MONTGOMERY COLLEGE JOB CLASS SPECIFICATION

Transcription

1 MONTGOMERY COLLEGE JOB CLASS SPECIFICATION Title: Project Manager I (Facilities) Grade: J FLSA: Nonexempt Financial Disclosure: No Job Class Level: This includes performance level positions in the Project Manager Job Classification who are typically responsible for the College s smaller, less complex construction and renovation projects in the Office of Central Facilities. Characteristics of the Job Class/Summary Under the general supervision of the Director of Project Management in the Office of Central Facilities, provides daily oversight, management and execution of the typically smaller, less complex Montgomery College construction projects (i.e., those costing up to $3 to $5 million) as assigned. These assignments frequently include internal projects for the College where building permits and inspections are not always required and may encompass both new building construction as well as facility renovations at one or more of the College s three campuses. In contrast to the Senior Project Manager, those assigned to the Project Manager classification are usually expected to handle fewer concurrent assignments. As the central point of contact on assigned projects, develops, implements and/or monitors project related activities, including pre-construction, construction start-up, field operations, close-out, and post-construction services. Evaluates technical issues and information and provides professional expertise and advice regarding project planning, programming, budgeting, design, construction and occupancy. In order to bring assigned projects in on time and within budget, works in close coordination with diverse groups of designers, consultants, construction managers, contractors, local officials, utility representatives, vendors, building operations personnel and College clients to ensure that project goals, standards, timeframes and costs are met. Provides guidance to construction project teams, contractors, vendors and other suppliers. For the life of each respective project, maintains regular communications with the client, the internal and external project teams, and the Director of Project Management. Examples of Duties and Responsibilities Associated with the Job Class Manages Office of Facilities design and construction project teams on specific campuses and/or within functional areas as assigned for smaller, less complex construction and renovation projects (i.e., those costing up to $3 to $5 million). Performs on-going project management functions, including planning, leading and organizing projects so that they are completed on time and within budget. Attends pre-construction meetings and assists in programming to determine needs, goals, expectations and scope of assigned projects.

2 Prepares bid documents, including performance requirements and technical specifications as well as general and supplemental conditions and contracts for soliciting architectural/engineering, construction management, furniture and long-lead equipment installation, IT infrastructure and other contractor, vendor and supplier services as necessary. Monitors the bid process for smaller construction projects as assigned, including bid advertising, the issuance of bid documents, and response to bidder inquiries. Prepares and issues addenda, reviews and evaluates submitted bid proposals, and verifies and confirms bidder professional references. Assists in preparing Montgomery College Board of Trustees materials for award of contracts. For the College s smaller, less complex projects, manages assigned pre-construction, construction and post-construction and ensures that project schedules, deadlines and performance requirements are met. Reviews and monitors project teams, including architects/engineers and/or contractors, to not only ensure that project budget, schedule and performance requirements are met but to also safeguard plan conformance as well as accuracy of work. Serves as the liaison between client, contractor and Office of Facilities construction project team to ensure that the assigned project is completed in accordance with Montgomery College and Office of Facilities specifications, standards and project requirements. Schedules and documents all required College, state and local plan reviews to ensure timely completion. Ensures that resulting revisions are accurately made and properly included in project design documents. Reviews and clarifies Requests for Information and submittals with the project team. Reviews and processes change orders and payment applications. Coordinates and schedules the procurement of furniture, equipment and IT infrastructure and directs the delivery, installation and post-installation. Develops and prepares furniture, equipment and IT infrastructure specifications and performance standards that not only meet the needs of the user program but also comply with all applicable policies and procedures of the Office of Procurement. Tracks problems on projects for corrective action by vendor where warranty work is necessary. Oversees the process of obtaining building permits as necessary for assigned projects as well as project commissioning. Oversees punch-list activities, closeout documentation, certificates of occupancy, and submission of As Built drawings. Coordinates move-ins and start-ups and collects final payments and deposits. Researches, develops and prepares one-time reports. Researches and prepares written correspondence. Attends meetings and/or public hearing related to assigned campus projects. Provide analysis and feedback as necessary. Participates as a team member in the planning and design of smaller, less complex projects as assigned. Page 2 of 5

