INFORMATION AND LIBRARY STUDIES

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1 INFORMATION AND LIBRARY STUDIES

2 WELCOME TO OPEN POLYTECHNIC Whether you are looking to improve your career prospects or learn something new, we can help you achieve your goal. We specialise in open learning learning that gives you more freedom to decide what you study and where you study. Our courses are specifically designed for delivery by distance, which means you can fit your study around your life. And just because you are learning by distance, doesn t mean you have to do it alone. You will have access to your tutors and lecturers by or phone and to other students studying the same course through the Online Campus, the student support section of our website. It is our goal to make sure that you enjoy your study and that you succeed. So welcome to learning for today s world, and congratulations on taking up the challenge of further education. Please note that all information contained in this brochure may be subject to change without notice.

3 CONTENTS Key dates 2 Your options in information and library studies 3 Introduction to information and library studies 4 Staircasing to a bachelor degree 4 Course outlines and study planning 4 Information and library studies certificates and diplomas 5 Diploma in Information and Library Studies (Level 5) 5 Diploma in Information and Library Studies (Level 6) 6 Diploma in Records and Information Management 7 Certificate in Cataloguing 8 Certificate in Literature and Library Services for Children and Young People 8 General information 9 Assessment 9 Admission requirements 10 Study time 10 Fees 10 Set texts 10 Loans, allowances and other funding 10 Enrolment 11 Learning support 11 Further study 12 Appendix 1: Computer requirements 13 Cross-credit/Credit transfer form 15 Contact us Other useful contact details inside back cover inside back cover 1

4 KEY DATES TRIMESTER 3, 2014 Enrolments open for November 2014 Enrolments close for Trimester 3 2 November 2014 Trimester 3 officially begins 10 November 2014 Last day for withdrawing (with refund) 7 December 2014 Last day for withdrawing (no refund) 25 January 2015 Trimester 3 final exams February 2015 TRIMESTER 1, 2015 Enrolments close for Trimester 1 17 February 2015 Graduation ceremony applications close 28 February 2015 Trimester 1 officially begins 2 March 2015 Last day for withdrawing (with refund) 29 March 2015 Last day for withdrawing (no refund) 24 May 2015 Trimester 1 final exams June 2015 TRIMESTER 2, 2015 Enrolments close for Trimester 2 3 July 2015 Trimester 2 officially begins 13 July 2015 Last day for withdrawing (with refund) 9 August 2015 Last day for withdrawing (no refund) 4 October 2015 Trimester 2 final exams 2 6 November 2015 TRIMESTER 3, 2015 Enrolments open for November 2015 Enrolments close for Trimester 3 1 November 2015 Trimester 3 officially begins 9 November 2015 Last day for withdrawing (with refund) 6 December 2015 Last day for withdrawing (no refund) 24 January 2016 Trimester 3 final exams February 2016 Note: All fees must be paid before each trimester starts, so that we can confirm your enrolment and send your course materials. If you are planning to pay your fees by student loan, you need to apply to StudyLink at least four weeks before the start of the trimester. 2

5 YOUR OPTIONS IN INFORMATION AND LIBRARY STUDIES WHAT ARE MY NEEDS? SUGGESTED PROGRAMME LEVEL OF STUDY WHERE CAN I GET MORE INFORMATION? To get an entry level information and library studies qualification OP Diploma in Information and Library Studies 5 Page 5 To further increase my knowledge of information and library studies when I do not wish to achieve a degree To gain an understanding of record keeping and records and information management OP Diploma in Information and Library Studies 6 Page 6 OP Diploma in Records and Information Management 6 Page 7 To improve and update my cataloguing and classification skills To complement my existing library skills with a qualification focusing on working with children and young people OP5101 Certificate in Cataloguing OP6273 Certificate in Literature and Library Services for Children and Young People 5 Page 8 6 Page 8 To gain a broad knowledge of information and library studies at degree level and work towards more specialised or management positions in a library or information management role, and to obtain professional registration Bachelor of Applied Science Bachelor of Arts 5 to 7 See the Bachelor of Arts and Bachelor of Applied Science brochure 3

