PROJECT REQUEST REPORT UNIVERSITY OF WASHINGTON DATA CENTER

Transcription

1 UNIVERSITY OF WASHINGTON OFFICE OF THE VICE PROVOST PLANNING AND BUDGETING Capital and Space Planning PROJECT REQUEST REPORT UNIVERSITY OF WASHINGTON DATA CENTER JULY 31, 2006

2 University of Washington Project Request Report University of Washington Data Center 1.0 Summary In the University of Washington s Capital Budget Request the university will request $25,000,000 in state construction funding for a new primary University of Washington Data Center and associated connectivity. These funds will support the portion of the new Data Center that is programmed for centrally supported academic and administrative needs. The remainder of the building is programmed to meet the computing needs of self sustaining units and research groups and is primarily funded through user fees and research funding. A pre-design is underway and will be completed and submitted to the Office of Financial Management in late The University s computing infrastructure plays a critical role in the support of the University s mission, now and into the future. A key element of that infrastructure is secure and reliable space to house the rapidly growing number of servers. Since the University s current centralized Data Center is already full, additional capacity is urgently needed. Timely action is especially important because the shortage of Data Center space is already affecting the University ability to support academic, administrative and research needs. The continual growth in networked digital information results in an ongoing need for more Data Center space. Students and their professors are accessing, exchanging, compiling, and storing more of their academic work on computer networks. The libraries and museums are digitizing much of their collections from books, photographs, audio and video. Networked information and web based applications have increased the productive efficiency of every facet of administration at the University. Some of the most exciting and explosive growth in almost every field of creation research is linked to developing, analyzing and storing huge data sets. Every area of scholarly and creative work is being influenced and shaped by digital information. All of these major directions share the need for robust digital networks and reliable and efficient Data Center space to house the servers they all depend on. Although innovation, change, and continual increases in processing efficiency are the hallmarks of the computing industry, the need for secure, efficiently cooled and powered, and professionally managed Data Center space is growing constantly. Further investment in University of Washington Data Center space is a core infrastructure requirement. The key to wise capital investments is to build highly flexible space that has provisions for future capacity that is built out in phases to cost effectively expand with demand. 2

3 2.0 Scope and Project Description From growth and demand studies that have been prepared by the University of Washington over the past year and a half the UW forecasts that, over the next fifteen to twenty years, a new Primary Data Center of approximately 90,000 to 110,000 gross square feet will be needed. About forty percent of this total would be programmed as raised floor space for data processing. The remainder would be dedicated to provide space for the significant power, cooling, and communications infrastructure needed as well as a variety of other support spaces. The UW proposes to build this additional Data Center capacity in phases to respond appropriately to growth needs while incorporating current best design and energy conservation practices for each phase of the Data Center. A primary cost saving strategy is to align the infrastructure and other elements of the building program with the needs of the major occupant groups to avoid overbuilding. Because of their need for continuous operations, space for a portion of the University s centrally supported systems, the Medical Center, and select co-location users will be designed to tier 3 levels as defined by the Telecommunications Infrastructure Standard for Data Centers (TIA-942). Generally, tier 3 Data Center facilities contain redundant and back-up systems to keep the Data Center operational despite loss of primary power sources or equipment failure. The remainder of the raised floor space will be designed to tier 1 standards. Tier 1 facilities are used primarily by research co-location and central systems more tolerant of occasional shutdowns. Although data would always be saved and backed-up, service could be discontinued for brief periods. The project scope includes the following key criteria: Modular design to cost effectively accommodate future growth needs; Initial ratio of 80%/20% tier 1/tier 3 Data Center space; Space to allow infrastructure to support a long term (15 to 20 year) build out of up to a ratio of 50%/50% tier 1/tier 3 Data Center space; Immediate occupancy seismic standards; Electrical capacity to support 200 watts per square foot of raised floor space, to support an average rack density of six kilowatts; Efficient HVAC infrastructure with economizer features, designed to optimize life-cycle costs; Pre-action fire suppression systems in raised floor areas; Security to tier 3 levels per TIA-942; Comply with state law requiring LEED Silver certification. In the predesign process the UW is considering the costs, advantages and disadvantages of locating a new Data Center in 1) an on-campus site, 2) an off-campus site on UW owned property, and 3) an off-campus in newly acquired property. Previous planning efforts have already examined out-sourcing this need and concluded the long term costs for this approach is much higher. 3

