Solutions For Making Your Events Easier!

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1 Solutions For Making Your Events Easier! TRAQ-IT solutions have decreased expenses, increased revenue, improved profitability and elevated the efficiency of show managers and exhibitors. on-site staff and enhance the On-line and on-site registration, confirmation and payment options Expedited check-in by simply making a cell phone call and bar code scanning Exclusive patent pending, on-demand, super-fast badge and ticket printing technology Effective lead retrieval and session tracking options Accurate reporting and analytics EventTRAQ is a hosted solution developed to assist the trade show managers in large and small organizations; plan events, organize inventory, manage personnel and control budgets and expenses. Our solution ensures your events are successful from start to finish and provides: Progress reports, to-dos and reminders Functionality to schedule staff and tracks itineraries Tracking and inventory management company-wide Utilizes the power of the cloud; 24 hours, 7 days a week

2 EventTRAQ: Bringing Order To Chaos! TRAQ-IT s EventTRAQ system helps event coordinators manage their organization exhibiting at industry trade shows and events. Our software helps plan, organize and manage; personnel, inventory, budgets, expenses, and third-party resources for optimal results. It provides progress reports, todos, reminders, itineraries and management of resources. The EventTRAQ system ensures that your events are successful from start to finish. It utilizes the reach and power of the cloud 24/7, to facilitate and deliver TRAQ-IT s tracking tool designed for professional trade show managers. EventTRAQ allows you to redirect your time and focus on the more critical tasks that are most important in making your organizations tradeshow participation more productive and profitable. Since 1998, our EventTRAQ solution has helped our clients: Better organize their time by replacing spreadsheets and sticky notes. More efficiently input data (one time) and reuse it for all future shows. Eliminate double keying of repetitive information and tasks. Instantly access web sites and generate s with built-in hot links. Collaboratively share travel itineraries, schedules and show information. EventTRAQ economics helps your organization: Save hard dollars that can be reinvested in additional trade shows. Avoid late fees and capitalize on all early show discounts and services. Minimize higher shipping, travel and lodging costs. Avoid the hidden costs of staff turnover because of last minute chaos. EventTRAQ features / benefits include: Better time and expense management. Web Access, centralized information and process standardization. More informed staff with itineraries and communication of notes. Better inventory management with shipping status. Detailed reporting capabilities including itemized budget/expenses.

3 ExpoTRAQ: Making Your Events Easier! The ExpoTRAQ system was designed and developed to help conference and show managers conduct world class events. It s an innovative cloud and mobile solution comprised of the following modules: Registration, Check-In, Badge Printing, Session Tracking, Lead Retrieval and Data Analytics. ExpoTRAQ gives show managers the resources to plan, promote and execute events more efficiently and effectively. ExpoTRAQ provides a unique experience for show managers, attendees and exhibitors. The ExpoTRAQ system is an integrated composition of the following products: Registration: designed to reduce long waiting lines and gets attendees in the door faster: On-line Pre-registration On-site registration Desk On-site Roaming registrars On-site Text registration Quick secure payment options Customized registration options Badge Printing: designed to be super-fast and efficient: Fastest Badges in the World Print Badge by Cell Phone Call Patent Pending On-Demand Printing Green Solution Save Paper Including Event Tickets Lead Retrieval: designed for exhibitors to easily track leads: Mobile App Solution Instant Lead Viewing Note and Picture Capturing Customizable Forms Instant and Document Sending Exhibitor Tracking for Attendees Data Analytics: designed to measure event progress and results: Registration Tracking Event Check In Analytics Session Tracking Results Session Tracking: designed to easily track attendee participation: Fast & Effective Access Control Session Tracking and Feedback After Session Surveys Automated Session Tracking

4 Eliminate Attendee Long Wait Lines! ExpoTRAQ Registration starts with on-line registration sites to capture early registrants. To capture your on-site attendees; ExpoTRAQ uses a combination of traditional registration desk, roaming registrars and Text registration based on your needs and ExpoTRAQ Registration has many on-site options to eliminate long wait lines: Tablets for registration can also be used by roaming registrars for additional flexibility. Stand-alone Kiosks also allow attendees to self-register. Text Registration can be used to expedite the process to bypass the registration desk. All of the above options can be used to provide a world-class experience for your exhibitors or ExpoTRAQ Registration features / benefits include: Capturing data that s important for the event manager. Real-time integration with Badge Printing. Quick secure payment and confirmation options. The ability to send out targeted text campaigns during events. Raffle and Drawings using technology; no paper and hat technique. Customized registration forms with picture capabilities. Administrative data organized and accessible in one central location. Attendee Reporting and Analytics for Event Managers.

