Project Management Success on SharePoint

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1 Project Management Success on SharePoint

2 The Enterprise PMO Problem How to do the following: How to manage a large porolio of projects over a wide geographical region? How to manage project status repor9ng from country to region to global audiences? How to present this status repor9ng in formats suitable for different audiences? How to ensure project management informa9on quality of a sufficient standard? How to adopt project management best prac9ces with many users who have immature project management skills and knowledge? How to centraiise management of projects management informa9on over a large geographical region? How to ensure projects would meet the standard expected by audit from a third party? How to ensure any solu9on meets stringent security policies?

3 What is Brightwork? What is Brightwork? A set of innova9ve, highly customizable project management templates that leverages MicrosoE SharePoint Brightwork offers all the capabili9es of SharePoint and more What is Microso8 SharePoint? SharePoint is MicrosoE s Enterprise collabora9on and document management tool Brightwork is a long 9me partner of MicrosoE What Features Does Brightwork offer? In built project management (80% func9onality of MS Project built in) Complete integra9on with MS Project and MS Office Live roll- up status repor9ng with customizable reports and dashboards for all audience type Definable, customizable metrics to monitor 9me, quality, risk, issues and anything else you want Basic workflow capabili9es out of the box Porolio, Resource and Cost Management out of the box Centralised document management with security down to the document level All the API integra9on of an Enterprise MicrosoE product The 3 minute status report that minimizes impact on PM produc9vity

4 Brightwork Feature Overview TRANSPARENCY Project transparency & visibility to meet Astro s Audit Commi]ee requirements OUT OF THE BOX Most GDPO KPI project repor9ng requirements for CxO available OOB SECURITY Cer9fied security (ISO cer9fied and also compliant with (FISMA) standards by recommend by NIST) USER INTERFACE UI for all levels of organisa9on from PM to CXO PM BASICS Waterfall PM Basics: Gan] charts, milestones, stage gates available OOB PM TOOLS PMs have a suite of tools and metrics to help effec9vely manage mul9ple projects DASHBOARDS Execu9ves get a whole organisa9on or porolio overview, with sophis9cated visualisa9on of data DOC STORAGE Centralised document storage with security all levels from project level to document level COST MANAGEMENT Cost management out of box with op9ons for customisa9on PORTFOLIO / RESOYRCE MGT Porolio / Resource Management Out of the Box

5 Brightwork Reporting Overview METRICS REPORTS GANTT CHARTS & MILESTONES PORTFOLIO MANAGEMENT

6 The Enterprise PMO Solution Our organisaoon has SharePoint but no- one knows how to use or support it even the technical guys? This is the great benefit of using the Brightwork Cloud solu9on as you can have all benefits of SharePoint without having to have the knowledge, hassle or expense of suppor9ng a global SharePoint installa9on What is the benefit of the Brightwork Cloud SoluOon? A client can have all their global projects transparent and visible within days and you pay only for the number of users who need to use it Can we host Brightwork internally? Brightwork can be hosted internally and some customers have opted for a hybrid solu9on of having an on- site premise solu9on managed by one their technic partner vendor But many customers find the cloud solu9on meets their needs more than adequately What about Security? Brightwork can be hosted by cloud on a dedicated secure server at Project Hosts, the US plaorm provider Project Hosts is ISO cer9fied and also compliant with the Federal Informa9on Security (FISMA) standards recommended by NIST As a result, customers such as the US Navy, Novar9s, BP, investment banks, and health care providers have chosen to host their MicrosoE solu9ons with Project Hosts

7 Real Time Portfolio Dashboards Real-time portfolio dashboards give senior executives the high-level visibility they need to exercise the control required to eliminate project failure

8 Ability To Reflect Enterprise PMO Hierarchy for Roll-up Reporting Global ReporOng Project Status Automa9c Roll- up Real-time Americas Report EMEA Report JAPA Report LATIN Report customizable portfolio dashboards give senior USA Reports UK Reports Japan Reports Mexico Reports executives the highlevel visibility they need to exercise the Canada Reports France Reports Australia Reports Brazil Reports control required to eliminate project failure

9 Project Management Built in SharePoint has 80% MS Project functionality with automated timeline and Gantt Chart Generation as well as capability integrate with MS Office products

10 Automated Roll-up Reporting With Customizable Metrics and Reports Project managers can easily manage sponsor relationships using automated reporting to deliver tailored project information to the people who need it

11 Team Focused Project Sites Team-focused project sites give team members a central place to go where they can get visibility on the progress of the project, collaborate with others and contribute to project success

12 My Work Dashboards for Individuals My Work dashboards and automated notifications enable team members to discover their priorities and deliver their part of the project with efficiency and consistency

13 Drag and Drop Centralised Document Management with SharePoint Security The collaborative capabilities in SharePoint allow team members to leverage document management; social; search; and knowledge bases to get the help they need with their project work

14 Resource Management High visibility resource reports to easily identify when resources are over or under allocated means senior executives can ensure the best use of all resources

15 Easy to Configure Templates for Key Project Management Metrics Easy to configure templates and template management features that make it simple to build improved processes into templates and evolve project management maturity

16 Cloud or On-Site Premise Solution A familiar SharePoint interface and easy cloud or on premise deployment require minimal IT assistance and maintenance, resulting in successful user and organizational adoption

17 Fixing The Enterprise PMO Problem Problem Manage a large porolio of projects over a wide geographical region Present status repor9ng in formats suitable for different audiences Adopt project management best prac9ces with many users who have immature project management skills and knowledge Centraiise management of projects management informa9on over a large geographical region Ensure projects would meet the standard expected by audit from a third party Ensure any solu9on meets stringent security policies SoluOon SharePoint allows to build quickly an easily a project repor9ng hierarchy up to a global level Brightwork facilitates crea9ng of mul9ple customizable reports and dashboard for different audience types Using easily configurable templates, issues, risks, tasks can be made to be inpu]ed correctly with alerts set to unauthorized changes A major strength of SharePoint is its document management capabili9es with security All informa9on required for an external audit can be captured in a structured manner Project Hosts the US hos9ng partner for Brightwork meets Federal guidelines and has major clients Brightwork Website

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