Computer Supported Project Management

Transcription

1 Computer Supported Project Management

2 Computer Supported Project Management Overview of Project Management So4ware Market Review of Tools and So4ware Demo of Microso4 Project 2

3 Project Management Software Benefits,Pitfalls and Best Practices 3

4 Project Management So4ware Help manage projects from start to finish Plan and control the variables involved in a project Integrate funceons such as calendars, charts, etc. Meet the requirements of a project in an easier way 4

5 Benefits (1) BeOer resource allocaeon decisions Make apples- to- apples comparisons Saves Eme and cost Offers objeceve tracking 5

6 Benefits (2) Keeps great ideas in- house Facilitates team communicaeon Accountability of team members Transparency of project progress 6

7 PiWalls (1) InsEll a fear of messing things up in the team members SEck to the generic training materials and help guides when gezng people up to speed Trust no one 7

8 PiWalls (2) Rely on the so4ware to solve the resource management problems Keep using all the other systems in the same way we always did Let the team members make updates if they feel like it 8

9 Best PracEces (1) Keep it modest and adaptable Incorporate exiseng sound project management methods Limit the reporeng requirements 9

10 Best PracEces (2) Plan and track projects, not maintenance aceviees Implement an adequate set of metrics to give early warning of poteneal problems IdenEfy risks up front & conenue to assess poteneal risks throughout the project 10

11 Market Review of Project Management Tools

12 Free and Open Source Software So4ware which can be modified and distributed without restriceon, in contrast to proprietary or commercial so/ware Cloud computing Internet based compueng, where shared resources, so4ware, and data are provided through common centers and usually built on servers Market Review of PM Tools 12

13 Tools are classi+ied based on these functions: Portfolio Management Collaboration Time Tracking and Scheduling Market Review of PM Tools 13

14 Project PorWolio Management methods for analyzing and collecevely managing a group of projects. ObjecEve: determine the opemal mix and sequencing of proposed projects AOributes: 1. project's total expected cost, 2. resources (human or otherwise) expected Emeline 3. schedule of investment 4. inter- dependencies with other projects in the porwolio 14

15 PPM So4ware Requirements Accurate tracking of investment status Graphical dashboard, dynamic comparisons, what- if analysis Resources allocaeon across investment porwolio SimulaEon of alternaeve allocaeon User friendly Avoid resistance and speed up the adopeon 15

16 PPM EvaluaEon Criteria Current offering: 59 criteria that focused on core and advanced funceonality Strategy: 13 criteria to determine vendors vision and future scenarios Market presence: 11 criteria to evaluate vendors penetraeon in the current market Current offering Strategy Market presence PorWolio management Product strategy Installed base Project management Cost Revenue Resource management Etc InternaEonal presence Financial management Etc Etc 16 Forrester Research

17 Vendor Comparison IT- Driven segment: emphasize what is criecal for managing IT porwolios that affect IT investments 17 Forrester Research

18 Vendor Comparison Business- Driven segment: emphasize features that are criecal for business- driven project porwolios (new product development, strategy mapping, program management) 18 Forrester Research

19 Overview on the market leaders CA CLARITY pragmaec features for IT organizaeons make project management more accessible for more resources in the organizaeon (deep training) strength and dedicaeon in applying PPM discipline to business- driven porwolios HP suited to organizaeons with complex IT management needs IntegraEon of features, such as financial management, that support IT management decisions 19 Forrester Research

20 ORACLE Overview on the market leaders Full menu of solueons for mature, project- focused organizaeons best suited to business- driven projects with extensive planning requirements MICROSOFT Deliver PPM funceons from strategic planning all the way through to individual contributors on a project The most project- centric of the vendors Make strides to make managing projects more pragmaec 20 Forrester Research

21 CollaboraLon/Conferencing 1. Basic Offering low price & low features Tools such as AcEvecollab, Assembla, Basecamp Rudimentary discussion forums for individual project, file sharing & chat All web based, some with mobile interface Focus is on simple & easy to use Basic authorizaeon levels 21

