Essential Duties Work with department manager to plan event marketing, strategy and logistics 30% Execute, plan and organize events 50% Work with communications specialist to develop event support and communications 5% Produce event process manuals, templates, written policies, check requests, project lists and timelines as needed Identify areas that need event volunteers and training and work with community 5% development specialist to support as needed. Manage Constant Contact, sending out announcements and develop and maintain calendar of events internally and on line. Other Duties Research events in partnership with the Development Manager Support the event registration process with department administrator as needed Develop on line registration process Aid in the coordination of non- FSS or Foster Parent Association events as needed Plan and distribute event materials as needed. Attend meetings related to events 10%

3 as requested by department manager Maintain event database. Must be able to drive to various event locations for inspection and execution Attend appropriate meetings Perform other duties Supervisory/Decision Making Authority The position does not require customary supervision and management of at least 2 or more full-time employees. Provide two examples of the most common decisions made independently by this position on a regular basis without following prescribed procedures: 1. Handling any unforeseen complications that may arise during an event 2. Scheduling conflicts and volunteer management Contribution and Impact This position will be responsible for ensuring events stay on budget, as well as soliciting new vendors and managing current vendors. The coordinator will also be responsible for maintaining a positive attitude when dealing with internal and external clients. Strategic Value Describe how the position contributes to the business unit s overall strategy: The person will be key in helping the department manager achieve the goal of creating a strategic approach to marketing events and helping to create partnerships in the community for facility use and in- kind sponsorships. PHYSICAL REQUIREMENTS: (R=Required P=Preferred) Sitting _R_ Standing R Walking _P_ Lifting R (50 lbs) Carrying _R_ Kneeling _P_ Pushing/Pulling P Bending/Stooping R Climbing _R_ Reaching _P_ ling/crouching _P_ Perception _P_ Grasping _R_ Turning R Repetitive Motions _R_ Color Recognition _P_ Depth Reading _R_ Hearing _P_ Other (describe) HAZARDS: (X=Potential Exposure) Proximity to moving mechanical parts _ Electrical current Toxic or caustic chemicals Radiation Biohazards (airborne or contact) Housekeeping and/or cleaning agents _X Flammable, explosive gases Human-borne pathogens X Other: _X_ SKILL REQUIREMENTS: (R=Required P=Preferred) Drive motor vehicle _R_ Prepare food Typing/Keyboard R Word processing software _R_ Data base software P Spreadsheet software _P_ Other software _P_ Calculator _R_ Operate office machines _R_ (Fax, Copier) Verbal communication (including telephone) _R_ Written communication (including composition) _R_ Public speaking/group presentations _P_ Team-oriented and collaborative interpersonal relationships _R_ Respectful client relationships _R_ Client assessment and evaluation R Retrieve and compile information _R _ Verify data _R_ Maintain records _R Organize and prioritize information _R_ Analyze and interpret information R Investigate, evaluate and recommend action P_ Basic mathematical concepts (add, subtract, multiply, divide) _P_ Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs) Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics) Reasoning and logic _R_ Sensitivity to service population s cultural and socioeconomic characteristics _R_ FSSNF provides equal employment and advancement opportunity for all individuals without discrimination because of race, creed, color, gender, religion, age, national origin, disability, military status, marital status, or the other protected categories as defined by the EEOC and takes affirmative action in the implementation of this policy. If an accommodation is needed in order to participate in the application process, please contact the Craw

4 appropriate servicing human resources office.

5 Employee Acknowledgement: I have reviewed and understand the requirements stated in this Job Description. Print Name Employee s Signature Date Supervisor s Review I have reviewed the information contained in this Job Description and believe it to be an accurate reflection of the job functions and duties for the described position. Supervisor s Signature Date