ACCESSING CELCAT ATTENDANCE TRACKING REGISTERS. A walk thru guide

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1 ACCESSING CELCAT ATTENDANCE TRACKING REGISTERS A walk thru guide Author: Andy Dale March 2010

2 Introduction The electronic registers are the University s means of tracking student attendance; we are using the CELCAT SAT system to provide the registers. The students on the modules are taken from SITS on a nightly basis and the registers are updated accordingly, either adding or withdrawing students from the register. This is the ONLY way students can be added to or removed from a register and requires the relevant SDM form to be completed and signed in the usual manner. The CELCAT register software can be run from the Icon situated on your desktop, the icon is shown below, or from the Staff Portal at CELCAT SAT 6.4.alternatively look in the start Menu, All Programs, CELCAT 6.4, CELCAT SAT 6.4 NOTE: If you haven t got the Icon on your desktop, or in the All Programs Menu, contact [email protected] (please contact me by e mail as it is easier to deal with than voic ) When you run the software, you will be presented with a number of screens, the following pages are designed to take you through those pages.. Obtaining a Personal Timetable There is a quick and easy way of selecting registers by following the instructions on the next page, this involves printing a Staff Timetable from the Staff Portal. 2

3 Click on the Staff Timetable link to see the page below.. Enter your staff number, from your Staff Id card and click on the relevant Semester; this will open up a personal timetable which you can then print. This timetable will indicate a unique number at the lower left corner of every session. This number should be used as indicated in the section below. NOTE: If any of the modules you are teaching, either by yourself or sharing with other colleagues, do not appear on your timetable or you have any other problems with the timetable, please e mail me at [email protected] explaining the issue and identifying the modules, by Module Code and Occurrence (eg. ABC1234 Occ A), if other Staff are sharing the module with you, please let me have their names and I will add them, as appropriate. 3

4 Selecting your registers (Using your Staff Timetable) To obtain your registers go to the Staff Portal Enter you staff number, from your staff card, and click on the relevant semester, you will then be presented with a copy of your timetable for the selected semester. At the bottom left of all the classes, this should exclude meetings, you will find a number (example circled above), this is the unique number for the register for that class When you open the register software using the Web Application at ( ) or using the Client Application, from the desktop Icon Make sure you select the register University of Bolton 2008/09. Log in, then enter the number from the timetable event, followed by an asterisk * (eg. 1189*) in the box on the Welcome page. This will bring up all the registers for that module, for all the scheduled weeks of the module. Enter your marks in the usual manner into the relevant register. Repeat the above process for your other registers. NOTE: If any of the modules you are teaching, either by yourself or sharing with other colleagues, do not appear on your timetable or you have any other problems with the registers, please e mail me at [email protected] explaining the issue and identifying the modules, by Module Code and Occurrence (eg. ABC1234 Occ A), if other Staff are sharing the module with you, please let me have their names and I will add them, as appropriate. 4

5 Marking Registers Using Apple Mac Computers Using the Client Software and Web Application of CELCAT Apple Mac Users need to follow the instructions below to connect to the CELCAT Client version of the On line Registers. Setting up cord to connect to CELCAT timetable system If you don t have cord installed on your machine you can download it here, you may need to contact the Help Desk for permissions to do this. l 1. Click on the cord application in the applications folder 2. Click on the Servers tab to activate side bar 3. Click on plus icon at bottom of sidebar to add server 5

6 4. Enter the details below in the boxes shown above label = timetable address = solace.bolton.ac.uk usersname = your user name (ie mag1) password = Bolton password domain = bolton.ac.uk 5. Double click on the timetable server to log in or select it in the quick connect box this should log you on automatically to the solace server. You should then be able to log intocelcat using your normal bolton.ac.uk username and password. Web Application IMPORTANT When using the Web Application on an Apple Mac, you need to use Mozilla Firefox as the Web Browser, Safari does not work with CELCAT. Reporting facilities are not available from within the Web Application, they can only be used from the Client version. 6

7 Marking Registers Windows based computers Using the Client Software (from the desktop icon) Clicking on the desktop Icon, will present the screen below, click <Run> Logging into the Software You will then be presented with the Log on screen below 1 Select the timetable University of Bolton 2008/09 (this will change year on year) 2 Ensure that the Disable Silent Login tick box (circled) is not ticked 3 Press <OK> 4 You will then be logged into the software, and the screen below will be opened 7

8 If you enter your register ID followed by an asterisk in the above window and then click Next this will open up the Registers for that module. Select from the list as in the window above the register you wish to mark. 8