A SMARTER WAY TO HOST

Transcription

1 SAVE HOURS PER EVENT A SMARTER WAY TO HOST ARCHERY EVENTS IT S FREE

2 WANT TO ELIMINATE THESE PRACTICES? Copying and pasting (or re-typing) information from paper registration forms into a spreadsheet. Trying to jam all of the information about your event into a single flyer. Posting your flyer in forums to promote your event. Having people print a PDF or web form and then mail or fax in registration Sending people to PayPal to pay for your event and then sifting through Paypal receipts to see who paid and how much. Sending dozens of s to vendors to get donations. Spending hours upon hours copying and correcting data in spreadsheets and lists to make sure check-in goes smoothly. Praying you got the accounting to work out correctly. SEE WHY YOU LL NEVER DO THAT AGAIN. (even if you ve already begun registration)

3 THE SAME SOFTWARE POWERS ARCHERY EVENTS OUR SOFTWARE IS NEW TO ARCHERY BUT This is what the radio control flying event industry says about our software that powers RCFlightDeck: RC FlightDeck will become the industry standard for event management. Nothing is even close in terms of capability and ease of use. The service and support are exceptional. FRANK FELS This is the second year of using RC FlightDeck for the Heli Extravaganza. The improvements over the past year have taken the ease of setting up an event to an entirely new level - it doesn't get any better than this STEVE ROGERS We just completed our first event using RC FlightDeck and it was terrific Having the pilots and volunteers sign up on line in one place is outstanding. This site is SO easy to use GARY QUINN We used RC FlightDeck for the 2013 IRCHA Jamboree and had more pre-registrations than ever. The software simplified our registration overall and we look forward to using it next year DAVE MILNER Because of RC FlightDeck, we had a record number of pre-registrations this year and used it for field layout, vendor and pilot tents, banquet sales, donations and more. Superior BRIAN O MEARA We used RC FlightDeck for the first time in 2013 and were amazed at its capabilities. The Fan Favorites mobile voting feature was a hit and the software made easy work out of registration, accounting and AMA paperwork. RAY LABONTE RC FlightDeck has simplified our event management process significantly. It provides all the functionality we need to plan and run our annual event which typically registers over 300 pilots. RC FlightDeck also simplified event registration for our pilots, many of whom were spared from re-entering all their registration information because they had used the site to register for other events. CAREY SHURLEY

4 SMARTER PROMOTION. MORE ENGAGEMENT.

5 SAY GOODBYE TO TEXT BLOB LISTINGS Text-blobs and PDF posts poorly interact with archers and don t spark action like an interactive listing. CLEAN AND INTERACTIVE Interactive event listings provide critical event details in an organized layout, saving you s and phone calls. Every listing can include action buttons for archer registration, vendor registration and spectator ticket sales. Integrated social sharing tools prompt referrals. Every listing shows sponsors, archers, vendors (if applicable), attending teams (if applicable), photos and videos. Optional tabs for schedules, volunteers, booths, results and more.

6 POST PHOTOS & VIDEOS PHOTOS & VIDEOS ON YOUR LISTING. Photos and videos make your listing more engaging, before and after your event.

7 EASY EVENT SCHEDULES DYNAMIC, DAILY SCHEDULES Archers and attendees can print your daily schedule.

8 MANAGE VOLUNTEERS ONLINE VOLUNTEER SIGN-UP Organize your volunteers and make changes on the fly.

9 ENGAGE FANS DURING YOUR EVENTS Fans can vote for their favorite archer in real time FAN FAVORITE VOTING Event hosts that use ArcheryEvents.com can select archers to be included in voting. Spectators can either scan a QR code furnished by the host or go to a simple URL to cast up to 10 votes for their favorite archer.

