Synchronized Swimming National Qualifier 2014 Montreal, Quebec

Transcription

1 Synchronized Swimming National Qualifier 2014 Montreal, Quebec March 11 16, 2014 Complexe sportif Claude-Robillard Montreal, Quebec Information Package #1 November 20, 2013 Hosts Synchro Quebec and Synchro Canada

2 1. GENERAL INFORMATION Dates for National Qualifier March 11 (Club Spacing), March 16, 2014 Location Host Meet Manager Complexe sportif Claude-Robillard 1000 Avenue Émile Journault, Montreal, Qc, H2M 2E7 (514) Synchro Quebec Sylvie Bilodeau Telephone: Entries by electronic and (cheques can be mailed) Entries are to be submitted through Synchro Canada s e-sport on line registration and also submitted via on the excel spreadsheet Entry Registration Form (attached to this Information Package) to Linda Lebeau at fnsq@synchroquebec.qc.ca and vivianne@synchro.ca. Both the e-sport and the excel spreadsheet are required for this meet (this requirement is only for this meet as e-sport is so new for everyone). Please be aware that entries can only be made through the on line e- sport registration until the entry deadline. Any entries after that date will have to be submitted via only on the excel spreadsheet and will then be subject to the late registration fine. Any changes to the entries can be made on the e-sport registration site up until the deadline and also ed to the above individuals, before and after the deadline. Please note that the information submitted into the e-sport on line registration system is automatically downloaded into the scoring program so please ensure that the information submitted is accurate. The e-sport on line registration is located on the Synchro Canada website under Member Info. You will see where to click on e-sport registration and then you will put in your club user name and password to submit the entries. Cheques can be mailed to: Synchro Québec, Attention : Linda Lebeau 4545 Pierre De-Coubertin, Montréal, Qc, H1V 0B2 Entry Deadline Entries must be in the hands of the Meet Manager and submitted through the e-sport on line registration by February 25, 2014, 11:59 pm (Eastern Time). Please make all cheques payable to Synchro Quebec for Entries and Hospitality. Athletes Surcharge Fees should be made payable to Synchro Canada NOTE: We are aware that all of the Qualifying Meets are not complete by the close of Entries. Please submit all entries and then forward adjustments when Qualifying Meet Results are known.

3 Late Entry Fee Rules Policy Communication Language Policy Figures Draw Figures Competition Snacks during Figures Competition Music Late Entries Each routine whose entry package has not been received or was incomplete by the stated deadline(s) is automatically assessed a $100 fine. It is the coach s and/or swimmer s responsibility to pay this fine to the appropriate official by one hour before the beginning of the competition for that category. Failure to do so shall result in disqualification. The final deadline for late entries is two weeks prior to the start date of the competition. No entries will be accepted after this date. This Meet will be conducted under CASSA rules. All correspondence as required will be by . All meet information packages and other important communications will be available on the Synchro Canada website All official information packages and correspondence will be provided in both French and English. All event announcements will be made in English and French. The figures draw will be determined by Synchro Canada. Figures competition will take place in the Dive Tank as identified on the Pool Layout. Snacks will be offered to swimmers during figures panels and will be $10 per swimmer. All other meals are the responsibility of the swimmers and their teams. All music must be provided digitally, please review Music Requirements section below. If you have any questions or concerns in regards to Music please contact Claudie Dumais at fnsq@synchroquebec.qc.ca Routines Results Medical Services Information for Officials Team and Combo Pictures Volunteers Judges/Coaches Clinic Photography Codes of Conduct Banned Substances All routines must enter from the opposite side of the Tower on the platform. The dimensions of the south pool are: Width 25m, Length 20m, Depth 3m. All results will be sent to all club coaches by and will be posted on Synchro Canada Website immediately following each event Trained Lifeguards are on deck at all times during the competition. Transportation will be available upon arrival and departure to/from the airport. Please ensure to send your registration form with your arrival and departure flight information including: cell number, airline, flight number, dates and scheduled arrival and departure times to Synchro Canada attention Vivianne Slade at vivianne@synchro.ca. You can use the form that follows in the package. Please see the section below identifying information for submitting Team and Combo pictures for the Souvenir Program and Cookbook. Don t miss the deadline. If you would like to volunteer at the competition please complete the form in the package and return as indicated. We know that many parents like a deck side view or to be involved and we certainly appreciate any hours you are willing to volunteer. Information in the next package. All athletes can be photographed and videotaped, and photos/videos made public, without authorization from parents or clubs. Please refer to Synchro Canada for Guidelines for Coach and Athlete behaviour at competitions. Please refer to Synchro Canada website regarding banned substances. emid=33

4 2. MEETINGS AND REGISTRATION SCHEDULE The schedule will be updated as information becomes available: Events/Meetings Location Date Time Athlete, Coach and Judge Chief referee and coaches meeting Opening Ceremony Synchro Canada VIP Reception Complexe sportif Claude-Robillard Complexe sportif Claude-Robillard Complexe sportif Claude-Robillard Complexe sportif Claude-Robillard March 11 & 12 See schedule below March See schedule below March 12 See schedule below March 12 20:00 22:00 3. MUSIC REQUIREMENTS Digital music will be used at this competition. Music Format There must be one digital file for each registered routine in one of the following formats: AIFF files with an.aif file extension, ACC files with an.acc file extension, mp3 files with an.mp3 file extension or Wave files with a.wav file extension. Coaches should review each digital file for quality, timing and completeness It is suggested there is a 3-5 second lead from play until the music starts.