6 INTRODUCTION TO INFORMATION AND LIBRARY STUDIES In the knowledge economy, the ability to store and retrieve information quickly and easily has become essential. We offer a variety of information, library and record keeping qualifications and courses ranging from introductory level through to higher level qualifications which will support a career in these fields. If you are looking for a focused qualification in a particular area, our qualifications also offer many opportunities for specialisation. We have New Zealand s only undergraduate Diploma in Records and Information Management for those who are keen on a career in records management or archiving. Or we offer a Certificate in Literature and Library Services for Children and Young People, for those who would like to specialise in working with children and young people in schools and public libraries. You can major in information and library studies for either a Bachelor of Arts or a Bachelor of Applied Science. A Bachelor of Arts provides a library qualification with an emphasis on social and cultural studies and the chance to combine your library and information major with a major in communication or humanities. The Bachelor of Applied Science option has a stronger emphasis on the practical and technical management of information. All our library and information studies qualifications and courses are focused specifically on the New Zealand library, information management and records management environment. Staircasing to a bachelor degree All the courses in the certificate and diploma qualifications are also elective courses for the Bachelor of Arts and Bachelor of Applied Science degrees. Therefore, once you ve completed a certificate or diploma you can credit the courses you ve successfully completed towards a degree. Contact us for more information. See the last page of this brochure for contact details. Course outlines For a full description of each course, visit our website at openpolytechnic.ac.nz 4

7 INFORMATION AND LIBRARY STUDIES CERTIFICATES AND DIPLOMAS DIPLOMA IN INFORMATION AND LIBRARY STUDIES Qualification code: OP Level: 5 This diploma is an entry level qualification for librarians and is suitable for people with no prior experience in libraries, as well as those currently working in a library. It must be completed before you can enrol in the Level 6 diploma, and is also the starting point for a Bachelor of Applied Science or Bachelor of Arts degree. We recommend you complete Level 5 courses before moving on to Level 6. This usually means completing electives before doing Information Sources and Services and User Education and Reference Skills. Plan your qualification online with My Study Plan It s easy to start planning your Diploma in Information and Library Studies (Level 5) with our fun and interactive online planning tool called My Study Plan. You can use the tool to plan what courses to study and when. To create your study plan today, visit openpolytechnic.ac.nz/mystudyplan QUALIFICATION STRUCTURE COURSE CODE CORE COURSES: COURSE LEVEL Accessing Information The Information Industry Library Systems and Processes Information Sources and Services User Education and Reference Skills 6 PLUS ONE OF: Business Computing Business Communication Principles of Records Management Writing for the Web Literature and Information Resources for Children and Young People Introducing Humanities and Arts Aotearoa New Zealand Society 5 Note: If you enrolled in this diploma prior to 2013 you can complete it under the regulations that existed at the time of your enrolment. 5

8 DIPLOMA IN INFORMATION AND LIBRARY STUDIES Qualification code: OP Level: 6 This diploma is an option for students who do not wish to achieve a degree. You must have successfully completed the Level 5 diploma before applying to enrol in this diploma. QUALIFICATION STRUCTURE COURSE CODE CORE COURSES: COURSE LEVEL Intercultural Communication Information Issues Policy and Planning for Information Services 7 ONE COURSE FROM: Cataloguing and Classification Archives Management Literature and Information Resources for Children and Young People Library Services for Children and Young People Social Informatics 7 PLUS TWO OF: Business Computing Web Design Business Communication Academic Writing Statistical Analysis Interpersonal Communication Organisational Communication Cataloguing and Classification Archives Management Literature and Information Resources for Children and Young People Library Services for Children and Young People Social Informatics Research Methods and Interpretation 6 Note: If you enrolled in this diploma prior to 2013 you can complete it under the regulations that existed at the time of your enrolment. 6