4 3.0 Justification 3.1 Prior Planning A number of studies have been made of how and where to expand campus Data Center facilities. These are briefly summarized as follows: University of Washington Data Center Pre-design Report (in progress) will provide a comprehensive predesign of the preferred location indicating a phased building program to flexibly meet the University s centrally managed Data Center growth needs over time. January 2005 Data Center Task Force Preliminary Report confirmed the urgency of the need and provided initial information about advantages and disadvantages of several high level models that compared campus, off-campus, and out-sourced options. June 2005 University of Washington Data Center Feasibility Study was initiated by Computing and Communications to develop building requirements and investigate the suitability of several campus sites as well as a site in South Lake Union. June 2004 Data Center Expansion Study of Kane Hall provided a conceptual budget estimate for the development of a Data Center into approximately 11,400 square feet of space in the basement of Kane Hall. The 2001 Seattle Campus Master Plan was approved by the Seattle City Council in December of 2002 and by the Board of Regents in January The proposed project is consistent with the Master Plan. July 1998 Academic Computing Center Data Center Conversion Study investigated several options for expanding the existing Data Center in the Academic Computing Center building. Strategic Plan The fundamental mission of the University of Washington is to provide education, research, and service at a nationally competitive level to the citizens of Washington State. The University of Washington s request for construction funding for a new Data Center is driven by the urgent need to overcome the current and growing deficit in Data Center capacity and to improve key components of the institutions disaster recovery program. This building is crucial to the university s ability to launch new initiatives and maintain competitive excellence in instruction, research, and recruitment. Because the proposed construction project will address a key infrastructure element of networked computing needs, it benefits literally everyone who interacts with the University via a computer. For example, today a student s first visit to the University of Washington is typically through the internet. From application to graduation, networked 4

5 computers support every step of a student s education. The interaction of students with their professors and other instructors is increasing supplemented by digital information exchange for the posting of class syllabi, lecture notes, instructional content, reference material, and the submittal of academic work all occurs via the internet and supported by servers housed in Data Centers. Increasingly individual and collaborative student scholarly and creative work is found, modified, shared, assembled and developed via computer networks. Operational Program Issues The University s current centrally managed Data Center facilities are operating beyond capacity. The primary interim solution for growth is costly outsourcing. Current planning efforts have concluded that increasing capacity and bringing existing centrally managed facilities up to appropriate standards is significantly more expensive than constructing new Data Center space. The key issues relevant to Data Center operations are energy use, security, infrastructure reliability and post disaster business continuity. All of these factors are being considered in determining the location and program for the proposed Data Center. The computer industry s continual increase in processing efficiency results in servers stacked into racks at ever higher densities with greater electrical and cooling needs. In this building type, energy costs and energy efficiency of both the infrastructure and the servers themselves are key factors in economical operations. State of Washington mandated LEED requirements and other best practices in architecture and engineering will be used to construct an operationally economic Data Center. Modularizing key components of the infrastructure will allow the Data Center to economically scale up to meet actual load requirements as more server racks are added over time. Load modulating chillers and other current generation equipment will be used to maximize energy efficiency. 3.2 Needs Analysis and Planning Process The pre-design report will describe alternative approaches to providing Data Center space. The alternatives that are being studied include, University owned sites and existing buildings both on and off campus, the purchase of new property, outsourcing, and an assessment of future costs and program constraints if no action is taken. Problem solutions and potential sites are being evaluated against a variety of criteria including: security, functionality, flexibility to expand, connectivity, cost efficiency, time to occupancy, and accessibility to users The no action alternative is defined as continuing to make incremental investments in a myriad of decentralized server rooms and existing centralized Data Centers. Although selected investments in these facilities may continue to be warranted, previous studies 5