5 4. COMPETITION SCHEDULE 2014 National Qualifier Championships, March 11 to 16th Championnat de Qualification 2014, 11 au 16 mars Montréal, QC, Centre Sportif Claude Robillard Sport Centre Draft Schedule / Horaire provisoire Nov 14, 2013 Tuesday March 11th Mardi le 11 mars Spacing Pratique avec musique Coaches meeting TBD Réunion des entraîneurs Officials Meeting Rencontre des officiels Wednesday March 12th Mercredi le 12 mars Lap warm up & Coaches meeting 07:00-07:30 Échauffement, longueurs et rencontre des entraîneurs Warm-up Figures Échauffement des figures ans Figures Figures ans BREAK (lunch) PAUSE (diner) Warm-up Senior Team Tech Échauffement Équipe Tech Senior Senior Team Tech Équipe Tech Senior Espoir Combo Finals warm-up Échauffement Combo Espoir Espoir Combo Finals Finale Combo Espoir Awards Espoir Combo Présentation des récompenses Combo Espoir BREAK PAUSE Opening Ceremonies Cérémonies d'ouverture COSSC Combo Finals warm-up (Dinner) Échauffement Combo CCONS (Souper) COSSC Combo Finals Finale Combo CCONS Awards - COSSC Combo Présentation des récompenses Combo COSSC VIP Reception Réception VIP Thursday March 13th Jeudi le 13 mars Lap warm up & Coaches meeting 07:00-07:30 Échauffement, longueurs et rencontre des entraîneurs Junior Figures Warm Up Échauffement Figures Junior Junior Figures Figures Junior BREAK (lunch) PAUSE (diner) Senior Solo Tech warm-up Échauffement Solo Senior Tech Senior Solo Tech finals Finales Solo Tech Senior Awards Senior solo tech Présentation des récompenses Solo senior tech Solos warm-up Échauffement Solos Solos Finals (with warm-up ½ way) Pause (dinner) Finales Solos (échauffement à mi-temps) Pause (souper) Awards Solos Présentation des récompenses Solos ans Senior Duet Tech warm-up Échauffement Duos Tech Senior Senior Duet Tech finals Finales Duos Tech Senior Awards Senior Duet tech Présentation des récompenses Duo senior tech Friday March 14th Vendredi le 14 mars Lap warm up Échauffement, longueurs

6 Junior Duet warm-up Échauffement Duos Juniors Junior Duet Finals (with warm-up ½ way) Duos Junior Team Prelims Warm Up Échauffement Préliminaires Équipes Break (lunch) Pause (diner) Teams Prelim (with warm-up ½ way) Préliminaires Équipes Senior Team Free warm-up Échauffement Équipe Senior Libre Senior Team Free Équipe Senior Libre Awards Senior Team Free Présentation des récompenses Équipe senior libre Junior Team Prelims warm-up Échauffement Préliminaires Équipes Junior Prelims Junior Teams Préliminaires Équipes Junior Break (dinner) Pause (souper) Senior Duet Free Warm up Échauffement Duos Senior Libre Senior Duet Free Duos Senior Libre Awards Senior Duet Free Présentation des récompenses Duo senior libre Saturday March 15th Samedi le 15 mars Lap warm up Échauffement, longueurs Duet Finals Warm up Échauffement Finales Duo Duet Finals (with warm-up ½ way) Finales Duo BREAK (lunch) PAUSE (diner) Junior Solo Finals warm-up Échauffement Finale Solos Junior junior Solo Finals (with warm-up ½ way) Finales Solos Junior (avec échauffement à mitemps) Senior Solo Free warm-up Échauffement Solos Senior Libre Senior Solo Free Senior Solo libre Team Finals warm-up Échauffement Finales Équipes (Dinner) (Souper) Team Finals Finales Équipes Junior Teams Finals warm-up Échauffement Finales Équipes Junior Junior Teams Finals Finales Équipes Junior Awards - Junior Teams Présentation des récompenses Équipes Junior Subject to changes / Sujet à des changements

7 5. POOL LAYOUT

8 6. DRUG TESTING INFORMATION COACHES: PLEASE HAVE A COPY OF THE FOLLOWING SIGNED BY EACH ATHLETE ENTERED IN THE NATIONAL QUALIFIER. THE COMPLETED FORMS ARE TO BE RETURNED WITH THE ENTRY FORMS TO THE MEET MANAGER. FAILURE TO COMPLETE THIS FORM WILL PREVENT AN ATHLETE FROM ENTERING THE NATIONAL QUALIFIER. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** FOR ATHLETES OVER THE AGE OF CONSENT I,, hereby agree to doping control testing. (print name) Athletes Signature Date * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** FOR ATHLETES UNDER THE AGE OF CONSENT I,, hereby agree to doping control testing. (print name) Signature of parent/guardian Athlete s signature Date Date