3 Oversees contract close-outs, conducts post project debriefings and submits necessary documentation to centralized document control. Provides information to space planners regarding use of space, square feet, number of seats, room numbering, occupancy, etc. for renovations, retrofits and new construction. Assists in the preparation of materials to aid the Office of Facilities in submission of the Capital Budget as well as a Five-Year Capital Improvements Plan (CIP) funding request to the State and County. Prepares capital budget project description forms and annual State bond bill forms. Researches and analyzes data and prepares special one-time reports or correspondence as necessary. Required Knowledge, Skills, and Abilities Knowledge of current design and construction techniques, methods, materials and field practices as they relate to the permitting and construction process. Knowledge of the preparation, coordination and review of construction drawings and specifications. Knowledge of State and County facilities funding program standards and requirements specifically related to renovation or construction of College facilities. Knowledge of building industry problem solving. Knowledge of construction scheduling. Knowledge of current architectural and engineering practices. Knowledge of construction planning, design and construction administration. Knowledge of applicable State and local guidelines and regulations. Knowledge of AutoCAD and other web based construction management software. Knowledge of relevant educational program justifications and descriptions which comply with State regulations and guidelines. Knowledge of relevant College policies, procedures, goals and missions. Knowledge of applicable state and local codes, fire codes, accessibility regulations and Life Safety Codes. Skill in construction planning, design and construction administration of smaller projects costing up to $3 to $5 million. Skill in preparing and reviewing construction drawings and specifications. Skill in the use of AutoCAD and other web based construction management software. Page 3 of 5

4 Skill in working with diverse groups of people in various professional and trades disciplines to accomplish project management goals within budget and on schedule. Skill in project and time management. Skill in the successful management of construction financing. Ability to successfully manage smaller scale projects (up to $3 to $5 million) on time and within budget. Ability to establish and maintain effective professional working relationships with diverse groups of people in various professions and trades. Ability to prepare programming documents involving educational program justification and descriptions which comply with applicable State guidelines. Ability to prepare, coordinate and review construction drawings and specifications. Ability to stay abreast of current architectural and engineering practices and construction techniques. Ability to train building users to accurately identify space needs as well as adequately describe required physical attributes, requirements, and relationships. Ability to effectively apply planning, design and construction administration skills to earn the respect and cooperation of architects/engineers/consultants/contractors. Ability to remain calm under pressure. Ability to keep abreast of current architectural and engineering practices and construction techniques. Qualifications A combination of education, training and experience providing understanding of the concepts and principles of the field, evidenced by: Education and Training Bachelor s degree in Architecture, Engineering, Construction Management, Interior Design, or a related field. Experience Three (3) to five (5) years of progressively responsible professional experience managing new facility construction and/or renovation projects of increasing size, scope and complexity (up to $3 to $5 million). Experience in the design and construction of higher education facility s projects preferred. Page 4 of 5

5 (Note: Any acceptable combination of education, training and experience that provides the required KSAs may be substituted for those listed.) Licenses and Certifications Valid Driver s License (or ability to obtain within six [6] months of hire) required. Professional licensure as an Architect, Professional Engineer or professional certification as a Construction Project Manager or Interior Designer preferred. AutoCAD certification. Physical Requirements and Work Environment Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical ability to effectively use and operate various items of office related equipment such as (but not limited to) a personal computer, calculator, copier, and fax machine. Physical ability to walk, stand and sit as well as perform some climbing, bending, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, grasping, and repetitive motions. Physical ability to handle and occasionally lift large plans and documents up to fifty (50) pounds. Additional Requirements Must have access to use of personal vehicle (or have the ability to obtain within six months of hire) in order to travel to campus locations and off-site meetings. Page 5 of 5