10 POST ONCE. PUBLISH ON 100 s OF SITES WHEN YOU PUBLISH YOUR EVENT, IT GETS AUTOMATICALLY POSTED ON CLUB, VENDOR AND ORGANIZATION WEBSITES THAT HOST OUR FREE CALENDAR WIDGET Clubs Retailers Manufacturers INSTANT PROMOTION Associations Forums Personal Sites News Sites

11 SMARTER MANAGEMENT

12 SIMPLE, BUT POWERFUL POSTING TOOLS We ve thought of everything, so you don t have to EASY EVENT POSTING Slide-up panels give you bite-sized, topical sections that you can complete quickly and easily. Automatic mapping tools. Input the address and the map plots the location. Optional GPS tools. Set every aspect of your event and automate opening and closing of registration. Add hotels, documents & sponsors Classify your event so users can easily find it with our powerful search tools. Integrated parking instructions and windshield passes

13 WE CAN MOVE NUMBERS ONE DASHBOARD. LOTS OF POWER. Easily handle archer accounts. Change fees, add fees, track payments, print badges and more.

14 DITCH THE SPREADSHEETS. SAVE TIME. Hosts that use ArcheryEvents.com save dozens of hours on every event they host. ONE CLICK REPORTING Archer check-in lists Volunteer lists Accounting summaries Itemized sales reports Vehicle lists Announcer sheets Interactive space maps Watermarked badges Export if you want to ALL IN ONE CLICK

15 EASY EVENT PARKING DYNAMIC PRINTED PARKING PASSES Attendees enter their address and get printed driving directions along with their pass

16 REQUEST DONATIONS EFFICIENTLY Your donation requests are tied into our vendors donation consoles. Input event attributes and a list of eligible donors appears. The system tracks the vendors who have already received your requests. SPONSORSHIP JUST GOT EASIER

17 AUTOMATIC SPONSORSHIP LISTINGS Pick your sponsors and their levels. We do the rest. SPONSORSHIP JUST GOT EASIER Add sponsors by selecting them from our Sponsor Panel. Sponsor logo and details automatically appear on your listing along with any items that sponsor is donating.

18 SHARE THE LOAD MULTIPLE AUTHORIZED USERS Share event management responsibilities with multiple authorized users from your organization.

19 TAKE MANUAL ENTRIES ON THE FLY Automate and simplify the process for archers who still like to enter with paper forms. SHARE THE LOAD Locate existing users by address. Once you enter a archer manually, they become automatically registered on ArcheryEvents.com meaning no more manual entries for them Manually entered archers become part of your central database and are automatically included in all of your reports, badging, marketing, etc.

20 AUTOMATE REGISTRATION. SELL ANYTHING.

21 SELL OR RENT ANYTHING IT S A FEE-FOR-ALL Sell anything. Discount anything. Customize to your heart s content.

22 RACER REGISTRATION FORMS THAT ROCK You ll never go back to paper, PDF or signup forms. EVENT SIGN-UP MADE EASY Why make your archers fill out a blank registration form every time they attend an event? It s like visiting the doctor s office Archers who register for ANY event on Archery Events are greeted with a 90% pre-completed form when they go to register for YOUR event. YOU choose what goes on the sign-up form. Simple panels guide archers through the signup.

23 SELL BOOTH, RV & PIT SPACES Drag and drop layout tool with automatic booth selection for archers and vendors. SELL SPACE Drag, drop, resize and label your spaces. Vendors and archers see an interactive map that lets them choose one or more spaces to rent. Classify vendor, archer or both for availability. Unlimited booths. Create widgets to represent concession, announcer and other areas. Print a full booth manifest on the day of the event.

24 MARKETING

25 BUILT-IN MARKETING TOOLS Communicate with archers registered for any event you host. Send formatted s to any archer who has ever registered for one of your events. Include attachments Use to communicate changes in the current event or to promote future events.

26 FREE CALENDAR FOR YOUR ORGANIZATION Drop our calendar into YOUR website and customize to display the events you care about. AUTOMATE YOUR WEBSITE Your Website Our custom calendar Mini or full size or both Customize to show the events you care about Updates itself

27 WHY ARE YOU STILL PLAYING WITH SPREADSHEETS?