9 WHAT TO DO IF YOU MUST TAKE A MEDICATION 1. The athlete must inform the physician prescribing the medication that she is an athlete under doping control restrictions and that she cannot take any substance on the International Olympic Committee banned list. 2. The athlete should ask the physician to determine if there is an alternative drug that can be taken if the recommended drug contains a banned substance. 3. If the physician indicates that there is no alternative drug available for the athlete to take, the athlete should obtain a letter IMMEDIATELY from the physician indicating: a) the name of the drug he/she is taking, b) the specific banned substance(s) in the drug, c) the reason the drug must be taken, d) confirmation that there is no substitute drug to be taken. This letter should be forwarded by the athlete to Synchro Canada IMMEDIATELY at: 700 Industrial Ave, Suite 401 Ottawa (Ontario), K1G 0Y9 NOTE: An exemption must be granted by the Centre for Drug-Free Sport (CCDS) prior to the athlete competing or the sample could be considered positive. If the athlete wishes to obtain a second opinion on the drug she is to take, she should call Synchro Canada s consulting physician on anti-doping, Dr. Margaret Mountjoy: Dr. Mountjoy may be able to recommend an alternative drug. 4. A reminder that doping controls may be conducted at competitions or in the athlete s own training pool on an UNANNOUNCED basis, therefore, it is imperative to act on this matter immediately. DO NOT PROCRASTINATE! 5. Contact the Communications Coordinator at the Centre for Drug-Free Sport to obtain a copy of the booklet listing banned substances (613) For additional information refer to Synchro Canada Website: ************************************************************************************************************** 7. ATHLETES SURCHARGE This surcharge is assessed to each athlete attending each of the national competitions (ie qualifier or nationals) to offset the costs of having officials at these meets. This surcharge is charged only once per athlete per meet (ie if a club has 15 athletes attending Qualifier they pay $750=15x$50 no matter how many solos, duets or team events they have; and pays again for each athlete who attends Nationals). This surcharge is to be paid along with the entry fees. For those clubs whose province pays this fee, the club is to communicate with their provincial office to obtain the refund by submitting a copy of their roster as verification. # of Athletes $50 = $ Please make cheques payable to Synchro Canada.

10 8. MESSAGE TO ALL CLUBS Please send a photo of each of your teams and combos participating in the 2014 National Qualifier. This photo can be a posed photo or an action shot. These photo s will be included in the Souvenir Program. The cost to include a photo will be $10.00/photo. Please include a cheque payable to the Sycnhro Quebec when submitting a photo. Several pages will be reserved in the Souvenir program for team and combo photos we hope to be able to include a photo of each team and each combo from every club. Please submit your photos by February 3, 2014 at the following address: fnsq@synchroquebec.qc.ca Please be sure to indicate in the , the team and Club for each picture submitted. 9. ATHLETES HOSPITALITY This is a mandatory charge for Athletes hospitality during the figures competitions. # of Competitors Total age group $10 $ Junior $10 $ Grand Total Hospitality Fee n/a $ Please make all hospitality cheques payable to Synchro Quebec. 10. CLUB ACCOMMODATIONS AND CONTACT INFORMATION Club Name Hotel Main Contact (name) Main Contact cell number Arrival Date Departure Date All Clubs are asked to please return this form with your entry package in the event we need to contact you.

11 11. OFFICIALS TRAVEL AND CONTACT INFORMATION Officials Name Officials cell phone number (please include area code) Travelling by (air or car) Arrival Date Arrival Airline and Flight number Arrival Time Departure Date Departure Airline and Flight number Departure Time All Officials are asked to please return this form to Vivianne Slade at

12 12. SPACING REQUEST CLUB: Coach : Date of Arrival : Time of Arrival : Number of Entries : Age Group Solo Duet Team Combo Senior Junior Special Instructions: Coaches signature Return with Entry Package All attempts will be made to accommodate special request but they can not be guaranteed. As such, we suggest any special requests be submitted as early as possible.

13 13. ON DECK VOLUNTEER OPPORTUNITIES There are volunteer opportunities available for the families of the athletes who are attending the National Qualifier. If you are interested in helping out and have previous experience, we will be using an on-line registration system called Volunteer Spot. The sign up information for this system will be sent 2-3 weeks prior to the event, when the schedule is fully finalized. We will be looking for assistance in Hospitality, Figure Scoring, Routine Timing and Routine Runners. Thanks so much for considering this! Please stay tuned for additional information. 14. ACCOMMODATION INFORMATION Please note that it is the Clubs responsibility to book their own accommodation.

14 15. TRANSPORTATION Transportation to and from the pool is the responsibility of the individual Clubs. The airport is located within Montreal city limits, and is about a 30 minutes drive to Complexe sportif Claude-Robillard, outside of rush hour times. Car rentals are available at the airport, book rentals early.