9 DIPLOMA IN RECORDS AND INFORMATION MANAGEMENT Qualification code: OP Level: 6 This diploma is tightly structured to deliver core skills for records and archives management and for electronic documents and records management. The project management course gives a practical element to the diploma. QUALIFICATION STRUCTURE COURSE CODE CORE COURSES: COURSE LEVEL Principles of Records Management Archives Management Electronic Document and Records Management Project Management 7 PLUS TWO OF: Business Computing Principles of Information Management Intercultural Communication * Information Issues * Policy and Planning for Information Services Social Informatics 7 *Students may select either Information Issues OR Policy and Planning for Information Services. They cannot select both to be credited towards this qualification. 7

10 CERTIFICATE IN CATALOGUING Qualification code: OP5101 Level: 5 This is a specialist certificate for people already working in a library, or who have started their Level 5 diploma and wish to specialise in this area. This is not a preliminary qualification leading to a diploma, but can be studied at the same time as a diploma. You can enrol in the certificate after completing The Information Industry. If you have sufficient library industry experience you may not have to complete as a prerequisite. Please contact us for more information. See the last page of this brochure for contact details. Plan your qualification online with My Study Plan It s easy to start planning your Certificate in Cataloguing with our fun and interactive online planning tool called My Study Plan. You can use the tool to plan what courses to study and when. To create your study plan today, visit openpolytechnic.ac.nz/mystudyplan QUALIFICATION STRUCTURE COURSE CODE COURSE LEVEL Business Computing Library Systems and Processes Cataloguing and Classification 6 CERTIFICATE IN LITERATURE AND LIBRARY SERVICES FOR CHILDREN AND YOUNG PEOPLE Qualification code: OP6273 Level: 6 This certificate complements existing generic library qualifications. This is not a preliminary qualification leading to a diploma, but can be studied at the same time as a diploma. You can enrol in the certificate EITHER after doing the following prerequisite courses: Information Industry Library Systems and Processes Information Sources and Services User Education and Reference Skills OR after completing the Level 5 Diploma in Information and Library Studies OR after completing a recognised professional library qualification. Please contact us for more information. See the last page of this brochure for contact details. Graduates of this certificate will be able to recognise and respond to children s and young adults information seeking behaviours and literacy issues, and apply knowledge of children s and young adults development when providing library services for this user group. Topics covered include planning and managing collections and services for children and young people, evaluating literature and information resources for children and young people, and contemporary trends in children s and young adults literature and library services in New Zealand and overseas. QUALIFICATION STRUCTURE COURSE CODE CORE COURSES: COURSE LEVEL Literature and Information Resources of Children and Young People Library Services for Children and Young People 6 8

11 GENERAL INFORMATION Assessment We measure your progress and judge whether you have achieved the learning outcomes of your course through assessments such as essays, reports, tasks, projects, block course work, examinations, and practicums. There are two types of assessment. Formative assessment, which involves activities and feedback designed to improve learning. This is not used to decide your final result. Summative assessment, which involves grading of in-course assessments which decide your final result. Some courses also have a 3-hour final examination. To be eligible to sit the final examination you must finish all the summative in-course assessments by their due date. For some courses you will need to attend contact sessions or assessment workshops, while other courses have voluntary contact sessions (depending upon demand). Check our website for details. To pass each course, you must: finish all your summative in-course assessments by their due date score at least 40% in each assessment score at least 40% in the final examination (if the course has a final examination) receive a final mark of at least 50% of the total possible marks for the course. Assessment varies for each course. Full details will be in the course information, which is sent to you when you enrol. EXAMINATIONS We have examination venues throughout New Zealand. You will be allocated a venue closest to your home address. Before you choose the courses that you want to enrol in, check that you can attend the examination, because examination times and dates cannot be changed. Examination dates and times are listed on our website. Sitting examinations outside New Zealand If you are, or will be, living overseas at the time of the examination, you will need to arrange a suitable examination venue and an appropriate supervisor. We will contact you eight weeks before the examination to help you make these arrangements. Any costs relating to the overseas venue and supervision will be your responsibility, including the costs associated with your supervisor returning your completed examination paper to us by courier. Note: A fee may apply if you need to sit your examination overseas and did not pay the international handling fee at the time of enrolment. Special assistance for examinations If you need special arrangements to enable you to sit an examination, we may be able to help. Download and return the Application for Special Assistance form, from openpolytechnic.ac.nz/specialassistance We will need your application form at least six weeks before your examination. The more notice we have, the more likely it is we will be able to help you. If you would like to discuss your needs, contact us by ing GRADING SYSTEM The following grading system is used for Open Polytechnic degree and associated diploma and certificate courses. A+ 85% 100% A 80% 84% A- 75% 79% B+ 70% 74% B 65% 69% B- 60% 64% C+ 55% 59% C 50% 54% 9