5 On-Demand Super-Fast Badge Printing! ExpoTRAQ Super-Fast Badge Printing enables you to reduce or even eliminate: the check-in/registration desk, costly equipment, chaos and confusion. The fastest attendee arrival badge printing technology in the world. ExpoTRAQ has many options to print name badges and tickets: Mobile phone printing, no app needed. Attendees call event number with cell phone. Attendees can text event number with cell phone. Barcode scanning of pre-registration confirmation. Traditional look up of attendee using laptops or tablets. ExpoTRAQ Badge Printing features/benefits include: Each station prints and distributes over 2,000 per hour. Use multiple stations for increased output. Eliminate the headaches of pre-printing badges. Print Badge by Cell Phone Call or Text Patent Pending technology On-Demand Printing Include Event Tickets with their badge. BE GREEN! Print On-Demand; don t waste paper and time printing name badges that go left behind at the registration desk. We can accommodate any Meeting Size.

6 ExpoTRAQ Session Tracking ExpoTRAQ Session Tracking provides real-time activity tracking of conference attendees and exhibitors attending breakout sessions, lunches and activities. Event organizers can take control of their meetings and session attendance by tracking activity using our mobile tablets and scanners. ExpoTRAQ Session Tracking features / benefits include: Tracking attendees entering sessions, exhibit halls and special events using self-scanning kiosks and mobile handheld scanners. Paper tickets with QR Codes identifying each attendee and session can be collected at the door to speed entrance and scanned later. Sending text messages to pre-registered attendees that have not yet checked-in to remind them of location and start time of session. Posting a telephone number and session password to dial to register for session credit / confirmation of their attendance. Alerts for unregistered attendees attempting to enter exhibit hall or sessions. Reports and Analytics for session attendance, no shows and other relevant information.

7 ExpoTRAQ s Flexible Lead Retrieval System TRAQ-IT Leads is one of the most flexible lead retrieval systems on the market because it was designed to capture leads with a mobile phone. It support ios and Android devices which will enable you to capture your leads quickly and on while on the move. TRAQ-IT Lead Manager is a Tablet based lead management system. TRAQ-IT Lead Manager is powered by our patented software that was designed with a robust set of features. With our system, exhibitors can capture comprehensive information while maintaining full control of their leads. TRAQ-IT Lead Manager enables expedited lead retrieval allowing exhibitors to receive, review and follow-up on their leads immediately after the show. TRAQ-IT Leads features / benefits include: ios and Android device support. Instant viewing of lead data. Capture of notes to append to your lead. Portability so you can capture leads outside exhibit floor. Attendee version for tracking exhibitors. TRAQ-IT Lead Manager features / benefits include: Instant viewing of lead data. Capture notes and add photos of your lead. Customizable forms to meet your needs. Send s and document follow-up to prospects while in the booth. Digital pen for free hand notes and diagram drawing.

8 ExpoTRAQ Data Analytics & Reporting ExpoTRAQ s Data Analytics and Reporting module connects and integrates conference and event information throughout all components of the ExpoTRAQ system. TRAQ-IT will meet with you to ensure that all appropriate and required data is captured and utilized during your conference, tradeshow or event. During and after the show or event critical information can be analyzed and evaluated by reviewing reports. Collected data on attendees and exhibitors can be analyzed; ranging from; on-site session attendance, tradeshow/booth activity, and main tent and breakout session satisfaction surveys can be captured and analyzed. TRAQ-IT will help customize your data management organization and collection, giving the organizer full control of pre-show, on-site and post event reports and data. Our experienced marketing and development teams have extensive expertise in the development of solutions to fit and manage all sizes of conferences, conventions, meeting and events. Data Analytics and Reporting features / benefits include: Attendee and exhibitor registration metrics. Attendee and exhibitor check-in/badge printing metrics. Attendee and exhibitor session attendance and no show metrics. Reporting and analytics on event metrics. Customized information can be integrated with CRM systems. Metrics and analysis on attendees, exhibitors and sponsorships.