22 CollaboraLon/Conferencing 2. PPM Market Leaders premium price & sophisecated features Tools such as Planview, CA, Oracle (Primavera), HP & SAP Real- Eme capabiliees: Captures Workflow & monitoring in central locaeon, discussion groups & message boards Both web and customer locaeon opeon available, mobile interface available Focus is on other features such as tacecal depth (not collaboraeon) as target customers use other means for project collaboraeon (typically separate purchase of collaboraeon tools needed) Very customized authorizaeon levels available. Customized integraeon with general ERP and detailed data synchronizaeon. 22

23 CollaboraLon/Conferencing 3. Medium level offerings medium price & specialized features Tools such as AtTask, Compuware & DapEv Key difference is that it is browser, plaworm & database independent Captures Workflow & monitoring in central locaeon, discussion groups, message boards & feedback Both web and customer locaeon opeon available, mobile interface available Simpler & easier to use than market leader offering Customizable authorizaeon levels available 23

24 CollaboraLon/Conferencing The 2010 version of the tradieonal project management tool Microso4 Project is now compaeble with SharePoint, that allow limited collaboraeon on team sites, blogs and meeeng areas, including features of social systems, such as labeling and news feeds. 24

25 Time Tracking / Scheduling Control the project s schedule resources used Hard to have the same level of control without PM so4ware Control of tasks execueon and Eme tracking GanO charts Assigning tasks Resources leveling 25

26 Time Tracking / Scheduling AlternaEve opeons Redmine, Conmidworks, Zoho projects 26

27 Time Tracking / Scheduling 27

28 Time Tracking / Scheduling 28

29 Time Tracking / Scheduling Microso4 Project More complete solueon AutomaEc resource leveling and calculaeon of task Emes 29

30 DEMONSTRATION OF IMPORTANT FUNCTIONS IN MICROSOFT PROJECT

31 Life cycle of a Project and MSP usage MSP ULlizaLon ConcepEon Development ExecuEon CompleEon Microsoft Project

32 Phase 1: ConcepLon MSP ULlizaLon ConcepLon Development ExecuEon CompleEon LiOle use of MSP Just getng started with Project hop:// Microsoft Project

33 Phase 2: Development MSP ULlizaLon ConcepEon Development ExecuEon CompleEon Main MSP FuncEons: CreaEng a Task List SeZng Up Resources Assigning Resources to Tasks FormaZng and PrinEng Your Plan Microsoft Project

34 Phase 2: Development CreaLng a Task List SeZng Up Resources Assign Resources to Tasks FormaZng Your Plan EsEmate and enter how long each task should last. Create a milestone to track an important event. Organize tasks into phases. Create task relaeonships by linking tasks. Record task details in notes and insert a hyperlink to content on the Internet. Check a project plan s overall duraeon. hop:// Microsoft Project

35 Phase 2: Development CreaEng a Task List SeTng Up Resources Assign Resources to Tasks FormaZng Your Plan Set up basic resource informaeon for the people who work on project Enter basic resource informaeon for the equipment that will be used in project Enter resource informaeon for the materials that will be consumed as the project progresses Enter cost resource informaeon for financial tracking Set up cost informaeon for work resources Change a resource s availability for work Record addieonal informaeon about a resource in a note hop:// Microsoft Project

36 Phase 2: Development CreaEng a Task List SeZng Up Resources Assign Resources to Tasks Assign work resources to tasks Control how Project schedules addieonal resource assignment Assign material resources to tasks Assign cost resources to tasks FormaZng Your Plan hop:// Microsoft Project

37 Phase 2: Development CreaEng a Task List SeZng Up Resources Assign Resources to Tasks Customize a view and preview the way it will look when printed Draw on the chart poreon of a GanY Chart view Change the formazng of text in a project plan Edit and print reports FormaTng Your Plan hop:// Microsoft Project

38 Phase 3: ExecuLon MSP ULlizaLon ConcepEon Development ExecuLon CompleEon Main MSP FuncEon Tracking Progress on Tasks Record progress on tasks through a specific date Record a task s percentage of compleeon Enter actual work and duraeon values for tasks hop:// qvmoqlk Microsoft Project

39 Phase 4: CompleLon MSP ULlizaLon ConcepEon Development ExecuEon CompleLon Less use of MSP Lessons Learned, final reports Microsoft Project

40 Microsoft Project 2007 vs 2010 Major Changes Ribbon/ Fluent User Interface Backstage View SynchronizaEon with SharePoint Manual Scheduling Team Planner InacEve Tasks Compare Projects 40

41 End of presentation Question and Answer