12 Admission requirements You require one of the following: At least 60 credits at NCEA Level 3. Passes in Level 5 courses that are recognised in New Zealand. An overseas qualification assessed to be equivalent to one of these by the programme leader. Passes in other certificate/diploma qualifications or courses considered appropriate by the programme leader. If you don't meet these criteria, please contact us. We will then consider the likelihood of you being successful based on your prior learning and/or other qualifications. We recommend that you think carefully about both your previous education achievements and your personal commitments before choosing which programme to enrol in. If this will be your first enrolment at tertiary level, we strongly advise you to think about doing our Certificate in Tertiary Study Skills first. ENGLISH LANGUAGE English is the language of study at Open Polytechnic. You will need to be able to read and write well in English so that you can understand course materials and also submit written assessments. There are criteria that must be met if English is not your first language. For more information about English language requirements, please call freephone or visit openpolytechnic.ac.nz/englishlanguage COMPUTER AND ONLINE ACCESS Given the significance of computer usage in modern business and organisational settings, it is important that you develop strong computer competencies. You will need access to a computer because: your in-course assessments need to be word-processed and submitted online many courses require computers as an integral part of the course work some courses have assessable components that require participation in discussion forums on the Online Campus important information such as newsletters and assessment feedback are sent electronically. See Appendix 1 for more information and the technical requirements. If you do not have access to a computer and the internet please contact us to discuss your study options. Study time All courses have a credit value which helps you work out how much study time you will need. Allow about 10 hours of study per credit. To determine how many hours of study this means each week, divide the total study hours by the enrolment period. For example, if you enrol in a 20-credit course over a trimester (17 weeks), you will need to complete about (200 17) hours of study per week. Fees Fees are displayed on each course and qualification page on our website. Visit openpolytechnic.ac.nz and browse our subjects and courses to find the fee information you need. Set texts A list of set texts required is on our website at openpolytechnic.ac.nz/textbooks Texts can be bought online via a link on the qualification page on our website. Or you can go to vicbooks.co.nz and click the Open Polytechnic link. Loans, allowances and other funding Student loans and allowances are administered by StudyLink. We recommend that you apply for a student loan at least four weeks before the trimester starts. We cannot confirm your enrolment or send your course materials until your fees have been paid. For more information, or to find out if you re eligible for a student loan, visit studylink.govt.nz or give StudyLink a call on FINANCIAL ASSISTANCE We have a fund to help students who are in financial need and have no other option for financial support. This fund is available for course fees and/or set textbooks. Conditions apply. Contact us for more information. See the last page of this brochure for contact details. SCHOLARSHIPS We also offer a range of scholarships to support students. Visit openpolytechnic.ac.nz/scholarships for more information. 10