6 have made it clear that expanding these facilities can not cost effectively meet growth demands nor can they provide the reliability and security required in modern Data Centers. It is usually very costly to add cooling and additional power to create or expand capacity in small campus server rooms. Current building codes generally require that new air conditioning systems include economizer features. Adding the necessary special equipment and ductwork needed to meet these code requirements if cost prohibitive especially in older building. Few UW buildings have the reserve capacity to provide the additional electrical capacity required without costly infrastructure investments. Also maintaining appropriate level of security is generally difficult in scattered pocket server rooms. Data Center siting alternatives are being further developed as part of the pre-design study and are being explored to ensure that the project that is ultimately proposed makes the most sense in terms of the overall project objectives. Discussion of these alternatives will engage not only the units currently using centrally managed Data Center space, but also the larger campus community through established committees that have purview over facilities planning. Such committees include the Academic Technology Advisory Committee, University Technology Advisory Committee, Architectural Commission, the Academic Advisory Committee on Facilities, the Faculty Council on University Facilities and Services, the Capital Facilities Committee, and the Board of Regents. A Programming/Building Committee has been appointed by the Provost to oversee the predesign, design and construction process for this critical campus-wide infrastructure facility. 3.3 Issues Identification Prior studies and work already accomplished in the current pre-design process has already outlined building program requirements. As site selection is completed and a more detailed phase one building program is approved, other specific issues that may arise will be addressed. This project will comply with State LEED certification requirements. 3.4 Site Feasibility The predesign process is considering the costs, advantages and disadvantages of locating a new Data Center in 1) on-campus 2) off-campus on UW owned property, and 3) offcampus in new acquired property. Previous planning efforts have already examined long term out-sourcing and concluded that the long term costs for of out-sourcing is not likely to be cost effective. 4.0 Budget Development Refer to the attached Form C2 at the end of this report. This form reflects the requested state contribution only. A completed project budget will be developed following site selection as part of the final pre-design study. 6

7 5.0 Schedule Feasibility & Site Location Study Fall 2005 to Fall 2006 Pre-design Phase September 2006 to December 2006 Design Phase January 2007 to December 2007 Construction Phase January 2008 to March Implementation The construction of the University of Washington Data Center will be conducted under the oversight of a Programming/Building Committee appointed by the Provost, and will include representatives from the Capital and Space Planning Office (CASPO), the Capital Projects Office (CPO), Computing and Communications (C&C), and other interested parties. Management of the consultant contract would be the responsibility of CPO. Project Contact: Colleen Pike, Director Capital and Space Planning Office University of Washington 186 Gerberding Hall Box Seattle, Washington (206) FAX: (206) cpike@u.washington.edu 7.0 Operational Appendix Telecommunications Infrastructure Standard for Data Centers (TIA-942) Form C2 7

8 Project Request Report Attachment: University of Washington Data Center What is it that makes a Data Center a Data Center? Data Center Reliability Components Power Quality and Redundancy Cooling Quality and Redundancy Communications Quality and Redundancy Fire Detection and Suppression Security Security Power Fire Cooling Communications Uptime requires all components Data Center Tiers Definitions Tier 1 Data Center Infrastructure Basic Data Center A Tier 1 data center is a basic data center with no redundancy. It has a single path for power, cooling, and communications distribution with no redundant components. Uninterruptible Power Supply (UPS) is provided for orderly shutdown of data center upon infrastructure failure. There is no fire detection and suppression requirements other than code requirements for the building itself. Industrial grade locks are required to secure access to spaces and components. Uptime availability is typically 99.67%, not including planned shutdowns for systems maintenance. Tier 2 Data Center Infrastructure Redundant Components A Tier 2 data center has redundant components but only single path distribution for power, cooling, and communications. Standby generation and UPS are provided to provide continuous Data Center operation upon a single-point infrastructure failure. Fire detection and suppression are provided to minimize Data Center downtime due to fire or component failure. Card access and intrusion detection systems are provided to secure spaces and components. Uptime availability is typically 99.75%, not including planned shutdowns for systems maintenance. Tier 3 Data Center Infrastructure Concurrently Maintainable A Tier 3 data center has dual power, cooling and communications paths, but only one path active. Because redundant components are not limited to a single path, the system is concurrently maintainable. Standby generation and UPS are provided to provide continuous Data Center operation upon a singlepoint infrastructure failure. A fire detection system is required and pre-action suppression is provided when required. Card access, intrusion detection, and CCTV systems are provided to secure spaces and components. Uptime availability is typically 99.98%, including planned shutdowns for systems maintenance. Tier 4 Data Center Infrastructure Fault Tolerant A Tier IV data center has dual active power, cooling and communications paths. Because both paths are active the infrastructure provides a high degree of fault tolerance. Standby generation and UPS are provided to provide continuous Data Center operation upon a single-point infrastructure failure. A fire detection system is required and pre-action suppression is provided when required. Card access, intrusion detection, and CCTV systems are provided to secure spaces and components. Uptime availability is typically %, including planned shutdowns for systems maintenance.