13 Enrolment You can enrol online from our website. Visit openpolytechnic.ac.nz/howtoenrol for more information. You will be advised if additional information is needed to progress your application, and you can usually complete this online during the application process. Please check the key dates section at the beginning of this brochure for enrolment deadlines for each trimester. RECOGNITION OF PRIOR LEARNING (RPL) RPL is the process used to recognise your existing experience and skills in formal qualifications. RPL takes account of work and life experience, and previous education and training courses which may be relevant to your course. You may be able to use RPL to qualify for credits towards papers in a formal qualification with us. If your application is accepted you will need to provide verified evidence that you have met the learning outcomes of the course you are seeking credit for. For more information visit openpolytechnic.ac.nz/rpl NEW ZEALAND STUDENTS A New Zealand student is any New Zealand citizen, including citizens or permanent residents of the Cook Islands, Tokelau or Niue studying there or in New Zealand; New Zealand residents or New Zealand permanent residents living in New Zealand; and Australian citizens or Australian permanent residents living in New Zealand. For more information contact us see the last page of this brochure for contact details. INTERNATIONAL STUDENTS International students who are residing in New Zealand and studying part-time must have a verified work permit/visa. Please note the expiry date must be after the end date of your course. You also need to have one of the following: A Variation of Conditions allowing study at Open Polytechnic. A letter of authorisation from your employer on letterhead confirming that you need to undertake this training as part of your job. International fees must be paid in full at the time of enrolment. OVERSEAS HANDLING FEE If you live overseas, you will need to pay an extra international handling charge. The amount of this fee will depend on where you live. The overseas handling fee will be added to your course fees when you enrol. CROSS-CREDITS AND CREDIT TRANSFER If you have already passed some courses (either through us or another tertiary provider) that you think will exempt you from having to do some parts of a qualification, you can apply for cross-credit or credit transfer. You will need to provide evidence that you have already met the learning outcomes of the course you want credit for. You can apply for cross-credit and credit transfer after you have enrolled. Cross-credits may be specified or unspecified. A specified credit means the content, level and learning outcomes of the course or qualification you have already done closely matches one of our courses. An unspecified credit is where you have an unrelated course or qualification from another recognised tertiary institution and want to apply for unspecified credit towards our qualification. We will decide how many credits will be awarded, and at what level. Unspecified credits may only be used to replace elective courses within a qualification. The number of unspecified credits will depend on the degree and major you are studying. Please contact us for advice. See the last page of this brochure for contact details. The most cross-credits allowed is up to two-thirds of a degree (12 20-credit courses), up to half of a diploma (3 20-credit courses), and one course per certificate. You cannot gain partial cross-credit for a course, and you cannot cross-credit to Level 7 courses. You may request informal advice about which courses might cross-credit. That advice is for guidance only and does not guarantee the award of cross-credits. LOCATION CHARGE PER TRIMESTER Learning support Australia $50 South Pacific region $70 East Asia and North America $95 Europe $105 Rest of the world $120 YOUR LECTURER You will have a lecturer for each course that you study. Your lecturer is there to help you through the coursework, provide study support, advice and feedback, and to mark your assessments. You can contact your lecturer on our freephone or by , fax or letter. Their contact details will be in the information we send you when you enrol. 11

14 STUDENT INFORMATION You can find current enrolment and study information on our website including details of our systems and processes and the services we offer. For more information visit openpolytechnic.ac.nz/studywithus TE WÄHANGA WHAKAPAKARI AKO (THE LEARNING CENTRE) Te Wähanga Whakapakari Ako (the Learning Centre) can help you with a wide range of learning support services and resources. These include: tips and techniques to help you succeed in online and distance learning one-to-one consultations with a learning advisor (telephone or ) StudyWise and ExamWise which are free online study and exam preparation workshops disability services a student mentoring programme. For more information visit openpolytechnic.ac.nz/learningsupport TE KURA WÄNANGA (THE MÄORI OFFICE) Te Kura Wähanga (the Mäori Office) can help you with your learning and cultural needs in a kaupapa Mäori context. We use Mäori values and principles to enhance your learning journey. For more information visit openpolytechnic.ac.nz/maorisupport MY OPEN POLYTECHNIC My Open Polytechnic is our online portal for our students. With My Open Polytechnic you can: update your details view your study information track the status of your materials access your assessment submission deadlines, marks and final grades for each course check your account balance access Online Campus and the library. Once you re enrolled, you can also keep track of your study information on the go with the My Open Polytechnic smartphone app called My OP. ONLINE CAMPUS The Online Campus is the area of our website where you can: access and submit assessments link to web pages specific to your course, including frequently asked questions (FAQ), assessment hints, web resources, staff information and sometimes online quizzes and tutorials communicate with other students in your course, and with your lecturer or tutor access the library download past exam papers. LIBRARY We provide a library service for students. There is no additional fee for using it. The library service provides: online resources guides on how to search for information a distance lending service with free and fast delivery information about study techniques. For more information about the library visit openpolytechnic.ac.nz/oplibrary Further study For information on other courses and qualifications available at Open Polytechnic, visit our website or contact us. Open Polytechnic degree graduates can continue their education with postgraduate studies at another tertiary education institution. Normally graduates wishing to enrol in a graduate or postgraduate qualification at a tertiary education institution other than the one from which they graduate must apply for and negotiate a place in that qualification. Applications are considered individually. We will support your application by providing appropriate and relevant information. Contact us to find out more. To download the app, search for My OP on the App Store (Apple iphone) or Google Play Store (Android smartphone). These come pre-installed on your smartphone. 12

15 APPENDIX 1: COMPUTER REQUIREMENTS To study at Open Polytechnic, you need to be able to do the following: send and receive s access and contribute to the Online Campus discussion forums download documents carry out online research submit your work to us online in one of the following formats:.doc,.pdf,.ppt,.rtf or.zip. For some courses you will also need to provide spreadsheets and/or databases in one of the following formats:.xls and/or.mdb. Note: The software you use must allow you to save your work in these specified formats. For some courses you may also need specialised software (e.g. MYOB, MS Access), a DVD drive and a printer. See individual course descriptions for details. Note: We use Microsoft software and the resources we provide for your study are in this format. If you need to buy software, you can buy it at a special academic price from most software retailers (generally about a third of the normal retail cost). You will need proof you have been accepted into a course. Your letter confirming your enrolment will provide this. There is a list of Microsoft software retailers at microsoft.com/nz/retailers HELP We have a helpdesk that can give you technical help or support. You can our helpdesk at Please include your name and student ID in the message. 13

16 NOTES 14

17 CROSS CREDIT/CREDIT TRANSFER Important information original signed copy of your Academic Transcript Personal details Print clearly using a black or blue ball point pen Print your full legal name Cross credit/credit transfer (Refer to Important Notes). Office use only day month year day month year Financial details Overseas qualifications only see Important Information above How are you paying for your cross credit/credit transfer if applicable? Tick appropriate boxes day month year day month year day month year day month year month year AcRegV

18 Application for Cross Credit/Credit Transfer Instructions: Students please complete columns (1 7) Columns 1 5 refer to the course you wish to transfer credits from Columns 6 & 7 refer to the course you want credited Course Number Course Name Received at (Institution) Year Grade Open Polytechnic Course Number Open Polytechnic Course Name For Open Polytechnic use only AcRegV

19 Contact us Website: openpolytechnic.ac.nz Freephone: Overseas phone: Private Bag Lower Hutt 5040 New Zealand OTHER USEFUL CONTACT DETAILS Learning Centre Freephone: StudyLink Website: studylink.govt.nz Phone: Join us youtube.com/openpolytechnic twitter.com/openpolytechnic facebook.com/openpolytechnic

20 ILS Open Polytechnic Freephone Overseas phone openpolytechnic.ac.nz Private Bag Lower Hutt 5040 New Zealand

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