9 CBS State of Washington 8:44:18AM 8/3/2006 C2 - CAPITAL PROJECT REQUEST Budget Period: Agency: 360 University of Washington Version: 01 UW Capital Budget Request Project Number: Agency Priority: 10 Project Title: UW Data Center Description Project Class: 2 Program City: Seattle Type of Project: Infrastructure (Major Projects) County: King OFM Priority: Postsecondary Learning Legislative District: 043 Project was requested in a previous biennium: Yes Previous Project ID: Compliant with Growth Management Act: Yes Project Published Summary: In the University of Washington's Capital Budget Request the University requests $25,000,000 in state funding for construction of a new primary University of Washington Data Center facility and related Computing and Communications infrastructure and connectivity. The request for $25,000,000 is for a portion of the facility that is programmed for centrally supported academic and administrative needs. The remainder of the facility is programmed to meet the computing needs of self sustaining units and research groups and will primarily funded through user fees and research funding. A pre-design has will be completed and submitted to OFM in late The University's computing infrastructure plays a critical role in the support of the University's mission, now and into the future. A key element of that infrastructure is secure and reliable space to house the rapidly growing number of servers. Since the University's current centralized Data Center is already full, additional capacity is urgently needed. Timely action is especially important because the shortage of Data Center space is already affecting the University ability to support academic, administrative and research needs. The continual growth in networked digital information results in an ongoing need for more Data Center space. Students and their professors are accessing, exchanging, compiling, and storing more of their academic work on computer networks. Project Description: From studies of projected growth over the next fifteen to twenty years, a Data Center of between 90,000 and 110,000 gross square feet is needed. Of this total, approximately 35,000 to 42,000 assignable square feet would be programmed as raised floor space for data processing and the remainder would be for a variety of mechanical, electrical and support spaces. Because of their need for continual operations, space for a portion of the University's centrally supported systems, the Medical Center, and select co-location users will designed to tier 3 levels as defined by the Telecommunications Infrastructure Standard for Data Centers (TIA-942). Generally, tier 3 data center facilities contain redundant and back-up systems to keep the data center operational despite loss of primary power sources or equipment failure. The remainder of the raised floor space, used primarily by research co-location and central systems more tolerant of some service disruptions, will be to tier 1 standards. The project scope includes the following key criteria: -Modular design to cost effectively accommodate future growth needs; -Initial ratio of 80%/20% tier one/tier three datacenter space; -Space to allow infrastructure to support a build out of up to a ratio of 50%/50% tier one/tier three datacenter space; -Immediate Occupancy seismic standards; -Electrical capacity to support 200 watts per square feet of raised floor space, at an average rack density of six kilowatts; -Efficient HVAC infrastructure with economizer features, designed to optimize life-cycle costs; -Pre-action fire suppression systems in raised floor areas; -Security to tier 3 levels per TIA Comply with State requirements LEED certification requirements. Operating Impact No Operating Impact

10 Project Funding Expenditures Fiscal Period Fund Estimated Prior Current New Code Fund Title Total Biennium Biennium Reapprops Approps State Bldg Constr-State 66,481, , ,729 25,000, UW Building Account-State Gard-Evans H Ed C A-State 2,000, ,579 1,858,421 Total Funds 68,481, ,111 2,797,150 25,000,000 Fund Future Fiscal Periods Code Fund Title State Bldg Constr-State 15,000,000 5,000,000 10,000,000 10,000, UW Building Account-State Gard-Evans H Ed C A-State Total Funds 15,000,000 5,000,000 10,000,000 10,000,000 Project Statistics Total Primary Secondary Gross Square Feet Net Square Feet Efficiency 0.0% 0.0% 0.0% Escalated MACC Cost per Sq. Ft Project Schedule Start Date End Date Predesign 09/01/ /01/2006 Design 01/01/ /01/2007 Construction 01/01/ /01/2009 Cost Summary Total Escalated Cost % of Project Consultant Services 3,000, % Pre-Schematic Design Services 3,000, % A/E Basic Design Services A/E Extra Services/Reimbursables Other Services Design Services Contingency Construction 22,000, % MACC - Primary 22,000, % MACC - Secondary GC/CM Risk Contingency GC/CM or Design Build Contingencies Sales Tax Other Acquisition Equipment Equipment Tax Artwork Agency Project Administration Other TOTAL ESCALATED COST 25,000,000